COVID-19 SAFETY TRAINING (VER.

3)
NBCUNIVERSAL
COVID-19 GUIDELINES
This training program has been developed with guidance from the Centers for Disease Control and
Prevention (CDC) and the World Health Organization (WHO), along with the Company’s Chief
Medical Officer and Health Services.

The CDC and WHO recommend the following infection prevention measures:
▪ Requiring sick employees to stay home.
▪ Sending employees with COVID-19 symptoms home immediately.
▪ Perform routine cleaning of high touch surfaces and equipment.
▪ Provide additional hand washing and hand sanitizing stations.
▪ Provide trash cans for proper disposal of all masks, gloves, etc.
▪ Provide training and information for ALL employees.
 TRANSMISSION OF COVID-19
Person-to-person spread
The virus is thought to spread mainly from person-to-person.
▪ Between people who are in close contact with one another (within about 6 feet or 2 meters).
▪ Through respiratory droplets produced when an infected person coughs, sneezes, or talks.
▪ These droplets can land in the mouths or noses of people who are nearby or possibly be inhaled into the
lungs.
▪ COVID-19 may be spread by people who are not showing symptoms (asymptomatic).

The virus that causes COVID-19 is spreading very easily and sustainably between people. In general, the more
closely a person interacts with others and the longer that interaction, the higher the risk of COVID-19
spread.

Spread from contact with contaminated surfaces or objects

It may be possible that a person can get COVID-19 by touching a surface or object that has the virus on it and
then touching their own mouth, nose, or possibly their eyes, but this is not thought to be the main way the
virus spreads.
SIGNS AND SYMPTOMS OF INFECTION WITH COVID-19
▪ People with COVID-19 have had a wide range of symptoms reported –
ranging from mild symptoms to severe illness.

▪ The following symptoms may appear 2-14 days after exposure to the virus:

▪ Fever or chills ▪ Headache

▪ Cough ▪ Sore throat
▪ Shortness of breath or difficulty ▪ Congestion or runny
breathing nose
▪ Fatigue ▪ Nausea or vomiting
▪ Muscle or body aches ▪ Diarrhea
▪ New loss of taste or smell

This list does not include all possibly symptoms.

This list will continue to be updated as more is learned about COVID-19.
HEALTH SELF-ASSESSMENT

All employees should perform a self-health check each day before work and
are required to notify the production if:

▪ They or a member of their household have received a positive test result or have experienced
symptoms of COVID-19 in the last 14 days, including a fever*, shortness of breath, new continuous
cough, loss of sense of smell or taste, etc.; AND/OR

▪ They have been in close contact (less than 6 feet for 15 minutes or more) with someone who has
received a positive test result or has experienced symptoms of COVID-19 in the last 14 days.

*Individuals must be fever free for at least 72 hours without the use of fever-reducing medications to be
eligible to report to work.

If any of the above apply to you, STAY HOME, contact your Supervisor,
and seek medical attention as appropriate.
SITE ENTRY PROCEDURES
Work Location Temperature Screening

▪ Individuals may be required to undergo temperature screening at work. Productions and/or production
facilities may use a variety of temperature screening equipment including infrared thermometers and
thermographic cameras. All individuals seeking entry to areas where screening has been implemented
will be screened.

▪ While waiting to be screened, it is essential to observe physical distancing protocols.

▪ Anyone with a temperature at or above 100.4°F / 38.0°C will be denied entry. You will be asked to
move away from the entrance area and instructed to contact your Line Producer or Unit Production
Manager and/or the production office.

▪ Where local regulations have a lower temperature threshold, the local law will prevail.

▪ Anyone who refuses to be screened will be denied entry.

▪ If you have any questions about this process or wish to seek an accommodation, please contact your
Supervisor, Line Producer, UPM or HR representative in advance.
HEALTH ASSESSMENT

While at Work
▪ If you experience COVID-19 symptoms while at work, follow your workplace procedures which
may include immediately leaving the premises.

▪ If you have not already done so, immediately put on a face covering and remember to
follow cough and sneeze etiquette.

▪ Call your Supervisor, designated production representative, and Set Medic to let them know
your status.

▪ If you are unable to leave the premises, find an isolated place to wait/rest and seek medical
advice.

Please do not keep symptoms to yourself as we all need to work together.

COVID-19 GUIDELINES
What To Expect

To reduce the risk of transmission of COVID-19, the production may require live virus testing. Anyone with a
positive test result should notify their Supervisor and the production office immediately. Some groups (i.e. Zone
A) will be tested more frequently than others.

Productions will:
▪ Provide all cast and crew with face coverings and monitor their use.
▪ Encourage cast and crew to not report to work when exhibiting even minor COVID-19 symptoms.
▪ Have a dedicated Production Environmental Health & Safety Representative, as well as a COVID-19
Compliance Team who will be implementing all procedures and updating them as guidelines change.
▪ Provide access to additional hand washing and hand sanitizing stations.
▪ Post signs and floor markings in the workplace to remind cast and crew of best practices for our filming
environment (e.g. hygiene, physical distancing).
▪ Encourage cast and crew to raise mental health concerns.
▪ Issue department-by-department guidelines, as necessary.
COVID-19 GUIDELINES
How You Can Help

Cast and crew will:

▪ Stay home if you have COVID-19 symptoms.

▪ Participate in daily temperature checks.

▪ Wear face coverings (either cloth face coverings or 3-ply masks) while at work.

▪ Practice good hygiene – wash hands frequently and/or use hand sanitizer, especially after touching frequently
used items and/or shared surfaces, and after you’ve coughed or sneezed into a tissue. Avoid touching your face.

▪ Maintain physical distancing – limit face-to-face contact with others and maintain physical distance (at least 6
feet/2 meters) whenever possible. Do not gather in groups and consider holding virtual meetings.

▪ Not invite visitors – only approved employees and guests will be allowed to enter company workspace(s).

▪ Respect and support each other’s health and safety by complying with these guidelines.
INFECTION PREVENTION PRACTICES
Physical (“Social”) Distancing

Limiting face-to-face contact with others is the best way to reduce the spread of COVID-19.
Cast and crew must practice physical distancing on productions, except when doing so is
inconsistent with one’s job duties.

▪ Stay at least 6 feet (2 meters) from others, whenever possible.

▪ Avoid large gatherings and high-risk areas where people are in close proximity

▪ Employees should avoid congregating in groups. When practical, separate work locations
into zones or pods to facilitate physical distancing.

▪ Avoid hugs, handshakes, and other social gestures that involve touching.

▪ In locations where people must congregate (e.g. craft service/eating areas, costume
trailers), visible physical indicators should be placed to mark 6 feet of distance (e.g. cones,
floor markings, signage).
INFECTION PREVENTION PRACTICES (2)
Clean Your Hands Often
Washing your hands with soap and water or using alcohol-based hand sanitizer kills
viruses that may be on your hands.
▪ Wash your hands frequently with soap and water for at least 20 seconds.
▪ Or use hand sanitizer with at least 60% alcohol.
▪ Clean your hands after you have been in a public place, or after blowing your nose,
coughing, or sneezing.

Avoid Touching Your Eyes, Nose, and Mouth

Hands touch many surfaces and can pick up viruses. Once contaminated, hands can transfer the
virus to your eyes, nose, or mouth.

Cover Your Coughs and Sneezes

Cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your
elbow. Throw used tissues in the trash and then immediately wash your hands.
PERSONAL PROTECTIVE EQUIPMENT (PPE)
All types of PPE must be:
▪ Selected based upon the hazard to the worker.
▪ Properly fitted and periodically refitted, as applicable (e.g. respirators).
▪ Consistently and properly worn when required.
▪ Regularly inspected, maintained, and replaced, as necessary.
▪ Properly removed, cleaned, and stored or disposed of, as applicable, to avoid contamination of self, others, or the
environment.

Before putting on any PPE, make sure to wash your hands with soap and water for at least 20 seconds (or use an
alcohol-based hand sanitizer with at least 60% alcohol when soap and water is not readily available).

Put on (“don”) PPE in the following sequence: Remove (“doff”) PPE in the following sequence:
▪ Facial protection (face covering, mask, or respirator) ▪ Gloves
▪ Eye protection ▪ Eye protection
▪ Gloves ▪ Facial protection

After removing PPE, wash your hands with soap and water for at least 20 seconds.

See “COVID-19 Personal Protective Equipment Use” for additional information.

 PERSONAL PROTECTIVE EQUIPMENT

Face Coverings (either cloth face coverings or 3-ply masks)

▪ Face coverings must be worn while working around others, except when eating, drinking, or smoking in designated
areas or as otherwise noted for cast in the COVID-19 Production Plan.

▪ During limited times when a worker is isolated (e.g. working alone in an office, self-driving), face coverings may be
removed. However, face coverings should be kept readily available in the event that another person approaches.

▪ Face coverings can help stop the spread of coronavirus by people who are contagious but have no symptoms (known as
asymptomatic transmission).

▪ The face covering or mask contains your cough or sneeze. It does not prevent a cough or sneeze from someone else
reaching you.

▪ Unless identified in a risk assessment for a specific job or task, N95 (or equivalent) respirators should not be worn and
must be saved for frontline healthcare workers and emergency responders.
 PERSONAL PROTECTIVE EQUIPMENT
Face Coverings

Face coverings should:

▪ fit snugly but comfortably against the side of the face
▪ be secured with ties or ear loops
▪ include multiple layers of fabric
▪ allow for breathing without restriction
▪ be able to be laundered and machine dried without damage or change to shape

Before putting on a face covering, check for defects such as tears or broken loops
and discard if present.

Respirators and face coverings with exhalation valves should NOT be worn. These
masks can release droplets and do not prevent the spread of infectious particles
from those that wear them to other workers around them.
 PERSONAL PROTECTIVE EQUIPMENT
Face Coverings
Wear masks with two or more
layers to stop the spread of
COVID-19.
Wear the mask over your nose
and mouth and secure it under
your chin.
When removing:
▪ DO NOT TOUCH the front of the
face mask – Always assume it is
contaminated.
▪ Discard in a designated waste
container (if single use).
 PERSONAL PROTECTIVE EQUIPMENT

“In-Close” Safety Protocol

▪ When two or more crew members must work together (e.g. building a scaffold, moving equipment) and
physical distancing cannot be maintained, contact should be kept to the shortest amount of time possible
and all involved must wear face coverings and perform hand hygiene before and after the task.

▪ When maintaining six feet of distance is not possible while working around cast (e.g.
hair, make-up) and the cast member(s) cannot wear a face covering, contact should
be kept to the shortest amount of time possible, and the crew member(s) must wear
a face covering and face shield and perform hand hygiene before and after. The
number of people involved in a close proximity with cast should be kept to a minimum.
PERSONAL PROTECTIVE EQUIPMENT
Gloves

▪ If wearing gloves is appropriate for a particular job based on a risk assessment (e.g. while cleaning),
individuals should be reminded to not touch their face while wearing gloves and they should not touch the
outside of the gloves when removing.

▪ However, according to the CDC, gloves may lead to a false sense of security and may actually increase
risk, particularly due to self-contamination through improper donning and doffing. Instead, effective and
frequent hand hygiene with soap and water or alcohol-based hand sanitizer is imperative, along
with avoiding touching your eyes, nose, or mouth.

▪ If you wear work (e.g. leather) gloves to complete normal work tasks (such as working with hot lights),
wash your gloves frequently to remove any materials collected.
PERSONAL PROTECTIVE EQUIPMENT

Gloves

Follow these steps to safely take gloves off after use:

1. Treat the outside of the gloves as being contaminated.
2. Using a gloved hand, grasp the palm area of the other gloved hand and peel off first glove.
3. Hold removed glove in palm of gloved hand.
4. Slide fingers of ungloved hand under remaining glove at the wrist and peel off second glove
over first glove, inverting the glove so that the dirty gloves are inside out.
5. Discard gloves in a designated waste container.
6. After removing gloves, immediately wash your hands (or use an alcohol-based hand sanitizer
if soap and water are not readily available).
CLEANING AND DISINFECTING
Cleaning refers to the removal of germs, dirt, and impurities from surfaces. It does not kill germs, but by
removing them, it lowers their numbers and the risk of spreading infection.

Disinfecting refers to using chemicals, for example, EPA-registered disinfectants (e.g. Clorox Disinfecting Wipes)
to kill germs on surfaces. This process does not necessarily clean dirty surfaces or remove germs, but by killing
germs on a surface after cleaning, it can further lower the risk of spreading infection.

▪ Heightened cleaning and disinfection will be practiced, with an emphasis on high-touch surfaces, such as
tables, doorknobs, countertops, phones, toilets, sinks, etc.

▪ The production will enhance normal cleaning schedules and routines and will ensure that high touch
surfaces, objects, and high traffic areas are disinfected and cleaned multiple times a day during prep, shoot
and wrap.

▪ Individual departments will be responsible for ensuring disinfection of their specific equipment (e.g. cleaning
of cameras, grip stands, props, etc.

▪ EPA-registered disinfectant wipes will be widely available on set and in production offices.
VENTILATION
Productions will ensure that ventilation systems operate properly and will increase circulation of outdoor air as
much as possible.
The following are good practices regarding ventilation:
▪ Consider using natural ventilation (open windows and doors when possible) to increase outdoor air when
environmental conditions and building requirements allow.
▪ Do not disable the HVAC system, whenever possible.
▪ Add portable room air cleaners with HEPA or high-MERV filters in areas where multiple employees are
working.
▪ Arrange air flows, such as from fans, so there is not any air movement from person to person. Air ducts
from portable HVAC units should distribute the air as high as practical, pointing above or away from
employees.
▪ VEHICLES: Workers using company vehicles should turn the vents or air conditioning controls to allow
outdoor air to flow in. Do not set the vents to recirculate. Windows should be left partially open to allow as
much outdoor air as possible into the vehicle.
PODS
▪ In order to reduce person-to-person contact, productions will implement a “pod” system (wherein each crew
member is divided into groups based on where they will be working and who they will be working with).

▪ Once these pods are established, each employee will be restricted to working within their designated pod,
whenever possible. The goal of this is to significantly reduce the potential for exposure between crew
members and help to contain a potential outbreak.

▪ MEETINGS AND INTERACTIONS BETWEEN PODS ARE LIMITED TO PHONE, TEXT, AND VIDEO
CONFERENCING UNLESS ABSOLUTELY CRITICAL.

▪ Once assigned to a pod, it is important that all employees follow the rules of interaction within pods when
reporting to work.

▪ Physical distancing requirements still apply within pods, and face coverings must be worn.
CONTACT TRACING

Contact tracing is a method to identify those who may have been exposed to COVID-19 within the workplace.

Reminder: Always wear your face covering in the workplace and stay
at least 6 feet away from others, whenever possible.

If a crew member contracts COVID-19, Human Resources will begin the contract tracing process which can include:
▪ Collect information from the crew member on all areas where they have been (e.g. work areas, co-workers,
restrooms)
▪ Contact affected persons (close contacts) and provide them details required for self-isolation.
▪ Speak to close contacts to determine possible exposure while maintaining confidentiality of the identity of the
infected employee.
▪ Advise close contacts of what to do in the event they become symptomatic.

Contact tracing will be subject to privacy and security controls.

MENTAL HEALTH

Resuming production during this time may be highly stressful and cause anxiety. The
implementation of mental health resources to support the wellness of those participating in a
production may be necessary.

Ensure the mental health and well-being of all cast and crew is given sufficient priority. They
may be experiencing additional COVID-19 related anxiety and stress at this unusual time,
whether they are returning to the workplace, or working from home.

Please contact HR for more information on mental health wellness options. Also, union
members should check their health benefits for mental health wellness options.
AFTER WORK
Shared Responsibility - We Are All In This Together

While production is taking extensive measures to provide a safe and healthy workplace, it takes all of us
participating to further ensure the safest environment possible. For the health and well-being of everyone, we
ask that all employees demonstrate good judgment in all of their activities, whether on set or off.

Cast and crew can do their part in staying safe at work and at home by doing the following:
▪ All employees are encouraged to maintain a small bubble outside work.
▪ Avoid large public gatherings and crowded spaces.
▪ If using public transportation or venturing out, practice safe distancing, wear a face covering, and
perform hand hygiene.

It’s important to recognize that when it comes to COVID-19, actions outside the workplace
may have a direct impact on the production or the safety of your co-workers.

Your efforts are greatly appreciated.

 QUESTIONS?

If you have any questions or concerns related to the information contained in this
training presentation, please contact your Production Environmental Health and
Safety (EHS) Representative, your Supervisor, or the Line Producer and/or Unit
Production Manager.

Safety Hotline: (800) 364-0747 or (818) 777-2153