KEY

CTRL+1
CTRL+2
CTRL+3
CTRL+4
CTRL+5
CTRL+6
CTRL+8
CTRL+9
CTRL+0

CTRL+A

CTRL+B
CTRL+C
CTRL+D
CTRL+F
CTRL+G
CTRL+H
CTRL+I
CTRL+K
CTRL+N

CTRL+O

CTRL+P
CTRL+R
CTRL+S
CTRL+T

CTRL+U

CTRL+V
CTRL+W
CTRL+X
CTRL+Y

CTRL+Z
CTRL+PgUp
CTRL+PgDn
CTRL+SHIFT+(
CTRL+SHIFT+)
CTRL+SHIFT+&
CTRL+SHIFT_
CTRL+SHIFT+~
CTRL+SHIFT+$
CTRL+SHIFT+%
CTRL+SHIFT+^
CTRL+SHIFT+#
CTRL+SHIFT+@
CTRL+SHIFT+!
CTRL+SHIFT+*
CTRL+SHIFT+:
CTRL+SHIFT+"
CTRL+SHIFT+Plus (+)
CTRL+Minus (-)
CTRL+;
CTRL+`
CTRL+'
F1

F2

F3

F4

F5

F6

F7

F8

F9

F10

F11
F12

ARROW KEYS

BACKSPACE

DELETE
END

ENTER

ESC

HOME

PAGE DOWN

PAGE UP

SPACEBAR

TAB
DESCRIPTION
Displays the Format Cells dialog box.
Applies or removes bold formatting.
Applies or removes italic formatting.
Applies or removes underlining.
Applies or removes strikethrough.
Alternates between hiding objects, displaying objects, and displaying placeholders for objects.
Displays or hides the outline symbols.
Hides the selected rows.
Hides the selected columns.
Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the current
region and its summary rows. Pressing CTRL+A a third time selects the entire worksheet.
Applies or removes bold formatting.
Copies the selected cells.
Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
Displays the Find and Replace dialog box, with the Find tab selected.
Displays the Go To dialog box.
Displays the Find and Replace dialog box, with the Replace tab selected.
Applies
Displaysor removesHyperlink dialog
the Insert italic formatting.box for new hyperlinks or the Edit Hyperlink dialog box for selected existing
hyperlinks.
Creates a new, blank workbook.
Displays the Open dialog box to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.
Displays the Print dialog box.
CTRL+SHIFT+P opens the Format
Uses the Fill Right command Cells dialog
to copy box with
the contents and the Font tab
format of theselected.
leftmost cell of a selected range into the cells to the
right.
Saves the active file with its current file name, location, and file format.
Displays the Create Table dialog box.
Applies or removes underlining.
CTRL+SHIFT+U switches between expanding and collapsing of the formula bar.

Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or
copied an object, text, or cell contents.
CTRL+ALT+V displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell
contents on a worksheet or in another program.
Closes the selected workbook window.
Cuts the selected cells.
Repeats the last command or action, if possible.
Uses the Undo command to reverse the last command or to delete the last entry that you typed.
CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect
Smart Tags are displayed.
Switches between worksheet tabs, from left-to-right.
Switches between worksheet tabs, from right-to-left.
Unhides any hidden rows within the selection.
Unhides any hidden columns within the selection.
Applies the outline border to the selected cells.
Removes the outline border from the selected cells.
Applies the General number format.
Applies the Currency format with two decimal places (negative numbers in parentheses).
Applies the Percentage format with no decimal places.
Applies the Exponential number format with two decimal places.
Applies the Date format with the day, month, and year.
Applies the Time format with the hour and minute, and AM or PM.
Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
Selects the current region around the active cell (the data area enclosed by blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.
Enters the current time.
Copies the value from the cell above the active cell into the cell or the Formula Bar.
Displays the Insert dialog box to insert blank cells.
Displays the Delete dialog box to delete the selected cells.
Enters the current date.
Alternates between displaying cell values and displaying formulas in the worksheet.
Copies a formula from the cell above the active cell into the cell or the Formula Bar.
Displays the Microsoft Office Excel Help task pane.
Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into
the Formula Bar when editing in a cell is turned off.
SHIFT+F2 adds or edits a cell comment.
Displays the Paste Name dialog box.
SHIFT+F3 displays the Insert Function dialog box.

Repeats the last command or action, if possible.

When a cell reference or range is selected in a formula, F4 cycles through the various combinations of absolute and
relative references.
CTRL+F4 closes the selected workbook window.
Displays the Go To dialog box.
CTRL+F5 restores the window size of the selected workbook window.

Switches between the worksheet, Ribbon, task pane, and Zoom controls. In a worksheet that has been split
(View menu, Manage This Window, Freeze Panes, Split Window command), F6 includes the split panes when switching
between panes and the Ribbon area.
CTRL+F6 switches to the next workbook window when more than one workbook window is open.
Displays the Spelling dialog box to check spelling in the active worksheet or selected range.
CTRL+F7 performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move
the window, and when finished press ENTER, or ESC to cancel.
Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend
the selection.
SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys.
Calculates all worksheets in all open workbooks.
SHIFT+F9 calculates the active worksheet.
CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of whether they have changed since the last
calculation.
Turns key tips on or off.
SHIFT+F10 displays the shortcut menu for a selected item.
Creates a chart of the data in the current range.
SHIFT+F11 inserts a new worksheet.
Displays the Save As dialog box.
Move one cell up, down, left, or right in a worksheet.
CTRL+ARROW KEY moves to the edge of the current data region in a worksheet.
SHIFT+ARROW KEY extends the selection of cells by one cell.
CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active
cell, or if the next cell is blank, extends the selection to the next nonblank cell.
LEFT ARROW or RIGHT ARROW selects the tab to the left or right when the Ribbon is selected. When a submenu is open
or selected, these arrow keys switch between the main menu and the submenu. When a Ribbon tab is selected, these
keys navigate the tab buttons.
DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open. When a Ribbon
tab is selected, these keys navigate up or down the tab group.
In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.
DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down list.
Deletes one character to the left in the Formula Bar.
Also clears the content of the active cell.
In cell editing mode, it deletes the character to the left of the insertion point.
Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments.
In cell editing mode, it deletes the character to the right of the insertion point.
Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on.
Also selects the last command on the menu when a menu or submenu is visible.
CTRL+END moves to the last cell on a worksheet, in the lowest used row of the rightmost used column. If the cursor is in
the formula bar, CTRL+END moves the cursor to the end of the text.
CTRL+SHIFT+END extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is
in the formula bar, CTRL+SHIFT+END selects all text in the formula bar from the cursor position to the end—this does not
affect the height of the formula bar.
Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default).
In a data form, it moves to the first field in the next record.
Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command.
In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline,
often the OK button).
ALT+ENTER starts a new line in the same cell.
CTRL+ENTER fills the selected cell range with the current entry.
SHIFT+ENTER completes a cell entry and selects the cell above.
Cancels an entry in the cell or Formula Bar.
Closes an open menu or submenu, dialog box, or message window.
It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the
Ribbon and status bar again.
Moves to the beginning of a row in a worksheet.
Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on.
Selects the first command on the menu when a menu or submenu is visible.
CTRL+HOME moves to the beginning of a worksheet.
CTRL+SHIFT+HOME extends the selection of cells to the beginning of the worksheet.
Moves one screen down in a worksheet.
ALT+PAGE DOWN moves one screen to the right in a worksheet.
CTRL+PAGE DOWN moves to the next sheet in a workbook.
CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a workbook.
Moves one screen up in a worksheet.
ALT+PAGE UP moves one screen to the left in a worksheet.
CTRL+PAGE UP moves to the previous sheet in a workbook.
CTRL+SHIFT+PAGE UP selects the current and previous sheet in a workbook.
In a dialog box, performs the action for the selected button, or selects or clears a check box.
CTRL+SPACEBAR selects an entire column in a worksheet.
SHIFT+SPACEBAR selects an entire row in a worksheet.
CTRL+SHIFT+SPACEBAR selects the entire worksheet.
If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a
second time selects the current region and its summary rows. Pressing CTRL+SHIFT+SPACEBAR a third time selects the
entire worksheet.
When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.
ALT+SPACEBAR displays the Control menu for the Microsoft Office Excel window.
Moves one cell to the right in a worksheet.
Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog box.
SHIFT+TAB moves to the previous cell in a worksheet or the previous option in a dialog box.
CTRL+TAB switches to the next tab in dialog box.
CTRL+SHIFT+TAB switches to the previous tab in a dialog box.
Function Definition
Sum Adds all the numbers given as an argument
Product Multiply all the numbers given as an argument
SQRT Return square root of a number
Average Return average of numbers given as an argument
Min Return minimum number of given set of values
Max Return maximum number of given set of values
Median Return median of numbers given as an argument
Ceiling Rounds a number up to the nearest multiple of significance
Floor Rounds a number down to the nearest multiple of significance
INT Round a number down to nearest integer
ROUND Round a number to specified number of digits
FACT Return the factorial of a number
Count Count the number of cells contains numerical values
Counta Count the number of non empty cells
Countif Count number of cells that meet given single condition
Countifs Count number of cells that meet given multiple conditions
Match Return a relative position of a value in an array that matches with given criteria
Sumif Add the value of given cells based on given single condition
Sumifs Add the value of given cells based on given multiple conditions
Averageif Return the average of cells based on given single condition
Averageifs Return the average of cells based on given multiple conditions
Row Return the row number of given cell or if input argument is blank it give row
number of current row
AND Return TRUE, if all condition are TRUE else FALSE
OR Return TRUE, if any of condition are TRUE
IF It is conditional function, execute TRUE statement if condition is TRUE else
execute FALSE statement
Return numerical identification of month (between 1 to 12) of any date
Month argument
Day Return numerical identification of day (between 1 to 31) of any date argument
Year Return year of any date argument
Date Return date based on Year, month and day as an argument
Today Return Current Date
Now Return Current Date and Time
Datedif Return the year, month and day difference between two dates
Weekday Return the day of week e.g. 1 for Sunday
Weeknum Return the week number of week in a year
Eomonth Return the last day of month before and after specified number of months
Quartile Return the quartile of dataset
Stdev Return standard deviation based on dataset
Left Returns the specified number of characters from start of the string
Right Returns the specified number of characters from end of the string
Mid Returns the specified number of characters from the string starting from given
position
LEN Returns the number of characters in text string
LOWER Converts all characters in text string to lower case
Proper Converts all characters in text string to Proper case
UPPER Converts all characters in text string to Upper case
Rept Repeat string a given number of times
CONCATENATE Join Multiple text string into one
Returns starting position of sub string within another string, it is case sensitive
Find and default it starts seraching
Returns starting position of subfrom first
string position
within (it is string,
another optional)
default it starts
Search seraching from first position (it is optional)
TRIM Removes duplicate spaces, and spaces at the start and end of a text string
Value Convert a text value into number
Tests if two supplied text strings are exactly the same and if so, returns TRUE;
EXACT
Otherwise, returns FALSE. (case-sensitive)
Tests if an initial supplied value (or expression) returns an error and if so, returns
ISERROR
TRUE; Otherwise returns FALSE

ISNUMBER Tests if a supplied value is a number, and if so, returns TRUE; Otherwise, returns
FALSE
 Tests if a supplied value is text, and if so, returns TRUE; Otherwise, returns
ISText FALSE
Syntax Example
Sum(Numerical Aruguments) =SUM(d2:d5)
Product(Numerical Aruguments) =PRODUCT(c2:d2)
SQRT(Number) =SQRT(81)
Average(Numerical Aruguments) =AVERAGE(D2:D5)
Min(Numerical Aruguments) =Min(D2:D5)
Max(Numerical Aruguments) =Max(D2:D5)
Median(Numerical Aruguments) =Median(D2:D5)
CEILING(number,Significance) =CEILING(11,7)
Floor(number,Significance) =FLOOR(11,7)
INT(Number) =INT(14.55)
ROUND(Number,num_digits) =ROUND(14.55,1)
Fact(Number) =FACT(3)
Count(Range of Cells) =COUNT(C1:C5)
CountA(Range of Cells) =COUNTA(C1:C5)
Countif(Criteria Range, Criteria) =Countif(B2:B5,"Female")
Countifs(Criteria Range1, Criteria1,Criteria Range2, Criteria2,...) =Countifs(B2:B5,"Female",C2:C5,"Student")
Match(Lookup_Value,Lookup array,match type (0/1)) =MATCH("Anil",$B$3:$B$45,0)
Sumif(Criteria Range, Criteria,Sum Range) =SUMIF(B2:B5,"Female",D2:D5)
Sumifs(Sum range,Criteria Range1, Criteria1,Criteria Range2, Cri =SUMIFS(D2:D5,B2:B5,"Female",C2:C5,"Student")
Averageif(Criteria Range, Criteria,Average Range) =AVERAGEIF(B2:B5,"Female",D2:D5)
Averageifs(Average range,Criteria Range1, Criteria1,Criteria Rang=AVERAGEIFS(D2:D5,B2:B5,"Female",C2:C5,"Student")
Row([Cell reference]) =Row()
AND(Connditin1, Conditin2…) =AND(D2>=5000,C2>=8)
OR(Connditin1, Conditin2…) =OR(C2>12,D2>6000)
IF(Condition,TRUE Statement, FALSE Statement) =IF(D2>=7000,E4+100,E4-100)
Month(Date argument) =MONTH(E2)
Day(Date argument) =Day(E3)
Year(Date argument) =Year(E4)
Date(Year,Month,Day) =DATE(1983,12,30)
Today() =TODAY()
Now() =NOW()
Datedif(Old date, Recent date,<Y/M/D>), Y for Year, M for Month=DATEDIF(E2,Date(2014,7,17),"Y")
WEEKDAY(DATE) =WEEKDAY(DATE(2013,1,1))
WEEKNUM(DATE) =WEEKNUM(DATE(2014,6,1))
EOMONTH(date,specified number of months) =EOMONTH(DATE(2014,6,1),0)
Quartile(Range,Quartile) =QUARTILE(D2:D5,1)
Stdev(dataset) =STDEV(D2:D5)
Left(string,Number of characters) =LEFT("Amit",2)
Right(string,Number of characters) =Right("Amit",2)
Mid(String,Start Position, Number of Characters) =MID("Amit",2,1)
LEN(String) =LEN("Amit")
Lower(String) =LOWER("Amit")
Proper(String) =Proper("amit")
Upper(String) =UPPER("amit")
Rept(String,Number of times) =REPT("Am",5)
Concatenate(String1,String2,String3….) =CONCATENATE("Am","it"," Kumar")
find(find_string,string[,start position]) =FIND("A","Amit")
Search(find_string,string[,start position]) =SEARCH("a","Amit")
TRIM(String) =TRIM(" te rt ")
VALUE(Text) =VALUE("45")
Exact(Text1,Text2)
=EXACT("Amit","Amit")
ISERROR(Value)
=ISERROR(4/0)
ISNUMBER(VALUE)
=ISNUMBER(45)
ISTEXT(Value) =ISTEXT(45)