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  • Accuflow Cash Disbursements Process: Softdata Vendor

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    geun
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    The document describes the cash disbursement process for Accuflow. An invoice is received from vendor SoftData and recorded in the accounts payable subsidiary ledger by the AP clerk. The invoice is then sent to the cash disbursements clerk who prepares a check. The check and invoice are approved and signed by the treasurer, who cancels the invoice and mails the check. The canceled invoice is recorded in the cash disbursements journal. The AP clerk periodically posts disbursements from this journal to update the accounts payable subsidiary ledger.

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    ACCUFLOW

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    The document describes the cash disbursement process for Accuflow. An invoice is received from vendor SoftData and recorded in the accounts payable subsidiary ledger by the AP clerk. The invoice is then sent to the cash disbursements clerk who prepares a check. The check and invoice are approved and signed by the treasurer, who cancels the invoice and mails the check. The canceled invoice is recorded in the cash disbursements journal. The AP clerk periodically posts disbursements from this journal to update the accounts payable subsidiary ledger.

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    © All Rights Reserved
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    801 views4 pages

    Accuflow Cash Disbursements Process: Softdata Vendor

    Uploaded by

    geun
    The document describes the cash disbursement process for Accuflow. An invoice is received from vendor SoftData and recorded in the accounts payable subsidiary ledger by the AP clerk. The invoice is then sent to the cash disbursements clerk who prepares a check. The check and invoice are approved and signed by the treasurer, who cancels the invoice and mails the check. The canceled invoice is recorded in the cash disbursements journal. The AP clerk periodically posts disbursements from this journal to update the accounts payable subsidiary ledger.

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    of 4

    CONTOH SOAL (CHAPTER 3 COMPREHENSIVE PROBLEM PAGE 67)

    ACCUFLOW CASH DISBURSEMENTS PROCESS


    SoftData, a vendor, sends an invoice to Accuflow for data warehousing support services.
    The invoice is sent directly to Megan Waters, the accounts payable clerk, who manually
    records the invoice in the accounts payable subsidiary ledger. Once the invoice is recorded, it
    is forwarded to Stan Phillips, the cash disbursements clerk, for processing. Stan prepares a
    check to pay the invoice and sends the check and invoice to John Sterling, the company
    treasurer. John approves and signs the check and cancels the invoice. John then mails the
    check to SoftData and returns the canceled invoice to Stan for recording in the cash
    disbursements journal and filing. Once a week, Megan manually posts disbursements from
    the cash disbursements journal to the accounts payable subsidiary ledger.

    REQUIRED
    Prepare a document flowchart, a context diagram, a Level 0 data flow diagram,
    and a Level 1 DFD for the Accuflow cash disbursement process.

    DIAGRAM CONTEXT
    1 PROSES/LINGKARAN→ CASH DISBURSEMENTS
    ENTITAS EKSTERNAL→ SOFTDATA

    SOFTDATA INVOICE CASH


    DISBURSEMENTS
    VENDOR

    CHECK
    DFD LEVEL 0

    AKTIVITAS INPUT OUTPUT


    Receive & Record Invoive Invoice Invoice & AP Subsidiary
    Ledger
    Prepares a check to pay the Invoice Invoice & Check
    invoice
    Approves and signs the check Invoice & Check Canceled Invoice & Check
    and cancels the invoice.
    Recording in the cash Canceled Invoice Cash disbursements journal
    disbursements journal and
    filing
    Posts disbursements Cash disbursements journal Accounts payable subsidiary
    ledger

    ACCOUNT PAYABLE
    SUBSIDIARY LEDGER

    INVOICE
    1.0
    SOFT DATA INVOICE Receive & 2.0
    VENDOR Record Prepares a
    Invoive check

    INVOICE
    & CHECK

    SIGNED
    CHECK

    3.0
    Approves and
    signs the check
    and cancels the 5.0
    invoice.
    POSTING

    CANCELED
    INVOICE

    CASH
    4.0
    RECORDING DISBURSEMENT
    JOURNAL
    DFD LEVEL 1

    INVOICE & CHECK

    3.1 SIGNED CHECK


    APPROVE & 3.3
    SIGNED CHECK
    SIGN SEND
    CHECK CHECK

    INVOICE
    3.2
    CANCELED CANCELED INV
    THE
    INVOICE
    FLOWCHART

    MEGAN (AP CLERK)


    STAN (CASH DISB CLERK)
    JOHN (TREASURER)

    SoftData, a vendor, sends an invoice to Accuflow for data warehousing support services.
    The invoice is sent directly to Megan Waters, the accounts payable clerk, who manually
    records the invoice in the accounts payable subsidiary ledger. Once the invoice is recorded, it
    is forwarded to Stan Phillips, the cash disbursements clerk, for processing. Stan prepares a
    check to pay the invoice and sends the check and invoice to John Sterling, the company
    treasurer. John approves and signs the check and cancels the invoice. John then mails the
    check to SoftData and returns the canceled invoice to Stan for recording in the cash
    disbursements journal and filing. Once a week, Megan manually posts disbursements from
    the cash disbursements journal to the accounts payable subsidiary ledger.

    AP CLERK CASH DISB CLERK TREASURER


    1 2
    START

    SOFT DATA INVOICE


    INVOICE CHECK

    INVOICE

    PREPARE
    CHECK
    APPROVE &
    SIGN CHECK

    RECORD CANCEL INV


    INVOICE CHECK

    SIGNED
    2 CANCEL INV
    AP CHECK
    INVOICE
    SUBSIDIARY
    LEDGER
    SOFT
    CANCELED
    DATA
    INV
    1 3
    A
    RECORD
    CASH
    DISB
    JOURNAL

    CANCEL INV
    AP CASH
    POSTING
    SUBSIDI DISB
    ARY JOURNAL
    LEDGER

    N
    3
    FINISH

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