Republika ng Pilipinas

KAGAWARAN NG KATARUNGAN
Department of Justice
Manila

MEMORANDUM FOR ALL REGIONAL PROSECUTORS

Subject: Administrative and Financial Concerns

Date: July 3, 2019

Please be informed of the following updates on administrative and

financial concerns:

Schedule of Crediting of Salary

We note that there had been a lot of queries posted by employees in
social media as regards this matter. Please be informed that the crediting of
employees' salaries to the individual ATM accounts are done every 14th and
28" of the month, or the nearest business day in case those dates fall on a
weekend or holiday. We have also requested the Land Bank of the Philippines
to effect the crediting of the salaries during office hours.

Roll-out of MyD0J Employees' Portal to Regional, Provincial and City

Prosecution Offices
The MyD0J Portal is being implemented in the DOJ main office for
several years already. The said Portal was developed by the Management
Information Systems Division (MISD) and administered by other offices
concerned, for efficient and secure online access to employee information
such as their pay slip, property accountabilities, and Provident Fund
contributions, as well as the filing of leave applications.
This portal would be rolled out to all prosecution offices nationwide
starting July 2019. The roll out will initially cover access to pay slip and
Provident Fund contributions. Henceforth, the Payroll Section will no
longer print and send pay slips because these are downloadable anytime
during office hours.

Report of Mailing Expenses

It is noted that not all RPOs are complying with previous directives on
monthly reporting of utilization of mailing expenses. To reiterate, each RPO
shall:
a) instruct all offices to accomplish the Certificate of Mailing (copy
attached) for every mailing transaction at the Post Office, keep a
record on their file, and submit a monthly report of utilization to RPO;
 b) prepare a consolidated monthly report of utilization of all prosecution
offices under its territorial jurisdiction and submit to the Financial
Service (Attention: Accounting Division) by mail or email
(financePdoj.gov.ph) within the first five (5) days of every month
under the subject: PHILPOST MAILS (name of RPO).

We request that appropriate advice be given to your respective offices,

for information and compliance.

Thank you.

ou2s
ADONIS P. SULIT
Assistant Secretary

Encl.: as stated
qa•

Republic of the Philippines.

;
AFT
,.

ANNEX" A"
CERTIFICATE OF MAILING
COM NO
AMOUNT PAID. Per approved MOA valid until
CLIENT: DOJ --Branch P.O.Entr.
ADDRESS: Date of Mailing
BE SENT THROUGH pOrdinary 0 Registeredo OF MS11EPS D Au ParcelE Others
DESTINATION:
DECLARED —I HAM READ NG
WEIGHT VALUE OF INSURANCE TOTAL AMOUNT
DESTINATION ' PER PM POSTAGE TOTAL THE aEM I I'LE Postage -# Add On
I NALUATION
In grams PERPC QUANTITY POSTAGE Service
I FEE

TOTAL
Noted by Approved by:

Sr Over Printed Name Signature Over Printed Namc

thiirized Representativi. • Atithorlied Official

ecco.0,16: 'Verified t).- Certified Correct

Sig a u e: Printed NMn,. VIdlure (iVet Printed Nita a."

10-ceiving Clerk Chief. BMSO/Posunaster

In acCOMplished b the PCA CPS Permit tictider)Client or as Authorized Rep:a:sea:tithe in three. 1%) copiff
Triplicate. PM's (Ti File
Ditnbu ion- 1 Original - PPC Regional Acmantantithru the PM) Duplicate - Client"s Cor,

.3 \1St.)
' Note t Thi :series as your lulling slaiernern uien igned hy the Postrostster aniFor (Jhief: 1
2 Pit pa • - % merit, -aithin se‘en 17? davv if you dre nvailinii ol the beiscrred Pa> merit Siiiterne