BSBPMG521 Manage project integration.

TASK 1
2. Describe in 1-2 sentences each, any three (3) organisational documents used
during the project initiation phase of project management.
Answer:
• A project charter is a formal, typically short document that describes your
project in its entirety — including what the objectives are, how it will be carried out,
and who the stakeholders are. It is a crucial ingredient in planning the project
because it is used throughout the project lifecycle.
• A PID is a planning document or documentation that defines the project
scope, its business case, risks, and other crucial details.
The purpose of a project initiation document is to gather key planning information
that will help steer the project in the right direction, gain approval from
stakeholders and decision-makers, and establish a clear plan for project delivery.

13. What are some of the steps that you can you take to ensure that project
records are updated against project deliverables, project logs and registers?
Answer in 40 – 60 words.
Answer:

As soon as the Project Board gives authority to commence work, the Project
Manager must take control of day-to-day actions and manage the project so that it
runs as close as possible to the approved plan. This means:
• allocating work to the project team(s) in accordance with the plan;
• monitoring progress during development of the deliverables products by the
team(s);
• ensuring that deliverables meet specified levels of quality;
• ensuring the delivery of completed deliverables to the required destination(s);
• monitoring costs and use of resources;
• reporting progress and exceptions to the Project Board via Highlight Reports.

15. Describe any five (5) associated plans that are updated to reflect project
progress against baselines and approved changes. Answer in 50-70 words.
Answer:
This process is part of monitoring and controlling and is sometimes referred to as
'working the plan' in contrast with the previous processes which are all to do with
'planning the work'. Controlling the schedule involves:
  Determining the current status
 Influencing factors that could cause schedule changes 3)
 Identifying if the schedule has changed
 Managing changes as they occur.

19. Describe the four (4) components of project review assessments during project
management, which can be utilised as an input to future projects. Answer in 50 –
100 words.
Answer:
Review assessments can be used as tools in order to realise the benefits a project
had, or that certain activities might bring for future projects. When conducting the
reviews, it is important for the team members to:
You should avoid the situation where a project delivers some form of operational
facility, system or service without having a clear agreed plan for how the
organisation will determine the degree to which the project has delivered benefits.
The Benefits Realisation Plan provides the basis for post-project reviews and
audits of the achievement of benefits. For these reviews or audits to be a success,
Project Board members must satisfy themselves (before closing the project) that:
• each benefit is ‘owned’ by an operational manager who will be accountable for
the delivery of that benefit;
• someone with appropriate authority and resources is accountable for ensuring
that the achievement of actual benefits is measured and reported to the Project
Board;
• someone other than the ‘owner’ is tasked with conducting measurement of
achievement of benefits as a normal part of their duties and/or as part of a one -off
review activity (e.g. a Post Project Review/Post Implementation Review);
• the terms of reference, timing, method of conducting and resources required for
any Post Implementation Review are agreed.