THE REPUBLIC OF LIBERIA soon tan Cocke LIBERIA MARITIME AUTHORITY Suite20 Jai 1s oe Ei: reveionaie com Webswww ies com Master’s Duties and General Guidance to ensure a Positive PSC Inspection/ PSC Compliance Checklist This document is provided to assist Master's on their responsibilities and duties* under Liberian Maritime Law and Regulations and provide Guidance to ensure a Positive Port State Control Inspection, A Pre-Arrival Compliance Checklist is also included to assist in verifying items that have been commonly found deficient, resulting in Port State deficiencies and detentions Port States are inspecting vessels with greater frequency and scrutiny. Master’s shall ensure that non-conformities are reported to their Company Designated Person Ashore (DPA) in accordance with Safety Management System (SMS) procedures for investigating possible cause and implementing corrective action. Failure to report and implement corrective action of known non- conformities may result in detention for failure of SMS, resulting in unnecessary delays to the vessels schedule. The attached Guidance for Positive Port State Control Inspection and Pre-Arrival Compliance Checklist are provided to minimize unnecessary detentions anddelays. Mlaster’s Responsibilities and Duties ‘Maritime Law §296 ‘The Master shall, among others, have the following duties: @) To assume full responsibility for the safety of the members of the crew and passengers,if any, and to take all necessary and appropriate steps in connection therewith; 6) ‘To assume full responsibility for the navigation of the vessel at all times; Liberian Regulation 2.35, Non-Compliance with International Conventions and Agreements;Penalty. (1) Responsibility. It shall be the responsibility of owners and Masters to ensure that their vessels are in compliance with the requirements of all applicable International Conventions and Agreements. of the vessel and/or an Additional ISM audit of the Company. RLM-258 Rev: 06/20Guidance to ensure a Positive Port State Controlinspections “A clean, orderly ship, with a trained and confident crew will ensure a positive PSCinspection Ex PSC inspector ‘© itis essential that the conduct of the Master and crew be professional. A Port State Control Officers (PSCO good first impression of an orderly ship decreases the risk of an expanded inspection: = The Master's office shall be presentable and the records organized and available, and = Standards of dress shall be high. The vessl’s topside and engine room shall be clean andorderly. 4 Meet PSCO\s) at embarkation and asked for identification (ISPS CODE) and escorted to the Master‘sofice & Require an opening mecting--even ifnot offered, Ensure a suitable business lke atmosphere, All key staff should be present ‘unless duty requires otherwise, in which case this should be explained, & Properly introduce key officerspersonnel who will assist in key elements ofthe inspection and request same courtesy rom the lead PSC officer if more than one ia PSC party & The inspection procedure contemplated by the PSCO should be explained, Ifnot, sk foranexplanation 4 Inform the PSCO of any problems with required equipment, including repairs and corrective action that songoing and/or dispensations that have been issued by the flag Administration, to allow time needed to affect repairs. “ Escorting ship's officers should act professional and knowledgeable of ships equipment and keep notes ondefieiencies Request notification of iregularties as soon as possible in order to affect corrections “on thespot” % Never intentionally misrepresent a condition to the PSCO. % Insist ona closing meeting-even if one isnot offered. ‘Listen to what the senior boarding officer says about the boardingresulls = Compare jt with what he writes~ask for canfcation/eorections ifuccessary = Hoste by direct question-- "We see nothing here suggesting adetention” © Ifthe vessel is detained, notify the company immediately in accordance with company procedures. The flag Administration should also be notified as soon as possible. Ensure the inspection team is escorted at debarkation, & Be aware of cultural differences Even when there are defets iis possible to prevent a detention. However, the Master, Crew, Company, Recognized Organization, and Flag must be proactive and show tat they have identified the defect and are taking appropriate corrective action, When equipment isnot functioning as required and cannot be repaired prior to arrival in a por, itis essential to report these tothe Company DPA in accordance with the vessels Safety Management System, A report must also be sent to the Liberian Adminstration at or 41 { prior to arival. The A¢ permanent epair, and this may avoid a possibledstention ninstation will issue a dispensation, if additional time is needed to affect ‘The following are examples of pre-existing deficiencies that resulted in detentions and could have been avoided had thev been reported in advance and corrective actioninitiated: + Failure to report and take corrective ation on existing inoperable rescue boat davit, rending the rescue bostincapable oflaunehing, + Failure to report and take corrective action on existing inoperative electronic switehboard cards, which caused the crgine room (o be wilhout required alarms. + Failure to report and take corrective action on existing inoperative quick closing valves, fire dampers, fre detection sensor, cargo hold ventilator covers, andor gooseneck vents Failure to report and take corrective action on existing problems related to emergency generator Frilure to report and take corrective action on existing defective radio and communication equipment, Feilure to report and take corrective action on existing defective Emergeney fire pump, Failure to report and take corrective action on existing defective OWS, Failure to report and take corrective action on existing inoperative thrce way valves, Intentional overiding or disabling equipment and systems, such as, water mist fre-ighting systems, quick closing fuel supply valves, and bypassing the oily water separator oil content meter. Such actions endanger the safety of the erew the ship andthe environment and should not hetalera The crow was not able to successfilly demonstrat the operation ofthe OWS, ECDIS and Emergeney frspump, RLM-258 Rev: 06/20PRE ARRIVAL COMPLIANCE CHECKLIS' Ship's Name: Ship’s IMO No: THE REPUBLIC OF LIBERIA 2p0c 0% Sste200 LIBERIA MARITIME AUTHORITY Dales Vigna 20165,08A a1 103 03424 Px #1 103 7905658 Next port of call: Date of call: ‘Common DetainableDeficiency Response Comments Pore State inspection Please provide the date ofthe last Por Sate nape the aeiving unsition (MOU) ‘Number of USCG Letts of Deviation (LOD) in ast 365 days (USCC uly) ‘Nanber of USCG Capa ofthe Pox (COTP) Ones ise 365 days (USCC only) 1D you have satares aboard at are srving over tai Seafarer Eployment Agreement period due to COVID resttions ys please contact the Adminitatin 0 request a dispensation) yesmNom ‘Do you have safes serving aboard your veel hat have had thir Certificates andor Documents expte due COVID disntions (yes please contac the Administration 6 obiain a Cetin of Receit of ‘Application (CRA) foreach a hose scare) yes@Nom fatigue Do theres prods comply with STCW requirements? Note: The perio isaver any 7 days an ot onecslendr wwe yes Nom Haveall ship's crew been pid their wages in ll upto vesm@Nom Areal Fir, Abandon Ship and nosed space dill up toate yes@myom Lifeboat and Rescue bout ‘Are yur lfebouts and Recue boas tested an lly operations” vesm@ Nom RLM-258 Rev: 06/20yo Static Release Units Up to date on al itera Charts Publications Areal required charts and publication are uptodate? ves Now Fire dampers, quick or setf-elosig | cg you re dors and dampers operable and in god YESm@Nom® Fixed high pressure Water- Is te system ready for us, water supply valve to the Sprayingand Water-mist Fire | aulomatie pump open and system chargea™™ YEs@ Nom Extingulshing Systems Have Smoke/Fame Detectors teen tested and verified Emergency Alarms (Opettonal?® yesmNom: Are pups individually texted with ewo hoses supplying Main and Emergency Fre Pomps_| Siri th exes fhe vest create pressure? YES NO Ts the FIR clean? No ol leak, clean blac and tankops, no (Cleanliness of Engine Room tily rg, and no collection buckets or containers placed below machinery or pipesto collet sespge leks? YESMmNO Mm Tes the Quick Closing valves operational and NOT Quick Closing Valves ‘locked open? Obstructing the valves with fabricated | YES@@NOM Ts Sewage avstmeat premopeatioal? vESmNOm Sewage treatmentsystem applicable, vessel wading in Emission Contol Ares | yesm Nom has compliant felon board nd tse changeover recedes? RLM-258 Rev: 06/20Isthe Fimergeney Generator ested and operons? (Take special cae to ensure that this ystems fly operational, iteludng aby to take a power load ™ {sth Oily water sparta and al connote piping in good (ity water separator & 15 | oer and operstions™ ‘ppm alarm Yesm@NOm@ sve ecgancy ighs boon ted and veriied Yom Ravergency Lighting brcratont? | Toe 7 [irs te emergency exe ae Fse of vay obstacions on He Emergency Ex ie escape oe IMaintenance: [Are there any required Ship Systems and Equipment not functioning and requiring maintenance? (If yes, please note below.)* RLM-258 Rev: 06/20Comments: Comment regarding defective equipment, missing certificate, lack of provisions, missed servicing, test orinspections: AGENT CONTACT INFORMATION ON ARRIVING PORT: 1 certify that I have verified, prior to this port arrival, except as noted herein, the above items and other systems and equipment areeither: a, in conformance with applicable international regulations; b. deficiencies have been reported to the company and the Liberian Administrationat prevention@liscr.com; and corrective action has been taken, Master’s signature, Date [ certify that I have verified with the Master, prior to this port arrival, except as noted herein,the above items and other systems and equipment arecither: a. in conformance with applicable international regulations; b. deficiencies have been reported to the company and the Liberian Administrationat ‘brevention@liscr.com ; and corrective action has been taken. DPA signature, Date RESET RLM-258 Rev: 06/20