HR / Personnel Functions

Pre-Recruitment Process

• Receipt of requirement of manpower from various department

heads

• Scrutinize them and take approval from concerned authorities

if the post is new Prepare a recruitment budget and CTC for
the employee and take approval
• Select the appropriate Recruitment process
Recruitment Process

• Prepare Advertisements etc for the recruitment

• Scrutinize and shortlist the applications received

• Send interview call letters/mails as required

• Conduct Interviews through panels .

• Preparation of offer letters as required.

Joining Formalities

• Administrating Joining formalities

• Pre Employment Reference checks

• Preparation of Appointment Advice and intimating the same to

other departments

• Preparing and entering new hire paperwork

• Coordinating to get Employee ID Cards.

• Handing over the New hire to the concerned HOD/Manager

• Preparation of Job Profiles co ordination with HOD/Managers

for new posts.
Employee Personal File Maintenance

• Opening new file and Closing the Resigned

employee’s File

• Make sure all Employee files are maintained safely

with care

• Make sure all personal records are available in the

files

• Periodic Personal File Auditing.

Confirmation Formalities

• Intimating the concerned HOD/Manager about the due dates

for confirmation

• Conducting Confirmation Appraisals

• Coordinating for Skill Gap Analysis

• Coordinating to set Quality Objectives for each job profile

• Ensuring updation of the existing Job Profiles

• Processing the Confirmation

Training And Development

• Conducting Induction Training for new hires

• Training Need Analysis based on Skill Gap

Analysis, Appraisal Feedback and suggestions

• Coordinating External and Internal Training

Programs

• Maintaining Training Records

• Analysis of Training Feedback

Performance Appraisal

• Preparing the new Appraisal Form

• Educating employees about self-appraisal

• Providing inputs to HOD’s for Appraisals

• Preparing Appraisal Letters

Employee Relation

• Having formal and Informal counseling with employees

• Handling Corporate Medical Insurance

• Processing required letters on employee’s request

Report Generation

• Generating and analyzing Employee Attrition Reports,

Training Evaluation, and Manpower Status

• Weekly and monthly recruitment reports

• Report generation of Pre appraisal, Appraisal and Post

Appraisals

• Salary Details Reports to Accounts Department

• Reports as per the HOD’s request

Exit Formalities

• Administering Exit paper work including all

Statutory requirements

• Conducting Exit Interviews

• Preparing Exit Interview Summary

• Giving post employment reference for relieved

employees

• Processing File to Accounts Department

Induction and Orientation

Induction and orientation are the techniques by which a

new employee is rehabilitated in the changed surroundings
and introduced to the practices, policies, purposes and
people etc., of the organization.

a) Acquaint the employee with the company philosophy,

objectives, policies, career planning and development,
opportunities, product, market share, social and community
standing, company history, culture etc.

(b) Introduce the employee to the people with whom he has to

work such as peers, supervisors and subordinates.

(c) Mould the employee attitude by orienting him to the new

working and social environment
Key responsibilities of HR Manager
1. To maintain and develop HR policies, ensuring compliance
and to contribute the development of corporate HR policies.

2. To develop the HR team, to ensure the provision of a

professional HR service to the organization. Manage a team
of staff. Responsible for mentoring, guiding and developing of
the employees as a second line to the current position.

3. To ensure timely recruitment of required level / quality of

Management staff, other business lines staff, including non-
billable staff with appropriate global approvals, in order to
meet business needs, focusing on Employee Retention and
key Employee Identification initiatives.

4. Provide active support in the selection of Recruitment

agencies which meet the corporate standard. Ensure
Corporate Branding in recruitment webs and advertisements.
Key responsibilities of HR Manager
…. Contd
5. Develop, refine and fine-tune effective methods or tools for
selection / or provide external consultants to ensure the right
people with the desired level of competence are brought into
the organization or are promoted.

6. Prepare information and input for the salary budgets. Ensure

compliance to the approved salary budget; give focus on pay
for performance and salary benchmarks where available.
Ensure adherence to corporate guideline on salary
adjustments and promotions. Coordinate increments and
promotions of all staff.

7. To develop the HR business plan.

8. Ensure appropriate communication at all staff levels

Key responsibilities of HR Manager
…. Contd
9. To maintain and develop leading edge HR systems and processes to
address the effective management of people in relation to the following in
order to maintain competitive advantage for:
a) Performance Management.
b) Staff Induction.
c) Reward and Recognition
d) Staff Retention
e) Management Development / Career Development
f) Succession Planning
g) Competency Building / Mapping
h) Compensation / Benefit programs

10. To facilitate / support the development of the Team members

11. To facilitate development of staff with special focus on Line Management

12. To recommend and ensure implementation of Strategic directions for

people development within the organization.
Key responsibilities of HR Manager
…. Contd
13. Ensure a motivational climate in the organization, including
adequate opportunities for career growth and development.

14. Administer all employee benefit programs with conjunction

with the Finance and Administration department.

15. Provide counsel and assistance to employees at all levels in

accordance with the company's policies and procedures as
well as relevant legislation

16. Oversee the central HR Administration – employee offer

letters salary letters and employment contracts. Approve
updated organizational charts on a monthly basis and
maintain complete / accurate personnel records.
Key responsibilities of HR Manager
…. Contd
17. Co-ordinate the design, implementation and administration
of human resource policies and activities to ensure the
availability and effective utilization of human resources for
meeting the company's objectives.

18. Responsible for Corporate HR function.

19. Responsible for overall centralized HR admin function

20. Counseling and Guidance cell - provide support to

Managers in case of disciplinary issues