Republika ng Pilipins KAGAWARAN NG KATARUNGAN Department of Justice Manila MEMORANDUM FOR The OIC-Prosecutor General Heads of Regional Prosecution Offices FROM : The Chairperson, Performance Management Team (PMT) SUBJECT : CY 2018 Office Performance Evaluation and Rating DATE 24 April 2019 1.0 In relation to our Memorandum dated 04 March 2019 (copy attached), we are 20 3.0 providing you the following for your review and vetting: 4.1 CY 2018 regional performance evaluation tables with data and calculated ratings of respective provincial and city prosecution offices; and 1.2. CY 2018 Office Performance Rating and Ranking based on the said tables. The said evaluation was based on guidelines under Department Circular No. 054 dated 07 January 2019 re: Guidelines on Performance Evaluation and Performance Incentives in the National Prosecution Service for CY 2018 and calculated performance from Quarterly Reports of Operations and Yearend Inventory of Office Resources and Amenities received and processed by the Planning and Statistics Division (PSD) as of 20 March 2019. Based on the said evaluation, the Regional Prosecutors shall rate and force rank the performance of the provincial/city offices under their respective regions, while the Prosecutor General shall rate and rank NCR offices including Prosecution Staff. The following key parameters have been adopted for this evaluation and rating: 3.1. Prosecution offices are evaluated based on performance improvement or sustained high performance compared to the previous year on case dispositions, aging, and successful prosecutions, as well as the national targets thereon under the General Appropriation Act. 3.2 Perearlier issuance, caseload categories were based on the total investigation caseload (carryover and new cases received) as against the total number of prosecution officers reported for the same year. as follows. 3.2.1 Heavy ri more than 250 investigation cases 3.2.2 Medium . more than 100 investigation cases. 3.2.3 Light + 100 and below investigation cases3.3 Offices without any of the required performance reports (.e. quarterly report of operations and yearend report of office resources and amenities) shall automatically be given a score of zero (0) for lack of basis for the computation of rating. Performance indicator/s with incomplete reports andior data requirements, are likewise be automatically given a score of zero (0) 3.4. As in the previous PBB cycles, provincial and city offices with calculated average office score of 2 or 1, may be given “satisfactory” adjectival rating instead of “unsatisfactory; or ‘poor’, respectively, by regional heads if there were factors beyond their contro! that led to the low ratings. For this, explanationjustification should be indicated as remarks. 3.5. Initial forced ranking was based on the adjectival ratings and calculated scores of each office. In case of equal final scores, actual accomplishments on disposition rate, aging of cases and success rate was used to force rank. However, the regional head may still consider other performance aspects such service/output quality and responsiveness as well as other factors that are not quantifiable to be used as a parameter 3.6 The rating of each regional cluster (i.e. average of final weighted scores of all offices therein) and every prosecution office shall serve as the rating of the regional and office head, respectively, For office with more than one (1) chief of office during the year, all who served as office head for at least three (3) months shall receive the said office rating, but subject to forced ranking. 3.7 Regional heads shall duly inform provincial/city heads of their respective ratings and ranking prior to submission thereof to the Department. The said rating and ranking shall be subject to the final approval of the Secretary. 4.0 Please facilitate the review and vetting of the said evaluation tables, and submit the final report on performance rating and ranking on or before 09 May 2018 to the PMT thru the Planning and Statistics Division. 5.0 For queries, clarifications and submissions, your staff may contact Ms. Fechie Delmo or Ms. Nessie Patactacan of the said Division at telefax number (02)5267643 and email address psd@doj.gov.ph ‘Thank you. ADI FERDINAND S. SUGAY regtretary & PMT ChairpersonRepublika ng Pilipinas IKKAGAWARAN NG KATARUNGAN Department of Justice Manila MEMORANDUM FOR i The Acting Prosecutor General Heads of Regional and NCR Prosecution Offices FROM : Chairperson, Performance Management Team (PMT) SUBJECT : National Prosecution Service Reportorial Requirements for CY 2018 Office Performance Evaluation and Rating DATE 7 04 March 2019 Pursuant to Department Circular (D.C.) No. 054 dated 07 January 2019 re: Guidelines on Performance Evaluation and Incentives in the National Prosecution Service (NPS) for CY 2018, and D.C. 051, s. 2015 re: Performance Monitoring and Reporting System for the NPS, we are providing you the submission checklist on the following office reports from regional, provincial and city prosecution offices within your respective jurisdictions, as of 01 March 2019: 1. Quarterly Report of Operations; 2. Yearend Report of Office Resources and Amenities; and 3. Quarterly Accomplishment Report on Priority Programs/Projects/Activities. The said reports are necessary for our performance reporting to oversight agencies and for office performance evaluation and rating as a requirement for the grant of CY 2018 performance-based bonus (PBB). Please facilitate the submission/completion of the lacking reports and/or data deficiencies therein to the Planning and Statistics Division on or before 15 March 2018. Ms. Fechie R. Delmo of the said Division will coordinate with your respective offices on data deficiencies and may be reached thru telefax number 02-5267343 or email at psd@doj.gov ph. For compliance. ADBIAN FERDINAND S. SUGAY