22.

Top samples / rack samples / shipment samples

The customers have their specific requirements for top samples. Different customer may use different terminology
such as rack samples / shipment samples / gold seal samples but the submission procedure is more or less the
same. Following is the typical example of the Top sample procedure.
Top samples send by factories
As soon as the first batch is completed the factory should send 2 sets of top samples to NN Fashion
merchandisers.  One full color set is to be sent to customers following a complete inspection and the other set is a
‘keep’ for the office. The samples must be sent including complete packing accessories, like hang tag, hanger,
poly-bag & UPC.
Checking of Top samples
·         NN Fashion Merchandiser to check
 a) Fabric/Colors as approved
b) Accessories / Trims as approved
c) Style details as approved
d) Measurements as final size spec
e) Write out sample card
 
·         NN Fashion QC to check
a) Measurement as final size spec
b) Technical make-up as requested
c) Add extra comments to sample card
While the actual sending to our office can be left to the factory in most cases, the QC is responsible for checking
the samples and should follow-up on the prompt delivery to our merchandisers.
All “keep” top samples and QC reports will be kept by merchandisers.
If there are multi shipments for the same style, a new top sample is required per each shipment.
Availability of Top sample before Final inspection
Merchandiser must obtain Top Samples from the factory before they can arrange the final inspection. QC will
check with merchandisers if the customers have signed off the Top Samples.