Chapter 5

5.0 The Proposed System

We proposed a system, which is called Barangay Development and Modernization
Project for Community, to help the barangay to provide complete information of the Barangay
Citizens. It will help to maintain and monitor the yearly update about community information and
to keep their records. This will be ease in accessing the records needed for there will be an
option for searching the information of Barangay Citizens with the use of the computerized
system.

5.1 System Overview

Barangay Development and Modernization Project for Community is a computerize
system designed to provide an easier, secure and more convenient system. Easier because the
Graphical User Interface (GUI) will be designed to be user friendly which requires minimal
learning and IT skills. An easy performance of monitoring the individual records of Barangay
Citizens and generate a quick report regarding the records.
An advantage for a minimal data redundancy. Some records have a problem of
redundant records of Barangay Citizen that's why it is important for a system to have this
feature. Because of keeping sensitive personal information which are potentially attractive
targets for security breaches, the system will have a security. This security will prevent
unauthorized access, use, disclosure, disruption, modification, inspection, recording, or
distraction of information.
Designed for an unproblematic scalability. If the population of the Barangay Citizens
increases, the task of the registrar also increases. But with the new system, the process is
capable to handle the growing amount of work. Elimination of people dependent process. With
this computerized system, it is possible for a one administrator. It is an advantage because the
expenses for man power will decrease.
Although computerized system is quite expensive, still it is considered to be an
advantage for the institution because the benefit is higher than the manual system.

5.2 Process Specification

Barangay Development and Modernization Project for Community develops the process
that defines what must be done in order to transform inputs into outputs. This processes are the
Dataflow Diagram and Data Dictionary. The data dictionary is a collection of description of the
data used to analyzed the system and it’s relationship. Example are the Barangay Citizens
details. Another importance of the data dictionary is to avoid redundancy of the details.
5.2.1 Data Flow Diagram

I.O

CITIZEN INFO BARANGAY

CITIZEN INFO Fill Out
CITIZEN
Form REGISTRAR

Storage

DFD of the proposed system

5.2.2 Data Dictionary

Citizen Information = Registration Number +

First Name
Last Name
Middle Name
Number/Street/Barangay
City/Municipality
Occupation
Status
5.3 Data Specification
In this system we used an Entity Relationship Diagram (ERD) to represent the entity
framework infrastructure of Barangay Citizens Information System. An entity relationship data is
a data modelling technique that graphically illustrates an information system entities and the
relationships between those entities. Example of this is the Barangay Citizens which has
attributes such as Last Name, First Name, Middle Name, Gender, Contact Number etc.
We also use Table files layout to show the situation that exists in our systems database.
Relationship allows databases to split and store data different tables, while linking disparate
data items. Example is tbl_BarangayCitizenInfo which has a primary key column named
barangaycitizenID. This table store information of barangay Citizens.

5.3.1 ENTITY RELATIONSHIP DIAGRAM

5.3.2 TABLE/FILES LAYOUT
5.4 Screen Layout / Specification
5.5 Report Form Specification
The report specification of barangay citizen’s information contains the personal
information of the barangay citizen’s such as Last Name, First Name, Middle Name, Address,
Birthday, Cellphone no., Civil Status, Place of Birth, Name of Parents/Guardians and their
Occupation, Registration Number and Picture of the barangay Citizen’s.

5.6 Program / Module Specification

The database of barangay Citizen’s information system was named
tbl_barangayCitizensInfo which have a primary key named registration number. It has field
names such as name of the barangay Citizen’s, Cellphone no. , Gender, Status, etc. The
importance of the database in this system is to Store Information from barangay Citizen’s. Also
this is used to organize and retrieved information.