JSEAsy Users Guide

V4.
User’s Guide
This guide covers both the JSEAsy standard version and JSEAsy Premium.
JSEAsy Premium includes Work Health and Safety / Occupational Health and
safety / Occupational Safety and Health forms.
JSEAsy is a powerful, yet easy-to-use, software package for Job Safety and
Environmental Analysis.
JSEAsy was designed to be intuitive so that simply pointing the computer

mouse and clicking on desired options obtains results. This manual is provided
as a reference, although JSEAsy is so easy to use that one can utilize most of
the features of JSEAsy without ever reading this manual.
JSEAsy keeps track of each step of your job along with potential hazards
and hazard control measures, references, PPE and personnel duties and
qualifications. This makes it extremely easy to produce a JSEA Report. Thus
the play on words for the name of this product, JSEAsy, is a combination of
JSEA and Easy. JSEA
Easy
JSEAsy utilises the Microsoft Access database engine but you do not need to
purchase Access separately. Microsoft Access Run-Time is included on the
JSEAsy installation download.
We are constantly seeking ways to make JSEAsy more productive for you so
any feedback is appreciated.
Page 1
Contents
New to Personal Computers (PCs)............................................... 6
Keyboard Keypad Numbers.......................................................... 6
JSEAsy Terminology...................................................................... 6
Characters....................................................................................................................6
Command Button........................................................................................................6
Field..............................................................................................................................6
Form.............................................................................................................................6
Report...........................................................................................................................6
System Requirements.................................................................... 7
Minimum Required Hardware.....................................................................................7
Recommended Hardware...........................................................................................7
Required Software.......................................................................................................7
Installing JSEAsy........................................................................................................7
JSEAsy Organisation..................................................................... 8
JSEAsy Main Structure Sample Diagram..................................... 9
Site Specific JSEA and JSEA Template Sample Diagram........ 10
Starting JSEAsy............................................................................11
First Things First.......................................................................... 15
Backups........................................................................................ 15
Information Icons ........................................................................ 16
Letterhead Printing....................................................................... 16
Passwords.................................................................................... 17
Reset Passwords.......................................................................... 17
Forms............................................................................................ 18
JSEAsy Main Options form....................................................................... 18
Add New Customer.................................................................................................. 19
Add New Employee or Subcontractor.................................................................... 19
Add New Job............................................................................................................. 19
Create New JSEA Template..................................................................................... 19
Create New SOP (Safety Operating Procedure).................................................... 19
Employee Site Inductions Search........................................................................... 20
Employee Licence Qualification Search................................................................ 20
Exit............................................................................................................................. 20
Future Updates......................................................................................................... 20
Generate a New WHS Form..................................................................................... 20
Help............................................................................................................................ 20
Select a Completed WHS Form............................................................................... 20
Select an Existing Customer................................................................................... 20
Select an Existing Employee or Subcontractor.................................................... 20
Select an Existing Job............................................................................................. 20
Select an Existing JSEA Template.......................................................................... 22
Select an Existing SOP (Safety Operating Procedure)......................................... 22
Update Defaults (State, Industry Type and Industry Specific)............................. 23
Update Employee Licences, Ins. and Qualifications Lists................................... 23
Update Industry Type/Specific................................................................................ 23
Update Job Classifications..................................................................................... 23
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Update List of Potential Hazards and Control Measures..................................... 23
Update The Lists of JSEA Qualifications, Duties, PPE, etc.................................. 23
Update Passwords or License PAK........................................................................ 23
Customer form...........................................................................................24
Customer Jobs form..................................................................................27
Customers List form..................................................................................28
Defaults Update form.................................................................................30
Employee and Subcontractor List form................................................... 31
Employee General Inductions Template form......................................... 32
Employee Inductions and Training Matrix form...................................... 33
Employee or Subcontractor form............................................................. 36
Help Files form...........................................................................................42
Industry Update form.................................................................................43
Job form......................................................................................................44
Job Description Keyword Search form.................................................... 47
Job Description Keyword Search Results form...................................... 47
Jobs List form............................................................................................48
JSEA (SWMS / JSA / JHA) form (Site Specific)....................................... 50
Header (Section of JSEA (SWMS / JSA / JHA) Form)........................................... 52
JSEA (SWMS / JSA / JHA) Sign Off List (Section of JSEA Form)............................ 53
Main Process Steps (Section of JSEA Form)......................................................... 54
Sub Process Steps (Section of JSEA Form).......................................................... 55
Potential Hazards (Section of JSEA Form)............................................................ 56
Hazard Control Measures (Section of JSEA Form)............................................... 57
References (Section of JSEA Form)....................................................................... 58
Risk Matrix (Section of JSEA Form)....................................................................... 58
JSEA (SWMS / JSA / JHA) Duties, Qualification, etc. form.................... 61
JSEA (SWMS / JSA / JHA) Template form................................................ 63
Header (Section of JSEA Template Form).............................................................. 64
License Registration form.........................................................................67
New Job form.............................................................................................68
New JSEA (SWMS / JSA / JHA) form........................................................ 71
New SOP (Safety Operating Procedure) form......................................... 73
New WHS / OHS / OSH form . ...................................................................74
Potential Hazards Update form................................................................. 76
PPE List Update form................................................................................78
Risk Matrix form.........................................................................................79
Select JSEA (SWMS / JSA / JHA) Template form.................................... 80
Select SOP (Safety Operating Procedure) form...................................... 83
Select WHS (Work Health and Safety) / OHS / OSH form....................... 84
Site Specific JSEA PPE form.................................................................... 86
SOP form.....................................................................................................87
SOP Forbidden Items Search form........................................................... 91
SOP Housekeeping Items Search form.................................................... 91
SOP Potential Hazards Search form........................................................ 91
SOP Forbidden Items Search Results form............................................. 92
SOP Housekeeping Items Search Results form...................................... 92
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SOP Potential Hazards Search Results form.......................................... 92
Template JSEA PPE form..........................................................................93
Update Job Classifications form.............................................................. 94
Update the Lists of Qualifications, Duties, etc. form.............................. 96
Update Passwords form............................................................................98
WHS (Work Health and Safety) forms.................................................... 100
OHS (Occupational Health and Safety) forms....................................... 100
OSH (Occupational Safety and Health) forms....................................... 100
WHS Form 02 - Toolbox Meeting............................................................ 103
WHS Form 03 - Accident or Injury Report ............................................ 104
WHS Form 06 - Near Miss Report........................................................... 106
WHS Form 07 - Root Cause Factors....................................................... 107
WHS Form 10 - Rehabilitation Form....................................................... 109
WHS Form 11 - Project SDS Register..................................................... 110
WHS Form 12 - Project Hazardous Substances Register ................... 111
WHS Form 13 - Project Hazard Register................................................ 112
WHS Form 14 - Breach of Safety Policy Notice..................................... 113
WHS Form 15 - Works Safety Inspection............................................... 114
WHS Form 17 - Subcontractor Safety Notification............................... 115
WHS Form 18 - Subcontractor WHS Compliance End Contract Checklist 116
WHS Form 19 - Subcontractor WHS Compliance WIP Checklist........ 117
WHS Form 20 - Subcontractor WHS Compliance Tender Checklist... 118
WHS Form 25 - Hot work Permit............................................................. 119
WHS Form 26 - Electrical Tool Testing Register................................... 120
WHS Form 28 - Anchor Strap Inspection............................................... 121
WHS Form 29 - Harness Inspection....................................................... 122
WHS Form 30 - Adjustable Rope Line Inspection................................. 123
WHS Form 31 - Shock Absorbing Lanyard Inspection......................... 124
WHS Form 35 - Horizontal Safety Line Inspection................................ 125
WHS Form 36 - Daily Toolbox and Attendance..................................... 126
WHS Form 42 - Project Plant and Equipment Register........................ 127
WHS Form 43 - Project WHS Management Plan - Subcontractor........ 128
WHS Form 44 - Project WHS Management Plan - Subcontractor........ 130
WHS Form 45 - Harness Kit Register..................................................... 131
WHS Form 46 - Task Observation / Safety Inspection.......................... 132
WHS Form 47 - Project WHS Management Plan - Head Contractor.... 133
WHS Form 49 - First Aid Inspection Checklist...................................... 135
WHS Form 52 - Subcontractor WHS and Environmental Compliance Checklist
136
WHS Form 53 - Hazard Report Form...................................................... 137
WHS Form 54 - WHS Manual................................................................... 138
WHS Form 56 - Portable RCD / GFCI Test Logbook............................. 140
WHS Form 57 - Vehicle Hoist Service Report........................................ 141
WHS Form 60 - Plant and Equipment Register..................................... 142
Page 4
WHS Form 61 - Portable Ladder Inspection.......................................... 143
WHS Form 62 - Transport Chain of Responsibility (CoR) Policy and
Procedure.................................................................................................144
Reports........................................................................................ 145
Page 5
New to Personal Computers (PCs)
If you are new to PCs, use your PC manuals or tutorial to become familiar with the basic functions
of the PC, such as pointing, clicking, etc. You should also become familiar with terms such as the
desktop, scroll bars, etc.
Keyboard Keypad Numbers

Important: When using the keypad on your keyboard to enter numbers into JSEAsy, ensure that if you
have a “Num Lock” key on the keypad it is depressed (usually with a light illuminated). In some cases
if the Num Lock key is not engaged, strange results will occur when using the keypad.
JSEAsy Terminology
The following are important computer/ JSEAsy terms that you should become familiar with:
Characters
A character is a letter, number, punctuation mark or special character (@#$%^&*, etc.) that you
type on you keyboard. A blank space, entered by pressing the space bar on your keyboard also
counts a character.
Command Button
A command button is a way to have JSEAsy perform an action. Clicking on a button with the
mouse activates software to perform the action. The action to be performed is indicated by a
label on the button. Command buttons are displayed on forms and are rectangles with a text
label. The command button may have any background colour and the label on a button may
be any colour. The label may be text (words) or a symbol. For example, a symbol could be a
drawing that looks like a printer, which indicates that clicking on the button will produce a report
for printing.
Field
A Field is a data entity where information is displayed, entered or modified. The fields in JSEAsy
have been pre-defined and may contain text, numbers (either integers or decimals), currency,
percentages, dates, etc. This prevents the wrong type of data from being entered into a field.
For example, a date field my only contain dates, a currency field may only contain dollars and
cents, etc. However, a text field may contain any combination of letters, numbers and special
characters (punctuation marks), up to the number of characters allowed by the field (see definition
of characters, above).
Fields are displayed on JSEAsy forms (see definition of form below) or printed on reports. Some
fields are locked and thus the data in these fields may not be changed. If a field is not locked,
data may be changed by typing in that field on a form.
Form
A window displayed on your computer monitor screen. It is designed primarily for data input
or display or for control of execution of JSEAsy options. Forms may contain fields, command
buttons, informational text messages, etc. All data entered into JSEAsy are via fields on forms.
The colour convention in this document uses blue text for form names.
Report
An object designed for formatting, calculating, printing and summarizing selected data. You can
view most reports on your screen before you print them. The colour convention in this document
uses green text for report names.
Page 6
System Requirements
JSEAsy may be used on a stand-alone PC or a network of multiple PCs, where one of the PCs is
utilized as a “server” for JSEAsy. JSEAsy will also run on Windows Terminal Server. The requirements
listed below refer to either a stand-alone PC, or to each PC in the network that will be running JSEAsy.
Minimum Required Hardware
• 1.5 GHz or higher processor
• Stand alone or networked client computers: 2 GB or higher RAM
• Server computer: 4 GB or higher RAM
• Monitor (Display) with 1280 x 1024 or higher Resolution (highly recommended)
(Beginning with JSEAsy v4.0, forms were designed to fit on widescreen laptops with a
resolution of 1366 x 768. Most of the forms may now be re-sized by clicking and dragging an
edge. Some forms may also be maximized by clicking on the Maximize button at the top right
of the window.)
• Hard Disk Drive, Solid State Drive or Flash Drive
• At least 200 MB free disk space
• Media for backup, i.e. Tape, CD, DVD, Blu-ray drive, Flash Drive, etc.
• Mouse, Track Ball, etc.
Recommended Hardware
• 2 GHz or higher processor
• Stand alone or networked client computers: 4 GB or higher RAM
• Server computer: 8 GB or higher RAM
• Monitor (Display) with 1280 x 1024 or higher Resolution.
• Hard Disk Drive, Solid State Drive or Flash Drive
• At least 300 MB free disk space
• Media for backup, i.e. Tape, CD, DVD, Blu-ray drive, Portable Disk Drive, Flash Drive, etc.
• Uninterruptible Power Supply (UPS). Power fluctuations may cause PCs to corrupt (damage)
JSEAsy data.
Required Software
• Windows 7 or Windows 10. JSEAsy should also work with Windows 8, however it has not
been tested with windows 8.
• JSEAsy will work on a stand-alone system with Windows 7 Home or Windows 10 Home;
however, in a business environment with networking, remote login, etc, then Windows
Professional, Ultimate or Enterprise is necessary.
Note: It is highly recommended that you use the “Auto Hide” option for the Windows Task
Bar at the bottom of the screen to allow more screen area for display of forms and reports.
To accomplish this click on the Start button in the task bar (bottom left of screen) then select
“Settings” – “:Task Bar & Start Menu”. Then under the “General” tab, make sure the “Auto hide”
box is ticked. The “Always on top” box should also be ticked.
Installing JSEAsy
Download: Follow the instructions provided in “JSEAsy Install and Startup Instructions.pdf”,
which is included in the download.
The installation will place both the program file, JSEAsy.accdr, and the data file,
JSEAsy_be.accdb, on your disk.
Important: If you are installing JSEAsy on a network, the data file, JSEAsy_be.accdb, should only
be on the computer that is designated as your server, but the program file, JSEAsy.accdr, should
be on all computers. Since the installation will install both files, the data file,
JSEAsy_be.accdb, must be deleted from all computers except the server.
Page 7
JSEAsy Organisation
JSEAsy is structured around jobs and the Job ID for each job. When your company has a task, you
create a JSEAsy Job for that task. Thus you may think of JSEAsy Jobs as individual tasks.
When a new job is added to JSEAsy, a unique Job ID is automatically assigned by JSEAsy. JSEAsy
items are stored in “tables” and there are separate tables for Jobs, Customers, Employees and
Subcontractors, etc. Relationships among the many tables are pre-established and are transparent to the
user. In other words, you don’t have to worry about how the data in these tables are stored or how the
tables relate to each other because it is taken care of automatically by JSEAsy.
Each Job is associated with one customer and that customer may also be your company. A customer
in JSEAsy may be associated with many jobs. You can select a particular customer and view all jobs
associated with that customer. The power of JSEAsy gives you tremendous versatility on how to locate,
view or print information contained in JSEAsy.
JSEAs are organised by Industry Type and Industry Specific. For example, a roofing job would be an
Industry Type of “Construction” and Industry Specific of “Roofing”. There are many Industry Types and
Industry Specifics already included in JSEAsy, but you may add others as desired.
A sample of Industry Types is shown below. When Industry Type “Construction” is selected, then the
Industry Specifics associated with it are shown on the right side of the form.
A JSEA template is a set of steps for a task that may be used again for different jobs. There are built-in
JSEA templates for some Industry Types and Industry Specifics, but you may add others as needed. One
or more templates may be included in a Site Specific JSEA by simply clicking a command button and
selecting the desired template.
Graphical representations of the structure of JSEAsy and Site Specific JSEAs (and JSEA Templates) are
shown below:
Page 8
JSEAsy Main Structure Sample Diagram
Potential Hazards Hazard Control

Measures
Personal injury due to slipping or
Ensure care taken and if
tripping over whilst moving around
possible have Customer flag
on site
off areas as required
Hitting or running into personnel Ensure personnel wear high

. visibility clothing
.
. Ensure personnel keep good
look out when moving around
site
Potential Hazards and Hazard Control

.
Measures are available to all Industry .
Types and Industry Specifics .
Industry Type Industry Specific JSEA Templates
Administration Bricklaying Access Roof via Ladder

Cleaning Carpentry .
Construction . .
Installing Roof Sheets – to pitch
Entertainment .
roof area
. Plumbing
.
. Roofing
.
. .
Installation of Flashings
.
.
.
.
.
(Any Template may be included in
any Site Specific JSEA)
Jobs Site Specific JSEAs
104 Re-Roofing
105 New Roofing – Domestic
106 Installation of Wall Sheeting
107 Installation of Garage
108 Structural Steel Erection
. Installation of Flashings
. .
. .
.
Page 9
Site Specific JSEA and JSEA Template Sample Diagram
Main Process Steps Sub Process Steps
Step Step
1 Site Establishment
1.1 Undertake introduction with builders
2 Access Work area via scaffold site supervisor
3 Installation of Temporary Height Safety 1.2 Site Induction

System
1.3 Determine secure area to store
4 Acceptance of delivery to site for materials materials
1.4 Place site lock up box and tools in a

safe, secure area
4.1 Establish area to accept delivery
4.2 Direct vehicle to appropriate area
4.3 Untie load if secured

Potential Hazards
4.4 Receive goods manually
Potential Hazard Risk Rating
.
Accidental entry to restricted 21
area .
0
Will be explained in site induction
4
Obstructing other trades and
deliveries to site
5
Other trades tripping over storage
box
Hazard Control Measures
Control Measure New Risk Rating Action By

Follow signs and Directions 1 All
Go Directly to Site Office 1 All
Make sure all trades people are All

inducted before commencing
work and all PPE requirements
are enforced
Were possible all personnel to All

have obtained “white card”
certification prior to site
arrival
1 All
Place in designated area
3 All
Flag off area if necessary
Page 10
Starting JSEAsy
Double click on the JSEAsy shortcut on your Desktop (single click if your desktop has been set-up for
single click). This is the shortcut that was copied from the JSEAsy installation CD.
You may also use the Windows Start Menu to start JSEAsy by clicking on “Start”, then move the cursor
to “All Programs” – then click on “JSEAsy” as indicated below. This procedure is for Windows 7, but
other versions of Windows would be similar.
Page 11
The first time you run JSEAsy after installation, the License Agreement will appear as shown below
Click anywhere in the license text area and a scroll bar will appear on the right. You may then scroll
down to read the entire License Agreement. JSEAsy will execute after clicking on the “I Agree” button.
If a valid License PAK has not been previously entered or the license has expired, the following
dialogue box will appear:
1. Enter your company name in the space next to “Business Name”. Note, it is important to enter
your company name exactly as you entered on the JSEAsy Web Site to obtain your License PAK.
2. Enter a License Expiration Date. For a purchased license, enter 1/1/2222
3. If you downloaded the JSEAsy installation, then enter the PAK number obtained from the JSEAsy
Web Site, including dashes (hyphens). Otherwise, obtain a PAK number from the JSEAsy company
(TotalTrack Pty Ltd) and enter it in the space next to “PAK”.
Page 12
The following dialogue box might appear the first time you run JSEAsy after installation. This allows
you to tell the JSEAsy program where your JSEAsy data file is located. This is necessary especially
if you are using a network and your data file is on a server. This step will have to be performed on
each computer on your network after JSEAsy is installed.
When this dialogue box appears, click on “OK”, then the “Locate Data File” dialogue box will
appear, as shown below.
To locate the data file, click on the triangle to the right of the “Look in” field and first select the
computer on your network that will be used as your file server. If you are not using a network,
proceed to the next step.
Select your “C” drive, then click on “JSEAsy”.
Page 13
Then select “JSEAsy_be.accdb” from the list of files.
The main options form will appear when JSEAsy starts. Any of the main options may be
selected by clicking (once) on the button with the label for the option.
When JSEAsy is running, check the upper right corner of the window to ensure that the display
is using the full screen. If the full screen is not being utilised, the windows control box will
appear as follows:
To use the full screen display, click on the square in the windows control box. JSEAsy is using
the full screen display if the windows control box appears as follows:
Page 14
First Things First
It is important to do these steps first; otherwise you will not be able to create a Job in JSEAsy without
these steps being done.
1. Update Defaults (State, Industry Type and Industry Specific) Update Defaults
Click on this command button on the Main Options form to (State, Industry Type
update the Industry Type and Industry Specific defaults and Industry Specific)
(defaults are used throughout JSEAsy to automatically select
items; however you may also change them at each instance. Update Industry
Type/Specific
Select your Industry Type first then your Industry Specific (trade).
If your Industry Type or Industry Specific is not listed, then
click on “Update Industry Type/Specific to add them. State was entered at License
Registration, but you may change it here.
2. Add Customers to JSEAsy one at a time. Add New Customer

This is done by clicking on the “Add New Customer”
button on the Main Options form.
When a new job is created, you can select a customer from the list of customers in
JSEAsy. If the new job is for a customer that is not already in JSEAsy, then the new
customer may be added along with the new job.
3. Add Employees and subcontractors to JSEAsy, one at a time, along with personal
details for each employee or subcontractor. Add New Employee
This is done by clicking on the “Add New Employee or Subcontractor
or Subcontractor” button on the Main Options form.
This is important because Employee/Subcontractor data are used for selecting the name
of the person who originated a JSEA, the supervisor to review the JSEA and the Safety
Supervisor.
Backups
Doing daily backups (backup copy) of your JSEAsy data is extremely important. The value of daily
backups cannot be stressed enough. You may do backups for months or even years and never need
them, but one small glitch can corrupt (damage) your JSEAsy data and render it unusable. A computer
crash or hang, power fluctuation, network error, etc. are a few causes of JSEAsy data corruption.
Once JSEAsy is corrupted you may not be able to access your data or enter new data. The JSEAsy
program file (JSEAsy.accdr) may be restored from the JSEAsy installation CD, but your data file must
be restored from your backups. Thus it is extremely important to backup file JSEAsy_be.accdb which
is in folder “C:\JSEAsy” (unless it is on a server).
It is recommended that you do NOT perform the daily backups to the same media, i.e. the same disk,
tape, etc. You should have a different media for each day, i.e. if you are using disks for your backups,
you should have one disk for Monday, one for Tuesday…etc. This is to prevent overwriting a good
backup with a corrupted backup. For example, perhaps one aspect of you data was corrupted by a
power fluctuation on Tuesday, but you didn’t realize that the corruption had occurred until Thursday.
If you had used the same media for daily backups, then when you attempted to restore the data file
from backups on Thursday, you would get the backup file from Wednesday, which is corrupted. With
separate media for each night, you could then restore the data file from each of the preceding nights
until you obtained a non-corrupted copy.
It is also recommended that you archive you data periodically, perhaps once a week, then once a
month. An archive is simply a backup that you keep for a longer period of time.
You can minimise the chances of data corruption by using an uninterruptible power supply (UPS). A
“Smart” UPS is recommended since it will maintain proper voltage and therefore reduce the chances
of data corruption from power fluctuations.
Page 15
Information Icons
Information icons are located on many JSEAsy screen forms. Clicking on the icon will take you to
helpful information and hints about that form on the JSEAsy Web Site.
Letterhead Printing
The file used by JSEAsy to print your letterhead/logo on plain paper is a JPEG file, Letterhead.jpg,
which you may create yourself or TotalTrack Pty. Ltd. can do it for you. The file is placed in C:\ JSEAsy
and it is limited to 47mm high by 192mm wide.
If your Letterhead.jpg file has larger dimensions, then it will be reduced to fit into the above size.
Likewise, if your Letterhead.jpg file has smaller dimensions, then it will be expanded to fit.
Page 16
Passwords
Access and modification of sensitive data are protected by passwords. The protected data are
grouped into three types, management data, personnel data and admin data, which require different
passwords. When you first install JSEAsy, all passwords are set to “TotalTrack” by default. It is
important that you change the default passwords as soon as possible after installation by clicking on
the “Update Passwords or License PAK” button on the Main Options form.
Management data includes JSEA

Templates. Thus you should only divulge
the Management password to staff
members that are allowed to modify
Management data, like JSEA Templates.
Note that the Management Password
is also considered the “Master”
password and it may be entered for any
of the other passwords. It may also
be entered as the current password
for any of the other passwords when
updating passwords.
Personnel data (employees and

subcontractors) may be viewed or a
new employee/subcontractor entered
without the use of a password. However
the Personnel Password must be used
to modify or enter data for an existing
employee/subcontractor. This password
is also required to update Licenses,
Insurance and Qualifications lists for
Employees.
The Admin password is required to

update the list of Potential Hazards and
Hazard Control Measures, update of
JSEA Qualifications, Duties, PPE, etc.
Reset Passwords
If you forget one or more of your passwords, contact us at JSEAsy (TotalTrack Pty. Ltd.) and
we can give you the sequence of steps that will reset all your passwords.
Page 17
Forms
A Form is a window displayed on your computer monitor screen. It is designed primarily for data
display, input, or for control of execution of JSEAsy options. Forms may contain fields, command
buttons, informational text messages, etc. All data entered into JSEAsy are via fields on forms.
Forms that only contain error messages or instructional information are not described in this section
because they are self-descriptive. All other JSEAsy forms are described in this section. The JSEAsy
Main Options form is described first, since it is the form used to select all further JSEAsy options. All
other forms are listed in alphabetical order, following the description of this form.
JSEAsy Main Options form

All options of JSEAsy are accessed via the Main Options form, with is automatically displayed
when JSEAsy is started. A Main Options form for JSEAsy Premium is shown below:
A sample of the Main Options form for the non-premium version of JSEAsy is shown on the
next page.
Each Command Button (option) on the Main Options form leads to many further options that
may be selected. For example, if you click on the “Select an Existing Job” button, another form
will be displayed which gives several options to select an existing job, like a scrollable list of all
existing jobs, the option to enter a Job ID or a customer’s name, etc. After a job is selected a
form will be displayed that has numerous job details and options. From the job form you can
review existing Site JSEAs for the selected Job or you may create new Site JSEAs. Details of
options of the “Job” form are contained in a later section of this manual.
A description of the function of each Command Button on the Main Options form follows.
Page 18
Command Buttons (on Main Options form)
Add New Customer

Add New Customer
Use this button to enter data for a new Customer. See
“Customer” form for details.
Add New Employee or
Subcontractor Add New Employee or Subcontractor
Clicking on this button will display a form for entering a
new employee or subcontractor. See the “Employee or
Subcontractor” form for details.
Add New Job

Add New Job
Clicking on this button will display the New Job form for entering
the data for a new job. Details of the job are entered into the
“fields” shown on the form. See the “New Job” form for details
on the fields.
Create New
Create New JSEA Template
JSEA Template Clicking on this button will display the JSEA Template form
for entering the data for a new JSEA Template. Details of the
template are entered into the “fields” shown on the form. See the
“JSEA Template” form for details on the fields.
Create New SOP (Safety Operating Procedure)

Create New SOP
Clicking on this button will display the Create New SOP form to
begin entering information for a new SOP.
Page 19
Employee Site Employee Site Inductions Search
Inductions Search This allows you to search for employee(s) that have a specific Site
Induction. When you click on this button, a form is displayed allowing you
to select a Site Induction from the list. The list of Site Inductions is updated
via the “Update Lists of Inductions and Training” button on the “Employee
or Subcontractor” form or the “Employee Inductions and Training Matrix”
form if the Employee or Subcontractor form was opened for modification.
Employee Licence Employee Licence Qualification Search

Qualifications Search Clicking on this button will display a form to select a Licence, Qualification
or both to search for employees that have the selected licence, qualification
or both. See “Employee Licence and/or Qualification Search” form for
details.
Exit Exit
Clicking the button will exit (close) JSEAsy.
Future Updates
Future Updates
Displays a message to send update suggestions to sales@jseasy.com.au.
Generate a New
Generate a New WHS Form
WHS Form Displays a form from which you may choose a WHS (Work Health and
Safety) form to generate. See “New WHS” form for details. This button
is ghosted in the standard version of JSEAsy as this feature is only
available in JSEAsy Premium.
Help
Help
Displays a form from which you may choose a help file or the JSEAsy
Users Guide.
Select a Completed
Select a Completed WHS Form
WHS Form Displays a form from which you may select a Completed WHS (Work
Health and Safety) form to be displayed. See “Select WHS” form for
details. This button is ghosted in the standard version of JSEAsy as
this feature is only available in JSEAsy Premium.
Select an Select an Existing Customer

Existing Customer Displays a list of customers from which you may choose one to view/edit
details. See “Customers List” form for details.
Select an
Select an Existing Employee or Subcontractor
Existing Employee Displays a list of employees and subcontractors from which you may
or Subcontractor choose one to view/edit details. See “Employee and Subcontractor List”
form for details
Select an Select an Existing Job

Existing Job Click on this button to view, edit or process details about an existing job.
The “Jobs List” form will be displayed with options for selecting a job. All
existing jobs will appear in a scrollable list in descending Job ID order; thus
the latest jobs will appear first in the list. There are five ways to choose an
existing job (shown on next page).
Page 20
3
2
1
4
5
1. Scroll the list of jobs and click on any field of the job you wish to select.
- OR -
2. Enter the job number (Job ID) in the field at the top of the form, and then press the Enter key on
the keyboard.
- OR -
3. Enter an Alternate job number (Job ID) in the field at the top of the form, then press the Enter
key on the keyboard.
- OR -
4. Select a customer to view the jobs for that particular customer. You may either click on the
triangle to the right of the field to display a list of customers to select from, or you may type the
name of a customer in the field. The name you type must match one of the customers already
in JSEAsy. As you begin typing a name, JSEAsy, if you begin by typing with the letter “A”, then
the first customer that begins with the letter “A” will appear in the field (e.g. Aaron Pty)). If the
second letter you type is “b” then the first customer that begins with “Ab” will appear in the field
(e.g. ABC Company), etc. Press the Enter key on the keyboard when customer selection is
completed.
5. Click on this button and a form will pop up that allows you to search Job Descriptions for a
keyword.
If you click on a job or enter a Job ID as per item 1, 2 or 3 above, the Job form will be displayed
immediately.
If you select a customer name as per item 4 above, a form will be displayed with a list of jobs for the
selected customer. Simply click on one of the jobs listed and it will be displayed on the Job form.
Page 21
Clicking on any part of the line will display the job listed.
See the “Jobs List” or “Job” form for details.
Select an Existing
Select an Existing JSEA Template
JSEA Template A form will be displayed asking if you want to open a JSEA Template
as “Read Only” or “Open for Modification”. If you click on “Open for
Read Only” then you will be able to view the template, but you will not
be able to modify the template.
If you click on “Open for Modification”, you will be required to enter the
Management password.
The Open Template form is shown below. See the “Select JSEA
Template” form for details on selecting an existing JSEA template.
Select an Existing Select an Existing SOP (Safety Operating Procedure)

SOP Displays a form where you may select from the list of existing SOPs.
Page 22
Update Defaults Update Defaults (State, Industry Type and Industry Specific)
(State, Industry Type and This allows you to set the default State, Industry Type and Industry Specific
Industry Specific)
to used while using JSEAsy. For example, when you create a new JSEA
these defaults will be used but you may change them at any time.
Update Employee Update Employee Licences, Ins. and Qualifications Lists

Licences, Ins. and This allows you to update the lists of Licences, Insurance and
Qualifications Lists Qualifications for Employees. You may change existing ones or add new
ones.
Update Industry Update Industry Type/Specific

Type/Specific
This allows you to update the list of Industry Types and associated Industry
Specifics. You may change existing ones or add new ones.
Update Job
Update Job Classifications
Classifications Displays a form for Job Classifications, that you may modify or add
other classifications. These are the job classifications associated with
a particular Industry Type and Industry Specific. See “Update Job
Classifications” form for details.
Update List of
Update List of Potential Hazards and Control Measures
Potential Hazards Displays the list of Potential Hazards and Control Measures that you may
and Control Measures edit or add new entries. The Admin Password is required. Note that the
List of Potential Hazards and Control Measures is not limited to a particular
Industry Type and Industry Specific, but applies to all Industry Types and
Industry Specifics.
Update The Lists of JSEA Qualifications, Duties, PPE, etc.

Update the Lists of
JSEA Qualifications, Displays the list of the following:
...........................................................................................................................................................................................................................
Duties, PPE, etc
Personnel Qualifications and Experience
...........................................................................................................................................................................................................................
Duties and Responsibilities

...........................................................................................................................................................................................................................
Formal or Specialised Training or Licenses Required

...........................................................................................................................................................................................................................
Reference and Detail Applicable section(s) of [Documents]

...........................................................................................................................................................................................................................
Plant and Equipment to be Used for Task

...........................................................................................................................................................................................................................
Plant, Equipment and Area Safety Inspections

...........................................................................................................................................................................................................................
List of PPE (provided by button on form)
Update Passwords Update Passwords or License PAK

or License PAK Clicking on this button will display the “Update Passwords” form which
allows you to change one or more passwords or update your License PAK.
Page 23
Customer form
The Customer form is accessed by clicking on the “Add New Customer” button on the “Main Options”
form. It may also be accessed by clicking on a Customer record on the “Customer List” form, which is
activated by clicking on the “Select an Existing Customer” button on the Main Options form.
Select an

Add New Customer OR
Existing Customer
Clicking on the “Select an Existing Customer” button will display the Customer List form, from which
you may choose a Customer to view/edit details.
Data for a customer are displayed/entered on this form. Definitions for the Fields and Buttons are listed
below:
Fields (on Customer form)

Business Registration Number
The Business Registration Number for this customer.
Billing Name
The billing name for this customer (up to 64 characters). If this is a new customer being
added, the Customer Name is automatically copied to the Billing Name field. If the
customer has a different Billing Name, you may change it by selecting the field and typing
in the field.
Page 24
Contacts
The number of contacts is unlimited. An existing contact may be edited by clicking in the
field. A new contact may be added by entering the data in the blank line with the asterisk
“*” at the left of the line. A contact may be deleted by clicking on the square at the left of the
line then press the “Delete” key. Each set of contact information has the same properties
as specified below:
Email The Email Address of the contact person (up to 64 characters).
Fax The Fax number of the contact person (up to 16 characters).
Mobile The mobile phone number of the contact person (up to 16 characters).
Name The name of the contact person (up to 32 characters).
Phone The phone number of the contact person (up to 16 characters).
Title The contact person’s title (up to 32 characters). For example,
Supervisor, Manager, etc.
Customer Name
The name of this customer (up to 64 characters). If this is a new customer being added,
the Customer Name is automatically copied to the Billing Name field. If the customer has a
different Billing Name, you may change it by selecting the field and typing in the filed.
E-mail Address
The E-mail address for this Customer.
Notes
Free form text with no limit. You may enter any relevant notes for the customer.
Postal Address
The postal address of this Customer. The fields of the Postal Address (Address, Address
2, City, State, Post Code) are automatically copied from the Street Address by TotalTrack
after they are entered when a new Customer is being entered, but they may be edited by
clicking on the field(s). The properties of these fields are identical to the ones for the Street
Address, as noted below.
Street Address
The street address for this Customer. If this is a new customer being entered, then after
each Address field (Address, City, State, Post Code) is entered, the field is copied to the
corresponding fields of the “Postal Address”. If the postal address is different from the
street address, it may be changed by typing in the fields.
Address Up to 64 characters of text.

City City or Suburb, up to 50 characters of text.
State Up to 3 characters of text. A state may be selected from a list by
clicking on the triangle to the right of the field, then scroll to the state
desired and click the mouse.
Post Code Up to 4 characters of text.
Page 25
Command Buttons (on Customer form)
Cancel Addition Cancel Addition of New Customer

of New Customer Exits the Customer form without saving the data entered for a new customer.
This button is displayed only when a new customer is being added.
Delete This
Delete This Customer
Customer Exits the Customer form without saving the data entered for a new customer.
This button is displayed only for an existing customer. Clicking on this button
will display a form to confirm deletion of the customer because it will also
delete all jobs, associated purchase orders and labour for the customer. The
Management Password will be required to complete the deletion
Done
Done Exit the form and save any updates.
Preview / Print Preview / Print Customer Details

Customer Details Preview on screen and Print the details for this Customer.
Show All Jobs for this Customer

Show All Jobs for
this Customer Displays a list showing all the jobs for this customer.
Page 26
Customer Jobs form
The Customer Jobs form lists all the jobs in JSEAsy for the selected customer. This form is displayed
by clicking on the ”Show All Jobs for this Customer” button on the Customer Form. The “Customer”
form is accessed by clicking on the “Select an Existing Customer” button on the Main Options form then
selecting a customer from the “Customers List” form.
Any job in the list may be reviewed by clicking anywhere on the line for the job (any field). This will
display the Job form for the selected job.
Details of the fields contained in the jobs list are shown below:
Fields (on Customer Jobs form)

Delivery Address
The delivery address (site address) for the job.
Job Description
The description of the job.
Job ID
The Job ID (Number).
Command Buttons (on Customer form)
Done
Done
Exit the form.
Preview / Print
Preview / Print Jobs List
Jobs List Preview on screen and Print the details for this Customer.
Page 27
Customers List form
The Customers List form is accessed by clicking on the “Select an Existing Customer” button on the
“Main Options” form.
Select an
Existing Customer
You may select a customer to review by either clicking on the line that contains the customer desired or
by entering the customer name in the field labelled “Enter Customer Name Here” and pressing the Enter
key.
Click on the line with the desired customer OR Enter Customer name
This will display the “Customer” form showing details for the selected customer.
Definitions for the Fields and Buttons on the form are listed below:
Fields (on Customers List form)

Address
The customer’s address.
Contact Name
A contact name for this customer. Each customer has up to nine contact names. This
contact name is the first name in the list.
Customer Name
The name of the customer.
FAX
The FAX number for the contact name.
Mobile
The mobile phone number for the contact name.
Phone
The phone number for the contact name.
Page 28
Command Buttons (on Customers List form)
Done
Done
Exit the form.
Page 29
Defaults Update form
The Defaults Update form is accessed by clicking on the “Update Defaults (Industry Type and Industry
Specific” button on the “Main Options” form. The form for JSEAsy Premium is shown below:
Update Defaults
(State, Industry Type
and Industry Specific)
The form above has many fields that are used for
automation features of JSEAsy whereby WHS/
OHS/OSH forms are automatically filled-in. All
fields must be filled-in.
The form to the right is the Defaults Update form

for the non-premium version of JSEAsy.
The Industry Type and Industry Specific
Defaults are the ones that automatically apply
to your new Jobs, JSEAsy Templates and Site
Specific JSEAsy.
Select an Industry Type and Industry Specific
that would most often be appropriate. You can
change the Industry Type and Industry Specific
for any particular Job or JSEA.
Page 30
Employee and Subcontractor List form
The Employee and Subcontractor List form is accessed by clicking on the “Select an Existing
Employee or Subcontractor” button on the “Main Options” form. This form is used to select an
employee or subcontractor for the “Employee or Subcontractor” form. Selection is achieved either by
clicking on any field in the line containing the name desired or by typing the name in the field at the
top of the form. Names are listed by First Name then Last Name.
Click on any field in the line containing the name desired OR Type the name here
Definitions for the Fields and Buttons are listed below:
Fields (on Employee or Subcontractor List form)

Fax Number
The FAX number of the employee or subcontractor.
Home Phone
The home telephone number of the employee or subcontractor.
Name
The name of the employee or subcontractor.
Mobile Number
The mobile telephone number of the employee or subcontractor.
Postal Address
The postal address of the employee or subcontractor.
Command Buttons (on Employee or Subcontractor List form)
Done
Done
Exit the form (and save any updates).
Page 31
Employee General Inductions Template form
The Employee Inductions and Training Matrix Template form is accessed by clicking on the “Review / Edit Inductions
and Training Matrix” button on the “Employee or Subcontractor” form when it is opened for modification.
Review / Edit General
Inductions Template
Note that the Employee Inductions and Training Matrix Template data is password protected
from modification. The Employee or Subcontractor form must be opened for modification (with
Personnel password) to modify or enter new inductions and training matrix template data.
Fields (on Employee General Inductions Template form)

Note that the following fields are shown for display purposes only and my not be modified:
Date Assessed
Assessed By
Competency Achieved?
Comment
These fields are modifiable on the Employee and Training Matrix (not template) form.
General Inductions
Free form text for general inductions with a maximum of 50 characters
Command Buttons (on Employee General Inductions Template form)
Done
Done
Exit the form and save any updates.
Page 32
Employee Inductions and Training Matrix form
The Employee Inductions and Training Matrix form is accessed by clicking on the “Employee Inductions and Training
Matrix” button on the “Employee or Subcontractor” form when it is opened for modification.
Employee Inductions and
Training Matrix
Note that the Employee Inductions and Training Matrix data is password protected from
modification. The Employee or Subcontractor form must be opened for modification (with
Personnel password) to modify or enter new inductions and training matrix data.
There are three sections on this form: Company Inductions, Training and Site Inductions;
Fields (on Employee Inductions and Training Matrix form)
Date
The date of the Employee Inductions and Training Matrix. The date is automatically entered by TotalTrack
when the matrix is created for the employee/subcontractor; however, it may by modified.
Issue
The version (Issue) of the Inductions and Training Matrix. This entry is obtained from the template when the
matrix is created for an employee/subcontractor. The entry may be modified, but care should be taken not to
change it by mistake.
Page 33
Issue Date
The date that this version (Issue) of the Inductions and Training Matrix was created or modified. This entry
is obtained from the template when the matrix is created for an employee/subcontractor. The entry may be
modified, but care should be taken not to change it by mistake.
Name
The name of the employee or subcontractor. This entry is obtained by TotalTrack from the Employee or
Subcontractor for and it may not be modified
Company Inductions Section
Assessed By
The name of the person or company that performed the assessment.
Comment
A short comment may be entered.
Company Inductions
The list of company inductions. This list may be edited by clicking on the “Review / Edit General
Inductions Template” button on the Employee or Subcontractor form
An entry of Pass, Fail, Retest or short text may be entered.
Date Assessed
The date that the inductions item was performed.
No.
The Company Inductions item number. The item numbers may be modified, but care should be taken in
order not to duplicate numbers. After the form is exited and then re-opened, the Inductions and Training
items will be in numeric order by this number.
Site Inductions Section
Expiry Date
The date that this Site Induction will expire.
Induction Date
The date of this Site Induction.
Site
The Site for this Site Induction.
Site Inductions
Select a Site Induction by clickikng on the triangle to the right of the field then click on a Site Induction.
You may update this list by clicking on the “Update Lists of Site Inductions and Training” button.
Page 34
Training Section
Assessed By
The name of the person or company that performed the assessment.
Comment
A short comment may be entered.
An entry of Pass, Fail, Retest or short text may be entered.
Date Assessed
The date that the inductions item was performed.
No.
The Company Inductions item number. The item numbers may be modified, but care should be taken
in order not to duplicate numbers. After the form is exited and then re-opened, the Inductions and
Training items will be in numeric order by this number.
Training
The list of Training. Select a training item by clicking on the triangle to the right of the field and then
click on a training item. This list may be edited by clicking on the “Update Lists of Site Inductions and
Training” button.
Command Buttons (on Employee Inductions and Training Matrix form)
Done
Done
Preview / Print Matrix

Preview /Print
Matrix Display the printable Matrix report on the screen with the option to print the report.
Update Lists of Site Update Lists of Site Inductions and Training

Inductions and Training Display the printable Matrix report on the screen with the option to print the report.
Page 35
Employee or Subcontractor form
The Employee and Subcontractor form is accessed by clicking on the “Add New Employee or
Subcontractor” button on the “Main Options” form. It may also be accessed by clicking on an
employee or subcontractor record on the “Employee or Subcontractor List” form, which is activated
by clicking on the “Select an Existing Employee or Subcontractor” button on the Main Options form.
Add New Employee or Select an

Subcontractor OR Existing Employee
or Subcontractor
Note that the employee/subcontractor data is password protected from modification.

The Personnel Password is required to modify or enter new data for an existing
employee/subcontractor.
Data for an Employee or Subcontractor are displayed/entered on this form. Definitions for the
Fields and Buttons are listed below:
Page 36
Fields (on Employee or Subcontractor form)
Note that most fields on the Employee or Subcontractor are not required for JSEAsy, but
are provided for your own use.
Business Registration Number

The Business Registration Number for this subcontractor.
Authorised for Management Review

Tick this box if this person is authorised for management review of JSEAs. It is important
to have this box ticked for each person authorised because it is used for automated
features of JSEAsy.
Authorised for Supervisor Review

Tick this box if this person is authorised for supervisor review of JSEAs. It is important to
have this box ticked for each person authorised because it is used for automated features
of JSEAsy.
CITB Number
The CITB number for this subcontractor/employee.
Classification
The job classification for this employee or subcontractor. It is important to select a
classification in the field just below this one, “Select Classification Here”.
Comments
Any comments you may wish to enter (up to 255 characters). You may include the
employee or subcontractor’s job preferences, schedule preferences, performance notes,
etc.
Contact Name
The name of a person to contact for this employee/subcontractor (up to 35 characters).
This field would be used for the main contact person for a subcontractor. The field is not
required and may be left blank.
Date of Birth
The date of birth for this employee/subcontractor. This field is not required and may be left
blank.
Emergency Contact Details

This section is used to enter details for emergency contact information. The fields are:
Name
Relationship
Address
Phone Number
Mobile Number
E-mail Address
The E-mail address for this employee/subcontractor (up to 64 characters).
Fax Number
The Fax number for this employee/subcontractor (up to 16 characters).
Page 37
First Name
The first name of an employee or subcontractor (up to 15 characters).
Home Phone
The home phone number for this employee/subcontractor (up to 16 characters).
Industry Type
The Industry Type is selected in order to have the Classification list for the proper Industry Type
and Industry Specific.
Industry Specific
The Industry Specific is selected in order to have the Classification list for the proper Industry
Type and Industry Specific.
Insurance
This section is used to enter details about insurance held by the employee/subcontractor.
The fields are:
Expiry Date The date of expiration for the insurance.
Insurance The type of insurance. You may select an insurance type from a built-
in list by clicking on the triangle to the right of the field and the click on
a selection, or you may type the insurance type into the field; however,
the insurance must be contained in the list. You may update the list
by clicking on “Licences, Insurance, Qualifications” button on the Main
Options form.
Policy Number The insurance policy number.
Labour Type
Either Employee or Subcontractor may be selected. Click in the circle to the left of the
description to select. If Employee is selected, the Hourly Rate field will be displayed. If
Subcontractor is selected, the Include GST field will be displayed.
Last Name or Company Name

The last name of the employee or subcontractor company name (up to 35 characters). This is
a required field, which means that a name must be entered.
Licences
This section is used to enter details about licences held by the employee/subcontractor.
The fields are:
Class The licence class (up to 10 characters).
Expiry Date The date of expiration for the licence.
Issue Date The date the licence was issued.
Licence Licence type. You may select a licence from a built-in list by clicking on
the triangle to the right of the field and the click on a selection, or you
may type the licence type into the field; however, the Licence must be
contained in the list. You may update the list by clicking on “Licences,
Insurance, Qualifications” button on the Main Options form.
Number The licence number.
Page 38
Middle Name or Initial
The middle name (or initial) of an employee or subcontractor (up to 15 characters).
Mobile Number
The mobile phone number for this employee/subcontractor (up to 16 characters).
Motor Vehicle
This section is used to enter details about a motor vehicle owned by the employee/
subcontractor. The fields are:
Make The vehicle make (up to 12 characters).

Model The vehicle model (up to 12 characters).
Reg. The registration number of the vehicle
Postal Address
The postal address of this employee/subcontractor. The fields of the Postal Address (Address,
City, State, Post Code) are automatically copied from the Street Address, by JSEAsy, after they
are entered when a new Employee or Subcontractor is being added; however, the fields may
be changed if the postal address differs from the street address. To change a field, click in the
field. The properties of these fields are identical to the fields for the Street Address, as noted
below.
Qualifications
This section is used to enter details about Qualifications held by the employee/
subcontractor. The fields are:
Acquire Date The date the qualification was acquired.
Level The level achieved for this qualification.
Qualification The qualification. You may select a qualification from a built-in list by
clicking on the triangle to the right of the field and the click on a selection,
or you may type the qualification into the field; however, the qualification
must be contained in the list. You may update the list by clicking on
“Licences, Insurance, Qualifications” button on the Main Options form.
Second Phone
A second phone number for this employee/subcontractor (up to 16 characters).
Start Date
The date that this employee or subcontractor began service.
Status
Either Full Time or Casual may be selected. Click in the circle to the left of the description to
select.
Page 39
Street Address
The street address of this employee/subcontractor. If this is a new Employee or Subcontractor being
entered, then after each Address field (Address, City, State, Post Code) is entered, the field is copied to the
corresponding fields of the “Postal Address”. If the postal address is different from the street address, it
may be changed by typing in the fields.
Address Up to 64 characters of text.

City City or Suburb, up to 50 characters of text.
State Up to 3 characters of text. A state may be selected from a list by clicking
on the triangle to the right of the field, then scroll to the state desired and
click the mouse.
Post Code Up to 4 characters of text.
Supervisor Reg. Number

The employee/subcontractor’s supervisor registration number.
Uniforms and Personal Equipment Issued

This section is used to enter details about uniforms and equipment issued. The fields are:
Date Issued The date an item was issued.
Date Returned The date an item was returned.
Item A description of the item issued (up to 35 characters).
Size The size of item issued, if appropriate (up to 18 characters).
Quantity The quantity of this item issued.
Union Membership Number

The employee/subcontractor’s union membership number.
Page 40
Command Buttons (on Employee or Subcontractor form)
Cancel Addition of New Cancel Addition of New Employee or Subcontractor

Employee or Subcontractor This button is only displayed if the Add New Employee or Subcontractor
button was clicked on the main options form. Clicking on this button
will exit the form without saving any data for a new Employee or
Subcontractor.
Delete This
Delete This Employee or Subcontractor
Employee or Subcontractor Click the button to delete this employee or subcontractor. This button is
displayed only if the form was opened for modification.
Done
Done
Employee Inductions and Training Matrix

Employee Inductions If the Inductions and Training Matrix exists for this employee/subcontractor,
and Training Matrix
then the form is opened with the existing matrix; otherwise, the current
Employee Inductions and Training Matrix Template is copied for the employee/
subcontractor and then the form is opened with the newly copied matrix.
Preview / Print Preview / Print Employee or Subcontractor Details

Employee or
Subcontractor Details
Preview and/or Print the details for this Employee or Subcontractor.
Preview / Print Preview / Print Employee Licences and Qualifications

Employee Licences
Preview and/or Print the Licences and Qualifications for this Employee or
and Qualifications
Subcontractor.
Review / Edit
Review / Edit General Inductions Template
General Inductions Open the form with the current Inductions and Training Matrix Template. Note
Template
that this template is used to create the Employee Inductions and Training Matrix
when one is created for the employee/subcontractor.
Update Lists of Update Lists of Licences, Insurance and Qualifications

Inductions and Open the form with the lists of Licences, Insurance and Qualifications. You may
Training then update the lists.
Update Lists of Update Lists of Licences, Insurance and Qualifications

Licences, Insurance Open the form with the lists of Licences, Insurance and Qualifications. You may
and Qualifications then update the lists.
Page 41
Help Files form
This form is accessed by clicking on the “Help” button on the Main Options Form.
Help
The help files and JSEAsy Users Guide are .pdf files which require Adobe Reader
(free at www.Adobe.com) or other program that can display .pdf files. The files are
placed in c:\JSEAsy by the installation process when JSEAsy is initially installed.
If you have upgraded from an earlier version of JSEAsy and need the help files,
contact JSEAsy (TotalTrack Pty. Ltd.) and we will Email them to you.
Page 42
Industry Update form
This form is accessed by clicking on the “Update Industry Type/Specific” button on the Main Options
Form.
Update Industry
Type/Specific
The form contains the list of Industry Types along with the associated Industry Specifics for each
Industry Type.
Click on an Industry Type in the left column and it becomes highlighted and the associated list of
Industry Specifics is displayed in the right column.
You may edit an existing entry by typing in the field.
New entries for Industry Type may be added by typing in the “New Industry Type” field at the top of
the left column and pressing <enter>.
New entries for Industry Specific associated with the highlighted Industry Type may be added by
typing in the “New Industry Specific” field at the top of the right column and pressing <enter>.
Note: There is a special “Industry Specific” item “All Trades” A template for “All Trades”
for an Industry Type will be made available for all Industry Specifics for that Industry Type.
There is also a special “Industry Type” item “All Industry Types” and an associated Industry
Specific item “All Trades”. Templates for this category are made available for all Industry
Types and all Industry Specifics.
If you add an “All Trades” Industry Specific for another Industry Type, it is important to use
the exact spelling as shown because JSEAsy searches for the exact text. Likewise, you
should not change the spelling of existing “All Trades” items.
Command Buttons (on Industry Update form)

Done
Done
Page 43
Job form
The Job form is accessed by clicking on the “Select an Existing Job” button on the Main Options Form.
The Jobs List form will be displayed with options for selecting an existing job. The Job form is shown
below:
Select an
Existing Job
The Job form is used to review and update job details, with a list of existing JSEAs for the Job and
option to create new JSEAs. There is also a section (which is only activated in JSEAsy Premium) to
create a new WHS (Work Health and Safety) form or to select an existing one. Details of each field and
command button are listed below:
Fields (on Job form)

Alternate Job ID
You may use this field to enter the Job ID from another program that has its own set of Job IDs,
like TotalTrack. Note that in the Premium version of JSEAsy, the WHS reports for printing will
show the Alternate Job ID if one has been entered for the Job instead of the JSEAsy Job ID.
It will simply appear as “Job ID”. This is to accommodate users that have another system for
tracking jobs, such as “TotalTrack”.
Billing Name
The billing name for this customer. This name is copied from the Customer table and it may not
be changed on the Job form. If you wish to change the Billing Name, click on the “Select an
Existing Customer” button on the Main Options form to display the “Customer” form where the
name may be changed.
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Customer
The name of the customer for this job. Although a customer was selected when the job was
created, you may change the customer for this job by selecting from the list of customers. You
may either click on the triangle to the right of the field to display a list of customers to select
from, or you may type the name of a customer in the field. The name you type must match
one of the customers already in JSEAsy. As you begin typing a name, JSEAsy will try to match
entries for customers already contained in JSEAsy. For example, if you begin by typing with
the letter “A”, then the first customer that begins with the letter “A” will appear in the field. If the
second letter you type is “b” then the first customer that begins with “Ab” will appear in the field,
etc. After a different customer has been selected, press the Enter key on your keyboard.
In all likelihood, the customer for a job will not change from when the job was first created in
JSEAsy; however, the option to change the customer is available in the event that the wrong
customer was selected when the job was created.
Delivery Address
The address of the construction site for this job. The delivery address may be up to 64
characters.
Delivery Address 2
Second line for Delivery Address, may be up to 64 characters.
Delivery City
The city/suburb of the job’s delivery address (up to 50 characters).
Delivery Post Code

The post code for the delivery address (up to 4 characters)
Delivery State
The state for the delivery address (up to 3 characters).
Description
A description of the job. You may type any text you wish in this field, up to a maximum of 255
characters.
E-mail Address
The E-mail address for this customer. It is copied from the Customer table and it may not be
changed on the Job form. If you wish to change the customer’s E-mail Address, click on the
“Select an Existing Customer” button on the Main Options form to display the “Customer” form
where it may be changed.
Job Contacts
Contact names and numbers. You may select from the list of Contacts for the Customer of
the job by clicking on the triangle to the right of the Name field and selecting a name from the
list. You may also enter a name not in the list by typing in the field. The fields in the Contacts
section are described below:
Email The Email Address of the contact person (up to 64 characters).
Title The contact person’s title (up to 32 characters). For example, Supervisor,
Manager, etc.
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Job Creation Date
The date this job was created in JSEAsy. The date is automatically placed in the field by
JSEAsy when the Job is created. You may change date by clicking in the field and typing a
date or you may also click small calendar to the right of the field. This will display a calendar
from which you may select the desired date.
Job ID
The job identification number assigned to this job by JSEAsy when the job was created. This
field cannot be changed.
Job Notes (section)

This section is used to enter any notes pertaining to the job. The text is free form and is
unlimited. A scroll bar is provided if more text is entered than can be displayed in the area
provided.
JSEA List (section)

This section contains a list of existing JSEAs for this Job. Clicking on a JSEA entry will
display that Site Specific JSEA for viewing or editing.
WHS List (section)

This section contains a list of existing WHS (Work Health and Safety) forms for this Job.
Clicking on a WHS entry will display that WHS form for viewing or editing.
Command Buttons (on Job form)
Create New Create New Site Specific SWMS / JSA / JHA

Site Specific SWMS
Displays the New SWMS/JSA/JHA form for you to enter the startup
details for a new Site Specific SWMS/JSA/JHA.
Create New Create New WHS / OHS / OSH Form

WHS Form Displays a form from which you may choose a WHS (Work Health
and Safety) / OHS (Occupational Health and Safety) / OSH
(occupational Safety and Health) form to generate. This button
is ghosted in the standard version of JSEAsy but is activated in
JSEAsy Premium. See “New WHS” form for details about the form.
Delete This Job

Delete
This Job Click on this button to delete the job displayed on the Job form.
A form will appear requesting confirmation of the delete request.
When a job is deleted, all associated JSEAs are also deleted from
JSEAsy. If you click “yes” on the delete confirmation form, then the
Management password will be required.
Done Done
Exit the Job form and return to the Main Options form.
Print Print Job Notes

Job Notes Prints a copy of the Job Notes.
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Job Description Keyword Search form
This form is accessed by clicking on the “Job Description Keyword Search” button on the “Jobs List”
Form. The Job Description Keyword Search form is shown below:
Search for
Job Description Keyword
The example above shows the keyword “structural ” to search for in Job Descriptions. In the case you
could have also entered “struct” as JSEAsy will search for whatever is entered that might be part of a
word in Job Descriptions.
Job Description Keyword Search Results form

The sample “Job Description Keyword Search Results” form (shown below) is the result of the Keyword
search above. Clicking on a line will open the Job form for that job. Note that a blank form indicates
that the Keyword entered was not found in any existing Job Descriptions.
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Jobs List form
The “Jobs List” form is used to select an existing job. All existing jobs appear in a scrollable list in
descending Job ID order; thus the latest jobs will appear first in the list. There are three ways to
choose an existing job:
1. Scroll the list of jobs and click on any field of the job you wish to select.
2. Enter the job number (Job ID) in the field at the top of the form, then press the Enter
key on the keyboard.
3. Enter an Alternate job number (Job ID) in the field at the top of the form, then press the
Enter key on the keyboard.
4. Select a customer to view the jobs for that particular customer. You may either click
on the triangle to the right of the field to display a list of customers to select from, or
you may type the name of a customer in the field. The name you type must match one
of the customers already in JSEAsy. As you begin typing a name, JSEAsy will try to
match entries for customers already contained in JSEAsy. For example, if you begin
by typing with the letter “A”, then the first customer that begins with the letter “A” will
appear in the field (e.g. Aaron Pty). If the second letter you type is “b” then the first
customer that begins with “Ab” will appear in the field (e.g. ABC Company), etc. Press
the Enter key on the keyboard when customer selection is completed.
If you click on a job or enter a Job ID as per item 1, 2 or 3 above, the Job form will be displayed
immediately.
If you select a customer name as per item 4 above, a form will be displayed with a list of jobs for
the selected customer. Simply click on one of the jobs listed and it will be displayed in the Job
form.
Fields (on Jobs List form)

Alternate Job ID
An alternate job number that may be the Job ID from a different program, like TotalTrack.
Customer Name
The name of the customer for this job.
Date
The name of the customer for this job.
Job ID
The job number that is assigned to this job by the software.
Site Address
The site address for this job.
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Command Buttons (on Job form)
Done
Done
Exit the form without selecting a Job.
Search for
Search for Job Description Keyword
Job Description Keyword Click on this button and a form will pop up that allows you to search Job
Descriptions for a keyword. See “Job Description Keyword Search” form
for details.
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JSEA (SWMS / JSA / JHA) form (Site Specific)
Note that SWMS or JSA or JHA is displayed depending on the Country and the Acronym selected (see
Defaults Update). On this document SWMS refers to any of the acronyms listed above.
The SWMS/JHA/JSA Site Specific and Template forms are very similar. Most of the fields are exactly the
same. They were purposely designed this way so that it would be easy to insert data in one or the other.
This form is for Site Specific SWMS.JHA/JSA and it is accessed either by clicking on the “Create New Site
Specific SWMS/JHA/JSA” button on the Job form or clicking on an entry in the List on the Job form.
Create New
Site Specific SWMS
Clicking on the “Create New Site Specific SWMS/JHA/JSA” button on the Job form will display the “New
SWMS” form before the Site Specific JSEA form is displayed. See the “New SWMS form” for details
Prior to JSEAsy v4.0 the form contained the Job Header with Job details and the process steps. However
several clients requested that we change this form because it was too tall to fit on widescreen laptops with
a resolution of 1366 x 768. Therefore to accommodate this we split the form into 2 forms, one containing
the Job Header with Job details and the Sign Off List. The other form now only contains the steps. The
two forms are shown below. Note that most of the command buttons at the bottom of the forms are
identical.
Note that the steps you are working on are highlighted in the Main Process Steps, Sub Process Steps and
Potential Hazards sections. This makes it easy to identify the links to the other steps.
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When the JSEA (SWMS / JHA / JSA) is first opened, only the first form, with Job Header details and
Sign Off List is displayed. The second form, with the process steps, is opened by clicking on the
“View / Edit Process Steps” button.
The two JSE (SWMS / JSA / JHA) forms contain several separate sections:
Header
Sign Off List
Main Process Steps
Sub Process Steps
Potential Hazards
Hazard Control Measures
References
Risk Matrix
Details of the different sections are listed in the pages that follow.
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Header (Section of JSEA (SWMS / JSA / JHA) Form)
The Header section contains overview information as follows:

Job ID The Job ID from the Job which cannot be changed.
SWMS / JSA / JHA Number This Number is automatically assigned by JSEAsy when a new Site
Specific SWMS / JSA / JHA is created for a Job. The first one for a Job
is assigned number 1 and the number is increased by one for each new
SWMS / JSA / JHA for the Job. The Number cannot be manually changed.
SWMS / JSA / JHA Initiated By The name of the person who initiated this SWMS / JSA / JHA. When the
SWMS / JSA / JHA was first created, if you entered a name on the New
SWMS / JSA / JHA form, then it would appear here. You may enter a new
name here or change the existing name. You my type in a name or you
may select a name from your Employee or Subcontractor list by clicking on
the symbol at the right of the field and then click on the name desired.
Industry Specific The Industry Specific that was selected when the SWMS / JSA / JHA was
created. It may not be changed here.
Industry Type The Industry Type that was selected when the SWMS / JSA / JHA was
created. It may not be changed here.
When a new SWMS / JSA / JHA is created, a revision number of 0 is

Revision placed in this field. You may change this number to help keep track of
revisions.
Revision Date When a new SWMS / JSA / JHA is created, the current date is placed in
this field. You may change this date by typing in the field or click in the
field and a calendar symbol will appear to the right of the field. Click on the
calendar then select a date.
Safety Supervisor The name of the safety supervisor for this SWMS / JSA / JHA. When the
Supervisor Review The name of the supervisor to review this SWMS / JSA / JHA. When the
Work Area A description of the Work Area for this SWMS / JSA / JHA. If it applies to
all areas of this Job, then you may enter “All”
Work Description A description of the Work to be performed by this Job with this SWMS /
JSA / JHA. This description is obtained from the description you entered
when the SWMS / JSA / JHA was created on the New SWMS / JSA / JHA
form. You may change the description by typing in the field here.
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JSEA (SWMS / JSA / JHA) Sign Off List (Section of JSEA Form)
Fields (in JSEA Sign Off List section of JSEA form)

Classification
The classification of the sign off person. If a new name is added to the list is an employee,
then the employee’s classification is placed in this field by JSEAsy. If the new name is
not an employee, then you may enter a classification (or select from the list); however the
classification must be in the list.
Employed By
When a new name is added to the list, your company is automatically placed in this field;
however, you may change the company name. For a non-employee you may enter a
company name here.
Industry Specific
Industry Type and Industry Specific are only used here to provide the classification list for the
selected Industry. You may update this by clicking on the symbol to the right of the field, then
select the desired Industry Specific (note that you need to have the correct Industry Type
selected first.
Industry Type
Industry Type and Industry Specific are only used here to provide the classification list for the
selected Industry. You may update this by clicking on the symbol to the right of the field, then
select the desired Industry Type.
Name
The name of the sign off person. If you select a name from the list then the other fields are
automatically filled-in, if that information is contained on the Employee or Subcontractor form
for this person.
Tick (check) box to Append Employee Licences and Qualifications

When this box is ticked (checked), then the Licences and Qualifications for the employees and
subcontractors will be listed on the JSEA report if the Licences and Qualifications have been
entered for that employee/subcontractor on the Employee/Subcontractor form.
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Main Process Steps (Section of JSEA Form)
To insert an entire JSEA Template into this JSEA, click on the “Insert JSEA Template” button. See
Select JSEA Template form for details. Note that JSEA is replaced with SWMS, JSA or JHA as per
defaults.
You may type a New Main Process Step and when you press <Enter> the step will be added with the
next Step Number in the list.
You may change the order of Main Process Steps by clicking on the “Move UP” button next to the step
you wish to move up the list. To remove a step entirely, simply click on the “Delete” button next to the
step.
The current Main Process Step that you are working with is highlighted This makes it easy to follow
the chain of events with the Main Process steps linked to the Sub Process Steps, etc.
To view steps that are not visible, simply use the scroll bar or the up/down indicators on the right side.
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Sub Process Steps (Section of JSEA Form)
The Main Process Step, which is highlighted in the Main Process Steps section, is noted here
for your reference.
You may type a New Sub Process Step and when you press <Enter> the step will be added
with the next Step Number in the list. Note that the whole number part of the Step Number
is the same as the Main Process Step that your are working with (highlighted) whereas the
fractional part of the number (after the decimal point) is assigned sequentially as the steps are
entered.
You may change the order of Sub Process Steps by clicking on the “Move UP” button next to
the step you wish to move up the list. To remove a step entirely, simply click on the “Delete”
button next to the step.
The current Sub Process Step that you are working with is highlighted. This makes it easy to
follow the chain of events with the Sub Process steps linked to the Potential Hazard Steps,
etc.
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Potential Hazards (Section of JSEA Form)
The Sub Process Step, which is highlighted in the Sub Process Steps section, is noted here
for your reference.
You may click on the symbol on the right side of the New Potential Hazard field and then click
on a desired Potential Hazard and it will be added to the list of Potential Hazards below.
You may type a New Potential Hazard and when you press <Enter> the step will be added to
the list if the entry is already contained in the List of Potential Hazards. It the new entry is not
in the list, a form will pop-up asking if you wish to add it to the list.
If you click “No”, then the entry will be removed from the field. If you click “Yes” the Potential
Hazards Update form will be displayed and the entry will be placed in the list. The Risk Matrix
will then be displayed for you to select a Risk Rating. See the Potential Hazards Update form
for details.
To remove a Potential Hazard for this JSEA entirely, simply click on the “Delete” button next to
the Potential Hazard.
The current Potential Hazard that you are working with is highlighted. This makes it easy to
follow the chain of events with the Potential Hazards linked to the Hazard Control Measures.
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Hazard Control Measures (Section of JSEA Form)
The Potential Hazard, which is highlighted in the Potential Hazards section, is noted here for
your reference.
You may click on the symbol on the right side of the New Hazard Control Measure field and
then click on a desired Control Measure (associated with the Potential Hazard) and it will be
added to the list of Hazard Control Measures below.
You may type a New Hazard Control Measure and when you press <Enter> the step will
be added to the list if the entry is already contained in the List of Hazard Control Measures
(associated with this Potential Hazard). It the new entry is not in the list, a form will pop-up
asking if you wish to add it to the list. Note that it is limited to 255 characters max.
If you click “No”, then the entry will be removed from the field. If you click “Yes” the Potential
Hazards Update form will be displayed and the entry will be placed in the list. The Risk Matrix
will then be displayed for you to select a Risk Rating. See the Potential Hazards Update form
for details.
To remove a Hazard Control Measure for this JSEA entirely, simply click on the “Delete”
button next to the Hazard Control Measure.
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References (Section of JSEA Form)
Use the References section to tick the appropriate references for this JSEA.
Risk Matrix (Section of JSEA Form)
The Risk Matrix is displayed on the JSEA form simply as a reference for your convenience.
Page 58
Command Buttons (on JSEA forms)
Delete Delete
Delete the line next to this button. This may be a Main Process Step, Sub
Process Step, Potential Hazard or Hazard Control Measure.
Delete This Delete This JSEA (SWMS / JSA / JHA)

JSEA Delete this JSEA for the current Job. The Management Password will be
required to complete the deletion. Note that JSEA is replaced with SWMS, JSA,
or JHA according to defaults.
Done
Done
Exit the form and save all updates.
Insert JSEA Template Insert JSEA Template

Displays the “Select JSEA Template” form where you may select a JSEA
Template to insert into this JSEA. See the “Select JSEA Template” form for
details. Note that JSEA is replaced with SWMS, JSA, or JHA according to
defaults.
Lookup Sub Steps Lookup Sub Steps associated with Main Step
assoc. w/Main Step Displays a list of Sub Process Steps that JSEAsy has found in existing JSEA
Templates that are associated with the current Main Process Step. If you click
on one of the items in the list, it will be entered into your current JSEA as a new
Sub Process Step associated with the current Main Process Step.
Main Steps Keyword Search

Main
Steps Displays a form that you may type a keyword to search for a Main Process Step
Keyword in all existing JSEA Templates. For example, if you type the word “site” then a
Search
list will be displayed for all Main Process Steps in existing JSEA Templates that
contain the word “site”, such as “Acceptance of delivery to site for materials”,
“General Site Conditions”, “Site Establishment”, etc. If you click on one of the
items in the list, it will be entered into your current JSEA as a new Main Process
Step.
Move To
Move To
Click on this button and a box will be displayed where you enter a step number
and the current step will be moved to that step number. This applies to either
Main Process Steps or Sub Process Steps.
Potential Hazard Potential Hazard Keyword Search

Keyword Search Displays a form that you may type a keyword to search for a Potential Hazard
in the master list of Potential Hazards. For example, if you type the word “drill”
then a list will be displayed for all Potential Hazards that contain the word “drill”,
such as “Drilling into hand or body part”, “Drilling swarf in eyes”, etc. Note
that “drill” is part of the word “Drilling” so it is included in the list If you click on
one of the items in the list, it will be entered into your current JSEA as a new
Potential Hazard associated with the currently selected Sub Process Step.
Preview / Print Preview / Print JSEA Report

JSEA Report Displays the JSEA report, which may then be printed. Note that JSEA is
replaced with SWMS, JSA, or JHA according to defaults.
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Select / Edit Duties,
Select / Edit Duties, Qualifications, etc.
Qualifications, etc. Displays the JSEA Duties, Qualifications, etc. form so you may select new
entries or edit existing ones. See the “JSEA Duties, Qualifications, etc.” form for
details.
Select Select PPE

PPE Displays the Site Specific JSEA PPE form. See the “Site Specific JSEA PPE”
form for details.
Update List of Update List of Potential Hazards and Control Measures

Potential Hazards
and Control Measures Displays the Potential Hazards Update form. See the “Potential Hazards
Update” form for details.
View / Edit View / Edit Process Steps

Process Steps When the JSEA is first opened, only the first JSEA form, with Job Header details
and Sign Off List is displayed. Clicking on this button will open the second
JSEA form with the JSEA steps.
View / Edit View / Edit Sign Off List

Sign Off List Clicking on this button will close the Process Steps and open the JSEA Sign Off
List.
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JSEA (SWMS / JSA / JHA) Duties, Qualification, etc. form
This form is displayed by clicking on the “Select / Edit Duties, Qualifications, etc.” button on the
JSEA (SWMS / JSA / JHA) Site Specific or Template form.

Qualifications, etc.
There are six separate sections on this form and they all operate in the same manner. The six
sections are:
Reference and Detail Applicable section(s) of:
All the fields on this form that are outside of these six sections are displayed for reference only and
may not be changed.
A sample of one of the sections is shown below with details for use.
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Click on the symbol at the right side of the New Qualification field then select one of the items in the
list. If the item desired is not in the list, then click on the “Update the Lists of Duties, Qualifications
etc.” button to update the lists before selecting.
Use the scroll bar to move items that are not visible into view.
Click on the “Delete” button next to an item you wish to remove.
Note that the updating technique is the same for all six sections of the form.
Command Buttons (on JSEA (SWMS / JSA / JHA) Duties, Qualification, etc. form)
Done
Done
Update the Lists of Duties, Qualifications, etc.

Update the Lists of Duties,
Qualifications, etc. Opens the “Update Lists of Qualifications, Duties, etc.” form.
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JSEA (SWMS / JSA / JHA) Template form
Note that the JSEA acronym will be displayed according to the default country as SWMS, JSA, JHA or
whatever you may have entered for the default.
The JSEA (SWMS / JSA / JHA) Site Specific and Template forms are very similar. Most of the fields
are exactly the same. They were purposely designed this way so that it would be easy to insert
data in one or the other.
The JSEA Template form is accessed either by clicking on the “Create New JSEA Template” or
“Select an Existing JSEA Template” button on the Main Options form.
Create New Select an Existing

JSEA Template OR JSEA Template
If you click on “Create New JSEA Template” then the JSEA Template form will immediately be
displayed.
If you click on “Select an Existing JSEA Template” then the “Open Template Read or Modify” form
will be displayed.
If you click on “Open for Read Only”, the JSEA Template form will be displayed but you will not
be able to modify any entries.
If you click on “Open for Modification”, then you will be required to enter the Management
Password before the JSEA Template is opened for modification.
The primary difference between the JSEA form and JSEA Template form is the Header section
and Command Buttons. The rest of the forms are identical. Therefore, see the
Main Process Steps section
Sub Process Steps section
Potential Hazards section
Control Measures section
References section
and
Risk Matrix section
of the JSEA form for details.
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Header (Section of JSEA Template Form)
The Header section contains overview information as follows:

SWMS / JSA / JHA Number The Number is automatically assigned by JSEAsy when a new JSEA is
created. The JSEA Number cannot be manually changed.
Industry Specific When a new JSEA Template is created, the Default Industry Specific is
inserted here, but it may be changed by clicking on the symbol to the
right of the field then click on the desired selection.
Industry Type When a new JSEA Template is created, the Default Industry Type is
inserted here, but it may be changed by clicking on the symbol to the
right of the field then click on the desired selection.
Open for Read Only

“Open for Read Only, Modifications Not Allowed” is displayed if the
Modifications Not Allowed Template was opened for Read Only.
Revision Date When a new JSEA is created, the current date is placed in this field.
You may change this date by typing in the field or click in the field and
a calendar symbol will appear to the right of the field. Click on the
calendar then select a date.
Template Open
“Template Open for Modification” is displayed only if the form was
for Modification opened for modification.
Work Description A description of the Work to be performed for this JSEA Template. This
description is obtained from the description you entered when the JSEA
Template was created. You may change the description by typing in the
field here.
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Command Buttons (on JSEA Template form)
Delete Delete
Delete the line next to this button. This may be a Main Process Step, Sub
Process Step, Potential Hazard or Hazard Control Measure.
Delete This
Delete This JSEA Template
JSEA Template Delete this JSEA Template. The Management Password will be required to
complete the deletion. Note that JSEA is replaced with SWMS, JSA or JHA,
depending on the default country.
Done
Done
Exit the form and save all updates.
Insert JSEA Template

Insert JSEA Template
Displays the “Select JSEA Template” form where you may select a JSEA
Template to insert into this JSEA Template. See the “Select JSEA Template”
form for details. Note that JSEA is replaced with SWMS, JSA or JHA,
depending on the default country.
Lookup Sub Steps Lookup Sub Steps associated with Main Step
assoc. w/Main Step Displays a list of Sub Process Steps that JSEAsy has found in existing JSEA
Templates that are associated with the current Main Process Step. If you
click on one of the items in the list, it will be entered into your current JSEA
Template as a new Sub Process Step associated with the current Main
Process Step.
Main Main Steps Keyword Search

Steps
Keyword Displays a form that you may type a keyword to search for a Main Process
Search Step in all existing JSEA Templates. For example, if you type the word
“site” then a list will be displayed for all Main Process Steps in existing JSEA
Templates that contain the word “site”, such as “Acceptance of delivery to
site for materials”, “General Site Conditions”, “Site Establishment”, etc. If you
Template as a new Main Process Step.
Move To Move To
Click on this button and a box will be displayed where you enter a step number
and the current step will be moved to that step number. This applies to either
Main Process Steps or Sub Process Steps.
Potential Hazard Keyword Search

Potential Hazard
Keyword Search Displays a form that you may type a keyword to search for a Potential Hazard
in the master list of Potential Hazards. For example, if you type the word “drill”
then a list will be displayed for all Potential Hazards that contain the word
“drill”, such as “Drilling into hand or body part”, “Drilling swarf in eyes”, etc.
Note that “drill” is part of the word “Drilling” so it is included in the list If you
Template as a new Potential Hazard associated with the currently selected
Sub Process Step.
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Select / Edit Duties, Qualifications, etc.
Qualifications, etc. Displays the JSEA Duties, Qualifications, etc. form so you may select new
entries or edit existing ones. See the “JSEA Duties, Qualifications, etc.” form
for details.
Select Select PPE

PPE Displays the Site Specific JSEA PPE form. See the “Site Specific JSEA PPE”
form for details.
Update List of Update List of Potential Hazards and Control Measures

Potential Hazards Displays the Potential Hazards Update form. See the “Potential Hazards
and Control Measures
Update” form for details.
Page 66
License Registration form
The License Registration form is used to enter your Business Name and License PAK that was
obtained from JSEAsy (TotalTrack Pty, Ltd). The form is accessed by clicking on the “Update
Passwords or License PAK” button on the Main Options form, then clicking on the “Update License
PAK” button on the Update Passwords form.
Update Passwords Update
Then
or License PAK License PAK
Fields (on License Registration form)

Business Name
The name of the business that JSEAsy is licensed to. It is important to enter your
company name exactly as you entered it on the JSEAsy Web Site to obtain your
License PAK.
License Expiration Date

The date this license expires. For a purchased license, enter 1/1/2222
PAK (Product Authorisation Key)

Enter the PAK exactly as was displayed on the JSEAsy Web Site when you purchased
JSEAsy, including dashes (hyphens).
Command Buttons (on License Registration form)

OK
OK Exit the form and save the License Registration.
Page 67
New Job form
Data for a new job are entered on this form. A description of each of the fields on the form is listed
below. The form is accessed by clicking on the “Add New Job” button on the Main Options Form.
Add New Job
Fields (on New Job form)

Alternate Job ID
You may use this field to enter the Job ID from another program that has its own set of Job
IDs, like TotalTrack.
Customer
The name of the customer for this job. This is a required field, which means that the field
may not be blank. A customer must be selected from the list of customers. You may either
click on the triangle to the right of the field to display a list of customers to select from, or you
may type the name of a customer in the field. The name you type must match one of the
customers already in JSEAsy. As you begin typing a name, JSEAsy will try to match entries
for customers already contained in JSEAsy. For example, if you begin by typing with the
letter “A”, then the first customer that begins with the letter “A” will appear in the field. If the
second letter you type is “b” then the first customer that begins with “Ab” will appear in the
field, etc. If the customer for this job is not already in the list of customers in TotalTrack, you
may add this customer to JSEAsy at this point by clicking on the “Add New Customer” button
at the bottom of the “New Job” form that is displayed on the screen.
When a customer is selected, JSEAsy will copy the customer’s address to the “Delivery
Address” field for the new job. The City, State and Post Code are also copied. If the delivery
address is different from the customer’s main address, then the “Delivery Address”, City,
State & Post Code may by changed by typing in those fields.
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Delivery Address
The address of the construction site for this job. The delivery address may be up to 64
characters. This is a required field, which means that the field may not be blank.
Delivery Address 2
Second line of the Delivery Address, may be up to 64 characters.
Delivery City
The city/suburb of the job’s delivery address (up to 50 characters). This is a required field,
which means that the field may not be blank.
Delivery State
The state for the delivery address (up to 3 characters).
Delivery Post Code

The post code for the delivery address (up to 4 characters)
Industry Specific
The Specific Industry for this Job. When the New Job for is displayed, JSEAsy will
automatically use the JSEA defaults for Industry Specific and Industry Type, but you may
change them by clicking on the symbol at the right side of the field then clicking on the desired
item.
Industry Type
The Specific Type for this Job. When the New Job for is displayed, JSEAsy will automatically
use the JSEA defaults for Industry Specific and Industry Type, but you may change them by
clicking on the symbol at the right side of the field then clicking on the desired item.
Job Creation Date

The current date is placed in this field by JSEAsy when the New Job is created, however, you
may change the date by clicking in the field and type a date or click in the calendar symbol to
the right of the field and select a date.
Job Contacts
After you have selected a Customer, if this customer has contacts listed, you may select from
the list by clicking on the symbol on the right side of the Name field, then move your cursor and
click on the contact desired. You may do this for each of the three Job Contacts. You may also
type in any Job Contact Information.
Title The Title of the contact person (up to 32 characters).
Job ID
This field is automatically filled in by JSEAsy It will be the next job identification number (ID) in
sequence. This is required for the software to keep track of job information. The Job ID in this
field cannot be changed.
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Command Buttons (on New Job form)
Add New Customer

Add New Customer
Clicking on this button will display the Customer form to enter a new
Customer. See the documentation of the Customer form for details.
Cancel Addition Cancel Addition of New Job

of New Job
Exit the New Job form without saving any data that has been entered.
Done
Done
Exit the New Job form and save all data entered.
Open This Newly

Open This Newly Created Job
Created Job Clicking on this button will close the New Job form and open the full Job
form with the newly created details.
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New JSEA (SWMS / JSA / JHA) form
This form is displayed when clicking on the “Create New Site Specific JSEA” button on the Job
form.
Create New
Site Specific JSEA
Fields (on New JSEA form)
Industry Specific
The Specific Industry for this JSEA (associated with Industry Type). This field is copied from
the Job form, but you may change it by clicking on the symbol on the right side of the field then
click on the desired Industry Specific. Note that the Industry Type must be selected before the
Industry Specific.
Industry Type
The Industry Type for this JSEA. This field is copied from the Job form, but you may change it
by clicking on the symbol on the right side of the field then click on the desired Industry Type.
Job ID
The Job number is copied from the Job by JSEAsy and it may not be changed here.
JSEA Initiated By
The name of the person originating this JSEA. You may click on the symbol to the right of the
field then select a name from the list of employees/subcontractors, or you may type a name
into the field. You may leave the field blank at this time and fill it in later on the JSEA form.
This is a required field.
JSEA Number
The JSEA number for this Job. The first JSEA for a Job is assigned number 1 by JSEAsy,
then the number is incremented by one for each subsequent JSEA. This number cannot be
manually changed.
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Safety Supervisor
The name of the person that is the Safety Supervisor for this JSEA. You may click on the symbol to
the right of the field then select a name from the list of employees/subcontractors, or you may type
a name into the field. You may leave the field blank at this time and fill it in later on the JSEA form.
This is a required field.
Site
The Site is copied by JSEAsy from the Job form, but you may change it here by typing in the field.
Supervisor Review
The name of the Supervisor that will review this JSEA. You may click on the symbol to the right of
the field then select a name from the list of employees/subcontractors, or you may type a name into
the field. You may leave the field blank at this time and fill it in later on the JSEA form. This is a
required field.
Work Description
A description of the work to be performed for this JSEA. You may click on the symbol to the right
of the field then select an existing Work Description or you may type in the field. This is a required
field and must be entered before continuing with JSEA creation. This is a required field.
Command Buttons (on New JSEA form)
Cancel New JSEA

Cancel New JSEA (SWMS / JSA / JHA)
Cancel the creation of this new JSEA and discard any data input on this
form.
Continue with
Continue with JSEA (SWms / JSA / JHA) Creation
JSEA Creation Exit this form and use the data input to continue with JSEA creation.
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New SOP (Safety Operating Procedure) form
The Title and warning messages for a new SOP (Safety Operating Procedure) are entered on
this form. A description of each of the fields on the form is listed below. The form is accessed by
clicking on the “Create New SOP” button on the Main Options Form.
Create New SOP
Fields (on New SOP form)
Enter Secondary Warning Notice

An optional secondary warning notice to appear on the SOP is entered here.
Enter Warning Notice

An optional warning notice to appear on the SOP is entered here.
Command Buttons (on New SOP form)
Cancel New SOP

Cancel New SOP
Cancel the creation of this new JSEA and discard any data input on this
form.
Continue with
Continue with SOP Creation
SOP Creation Exit this form and use the data input to continue with SOP creation.
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New WHS / OHS / OSH form
Note that the command button and form titles will show the appropriate acronym for the default country
and state/province (selected on the Defaults Update form). For example, for New Zealand and South
Australia it will have “WHS”, for Western Australia it will have “OHS”, for the U.S. and Canada it will have
“OSH” etc. These acronyms may be changed on the Defaults Update form.
Note that WHS, OHS or OSH are designated in Regulator Info and may be changed by clicking on “Edit
Regulator Info for Selected State”.
This document will show “WHS” for all instances of WHS, OHS or OSH.
This form is used to select (or enter) the name of a WHS form to be opened as a new form. This form is
opened from the Main Options form or the Job form and the form will appear slightly different depending
on where it was opened.
Open from Main Options form. Effective with JSEAsy v4.2, you may now select a Job related WHS form
from here. JSEAsy will then take to you select a Job, then produce the WHS form for that Job.
Generate a New
WHS Form
The New WHS form as opened from the Job form is shown on the next page.
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Open from Job form. Note that only Job related WHS forms are shown.
Create New
WHS Form
Fields (on New WHS form)

All WHS Forms
Select from the list of all WHS forms but not including the Job related WHS forms.
Job Related WHS Forms

Select from the list of Job related forms only.
Policy WHS Forms

Select from the list of Policy WHS forms only.
Register / Inspection WHS Forms

Select from the list of Register / Inspections WHS forms only.
Command Buttons (on New WHS Form)
Cancel Cancel
Cancel the creation of a new WHS form.
Edit Regulator info

Edit Regulator Info for Selected State
for Selected State Clicking on this button will open the Regulator Info Update form to allow
you to edit the regulator info used in WHS Forms.
Preview / Print the WHS Forms Register

Preview / Print the
WHS Forms Register This will display a report containing a list of all WHS Forms. This report
may then be printed.
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Potential Hazards Update form
This form contains the master list of Potential Hazards and Hazard Control Measures. It may be
accessed by clicking on the “Update List of Potential Hazards and Control Measures” button on the
JSEA form or JSEA Template form.
Update List of
Potential Hazards
and Control Measures
If you clicked this button on the JSEA form, then the Admin Password will be required to open the
form.
If you clicked on the this button from the JSEA Template form that was open for modification, you
have already entered a password, thus one is not required here.
The Potential Hazards and Hazard Control Measures on this form are available to all Industry Types
and Industry Specifics.
The form has two main sections that are linked: Potential Hazards and Hazard Control Measures.
For each Potential Hazard there is one or more Hazard Control Measures associated with it.
The Potential Hazard that you are working on is highlighted for easy reference. When you click
on an existing Potential Hazard, the Hazard will appear in the Potential Hazard field on the Hazard
Control Measures section.
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Fields (on Potential Hazards Update form)
Action By
The classification of the person(s) that is/are required for action on the Control Measure. You
may click on the symbol to the right of the field to display a list of the job classifications that
are associated with the Industry Type and Industry Specific selected at the top of the form.
After you have selected the classification, the new Control Measure will be entered into the
list. You may also type a classification/name directly into the field, then press <enter> and the
new Control Measure will be entered into the list.
Industry Specific
The Specific Industry for this JSEA (associated with Industry Type). This default Industry
Specific for JSEAsy (see Defaults Update form) is inserted into this field, but you may change
it by clicking on the symbol on the right side of the field then click on the desired Industry
Specific. Note that the Industry Type must be selected before the Industry Specific. The only
use for the Industry Specific and Industry Type on this form is to obtain the list of “Action By”
candidates for a new Hazard Control Measure.
Industry Type
The Industry Type for this JSEA. This default Industry Type for JSEAsy (see Defaults Update
form) is inserted into this field, but you may change it by clicking on the symbol on the right
side of the field then click on the desired Industry Specific. Note that the Industry Type must
be selected before the Industry Specific. The only use for the Industry Specific and Industry
Type on this form is to obtain the list of “Action By” candidates for a new Hazard Control
Measure.
New Hazard Control Measure

Before entering a new Hazard Control Measure, click on the Potential Hazard for which you
wish to enter a new Control Measure because the new Control Measure will be associated
with the highlighted Potential Hazard. When you have completed entering the new Control
Measure, press <enter> or <tab> and the Risk Matrix will appear. Click on the desired risk
rating number for the new Control Measure. When you click on a number on the matrix, the
cursor will be in the New Risk Rating field, but the number may not be displayed until you
either press <enter> or <tab> to advance to the Action By field. Note that Hazard Control
Measures are limited to 255 characters max (spaces count as characters).
New Potential Hazard

When you have completed entering the new Potential Hazard, press <enter> or <tab> and the
Risk Matrix will appear. Click on the desired risk rating number for the new Potential Hazard.
When you click on a number on the matrix, the new Potential Hazard will be entered into the
list of Potential Hazards along with the Risk Rating number just clicked on.
Command Buttons (on Potential Hazards Update form)
Done
Done
Exit this form and save the data input.
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PPE List Update form
This form is used to update the master list of PPE (Personal Protection Equipment). It may be
accessed by clicking on the “Update The Lists of JSEA Qualifications, Duties, PPE, etc.” button on the
main options form. Update The Lists of
JSEA Qualifications,
Duties, PPE, etc.
This opens the “Update the Lists of Qualifications, Duties, etc.” form.
Then click on the “Update List of PPE” button on the form.

Update List of PPE
This from may also be accessed from a JSEA or JSEA Template by first clicking on “Select / Edit Duties,
Qualifications, etc.” then click on the same buttons shown above.
Edit an existing entry by typing in place. Note that changing existing text will also change it in all
existing JSEAs and JSEA Templates that contain the entry.
Add a new entry by scrolling to the bottom of the list and enter the item text in the blank line.
You must have a photo editing program to make a PPE icon as a .jpg image, approximately 2 x 2 cm in
size. Then copy that image and paste it into the field at the right side of the entry.
You may also request a new entry, to be included in a JSEAsy update, from TotalTrack Pty. Ltd. by sending
an email to sales@jseasy.com.au
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Risk Matrix form
The Risk Matrix form appears when you enter a new Potential Hazard or new Hazard Control
Measure on the “Potential Hazards Update” form.
Simply click on a risk number in the main green-yellow-red matrix and that number will be
transferred to the “Risk Rating” for a new Potential Hazard or the “New Risk Rating” for a new
Hazard Control Measure.
Command Buttons (on Risk Matrix form)
Cancel
Cancel
Exit this form without selecting a risk level. It is not recommended to do
this because a Risk is required for both new Potential Hazards and new
Hazard Control Measures.
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Select JSEA (SWMS / JSA / JHA) Template form
This form is used to select a JSEA Template, either to open a Template for viewing/editing or to
select a Template to insert into either a Site Specific JSEA or a JSEA Template.
This form is accessed by clicking on the “Select an Existing JSEA Template” button on the Main
Options form or the “Insert JSEA Template” button on the JSEA (Site Specific) form or JSEA
Template form.
Select an Existing
JSEA Template OR Insert JSEA Template
Fields (on Select JSEA Template form)
It is important that you select the Industry Type and Industry Specific combination
straight away because the JSEA Templates are unique per Industry Type and Industry
Specific combinations.
Type a keyword in this field and when you press <enter> a list of Work Descriptions (from all
Industry Specifics for the selected Industry Type) that contain that word will be displayed. You
may then click on the desired template.
See the next page for an example of a keyword search.
Type a keyword in this field and when you press <enter> a list of Work Descriptions (from all
Industry Types and all Industry Specifics) that contain that word will be displayed. You may then
click on the desired template.
See the next page for an example of a keyword search.
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Example of Keyword search in Work Descriptions
Industry Specific
The Specific Industry for this JSEA (associated with Industry Type). This default Industry Specific
for JSEAsy (see Defaults Update form) is inserted into this field, but you may change it by clicking
on the symbol on the right side of the field then click on the desired Industry Specific. Note that the
Industry Type must be selected before the Industry Specific.
Industry Type
The Industry Type for this JSEA. This default Industry Type for JSEAsy (see Defaults Update
form) is inserted into this field, but you may change it by clicking on the symbol on the right side of
the field then click on the desired Industry Specific. Note that the Industry Type must be selected
before the Industry Specific.
The Work Description for the Template. Click on the triangle on the right side of the field and a
list of JSEA Templates (for the selected Industry Type and Industry Specific combination, plus “All
Trades Industry Specific) will be displayed in alphabetic order for Work Description. Click on the
desired entry. See an example for this form on the next page.
The Work Description for the Template. This one will list all the templates for the selected Industry
Specific, plus the “All Trades” Industry Specific. Click on the triangle on the right side of the field
and a list of JSEA Templates (for all Industry Specifics for the selected Industry type, plus “All
Trades Industry Specific) will be displayed in alphabetic order for Work Description. Click on the
desired entry.
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Example of Work Description selection.
Page 82
Select SOP (Safety Operating Procedure) form
This form is used to select an SOP for viewing or editing.
This form is accessed by clicking on the “Select an Existing SOP” button on the Main Options form.
Select an Existing
SOP
Fields (on Select SOP form)
SOP Number
The number of the SOP to select. SOP numbers are in three character format with leading
zeroes when the number is less than three digits. For example, SOP Number 003 has two
leading zeroes. You may also click on the triangle to the right of the field which will display a
list of existing SOP Numbers, then click on the desired SOP.,
SOP Title
The title of the SOP you wish to select. You may type in the field or click on the triangle to the
right of the field, which will display a list of existing SOP Titles, then click on the desired SOP.
Command Buttons (on Select SOP form)
Cancel
Cancel
Cancel the selection of an existing SOP.
OK
OK
Exit this form and open the SOP form for the selected SOP.
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Select WHS (Work Health and Safety) / OHS / OSH form
This form is used to select a completed WHS form for viewing or editing.
Note that the command button and form will show the appropriate acronym for the default country
and state/province (selected on the Defaults Update form). For example, for New Zealand and South
Australia it will have “WHS”, for Western Australia it will have “OHS”, for the U.S. and Canada it will
have “OSH” etc. These acronyms may be changed on the Defaults Update form.
This document will show “WHS” for all instances of WHS, OHS or OSH.
This form is accessed by clicking on the “Select a Completed WHS Form” button on the Main Options
form.
Select a Completed
WHS Form
The next page shows an example of this form with a selection list.
Fields (on Select WHS form)

All WHS Forms
Select from the list of all WHS forms.
Job Related WHS Forms

Select from the list of Job related forms only.
Policy WHS Forms

Select from the list of Policy WHS forms only.
Register / Inspection WHS Forms

Select from the list of Register / Inspections WHS forms only.
Command Buttons (on New WHS Form)

Cancel Cancel
Cancel the creation of a new WHS form.
Edit Regulator info

Edit Regulator Info for Selected State
for Selected State Clicking on this button will open the Regulator Info Update form to allow
you to edit the regulator info used in WHS Forms.
Preview / Print the WHS Forms Register

Preview / Print the
WHS Forms Register This will display a report containing a list of all WHS Forms. This report
may then be printed.
Page 84
The following example shows clicking on the triangle on the right edge for the “All WHS Forms” field to
display a list of all existing WHS forms.
When you select one of the existing (completed) WHS forms, the form will be displayed immediately unless
more than one form exists . In that case another form will pop-up to allow you to select from the completed
WHS form for that specific WHS (see example below). Clicking on the specific entry, as shown below, will
open the desired WHS form.
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Site Specific JSEA PPE form
The list of Personal Protective Equipment (PPE) along with the associated industrial safety symbols
is provided by JSEAsy. This form allows you to select PPE for the Site Specific JSEA.
Fields (on Site Specific JSEA PPE form)
New PPE
Click on the symbol on the right side of the New PPE field then select the desired PPE by
clicking on it and it will be added to your list of PPE for this JSEA.
Command Buttons (on Site Specific JSEA PPE form)
Done
Done
Exit this form and save the data.
Page 86
SOP form
This form allows you to enter new SOP data or edit existing SOP data and also to Preview and Print
the SOP. The form is divided into several sub-sections which are detailed below.
Header Section
Contains the SOP Number, which is automatically generated as next available number in sequence.
The SOP Number may not be modified.
Rev (revision) number of zero is placed in the SOP when created but may be modified by double-
clicking on the number then type the desired rev number.
SOP Title is placed in the SOP at creation but may be modified by clicking in the field.
Warning Notice is placed in the SOP at creation but may be modified by clicking in the field.
Data entry for the five sub-sections is all similar. The five sub-sections are:
Pre Ops Checks (Pre Operational Checks)
Ops Procedures (Operational Procedures)
Housekeeping
Potential Hazards
Forbidden
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Pre Ops Checks (Section)
This section is used to enter Pre-Operational Checks steps.
Adding a new step is accomplished by typing into the “New Pre Ops Check” field then pressing
the <enter> key. Steps are automatically numbered but you may move a step up in the numbered
list by clicking on the “Move Up” button to the left of the step number.
A step may be deleted by clicking on the “Delete” button to the left of the step number.
Ops Procedures (Section)

This section is used to enter Operational Procedure steps.
Adding a new step is accomplished by typing into the “New Ops Procedure” field then pressing
the <enter> key. Steps are automatically numbered but you may move a step up in the numbered
list by clicking on the “Move Up” button to the left of the step number.
Housekeeping (Section)
This section is used to enter Housekeeping steps.
Adding a new step is accomplished by typing into the “New Housekeeping” field then pressing the
<enter> key. JSEAsy maintains a list of Housekeeping items and if you enter a Housekeeping
item that is not in the list, then it is automatically added to the list.
When you start typing into the “New Housekeeping” field, a housekeeping item will be displayed
that has the same starting characters. For example, if you type “Keep” then the first item in the
Housekeeping list starting with the word “Keep” is “Keeps cords off the ground” so that item
will be displayed. If that is not the item you want simply keep typing until the one you want is
displayed or if none are displayed then it is considered a new item for the list.
You may also click on the triangle to the right of the “New Housekeeping” field and a list of
housekeeping items from the list will be displayed. Scroll down the list then click on an item and it
will be added to the Housekeeping items for the current SOP.
Steps are automatically numbered but you may move a step up in the numbered list by clicking
on the “Move Up” button to the left of the step number.
Clicking on this button will display the “SOP Housekeeping Keyword Search” form where you may
enter a keyword. Any Housekeeping item containing that word will be displayed. Click on the
item desired and it will be place into the Housekeeping items for the current SOP. See the “SOP
Housekeeping Keyword Search Results” form for details.
Potential Hazard (Section)

This section is used to enter Potential Hazards.
Add a new Potential Hazard by typing into the “New Potential Hazard” field then pressing the
<enter> key. JSEAsy maintains a list of Potential Hazards and if you enter one that is not in the
list, then it is automatically added to the list.
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When you start typing into the “New Potential Hazard” field, a Potential Hazard will be displayed
that has the same starting characters. For example, if you type “C” then the first item in the
list starting with “C” is “Crushing” so it will be displayed. If you enter “Cu” then “Cuts” will be
displayed. If that is not the item you want simply keep typing until the one you want is displayed
or if none are displayed then it is considered a new item for the list.
You may also click on the triangle to the right of the “New Potential Hazard” field and a list of
Potential Hazards from the list will be displayed. Scroll down the list then click on an item and it
will be added to the Potential Hazards for the current SOP.
Potential Hazards are not step numbered but are simply listed with no regard to position.
A Potential Hazard may be deleted by clicking on the “Delete” button to the left of it.
Clicking on this button will display the “SOP Potential Hazards Keyword Search” form where
you may enter a keyword. Any Potential Hazard containing that word will be displayed. Click
on the item desired and it will be place into the Potential Hazards for the current SOP. See the
“SOP Potential Hazards Keyword Search Results” form for details.
Forbidden (Section)
This section is used to enter Forbidden items.
Add a new Forbidden item by typing into the “New Forbidden” field then pressing the <enter>
key. JSEAsy maintains a list of Forbidden and if you enter one that is not in the list, then it is
automatically added to the list.
When you start typing into the “New Forbidden” field, a Forbidden Item will be displayed that
has the same starting characters. For example, if you type “C” then the first item in the list
starting with “C” is “Cutting Steel” so it will be displayed. If that is not the item you want simply
keep typing until the one you want is displayed or if none are displayed then it is considered a
new item for the list.
You may also click on the triangle to the right of the “New Forbidden” field and a list of
Forbidden items from the list will be displayed. Scroll down the list then click on an item and it
will be added to the Forbidden items for the current SOP.
Forbidden items are not step numbered but are simply listed with no regard to position.
A Forbidden item may be deleted by clicking on the “Delete” button to the left of it.
Clicking on this button will display the “SOP Forbidden Items Keyword Search” form where you
may enter a keyword. Any Forbidden items containing that word will be displayed. Click on
the item desired and it will be place into the Forbidden items for the current SOP. See the “SOP
Forbidden Items Keyword Search Results” form for details.
Page 89
Command Buttons (on SOP form)
Delete
Delete This SOP
This SOP Close the SOP form and save any changes.
Done Done
Close the SOP form and save any changes.
Enter / Edit Enter / Edit Secondary Warning

Secondary Warning
Opens a form to allow you to enter a secondary warning or edit an existing
warning.
Preview / Print Preview / Print SOP

SOP
Displays the SOP report for review, which may be printed.
Select Select PPE

PPE Displays the Select SOP PPE form. See the “Select SOP PPE” form for details.
Update the List of Update List of SOP Forbidden Items

SOP Forbidden Items Displays the SOP Forbidden Items List Update form. See the “SOP Forbidden
Items List Update” form for details.
Update the List of Update List of SOP Housekeeping

SOP Housekeeping
Displays the SOP Housekeeping List Update form. See the “SOP Housekeeping
List Update” form for details.
Update the List of Update List of SOP Potential Hazards

SOP Potential Hazards Displays the SOP Potential Hazards List Update form. See the “SOP Potential
Hazards List Update” form for details.
Page 90
SOP Forbidden Items Search form
SOP Housekeeping Items Search form
SOP Potential Hazards Search form

These forms are displayed by clicking on the appropriate “Search” buttons on the SOP form as
noted below:
After you enter a keyword and press <Enter> or click on the “Search” button, the SOP List will be
searched and a list of items that contain the keyword will be listed. For example, if you enter “clean”
then all items in the list containing the word “clean” will be displayed. See the “SOP items Search
Results” forms for the listings (where items are “Forbidden”, “Housekeeping” or “Potential Hazards”.
Page 91
SOP Forbidden Items Search Results form
SOP Housekeeping Items Search Results form
SOP Potential Hazards Search Results form

These forms display the results of keyword searches.
The keyword “cut” was searched for in the SOP Forbidden Items list with the results shown below.
Notice that the word Cutting contains “cut” so it is included in the list.
In this example, the keyword “prop” was searched for in the SOP Housekeeping list with the results
shown below. Notice that the word “appropriate” contains “prop” so it is included in the list.
In this example, the keyword “hot” was searched for in the SOP Potential Hazards list with the results
shown below.
Page 92
Template JSEA PPE form
The list of Personal Protective Equipment (PPE) along with the associated industrial safety symbols
is provided by JSEAsy. This form allows you to select PPE for the Template JSEA.
Fields (on Template JSEA PPE form)
New PPE
Click on the symbol on the right side of the New PPE field then select the desired PPE by
clicking on it and the selected PPE will be added to your list of PPE for this JSEA Template.
Command Buttons (on Template JSEA PPE form)
Done
Done
Page 93
Update Job Classifications form
This form is displayed by clicking on the “Update Job Classifications” button on the Main Options form.
Update Job
Classifications
The Job Classifications are unique for each Industry Type and Industry Specific association.
Therefore, the appropriate selection must be made at the top of the form before proceeding with
the update.
Fields (on Update Job Classifications form)
Job Classification
Job classifications for this particular combination of Industry Type and Industry Specific. You
may edit an existing entry by typing in the field. A new entry may be added by typing in the
blank line at the bottom of the list.
Page 94
Industry Specific
The Specific Industry for this list (associated with Industry Type). This default Industry Specific
for JSEAsy (see Defaults Update form) is inserted into this field, but you may change it by
clicking on the symbol on the right side of the field then click on the desired Industry Specific.
Note that the Industry Type must be selected before the Industry Specific.
Industry Type
The Industry Type for this list This default Industry Type for JSEAsy (see Defaults Update form)
is inserted into this field, but you may change it by clicking on the symbol on the right side of the
field then click on the desired Industry Specific. Note that the Industry Type must be selected
before the Industry Specific.
Command Buttons (on Template JSEA PPE form)
Done
Done
Page 95
Update the Lists of Qualifications, Duties, etc. form
This form is displayed by clicking on the “Update the Lists of JSEA Qualifications, Duties, PPE, etc.”
button on the Main Options form. The Admin Password is required to open this form.
Note that “JSEA” will be replaced with “SWMS”, Update the Lists of
“JSA” or “JHA”, depending on the default country. JSEA Qualifications,
Duties, PPE, etc
The lists are unique for each Industry Type association. Therefore, the appropriate selection must
be made at the top of the form before proceeding with the update.
There are six separate sections on this form and they all operate in the same manner. The six
sections are:
Reference and Detail Applicable section(s) of:
A sample of one of the sections is shown below with details for use.
Fields (on Update the Lists of Qualifications, Duties, etc. form)

Industry Type
The Industry Type for this list This default Industry Type for JSEAsy (see Defaults Update form) is
inserted into this field, but you may change it by clicking on the symbol on the right side of the field
then click on the desired Industry Specific. Note that the Industry Type must be selected before the
Industry Specific.
Page 96
An example of one section (Personal Qualifications and Experience) is shown below.
Use the scroll bar to move items that are not visible into view.
Edit an existing entry by typing in place. Note that changing existing text will also change it in
all existing JSEAs and JSEA Templates that contain the entry.
Add a new entry by scrolling to the bottom of the list, then type in the blank field.
Click on the “Delete” button next to an item you wish to remove.
Note that the updating technique is the same for all six sections of the form.
Command Buttons (on Update the Lists of Qualification, Duties, etc. form)
Done
Done Exit the form and save any updates.
Update List of PPE

Update List of PPE
Opens the “PPE List Update” form.
Page 97
Update Passwords form
This form is displayed by clicking on the “Update Passwords or License PAK” button on the Main
Options form.
Update Passwords
or License PAK
Fields (on Update Passwords form)
Current Password
The current password for the Password Type selected above.
New Password
The new password for the Password Type selected above.
Password Type
Select the password type by clicking on the symbol on the right side of the field then select the
password type from the list.
Verify New Password

Type the new password again, for verification.
If you forget one or more of your passwords, contact us at JSEAsy (TotalTrack Pty. Ltd.)
and we can give you the sequence of steps that will reset all your passwords.
Page 98
Command Buttons (on Update Passwords form)
Exit
Exit Exit the form.
Update
Update License PAK
License PAK Opens the “PPE List Update” form.
Update Password
Update
Password Update the selected password with the newly entered password.
Page 99
WHS (Work Health and Safety) forms
OHS (Occupational Health and Safety) forms
OSH (Occupational Safety and Health) forms

WHS / OHS / OSH forms are available only in JSEAsy Premium and are not available in the
standard version of JSEAsy.
The form titles will reflect WHS, OHS or OSH depending on the country and state/province. Likewise,
the text of the forms will also reflect WHS, OHS or OSH. For the purposes of this document we refer
to WHS for all.
Most WHS forms are self-explanatory in that all you have to do is fill-in the fields on the form.
Some WHS forms do not have fields to be filled-in and are reports only (for printing) that are
generated by JSEAsy. These are noted in the lists on the following pages by <<< and are accessed
by clicking on the “Select a Completed WHS Form” or “Generate a New WHS Form” on the Main
Options form.
These forms will then be generated by JSEAsy to contain appropriate entries for State regulations,
regulators, your company name, etc. The form will reflect state wording such as WHS according to
the appropriate state regulations.
It is important that you have your defaults up to date (see Defaults Update form). Select the state
in which most of your business is conducted. You may also change the default state just before
generating a WHS form so that the form will reflect the appropriate state. The other defaults, such as
Manager Name, Title, etc. are automatically entered into the WHS forms by JSEAsy.
Forms that require fields to be filled-in that have a state associated with it may have the state changed
on the form itself.
Note that the WHS reports for printing will show the Alternate Job ID if one has been entered for the
Job instead of the JSEAsy Job ID. It will simply appear as “Job ID”. This is to accommodate users
that have another system for tracking jobs, such as “TotalTrack”.
The next page contains a list of the WHS forms in alphabetical order and the subsequent page has
the list in form number order.
Page 100
The following is a list of the WHS / OHS forms in alphabetical order:
(A list in WHS Number order in on the next page)
Title Category Number
Accident & Injury Report....................................................................................Job.........................................03
Adjustable Rope Line Inspection.......................................................................Register / Inspection..............30
Anchor Strap Inspection....................................................................................Register / Inspection..............28
Breach of Safety Policy Notice..........................................................................Register / Inspection..............14
Daily Toolbox and Attendance...........................................................................Job.........................................36
Drugs and Alcohol Policy <<<...........................................................................Policy......................................33
Employee Training and Inductions Matrix.........................................................Register / Inspection..............48
Environmental Policy Statement <<<................................................................Policy......................................23
EWP Emergency Response Procedure <<.......................................................Policy......................................41
Fall From Height Emergency Response Procedure -
Access Equip on Site<<<............................ Policy......................................39
Fall From Height Emergency Response Procedure -
No Access Equip on Site<<<.......................... Policy......................................40
First Aid Inspection Checklist............................................................................Register / Inspection..............49
First Aid Risk Assessment and Procedure<<....................................................Policy......................................50
Fitness for Work - Testing Protocol and Policy <<<...........................................Policy......................................59
Harassment, Discrimination and Workplace Bullying Policy <<<...................... Policy......................................34
Harness Inspection............................................................................................Register / Inspection..............29
Harness Kit Register.........................................................................................Register / Inspection..............45
Hazard and Risk Management Procedure <<<................................................Policy......................................51
Hazard Report Form..........................................................................................Job.........................................53
Horizontal Safety Line Inspection......................................................................Register / Inspection..............35
Hot Work Permit................................................................................................Job.........................................25
Incident Reporting Procedure <<<....................................................................Policy......................................58
JSEA Preparation Flow Chart <<<....................................................................Policy......................................27
Manual Handling Policy <<<..............................................................................Policy......................................37
Near Miss Report..............................................................................................Job.........................................06
Plant and Equipment Register...........................................................................Register / Inspection..............60
Portable Ladder Inspection...............................................................................Register / Inspection..............61
Portable RCD/GFCI Test Logbook....................................................................Register / Inspection..............56
Project Hazard Register....................................................................................Job.........................................13
Project Hazardous Substances Register...........................................................Job.........................................12
Project Plant And Equipment Register..............................................................Job.........................................42
Project SDS Register........................................................................................Job.........................................11
Project Site Induction Register..........................................................................Job.........................................44
Project WHS Management Plan - Head Contractor..........................................Job.........................................47
Project WHS Management Plan - Subcontractor..............................................Job.........................................43
Rehabilitation Form...........................................................................................Job.........................................10
Rehabilitation Policy <<<...................................................................................Policy......................................09
Rehabilitation Policy Statement <<<.................................................................Policy......................................08
Root Cause Factors..........................................................................................Job.........................................07
Shock Absorbing Lanyard Inspection................................................................Register / Inspection..............31
Subcontractor Safety Notification......................................................................Job.........................................17
Subcontractor WHS and Environmental Compliance Questionnaire................ Register / Inspection..............52
Subcontractor WHS Compliance End Contract Checklist.................................Job.........................................18
Subcontractor WHS Compliance Tender Checklist...........................................Job.........................................20
Subcontractor WHS Compliance WIP Checklist...............................................Job.........................................19
Subcontractor WHS Requirements <<<............................................................Policy......................................16
Task Observation / Safety Inspection................................................................Job.........................................46
Tool Box Meeting...............................................................................................Job.........................................02
Tool Testing Register.........................................................................................Register / Inspection..............26
Transport Chain of Responsibility (CoR) Policy and Procedure........................ Policy......................................62
Vehicle Hoist Service Report.............................................................................Job.........................................57
WHS Induction Questionnaire...........................................................................Register / Inspection..............24
WHS Manual.....................................................................................................Policy......................................54
WHS Policy <<<................................................................................................Policy......................................04
WHS Policy - Cleaning Industry <<<.................................................................Policy......................................55
WHS Policy Statement <<<...............................................................................Policy......................................05
WHS Statutory Declaration...............................................................................Register / Inspection..............01
Work Tools and Equipment Checks Policy and Procedure<<<......................... Policy......................................38
Working at Heights Policy <<<..........................................................................Policy......................................32
Workplace Health and Safety Audit Matrix <<<.................................................Policy......................................21
Workplace Health and Safety Management Plan <<<......................................Policy......................................22
Works Safety Inspection....................................................................................Job.........................................15
Page 101
The following is a list of the WHS / OHS forms in WHS Number order:
Number Category Title
01............ Register / Inspection..............WHS Statutory Declaration
02............ Job.........................................Tool Box Meeting
03............ Job.........................................Accident & Injury Report
04............ Policy.....................................WHS Policy <<<
05............ Policy.....................................WHS Policy Statement <<<
06............ Job.........................................Near Miss Report
07............ Job.........................................Root Cause Factors
08............ Policy.....................................Rehabilitation Policy Statement <<<
09............ Policy.....................................Rehabilitation Policy <<<
10............ Job.........................................Rehabilitation Form
11............. Job.........................................Project SDS Register
12............ Job.........................................Project Hazardous Substances Register
13............ Job.........................................Project Hazard Register
14............ Register / Inspection..............Breach of Safety Policy Notice
15............ Job.........................................Works Safety Inspection
16............ Policy.....................................Subcontractor WHS Requirements <<<
17............ Job.........................................Subcontractor Safety Notification
18............ Job.........................................Subcontractor WHS Compliance End Contract Checklist
19............ Job.........................................Subcontractor WHS Compliance WIP Checklist
20............ Job.........................................Subcontractor WHS Compliance Tender Checklist
21............ Policy.....................................Workplace Health and Safety Audit Matrix <<<
22............ Policy.....................................Workplace Health and Safety Management Plan <<<
23............ Policy.....................................Environmental Policy Statement <<<
24............ Register / Inspection..............WHS Induction Questionnaire
25............ Job.........................................Hot Work Permit
26............ Register / Inspection..............Tool Testing Register
27............ Policy.....................................JSEA Preparation Flow Chart <<<
28............ Register / Inspection..............Anchor Strap Inspection
29............ Register / Inspection..............Harness Inspection
30............ Register / Inspection..............Adjustable Rope Line Inspection
31............ Register / Inspection..............Shock Absorbing Lanyard Inspection
32............ Policy.....................................Working at Heights Policy <<<
33............ Policy.....................................Drugs and Alcohol Policy <<<
34............ Policy.....................................Harassment, Discrimination and Workplace Bullying Policy <<<
35............ Register / Inspection..............Horizontal Safety Line Inspection
36............ Job.........................................Daily Toolbox and Attendance
37............ Policy.....................................Manual Handling Policy <<<
38............ Policy.....................................Work Tools and Equipment Checks Policy and Procedure <<<
39............ Policy.....................................Fall From Height Emergency Response Procedure -
Access Equip on Site <<<
40............ Policy.....................................Fall From Height Emergency Response Procedure -
No Access Equip on Site <<<
41............ Policy.....................................EWP Emergency Response Procedure <<
42............ Job.........................................Project Plant And Equipment Register
43............ Job.........................................Project WHS Management Plan - Subcontractor
44............ Job.........................................Project Site Induction Register
45............ Register / Inspection..............Harness Kit Register
46............ Job.........................................Task Observation / Safety Inspection
47............ Job.........................................Project WHS Management Plan - Head Contractor
48............ Register / Inspection..............Employee Training and Inductions Matrix
49............ Register / Inspection..............First Aid Inspection Checklist
50............ Policy.....................................First Aid Risk Assessment and Procedure <<<
51............ Policy.....................................Hazard and Risk Management Procedure <<<
52............ Register / Inspection..............Subcontractor WHS and Environmental Compliance Questionnaire
53............ Job.........................................Hazard Report Form
54............ Policy.....................................WHS Manual
55............ Policy.....................................WHS Policy - Cleaning Industry <<<
56............ Register / Inspection..............Portable RCD/GFCI Test Logbook
57............ Job.........................................Vehicle Hoist Service Report
58............ Policy.....................................Incident Reporting Procedure <<<
59............ Policy.....................................Fitness for Work - Testing Protocol and Policy <<<
60............ Register / Inspection..............Plant and Equipment Register
61............ Register / Inspection..............Portable Ladder Inspection
62............ Policy.....................................Transport Chain of Responsibility (CoR) Policy and Procedure
Page 102
WHS Form 02 - Toolbox Meeting
This WHS form is available only in JSEAsy Premium and is not available in the standard version of JSEAsy.
This form is created by clicking on “Create new WHS form” on the Job form. This will display the “New WHS” form
with only the “Job Related Forms” field displayed. Select “Toolbox Meeting” from the list. You may also click on
“Create new WHS form” on the Main Options form and select it from “Job Related WHS Forms” or “All WHS Forms”.
The Site and Job ID are automatically entered by JSEAsy as obtained from the Job form. You may edit/change the
contents of the Site field.
Note that when this form is first opened, the height of the form should be automatically re-sized to fit within your
screen size.. You may re-size the form be dragging the edges. The sample shown here has been re-sized vertically.
Once this form has been generated, it may be accessed by clicking on the “Select a Completed WHS Form” button
on the Main Options form. If only one Form 17 exists then it will be displayed immediately, otherwise a list will be
displayed then select from the list. You may also select it from the Job form that it is associated with.
Page 103
WHS Form 03 - Accident or Injury Report
This WHS form is available only in JSEAsy Premium and is not available in the standard version of
JSEAsy.
This form is created by clicking on “Create new WHS form” on the Job form. This will display the “New
WHS” form with only the “Job Related Forms” field displayed. Select “Accident or Injury Report” from
the list. You may also click on “Create new WHS form” on the Main Options form and select it from “Job
Related WHS Forms” or “All WHS Forms”.
This will display the “Select WHS” form. The Accident or Injury Report is in the Jobs category so you may
select it from the “Job Related WHS Forms” field.
This form is quite large in that it contains many fields to be filled-in. Note that when this form is first
opened, the height of the form should be automatically re-sized to fit within your screen size. You may
re-size the form be dragging the edges. The sample shown here has been re-sized vertically. You may
also click on the Maximize button at the top right of the window. Vertical scrolling is necessary to view/edit
all the information on the form. The samples shown here are three views (from a widescreen laptop with
a resolution of 1366 x 768), one is the initial display and the other two are after scrolling (use the vertical
scroll bar on the right side of the form).
Once this form has been generated, it may be accessed by clicking on the “Select a Completed WHS
Form” button on the Main Options form. If only one Form 03 exists then it will be displayed immediately,
otherwise a list will be displayed then select from the list. You may also select it from the Job form that it is
associated with.
You may select a name from the Employees list by clicking on the triangle at the right edge of the field, then
click on the name desired. You may also begin typing into the field and the name beginning with the letters
typed will be displayed and then you can click on one of them. When an employee name is selected the
details for that employee will be filled-in by JSEAsy. You may edit/change those details as necessary.
When the person injured is not an employee, you may enter the First and Last name in the fields provided.
Injury locations are indicated by clicking on rectangles shown on the body diagram. When a rectangle is
clicked, an “X” will appear. To remove an “X” simply click again.
Page 104
Page 105
WHS Form 06 - Near Miss Report
with only the “Job Related Forms” field displayed. Select “Near Miss Report” from the list. You may also click on
When the form is first generated, JSEAsy will fill-in the Site information, which is obtained from the Job form.
However, the field may be edited/changed as desired.
screen size. You may re-size the form be dragging the edges. The sample shown here has been re-sized vertically.
You may also click on the Maximize button at the top right of the window. Vertical scrolling may necessary to view/edit
all the information on the form when using a screen with a low vertical resolution. The sample shown here has been
automatically re-sized for a larger screen.
Page 106
WHS Form 07 - Root Cause Factors
with only the “Job Related Forms” field displayed. Select “Root Cause Factors” from the list. You may also click on
This form is quite large in that it contains many fields to be filled-in. Note that when this form is first opened, the height
of the form should be automatically re-sized to fit within your screen size. You may re-size the form be dragging the
edges. The sample shown here has been re-sized vertically. You may also click on the Maximize button at the top
right of the window. Vertical scrolling is necessary to view/edit all the information on the form. Vertical scrolling is
necessary to view/edit all the information on the form. The samples shown here are two views of the form, the initial
display after re-sizing by dragging the top and bottom edges and then the next view after scrolling downward.
Note that the form has 5 sub-forms included labeled Part 1 through Part 5. Each sub-form has its own vertical scroll
bar so care must be taken to fill-out each section in its entirety by using the scroll bar to scroll down for each Part.
Page 107
Second view of WHS 07 Root Cause Factors form (after scrolling downward):
Page 108
WHS Form 10 - Rehabilitation Form
JSEAsy.
WHS” form with only the “Job Related Forms” field displayed. Select “Rehabilitation Form” from the list.
You may also click on “Create new WHS form” on the Main Options form and select it from “Job Related
WHS Forms” or “All WHS Forms” field.
The Work Location and Job ID are automatically filled-in by JSEAsy from the Job form.
The Worker name may be selected from the Employees list by clicking on the triangle at the right edge of
the field, then click on the name desired. You may also begin typing into the field and the name beginning
with the letters typed will be displayed and then you can click on one of them. You may also type the name
of someone who is not in the employees list.
Note that when this form is first opened, the height of the form should be automatically re-sized to fit within
your screen size. You may re-size the form be dragging the edges. The sample shown here has been re-
sized vertically. You may also click on the Maximize button at the top right of the window. Vertical scrolling
is necessary to view/edit all the information on the form when using a screen with a low vertical resolution.
The sample shown here has been automatically re-sized for a larger screen.
associated with.
Page 109
WHS Form 11 - Project SDS Register
JSEAsy.
WHS” form with only the “Job Related Forms” field displayed. Select “Project SDS Register” from the list.
You may also click on “Create new WHS form” on the Main Options form and select it from “Job Related
WHS Forms” or “All WHS Forms”.
The Project Name and Job Number are automatically filled-in by JSEAsy from the Job form. You may
change the Project name as desired.
Begin typing the Substance into the blank line. Subsequent blank lines will appear as new entries are
made.
associated with.
Page 110
WHS Form 12 - Project Hazardous Substances Register
JSEAsy.
WHS” form with only the “Job Related Forms” field displayed. Select “Project Hazardous Substances
Register” from the list. You may also click on “Create new WHS form” on the Main Options form and select
it from the “Job Related WHS Forms” or “All WHS Forms” field.
made.
associated with.
Page 111
WHS Form 13 - Project Hazard Register
JSEAsy.
WHS” form with only the “Job Related Forms” field displayed. Select “Project Hazard Register” from the
list. You may also click on “Create new WHS form” on the Main Options form and select it from the “Job
Related WHS Forms” or “All WHS Forms” field.
made.
associated with.
Page 112
WHS Form 14 - Breach of Safety Policy Notice
JSEAsy.
This form is created by clicking on “Generate new WHS form” on the Main Options form. This will display
the “New WHS” form. This form is in the Register / Inspection category form, so you may select it from the
“All WHS Forms” field or the “Register / Inspection WHS Forms” field.
You may select a name from the Employees list by clicking on the triangle at the right edge of the field, then
click on the name desired. You may also begin typing into the field and the name beginning with the letters
typed will be displayed and then you can click on one of them.
associated with.
Page 113
WHS Form 15 - Works Safety Inspection
JSEAsy.
WHS” form with only the “Job Related Forms” field displayed. Select “Works Safety Inspection” from the
list. You may also click on “Create new WHS form” on the Main Options form and select it from the “Job
Related WHS Forms” or “All WHS Forms” field.
associated with.
Page 114
WHS Form 17 - Subcontractor Safety Notification
JSEAsy.
WHS” form with only the “Job Related Forms” field displayed. Select “Subcontractor Safety Notification”
from the list. You may also click on “Create new WHS form” on the Main Options form and select it from
the “Job Related WHS Forms” or “All WHS Forms” field as it will bring you to the Job form.
The Project Name and Job ID are automatically filled-in by JSEAsy from the Job form. You may change
the Project name as desired.
associated with.
Page 115
WHS Form 18 - Subcontractor WHS Compliance End Contract Checklist
JSEAsy.
WHS” form with only the “Job Related Forms” field displayed. Select “Subcontractor WHS Compliance
End Contract Checklist” from the list. You may also click on “Create new WHS form” on the Main Options
form and select it from the “Job Related WHS Forms” or “All WHS Forms” field as it will bring you to the Job
form.
associated with.
Page 116
WHS Form 19 - Subcontractor WHS Compliance WIP Checklist
JSEAsy.
WIP Checklist” from the list. You may also click on “Create new WHS form” on the Main Options form and
select it from the “Job Related WHS Forms” or “All WHS Forms” field.
associated with.
Page 117
WHS Form 20 - Subcontractor WHS Compliance Tender Checklist
JSEAsy.
Tender Checklist” from the list. You may also click on “Create new WHS form” on the Main Options form
and select it from the “Job Related WHS Forms” or “All WHS Forms” field.
associated with.
Page 118
WHS Form 25 - Hot work Permit
JSEAsy.
WHS” form with only the “Job Related Forms” field displayed. Select “Hot Work Permit” from the list. You
may also click on “Create new WHS form” on the Main Options form and select it from the “Job Related
WHS Forms” or “All WHS Forms” field.
The Project Name, Job Number, Client Company and Description of Work are automatically filled-in by
JSEAsy from the Job form. You may change any of these fields except the Job Number.
associated with.
Page 119
WHS Form 26 - Electrical Tool Testing Register
the “Select WHS” form. This form is in the Register / Inspection category form, so you may select it from
the “All WHS Forms” field or the “Register / Inspection WHS Forms” field.
You may select a Tool Owner and Tested By from the Employees list by clicking on the triangle at the right
edge of the field, then click on the name desired. You may also begin typing into the field and the name
beginning with the letters typed will be displayed and then you can click on one of them. You may also
enter a name that is not in the list.
Begin typing a tool into the blank line. Subsequent blank lines will appear as new entries are made.
You may re-size the form be dragging the edges.
displayed then select from the list.
Page 120
WHS Form 28 - Anchor Strap Inspection
JSEAsy.
This form is created by clicking on “Generate new WHS form” on the Main Options form. This will display the
“Select WHS” form. This form is in the Register / Inspection category form, so you may select it from the “All
WHS Forms” field or the “Register / Inspection WHS Forms” field.
You may select an Inspected By Name from the Employees list by clicking on the triangle at the right edge of the
field, then click on the name desired. You may also begin typing into the field and the name beginning with the
letters typed will be displayed and then you can click on one of them. You may also enter a name that is not in
the list.
Once you enter a name then the current date will be placed in the date field, but you may change it. Note that
when your cursor is in the date field, a calendar will appear just to the right. You may click on this calendar to
select a date or just enter a date in the field.
Once this form has been generated, it may be accessed by clicking on the “Select a Completed WHS Form”
button on the Main Options form. If only one Form 28 exists then it will be displayed immediately, otherwise a list
will be displayed then select from the list.
Page 121
WHS Form 29 - Harness Inspection
This form is created by clicking on “Generate new WHS form” on the Main Options form. This will display the “Select
WHS” form. This form is in the Register / Inspection category form, so you may select it from the “All WHS Forms”
field or the “Register / Inspection WHS Forms” field.
You may select an Inspected By Name from the Employees list by clicking on the triangle at the right edge of the field,
then click on the name desired. You may also begin typing into the field and the name beginning with the letters typed
will be displayed and then you can click on one of them. You may also enter a name that is not in the list.
Once you enter a name then the current date will be placed in the date field, but you may change it. Note that when
your cursor is in the date field, a calendar will appear just to the right. You may click on this calendar to select a date
or just enter a date in the field.
Page 122
WHS Form 30 - Adjustable Rope Line Inspection
JSEAsy.
the “New WHS” form. This form is in the Register / Inspection category form, so you may select it from the
“All WHS Forms” field or the “Register / Inspection WHS Forms” field.
You may select an Inspected By Name from the Employees list by clicking on the triangle at the right
edge of the field, then click on the name desired. You may also begin typing into the field and the name
beginning with the letters typed will be displayed and then you can click on one of them. You may also
enter a name that is not in the list.
Once you enter a name then the current date will be placed in the date field, but you may change it. Note
that when your cursor is in the date field, a calendar will appear just to the right. You may click on this
calendar to select a date or just enter a date in the field.
Page 123
WHS Form 31 - Shock Absorbing Lanyard Inspection
This form is created by clicking on “Generate new WHS form” on the Main Options form. This will display the “New
The form will be sized to fit your screen; however it may be re-sized by dragging the upper or lower edge of the form
as your screen resolution permits. Vertical scrolling is necessary to view/edit all the information on the form or the
form may be re-sized. The sample shown here has been re-sized vertically.
Page 124
WHS Form 35 - Horizontal Safety Line Inspection
JSEAsy.
This form is created by clicking on “Generate new WHS form” on the Main Options form. This will display the “Select
Page 125
WHS Form 36 - Daily Toolbox and Attendance
with only the “Job Related Forms” field displayed. Select “Toolbox Meeting” form from the list. You may also click
on “Create new WHS form” on the Main Options form and select it from the “Job Related WHS Forms” or “All WHS
Forms” field as it will bring you to the Job form.
The Project and Job ID are automatically entered by JSEAsy as obtained from the Job form. You may edit/change the
contents of the Project field.
You may also click on the Maximize button at the top right of the window. Vertical scrolling is necessary to view/edit
Once a Toolbox Meeting form has been generated, it may be accessed by clicking on the “Select a Completed WHS
Form” button on the Main Options form. If only one Form 36 exists then it will be displayed immediately, otherwise a
list will be displayed then select from the list. You may also select it from the Job form that it is associated with.
Page 126
WHS Form 42 - Project Plant and Equipment Register
with only the “Job Related Forms” field displayed. Select “Project Plant and Equipment Register” from the list. You
may also click on “Create new WHS form” on the Main Options form and select it from the “All WHS Forms” field as it
will bring you to the Job form.
The Project Name and Job ID are automatically entered by JSEAsy as obtained from the Job form. You may edit/
change the contents of the Project Name field.
Page 127
WHS Form 43 - Project WHS Management Plan - Subcontractor
with only the “Job Related Forms” field displayed. Select “Project WHS Management Plan - Subcontractor” from the
list. You may also click on “Create new WHS form” on the Main Options form and select it from the “All WHS Forms”
field as it will bring you to the Job form.
Some fields are automatically entered by JSEAsy as obtained from defaults and the Job form. You may edit/change
the fields as needed.
Once the form has been generated, it may be accessed by clicking on the “Select a Completed WHS Form” button
Page 128
Second view of WHS Form 43 - Project WHS Management Plan - Subcontractor (after scrolling downward):
Page 129
WHS Form 44 - Project WHS Management Plan - Subcontractor
with only the “Job Related Forms” field displayed. Select “Project Plant and Equipment Register” from this list. You
The Project Name and Job ID are automatically entered by JSEAsy as obtained from the Job form. You may edit/
change the contents of the Project Name field.
Page 130
WHS Form 45 - Harness Kit Register
Page 131
WHS Form 46 - Task Observation / Safety Inspection
with only the “Job Related Forms” field displayed. Select “Task Observation / Safety Inspection” from the list. You
The Project Name is automatically entered by JSEAsy as obtained from the Job form. You may edit/change the
Project Name as needed.
Page 132
WHS Form 47 - Project WHS Management Plan - Head Contractor
with only the “Job Related Forms” field displayed. Select “Project WHS Management Plan - Head Contractor” from
the list. You may also click on “Create new WHS form” on the Main Options form and select it from the “All WHS
Page 133
Second view of WHS Form 47 - Project WHS Management Plan - Head Contractor (after scrolling downward):
Page 134
WHS Form 49 - First Aid Inspection Checklist
You may select a Kit Inspected By Name from the Employees list by clicking on the triangle at the right edge of the
field, then click on the name desired. You may also begin typing into the field and the name beginning with the letters
typed will be displayed and then you can click on one of them. You may also enter a name that is not in the list.
The items listed are a default list; however, you may edit/change the items in the list as necessary.
Page 135
WHS Form 52 - Subcontractor WHS and Environmental Compliance Checklist
You may select a Company Name from the Employees/Subcontractors list by clicking on the triangle at the right edge
of the field, then click on the name desired (only subcontractors will be in the list). You may also begin typing into the
field and the name beginning with the letters typed will be displayed and then you can click on one of them. You may
also enter a name that is not in the list.
Note that there is one subsection of the form that has its own vertical scroll bar.
Page 136
WHS Form 53 - Hazard Report Form
this list. You may also click on “Create new WHS form” on the Main Options form and select it from the “All WHS
The Location is automatically entered by JSEAsy as obtained from the Job form. You may edit/change the field as
needed
Page 137
WHS Form 54 - WHS Manual
WHS” form. This form is in the Policy category, so you may select it from the “All WHS Forms” field or the “Policy
WHS Forms” field.
Note that when this form is first opened, the entire height will not be displayed because it is designed to fit on the
low Note that when this form is first opened, the height of the form should be automatically re-sized to fit within your
Once the form has been generated, it may be accessed by clicking on the “Select a Completed WHS Form” button on
the Main Options form.
This is an extremely large form which has many subsections, each with their own vertical scroll bar. Be sure to scroll
down the main form and through each subsection to fill-in completely.
Page 138
Second view of WHS Form 54 - WHS Manual (after scrolling downward):
Note that the report (for printing - by clicking on the “Preview / Print WHS Report”) is extremely large (88
pages), so it may take a long time to produce on your computer. It may display the first page quickly, but then
it may take a long to completely load the report or send it to a printer.
Page 139
WHS Form 56 - Portable RCD / GFCI Test Logbook
WHS” form. This form is in the Policy category, so you may select it from the “All WHS Forms” field or the “Register
WHS Forms” field.
The form will be titled “Portable RCD Test Logbook” or “Portable GFCI Logbook” depending on your selected Country
and State / Province.
Page 140
WHS Form 57 - Vehicle Hoist Service Report
the list. You may also click on “Create new WHS form” on the Main Options form and select it from the “All WHS
Page 141
WHS Form 60 - Plant and Equipment Register
Page 142
WHS Form 61 - Portable Ladder Inspection
Page 143
WHS Form 62 - Transport Chain of Responsibility (CoR) Policy and Procedure
Page 144
Reports
Reports are collections of data that are intended for display or printing. A report may contain detail
data or summary data that includes calculations and totals. A report may also be just a printable
version of a display form used to insert / edit data.
WHS (Work Health and Safety) / OHS (Occupational Health and Safety) / OSH (Occupational
Safety and Health) reports may be the printable version of a filled-in WHS form or it may be a Policy
report where no data has been input by you, but is totally generated by JSEAsy. Note that WHS /
OHS / OSH forms and reports are only available in JSEAsy Premium.
Most reports are accessed by clicking on a “Print / Preview” button on the associated displayed
form.
Preview / Print
Some WHS / OHS / OSH Policy reports are accessed simply be selecting the WHS item.
Page 145
Index
A
Add New Customer....................................................................................................................................... 19
Add New Employee or Subcontractor.......................................................................................................... 19
Add New Job................................................................................................................................................. 19
Admin password........................................................................................................................................... 17
B
Backups......................................................................................................................................................... 15
C
Create New JSEA Template.......................................................................................................................... 19
Customer form.............................................................................................................................................. 24
Customer Jobs form...................................................................................................................................... 27
Customers List form..................................................................................................................................... 28
D
data file............................................................................................................................................................ 7
Data File........................................................................................................................................................ 13
Defaults Update form.................................................................................................................................... 30
Diagrams
JSEAsy Main Structure Sample Diagram.................................................................................................... 9
Site Specific JSEA and JSEA Template Sample Diagram......................................................................... 10
E
Employee and Subcontractor List form........................................................................................................ 31
Employee Inductions and Training Matrix form.......................................................................................... 33
Employee Inductions and Training Matrix Template form........................................................................... 32
F
First Things First........................................................................................................................................... 15
Forms 18
Customer form........................................................................................................................................... 24
Customer Jobs form................................................................................................................................... 27
Customers List form................................................................................................................................... 28
Defaults Update form................................................................................................................................. 30
Employee and Subcontractor List form..................................................................................................... 31
Employee Inductions and Training Matrix form........................................................................................ 33
Employee Inductions and Training Matrix Template form........................................................................ 32
Employee or Subcontractor form............................................................................................................... 36
Help Files form.......................................................................................................................................... 42
JHA form.................................................................................................................................................... 50
Job Description Keyword Search form...................................................................................................... 47
Job Description Keyword Search Results form......................................................................................... 47
Job form..................................................................................................................................................... 44
Jobs List form............................................................................................................................................. 48
JSA form.................................................................................................................................................... 50
JSEA (SWMS / JSA / JHA) form (Site Specific)....................................................................................... 50
JSEAsy Main Options form....................................................................................................................... 18
Add New Customer................................................................................................................................. 19
Add New Employee or Subcontractor.................................................................................................... 19
Add New Job........................................................................................................................................... 19
Create New JSEA Template.................................................................................................................... 19
Select an Existing Customer................................................................................................................... 19
Select an Existing Employee or Subcontractor....................................................................................... 19
Select an Existing Job............................................................................................................................. 19
Page 146
Select an Existing JSEA Template.......................................................................................................... 22
Update Defaults (Industry Type and Industry Specific).......................................................................... 22
Update Industry Type/Specific................................................................................................................ 23
Update Job Classifications...................................................................................................................... 23
Update List of Potential Hazards and Control Measures........................................................................ 23
Update Passwords or License PAK......................................................................................................... 23
Update the Lists of Qualifications, Duties, PPE, etc............................................................................... 23
License Registration form.......................................................................................................................... 67
Main Options form..................................................................................................................................... 18
New Job form............................................................................................................................................. 68
New JSEA form......................................................................................................................................... 71
OHS (Occupational Health and Safety) forms......................................................................................... 100
OSH (Occupational Safety and Health) forms......................................................................................... 100
Potential Hazards Update form.................................................................................................................. 76
PPE List Update form................................................................................................................................ 78
Risk Matrix form........................................................................................................................................ 79
Select JSEA Template form........................................................................................................................ 80
Select SOP (Safety Operating Procedure) form......................................................................................... 83
Site Specific JSEA PPE form..................................................................................................................... 86
SOP Forbidden Items Search form............................................................................................................. 91
SOP Forbidden Items Search Results form................................................................................................ 92
SOP form.................................................................................................................................................... 87
SOP Housekeeping Items Search form...................................................................................................... 91
SOP Housekeeping Items Search Results form......................................................................................... 92
SOP Potential Hazards Search form........................................................................................................... 91
SOP Potential Hazards Search Results form.............................................................................................. 92
SWMS form............................................................................................................................................... 50
Template JSEA PPE form.......................................................................................................................... 93
Update Job Classifications form................................................................................................................ 94
Update Passwords form............................................................................................................................. 98
Update the Lists of Duties, Qualifications, etc. form................................................................................. 96
WHS Form 02 - Toolbox Meeting........................................................................................................... 103
WHS Form 03 - Accident or Injury Report.............................................................................................. 104
WHS Form 06 - Near Miss Report.......................................................................................................... 106
WHS Form 07 - Root Cause Factors....................................................................................................... 108
WHS Form 10 - Rehabilitation Form...................................................................................................... 109
WHS Form 11 - Project SDS Register..................................................................................................... 110
WHS Form 12 - Project Hazardous Substances Register......................................................................... 111
WHS Form 13 - Project Hazard Register................................................................................................. 112
WHS Form 14 - Breach of Safety Policy Notice..................................................................................... 113
WHS Form 15 - Works Safety Inspection................................................................................................ 114
WHS Form 17 - Subcontractor Safety Notification................................................................................. 115
WHS Form 18 - Subcontractor WHS Compliance End Contract Checklist............................................ 116
WHS Form 19 - Subcontractor WHS Compliance WIP Checklist.......................................................... 117
WHS Form 20 - Subcontractor WHS Compliance Tender Checklist...................................................... 118
WHS Form 25 - Hot work Permit............................................................................................................ 119
WHS Form 26 - Electrical Tool Testing Register.................................................................................... 120
WHS Form 28 - Anchor Strap Inspection................................................................................................ 121
WHS Form 29 - Harness Inspection........................................................................................................ 122
WHS Form 30 - Adjustable Rope Line Inspection.................................................................................. 123
WHS Form 31 - Shock Absorbing Lanyard Inspection........................................................................... 124
WHS Form 35 - Horizontal Safety Line Inspection................................................................................ 125
WHS Form 36 - Daily Toolbox and Attendance...................................................................................... 126
WHS Form 42 - Project Plant and Equipment Register........................................................................... 127
WHS Form 43 - Project WHS Management Plan - Subcontractor.......................................................... 128
WHS Form 45 - Harness Kit Register..................................................................................................... 131
WHS Form 46 - Task Observation / Safety Inspection............................................................................ 132
WHS Form 47 - Project WHS Management Plan - Head Contractor...................................................... 133
WHS Form 49 - First Aid Inspection Checklist....................................................................................... 135
WHS Form 52 - Subcontractor WHS and Environmental Compliance Checklist................................... 136
WHS Form 53 - Hazard Report Form...................................................................................................... 137
Page 147
WHS Form 54 - WHS Manual................................................................................................................. 138
WHS Form 56 - Portable GFCI Test Logbook........................................................................................ 140
WHS Form 56 - Portable RCD Test Logbook......................................................................................... 140
WHS Form 57 - Vehicle Hoist Service Report........................................................................................ 141
WHS Form 60 - Plant and Equipment Register....................................................................................... 142
WHS Form 61 - Portable Ladder Inspection........................................................................................... 143
WHS Form 62 - Transport Chain of Responsibility (CoR) Policy and Procedure.................................. 144
WHS (Work Health and Safety) forms.................................................................................................... 100
H
Hardware......................................................................................................................................................... 7
Minimum Required Hardware..................................................................................................................... 7
Recommended Hardware............................................................................................................................. 7
Hazard Control Measures (Section of JSEA Form)...................................................................................... 57
Header (Section of JSEA Form)................................................................................................................... 52
Header (Section of JSEA Template Form).................................................................................................... 64
Help Files form............................................................................................................................................. 42
I
Industry Update form.................................................................................................................................... 43
Installing JSEAsy............................................................................................................................................ 7
Download..................................................................................................................................................... 7
J
JHA form....................................................................................................................................................... 50
Job form........................................................................................................................................................ 44
Jobs List form............................................................................................................................................... 48
JSA form....................................................................................................................................................... 50
JSEA (SWMS /JSA / JHA) Form
Hazard Control Measures (Section of JSEA Form)................................................................................... 57
Header (Section of JSEA Form)................................................................................................................. 52
Main Process Steps (Section of JSEA Form)............................................................................................. 54
Potential Hazards (Section of JSEA Form)................................................................................................ 56
References (Section of JSEA Form).......................................................................................................... 58
Risk Matrix (Section of JSEA Form)......................................................................................................... 58
Sub Process Steps (Section of JSEA Form)............................................................................................... 55
JSEAsy Main Options form
Add New Customer.................................................................................................................................... 19
Add New Employee or Subcontractor....................................................................................................... 19
Add New Job.............................................................................................................................................. 19
Create New JSEA Template....................................................................................................................... 19
Select an Existing Customer...................................................................................................................... 19
Select an Existing Employee or Subcontractor.......................................................................................... 19
Select an Existing Job................................................................................................................................ 19
Select an Existing JSEA Template............................................................................................................. 22
Update Defaults (Industry Type and Industry Specific)............................................................................. 22
Update Industry Type/Specific................................................................................................................... 23
Update Job Classifications......................................................................................................................... 23
Update List of Potential Hazards and Control Measures........................................................................... 23
Update Passwords or License PAK............................................................................................................ 23
Update The List of Qualifications, Duties, PPE, etc.................................................................................. 23
JSEAsy Main Structure Sample Diagram....................................................................................................... 9
JSEAsy Organisation...................................................................................................................................... 8
JSEAsy Terminology...................................................................................................................................... 6
Characters..................................................................................................................................................... 6
Command Button......................................................................................................................................... 6
Field 6
Form............................................................................................................................................................. 6
Report........................................................................................................................................................... 6
JSEA Template Form
Page 148
Header (Section of JSEA Template Form)................................................................................................. 64
K
Keyboard Keypad Numbers............................................................................................................................ 6
L
Letterhead Printing........................................................................................................................................ 16
License Agreement........................................................................................................................................ 12
License Registration form............................................................................................................................. 67
Locate Data File............................................................................................................................................ 13
M
Main Options form........................................................................................................................................ 18
Main Process Steps (Section of JSEA Form)................................................................................................ 54
Minimum Required Hardware........................................................................................................................ 7
N
New Job form................................................................................................................................................ 68
New JSEA form............................................................................................................................................ 71
New to Personal Computers (PCs)................................................................................................................. 6
O
OHS (Occupational Health and Safety) forms............................................................................................ 100
OSH (Occupational Safety and Health) forms............................................................................................ 100
P
Passwords...................................................................................................................................................... 17
Admin password........................................................................................................................................ 17
Management Password.............................................................................................................................. 17
Personnel Password.................................................................................................................................... 17
Potential Hazards (Section of JSEA Form)................................................................................................... 56
Potential Hazards Update form..................................................................................................................... 76
PPE List Update form................................................................................................................................... 78
program file..................................................................................................................................................... 7
R
Recommended Hardware................................................................................................................................ 7
References (Section of JSEA Form)............................................................................................................. 58
Re-Liking Required...................................................................................................................................... 13
Reports........................................................................................................................................................ 145
Required Software.......................................................................................................................................... 7
Reset Passwords............................................................................................................................................ 17
Risk Matrix form........................................................................................................................................... 79
Risk Matrix (Section of JSEA Form)............................................................................................................ 58
S
Select an Existing Customer......................................................................................................................... 20
Select an Existing Employee or Subcontractor............................................................................................. 20
Select an Existing Job................................................................................................................................... 20
Select an Existing JSEA Template................................................................................................................ 22
Select JSEA Template form.......................................................................................................................... 80
Select SOP (Safety Operating Procedure) form............................................................................................ 83
Site Specific JSEA and JSEA Template Sample Diagram............................................................................ 10
Site Specific JSEA PPE form........................................................................................................................ 86
Software.......................................................................................................................................................... 7
Required Software........................................................................................................................................ 7
SOP Forbidden Items Search form............................................................................................................... 91
SOP Forbidden Items Search Results form................................................................................................... 92
SOP form....................................................................................................................................................... 87
Page 149
SOP Housekeeping Items Search form......................................................................................................... 91
SOP Housekeeping Items Search Results form............................................................................................ 92
SOP Potential Hazards Search form............................................................................................................. 91
SOP Potential Hazards Search Results form................................................................................................. 92
SOP (Safety Operating Procedure
Select SOP (Safety Operating Procedure) form......................................................................................... 83
SOP (Safety Operating Procedure) form...................................................................................................... 87
Starting JSEAsy............................................................................................................................................ 11
Sub Process Steps (Section of JSEA Form).................................................................................................. 55
SWMS form.................................................................................................................................................. 50
System Requirements...................................................................................................................................... 7
Minimum Required Hardware..................................................................................................................... 7
Required Software........................................................................................................................................ 7
T
Template JSEA PPE form............................................................................................................................. 93
U
Update Defaults (Industry Type and Industry Specific)................................................................................ 22
Update Industry Type/Specific...................................................................................................................... 23
Update Job Classifications............................................................................................................................ 23
Update Job Classifications form................................................................................................................... 94
Update List of Potential Hazards and Control Measures.............................................................................. 23
Update Passwords form................................................................................................................................ 98
Update Passwords or License PAK............................................................................................................... 23
Update the Lists of Qualifications, Duties, etc. form.................................................................................... 96
Update The Lists of Qualifications, Duties, PPE, etc................................................................................... 23
W
WHS (Work Health and Safety) forms....................................................................................................... 100
WHS Form 02 - Toolbox Meeting........................................................................................................... 103
WHS Form 03 - Accident or Injury Report form..................................................................................... 104
WHS Form 06 - Form Near Miss Report form........................................................................................ 106
WHS Form 07 - Root Cause Factors form............................................................................................... 107
WHS Form 10 - Rehabilitation form....................................................................................................... 109
WHS Form 11 - Project SDS Register form............................................................................................ 110
WHS Form 12 - Project Hazardous Substances Register form................................................................ 111
WHS Form 13 - Project Hazard Register form........................................................................................ 112
WHS Form 14 - Breach of Safety Policy Notice form............................................................................ 113
WHS Form 15 - Works Safety Inspection form....................................................................................... 114
WHS Form 17 - Subcontractor Safety Notification form........................................................................ 115
WHS Form 18 - Subcontractor WHS Compliance End Contract Checklist form................................... 116
WHS Form 19 - Subcontractor WHS Compliance WIP Checklist form................................................. 117
WHS Form 20 - Subcontractor WHS Compliance Tender Checklist form............................................. 118
WHS Form 25 - Hot work Permit form................................................................................................... 119
WHS Form 26 - Tool Testing Register form............................................................................................ 120
WHS Form 28 - Anchor Strap Inspection form....................................................................................... 121
WHS Form 29 - Harness Inspection form............................................................................................... 122
WHS Form 30 - Adjustable Rope Line Inspection.................................................................................. 123
WHS Form 31 - Shock Absorbing Lanyard Inspection form.................................................................. 124
WHS Form 35 - Horizontal Safety Line Inspection................................................................................ 125
WHS Form 36 - Daily Toolbox and Attendance...................................................................................... 126
WHS Form 42 - Project Plant and Equipment Register........................................................................... 127
WHS Form 45 - Harness Kit Register..................................................................................................... 131
WHS Form 46 - Task Observation / Safety Inspection............................................................................ 132
WHS Form 47 - Project WHS Management Plan - Head Contractor...................................................... 133
WHS Form 49 - First Aid Inspection Checklist....................................................................................... 135
WHS Form 52 - Subcontractor WHS and Environmental Compliance Checklist................................... 136
WHS Form 53 - Hazard Report Form...................................................................................................... 137
Page 150
WHS Form 54 - WHS Manual................................................................................................................. 138
WHS Form 56 - Portable GFCI Test Logbook........................................................................................ 140
WHS Form 56 - Portable RCD Test Logbook......................................................................................... 140
WHS Form 57 - Vehicle Hoist Service Report........................................................................................ 141
WHS Form 60 - Plant and Equipment Register....................................................................................... 142
WHS Form 61 - Portable Ladder Inspection........................................................................................... 143
WHS Form 62 - Transport Chain of Responsibility (CoR) Policy and Procedure.................................. 144
Page 151

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V4.

JSEAsy was designed to be intuitive so that simply pointing the computer

Keyboard Keypad Numbers

Potential Hazards Hazard Control

Hitting or running into personnel Ensure personnel wear high

Potential Hazards and Hazard Control

Industry Type Industry Specific JSEA Templates

Administration Bricklaying Access Roof via Ladder

Jobs Site Specific JSEAs

Main Process Steps Sub Process Steps

3 Installation of Temporary Height Safety 1.2 Site Induction

1.4 Place site lock up box and tools in a

4.1 Establish area to accept delivery

4.2 Direct vehicle to appropriate area

4.3 Untie load if secured

Hazard Control Measures

Control Measure New Risk Rating Action By

Go Directly to Site Office 1 All

Make sure all trades people are All

Were possible all personnel to All

2. Enter a License Expiration Date. For a purchased license, enter 1/1/2222

Select your “C” drive, then click on “JSEAsy”.

2. Add Customers to JSEAsy one at a time. Add New Customer

Management data includes JSEA

Personnel data (employees and

The Admin password is required to

JSEAsy Main Options form

Add New Customer

Add New Job

Create New SOP (Safety Operating Procedure)

Employee Licence Employee Licence Qualification Search

Select an Select an Existing Customer

Select an Select an Existing Job

Select an Existing Select an Existing SOP (Safety Operating Procedure)

Update Employee Update Employee Licences, Ins. and Qualifications Lists

Update Industry Update Industry Type/Specific

Update The Lists of JSEA Qualifications, Duties, PPE, etc.

Duties and Responsibilities

Formal or Specialised Training or Licenses Required

Reference and Detail Applicable section(s) of [Documents]

Plant and Equipment to be Used for Task

Plant, Equipment and Area Safety Inspections

List of PPE (provided by button on form)

Update Passwords Update Passwords or License PAK

Fields (on Customer form)

Address Up to 64 characters of text.

Cancel Addition Cancel Addition of New Customer

Preview / Print Preview / Print Customer Details

Show All Jobs for this Customer

Fields (on Customer Jobs form)

Command Buttons (on Customer form)

Fields (on Customers List form)

The form to the right is the Defaults Update form

Definitions for the Fields and Buttons are listed below:

Fields (on Employee or Subcontractor List form)

The mobile telephone number of the employee or subcontractor.

Command Buttons (on Employee or Subcontractor List form)

Definitions for the Fields and Buttons are listed below:

Fields (on Employee General Inductions Template form)

Command Buttons (on Employee General Inductions Template form)

Definitions for the Fields and Buttons are listed below:

Fields (on Employee Inductions and Training Matrix form)

Company Inductions Section