E10 Delta Financials

Epicor ERP
Epicor 10 Delta Education -

Financial Management
10.1
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10.1
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Epicor 10 Delta Education - Financial Management Contents
Contents
Introduction............................................................................................................................9
Before You Begin..................................................................................................................10
Audience.......................................................................................................................................................10
Prerequisites..................................................................................................................................................10
Environment Setup........................................................................................................................................11
Epicor 10.1.400 Feature Highlights......................................................................................12
Accounts Receivable......................................................................................................................................12
Cash Receipt Tracker..............................................................................................................................12
Workshop - View Multiple Receipts in the Tracker............................................................................13
AR Reconciliation Report.........................................................................................................................14
Workshop - Create AR Invoices and View in Report.........................................................................15
Create Miscellaneous Invoices...................................................................................................15
Create a Credit Memo..............................................................................................................16
View the Results in the AR Reconciliation Report......................................................................16
Workshop - Create an Invoice Payment and View in Report.............................................................17
Create an Invoice Payment.......................................................................................................17
Apply a Credit Memo...............................................................................................................18
Workshop - Reverse a Cash Receipt and View in Report...................................................................19
Reverse an Invoice Payment......................................................................................................19
Workshop - View a Transaction with Different Dates Between GL and Subledger.............................20
Close a Period..........................................................................................................................20
Create an AR Invoice................................................................................................................20
Re-Open a Period.....................................................................................................................21
Balance Update Process..........................................................................................................................22
AR Reconciliation Tracker........................................................................................................................22
Workshop - View Records in AR Reconciliation Tracker....................................................................22
Alt Bill To Options for Tax Connect.........................................................................................................23
AR Open Invoice Load with Tax Data......................................................................................................23
Itemized Sales List Report........................................................................................................................24
Aged Receivable Report Legal Number Printing.......................................................................................24
Reverse Cash Receipt Legal Number Search.............................................................................................24
Assign Legal Numbers to Unapplied Receipt Credit Memos.....................................................................24
Terms Maintenance - Require Letter of Credit.........................................................................................25
Deferred Revenue Accounting........................................................................................................................25
Carve Out for Multi-Element Sales..........................................................................................................25
Workshop - Add a Reclassification Code..........................................................................................26
Workshop - Add a New Service Contract.........................................................................................26
Create a Customer...................................................................................................................26
Epicor ERP | 10.1 3

Contents Epicor 10 Delta Education - Financial Management
Create Service Contract............................................................................................................27

Add a New Line........................................................................................................................27
Workshop - Add and Post a Contract Billing....................................................................................27
Workshop - Defer and Reclassify Revenue........................................................................................28
Partially Defer Revenue.............................................................................................................28
Reclassify Revenue....................................................................................................................29
Workshop - Recognize Revenue.......................................................................................................29
Workshop - Review Transactions in Journal Tracker..........................................................................30
Accounts Payable...........................................................................................................................................30
Deferred Expense Accounting.................................................................................................................30
Amortization Maintenance..............................................................................................................31
Workshop - Define Expense Amortization.................................................................................31
Workshop - Add an Amortization Code GL Control..................................................................31
AP Invoice Entry...............................................................................................................................32
Workshop - Create an AP Invoice with Deferred Expense..........................................................32
Deferred Expense Recognition.........................................................................................................33
Workshop - Recognize Deferred Expenses................................................................................34
AP Expense Distribution Report........................................................................................................34
Deferred Expense Amortization Forecast Report...............................................................................34
Workshop - Run the Deferred Expense Amortization Forecast Report .......................................34
Deferred Expense Reconciliation Report...........................................................................................35
Amortization in GL Journal Entry......................................................................................................35
Amortization Maintenance.......................................................................................................35
Workshop - Create an Amortization Schedule..........................................................................36
Workshop - Add a New Amortization Line................................................................................37
Supplier Multiple Remit To......................................................................................................................38
Workshop - Use Alternative Remit To on a Supplier.........................................................................39
Create New Remit To on Supplier.............................................................................................39
Create Two Invoices with Different Bank/Remit To....................................................................39
Enter Payment for the Invoices..................................................................................................40
Taxable AP Adjustments.........................................................................................................................41
Supplier Payment Report.........................................................................................................................42
Tax Reconciliation Report........................................................................................................................42
Workshop - Create AR Invoices and View in Report.........................................................................43
Create Miscellaneous Invoices...................................................................................................43
View the Results in the Tax Reconciliation Report......................................................................44
Workshop - Create an AP Invoice and View in the Report................................................................44
Create an AP Invoice................................................................................................................44
View the Results in the Tax Reconciliation Report......................................................................45
Workshop - Create General Ledger to Tax Account..........................................................................46
Enter a GL Journal....................................................................................................................46
View the Tax Results in the Tax Reconciliation Report...............................................................47
AP Open Invoice Load with Tax Data.......................................................................................................47
Print Remittance Advice..........................................................................................................................47
Workshop - Print Remittance Advice................................................................................................47
4 Epicor ERP | 10.1

Received Not Invoiced Report..................................................................................................................48

Asset Management Enhancements................................................................................................................48
Asset Revaluation...................................................................................................................................48
Workshop - Create a New Asset......................................................................................................49
Add an Asset Register..............................................................................................................49
Workshop - Enter an Asset Revaluation...........................................................................................50
Post Asset Revaluation..............................................................................................................50
View in Tracker........................................................................................................................51
Cash Management........................................................................................................................................51
Bank Statement Processing.....................................................................................................................51
Application Setup............................................................................................................................52
Workshop - Create an Electronic Interface................................................................................52
Workshop - Set Up Bank Reconciliation Parameters..................................................................53
Workshop - Create a Cross-Reference......................................................................................53
Download Statements..............................................................................................................54
Auto-matching................................................................................................................................54
Workshop - Perform Auto-matching.........................................................................................54
Quick Matching...............................................................................................................................55
Workshop - Quickly Match Statement Lines and Post the Statement.........................................55
Creation of New Statements............................................................................................................57
Workshop - Create a New Statement.......................................................................................57
Manual Creation of New Transactions.............................................................................................57
Workshop - Manually Create a New Transaction.......................................................................58
Reconciled Bank Balances.......................................................................................................................59
Workshop - Initiate Reconciled Bank Balances in Recalculate Bank Balances.....................................59
Enable Reconciled AP Balance in Bank......................................................................................60
Enter AP Invoice.......................................................................................................................60
Enter AP Payment.....................................................................................................................61
View Balances in Bank Account Tracker....................................................................................62
Currency Revaluation in Recalculate Bank Balances.................................................................................62
Workshop - Enable Revaluation in Recalculate Bank Balances...........................................................63
Bank Statement Import...........................................................................................................................63
General Ledger..............................................................................................................................................63
Import/Export of Budgets........................................................................................................................64
Chart of Accounts Export/Import............................................................................................................64
Mass Delete GL Accounts.......................................................................................................................64
Workshop - Select and Delete a Range of Unused Accounts............................................................65
Non-Financial Data Support....................................................................................................................65
Workshop - Set Up a Statistical GL UOM..........................................................................................66
Workshop - Set Up a Statistical Account..........................................................................................67
Workshop - Update a Journal Code.................................................................................................67
Workshop - Add Statistical Journal..................................................................................................67
Workshop - Review Statistical Data..................................................................................................68
Set Default Revaluation Option for GL Book............................................................................................69
Workshop - Set GL Book Default Revaluation Options......................................................................69
Epicor ERP | 10.1 5

Currency Account Setup.........................................................................................................................69

Workshop - Update Natural Account Currency Options...................................................................70
Set Currency Options at Natural Account Level.........................................................................70
Select Allowed Currencies and Individual Revaluation Options..................................................71
Natural Account Mass Update................................................................................................................71
Workshop - Mass Update Natural Accounts.....................................................................................72
Select COA and Natural Account Values...................................................................................72
Set Detail Options....................................................................................................................73
Set Default Currency Account Options......................................................................................73
Set Allowed Currencies and Revaluation Options......................................................................74
Add Restrictions.......................................................................................................................74
View Edit List and Submit Update Process.................................................................................75
Verify an Updated Account......................................................................................................75
Multiple Budgets Support.......................................................................................................................76
Workshop - Create an Account Segment Value...............................................................................76
Workshop - Create a GL Account....................................................................................................77
Workshop - Create a Budget Code..................................................................................................77
Workshop - Enter Budget Amount...................................................................................................78
Workshop - Create GL Transactions with Budget Codes...................................................................78
Workshop - Review Financial Report................................................................................................79
Workshop - Review Budget in Cash Flow Tracker.............................................................................79
Add Attachments to GL Journal Entry.....................................................................................................79
Workshop - Add Attachments in a GL Journal..................................................................................80
Add Attachments to Journal Header and Lines..........................................................................81
Currency Management..................................................................................................................................81
Currency Revaluation with Substitution Rate Type...................................................................................81
Global Financials............................................................................................................................................82
Global Chart of Accounts.......................................................................................................................82
Workshop - Create a Global Chart of Accounts...............................................................................85
Set Up Global Chart of Accounts..............................................................................................85
Create Global Segments...........................................................................................................85
Enter Natural Account Segment Values.....................................................................................86
Enter Company Segment Values...............................................................................................87
Generate GL Accounts.............................................................................................................87
Enable Transfer of Global Tables...............................................................................................87
Subscribe External Company to Receive Global COA Updates...................................................88
Initialize Global COA Send to External Company.......................................................................89
Workshop - View and Edit Chart of Accounts in Subsidiary..............................................................89
Review Chart of Accounts and Enable Global Values Lock........................................................89
Change Natural Account Values in Subsidiary...........................................................................89
Global Transform COA Mapping.............................................................................................................90
Workshop - Company Segment Transformation...............................................................................91
Create Global Transform Map..................................................................................................91
View Updated GL Accounts in Subsidiary..................................................................................91
6 Epicor ERP | 10.1

Multi-Company GL Allocations...............................................................................................................92
Workshop - Set Multi-Company Target Account in GL Allocation.....................................................92
Verify External Company Setup.................................................................................................92
Create New Allocation Code and Enter Source Criteria.............................................................93
Add Multi-Company Target Accounts.......................................................................................93
Periodic Consolidation Delta and Retrospective Adjustment....................................................................94
Workshop - Run First Consolidation.................................................................................................95
Set Up Delta Consolidation Definition.......................................................................................95
Run Consolidation....................................................................................................................97
Workshop - Consolidate Following Period........................................................................................98
Enter GL Journal in Next Period.................................................................................................98
Run Consolidation for Next Period............................................................................................98
Workshop - Adjust Second Period and Re-Run Consolidation...........................................................99
Post Additional Journal to Next Period......................................................................................99
Run Retrospective Adjustment Consolidation..........................................................................100
Review Journal Details in Target Company..............................................................................101
Workshop - Adjust First Period and Re-Consolidate Both Periods....................................................101
Post Journal to First Period......................................................................................................101
Run Retrospective Adjustment for Both Periods......................................................................102
Consolidation Monitor..........................................................................................................................103
Workshop - View Consolidation Status in Consolidation Monitor...................................................104
Initialize Data for Consolidation Monitor.................................................................................104
View Consolidations in Consolidation Monitor........................................................................104
United States Country Specific Functionality.................................................................................................105
1099-Misc Processing and Reporting....................................................................................................105
1099 Company Settings................................................................................................................106
Workshop - Update Company Settings...................................................................................106
Conversion Workbench.................................................................................................................106
1099 Box Number Maintenance....................................................................................................107
Workshop - Review 1099 Boxes.............................................................................................107
1099 Code Maintenance...............................................................................................................108
Workshop - Create a New 1099 Code....................................................................................108
1099 Supplier................................................................................................................................108
Workshop - Set Up a 1099 Supplier........................................................................................109
Workshop - Create Invoice and Payment................................................................................109
1099 Processing............................................................................................................................111
Workshop - Generate a New Form.........................................................................................112
Workshop - Submit 1099 Form Electronically..........................................................................113
Workshop - Review the Generated Form and Mark Submitted................................................114
Workshop - Create an Adjustment.........................................................................................114
Workshop - Create Corrected Form........................................................................................114
Workshop - Review the Corrected Form.................................................................................115
Print 1099-Misc Forms...................................................................................................................115
Workshop - Print the 1099-Misc Form....................................................................................116
Epicor ERP | 10.1 7

Epicor 10.0.600 through Epicor 10.0.700 Feature Highlights...........................................117

Accounts Payable.........................................................................................................................................117
AP Recurring Invoices............................................................................................................................117
Recurring Cycle Maintenance........................................................................................................117
Workshop - Add a New Recurring Cycle.................................................................................118
Miscellaneous Line Invoices............................................................................................................119
Workshop - Create a Recurring Source AP Invoice..................................................................119
Workshop - Create a Single Recurring AP Invoice....................................................................120
Workshop - Generate Recurring AP Invoices...........................................................................121
Accounts Receivable....................................................................................................................................122
AR Recurring Invoices...........................................................................................................................122
Recurring Cycle Maintenance........................................................................................................122
Workshop - Add a New Recurring Cycle.................................................................................123
Miscellaneous Invoices...................................................................................................................123
Workshop - Create a Recurring Source AR Invoice..................................................................123
Workshop - Create a Single Recurring AR Invoice...................................................................124
Workshop - Generate Recurring AR Invoices...........................................................................125
General Ledger............................................................................................................................................127
Tax in GL Journals.................................................................................................................................127
Company Configuration................................................................................................................127
Workshop - Set GL Journal Tax Options in Company Configuration .......................................127
GL Journal Entry............................................................................................................................128
Workshop - Enter a GL Journal with Tax Lines.........................................................................128
Conclusion...........................................................................................................................131
8 Epicor ERP | 10.1

Epicor 10 Delta Education - Financial Management Introduction
Introduction
The Epicor 10 Delta Education - Financials course introduces key financial management features and functionality
enhancements in Epicor ERP 10.
The highlights are organized by functional area and by release version.
This Epicor 10 Delta Education - Financials course is designed for an audience experienced with the existing Epicor
ERP application, technical knowledge, and skills. Delta education, for the experienced audience, focuses on new
Epicor 10 release functionality that was not available as a part of a previous Epicor ERP release.
Epicor ERP | 10.1 9

Before You Begin Epicor 10 Delta Education - Financial Management
Before You Begin
Read this topic for information you should know in order to successfully complete this course.
Audience
Specific audiences will benefit from this course.

• Cost Accountant
• CFO/Controller
• AP Clerk
• AR Clerk
• Payroll Staff
• System Administrator
Prerequisites
In order to complete the workshops in this course, all necessary modules must be licensed and operating in your
training environment. For more information on the modules available, contact your Epicor Customer Account
Manager EpicorCAMepicor.com. It is also important that you understand the prerequisite knowledge contained
in other valuable courses.
Note This course is designed for experienced Epicor ERP users. Please use the Epicor Curriculum Roadmaps
for the defined Epicor courses that are valuable to the Financial focus.
• Complete reviews of the Epicor 10 Functional Webcasts and the Epicor 10 Feature Summary
1. Log in to EPICweb.
2. Navigate to the Documentation > Epicor 10 dashboard.
3. Under the More Information heading click the Feature Summaries link.
4. To review a Feature Summary, click on the Epicor 10 Feature Summary - updated for X.XX.XXX
(where X.XX.XXX represent the Epicor application version and build).
5. To review the X.XX Service Pack Highlight webcast (where X.XX represent the Epicor application
version) click on here.
6. Select the webcast by clicking on View Now.
• Meet the knowledge requirements of navigational and financial functional knowledge within Epicor ERP.
10 Epicor ERP | 10.1

Epicor 10 Delta Education - Financial Management Before You Begin
Environment Setup
The environment setup steps and potential workshop constraints must be reviewed in order to successfully
complete the workshops in this course.
Your Epicor training environment, in which the Epicor demonstration database is found, enables you to experience
Epicor functionality in action but does not affect data in your live, production environment.
The following steps must be taken to successfully complete the workshops in this course.
1. Verify the following or ask your system administrator to verify for you:
• Your Epicor training icon (or web address if you are using Epicor Web Access) points to your
Epicor training environment with the Epicor demonstration database installed. Do not complete
the course workshops in your live, production environment.
Note It is recommended that multiple Epicor demonstration databases are installed. Contact
Support or Systems Consulting for billable assistance.
• The Epicor demonstration database is at the same service pack and patch as the Epicor
application. Epicor's education team updates the Epicor demonstration database for each service pack
and patch. If your system administrator upgrades your Epicor application to a new service pack or patch,
he or she must also download the corresponding Epicor demonstration database from EPICweb > Support
> Epicor > Downloads and install it. If this is not performed, unexpected results can occur when completing
the course workshops.
• Your system administrator restored (refreshed) the Epicor demonstration database prior to
starting this course. The Epicor demonstration database comes standard with parts, customers, sales
orders, and so on, already defined. If the Epicor demonstration database is shared with multiple users
(that is, the database is located on a server and users access the same data, much like your live, production
environment) and is not periodically refreshed, unexpected results can occur. For example, if a course
workshop requires you to ship a sales order that came standard in the Epicor demonstration database,
but a different user already completed this workshop and the Epicor demonstration database was not
restored (refreshed), then you will not be able to ship the sales order. Epicor's education team has written
the course workshops to minimize situations like this from occurring, but Epicor cannot prevent users
from manipulating the data in your installation of the Epicor demonstration database.
2. Log in to the training environment using the credentials manager/manager. If you are logged into your
training environment as a different user, from the Options menu, select Change User.
3. From the Main menu, select the company Epicor Education (EPIC06).
4. From the Main menu, select the Main site.
Epicor ERP | 10.1 11

Epicor 10.1.400 Feature Highlights Epicor 10 Delta Education - Financial Management
Epicor 10.1.400 Feature Highlights
The following section contains new features and enhancements added for the Epicor ERP 10.1.400 release. If
you are upgrading from a previous version of the Epicor ERP application, review this information to see the
features added with this release.
Accounts Receivable
New features were added to the Accounts Receivable (AR) module in the Epicor ERP application.
These features include:
• Cash Receipt Tracker
• AR Reconciliation Report
• Balance Update Process
• AR Reconciliation Tracker
• Alt Bill To Options for Tax Connect
• AR Open Invoice Load with Tax Data
• Itemized Sales List Report
• Aged Receivable Report Legal Number Printing
• Reverse Cash Receipt Legal Number Search
• Assign Legal Numbers to Unapplied Receipt Credit Memos
Cash Receipt Tracker
The Cash Receipt Tracker has a standard Epicor user interface, replacing the dashboard format in previous
versions. This provides greater ease of use for users.
The tracker is structured in a similar way to the Cash Receipt Entry program, with separate A/R Receipt, Deposit,
Credit Card, Misc, and GL Transactions sheets. As well as providing simple navigation, the tracker also enables
users to view, open, and retrieve files attached to cash receipts.
Click Search (binoculars) to open the Cash Receipt Search window, where you can search by various criteria,
including Customer, Check/Ref, Invoice, Transaction Type, and Bank Account. The Search Results grid also provides
various details, including Customer ID, Customer Name, Type, Currency, and Bank Account, to help you select
the required record(s).
The Summary sheet populates if you select multiple cash receipts. The sheet displays as a grid/list view, and is
useful when multiple check/ref records display in the tracker at the same time. The A/R Receipt, Deposit, Credit
Card, and Misc sheets display data according to the type of cash receipt selected. In addition, use the GL
Transactions sheet to retrieve details of transactions associated with the receipt.
To view documents attached to a cash receipt, select Attachments from the Actions menu. The Attachments
sheet displays in the tracker, with a list of all attachments. Select an attachment, and click View to open it.
Menu Path: Financial Management > Accounts Receivable > General Operations > Cash Receipt Tracker

Epicor 10 Delta Education - Financial Management Epicor 10.1.400 Feature Highlights
Workshop - View Multiple Receipts in the Tracker
In this workshop, open several receipts in the Cash Receipt Tracker, and review the details that display according
to the type of receipt.
Navigate to the Cash Receipt Tracker.
Menu Path: Financial Management > Accounts Receivable > General Operations > Cash Receipt Tracker
1. By default, the A/R Receipt > Header sheet displays. Click the Check button.
The Cash Receipt Search window displays.
2. Click the Options button.

The Search Options window displays.
3. Select the Return All Rows check box and click OK.
4. Click Search.
The search results display.
5. Click Select All, then click OK.

The selected cash receipts display in the tracker on the Summary sheet.
6. In the grid, click the Type header to sort by receipt type.
7. Select a receipt with Deposit type.
8. Navigate to the A/R Receipt > Header sheet.

The Deposit Payment indicator displays.
9. Navigate to the Deposit sheet.

Details of the receipt display.
10. Navigate to the Misc sheet.

No details display.
11. Navigate to the Summary sheet and select a receipt with MisPay type.
12. Navigate to the A/R Receipt > Header sheet.

The Misc Payment indicator displays.
13. Navigate to the Misc sheet.

Details of the receipt display.
14. Navigate to the GL Transactions sheet and click Retrieve.

Transaction details display in the GL Journal Detail grid.
15. Repeat steps 7 through 10, but this time select a receipt with PayInv type.
Note the Invoice Payment indicator displays on the A/R Receipt > Header sheet, but no details display on
the Deposit or Misc sheet.

16. Exit the Cash Receipt Tracker.
AR Reconciliation Report
Use the AR Reconciliation Report to print a single report to assist in reconciling Accounts Receivable (AR)
balances with the General Ledger (GL). The AR Reconciliation Report shows any differences between amounts
and transactions that post to the GL and the AR sub-ledger.
With this report, you no longer need to use multiple reports and trackers to reconcile your AR balances. The
report includes opening balances and displays movements for both the sub-ledger and GL. The report is run by
fiscal year/period and GL book. It can be grouped by GL account or document.
General ledger transactions to receivables control account(s) are displayed on the report even if they do not have
corresponding movement transactions (for example, manual journals).
The AR Reconciliation Report displays the following types of transactions:
• Cash movements (invoice payments and unapplied cash, debit notes)
• Invoice movements (all types)
• Credit memo application movements
• Reverse cash movements (invoice payment, unapplied cash, credit memo, and gain\loss)
• Invoice adjustment movements
• Open Load invoices (Startup)
• Payment instrument settlement movements
• Payment instrument cancellation movements
The AR Reconciliation Report separates linked transactions that have different apply dates in different periods.
If the apply date between the invoice and the corresponding GL transaction are in different periods, the transactions
are not grouped together. Instead, each one displays their corresponding transactions and the discrepancies
between the two on the report for period closing. The movement transactions display under the account that
they are posted to without the corresponding GL data and variances. The GL transaction displays in a separate
row, where the Type, Document Reference, and Transaction Reference still display, but not the movement
amounts or the variance.
Important
• Each row with a variance displays an asterisk at the end of the row that indicates the difference is due
to posting in a different fiscal period.
• Transactions that are posted to a period prior to the original transaction display an asterisk in the
Difference column. (For example, cash receipt in a period prior to the corresponding invoice Apply
Date and reverse cash receipt in a period prior to the original cash receipt).
You can select the Summary Only option to suppress transaction details from your report. You can also select
an option to display only transaction lines with differences, in the movements section of the report. Options to
print opening and closing balances are also available.
The totals for the report are grouped by Detail Balance Account, with a subtotal section for the full GL account
that includes the sub-ledger totals.
The following workshops will create various Accounts Receivable (AR) transactions. The results of these transactions
will later be viewed on the AR Reconciliation Report.
Menu Path
Navigate to this program from the Main Menu:
• Financial Management > Accounts Receivable > Reports > AR Reconciliation

Workshop - Create AR Invoices and View in Report
In this workshop, create two miscellaneous invoices and a credit memo in AR Invoice Entry and then review
the transactions in the AR Reconciliation Report.
Create Miscellaneous Invoices
Create two miscellaneous invoices.

Navigate to AR Invoice Entry.
Menu Path: Financial Management > Accounts Receivable > General Operations > Invoice Entry
1. From the New menu, select New Group.
2. In the Group field, enter XXX (where XXX are your initials).
3. Accept the other defaults.
4. Click Save.
5. From the New menu, select New Miscellaneous Invoice.

The Header > Detail sheet displays.
6. In the Sold To Customer field, enter Northern and press Tab.
7. From the New menu, select New Line.
8. In the Quantity field, enter 12.
9. In the Unit Price field, enter 115.00.
10. Click Save.

16. Click Save.
17. Remain in AR Invoice Entry.

Create a Credit Memo
Create a credit memo to credit Northern Machine for freight charges.
1. From the New menu, select New Credit Memo.

4. From the New menu, select New Line Misc Charge.
5. In the Charge field, select Freight.
6. In the Amount field, enter 125.00.
7. Click Save.
This creates an accounts receivable credit.
8. From the Actions menu, select Group > Post.

The AR Invoice Post Process window displays.
9. Click Submit.
10. Close the AR Invoice Post Process window.
11. Minimize AR Invoice Entry.
View the Results in the AR Reconciliation Report
After completing the previous workshop steps, you are ready to view your results in the AR Reconciliation Report.
Navigate to the AR Reconciliation Report.
Menu Path: Financial Management > Accounts Receivable > Reports > AR Reconciliation
1. In the Fiscal Year field, enter the current year.
2. In the Starting Period and Ending Period fields, enter the number of the current month.
The default is the prior period.
3. Accept the rest of the report defaults that display.

You can also run this report by selecting Document in the Group By drop-down list.
4. Click the Print Preview icon.
5. Review the following transactions when the AR Reconciliation Report displays:

• Invoices: View the two invoices (for 1,380.00 and 1,080.00) in the report.
• Credit Memo: View the credit memo which displays as -125.00.

6. Close the report window and minimize AR Reconciliation Report.
Workshop - Create an Invoice Payment and View in Report
In this workshop create an invoice payment with unapplied cash using Cash Receipt Entry. Then, apply the
credit memo created in the last workshop to an invoice, and view the AR Reconciliation Report to see the
results.
Create an Invoice Payment
Create an invoice payment for one of the Northern invoices you created in an earlier workshop. Since the payment
exceeds the invoice amount, place the unapplied cash On Account.
Navigate to Cash Receipts Entry.
Menu Path: Financial Management > Accounts Receivable > General Operations > Cash Receipt Entry
3. In the Bank Account field, select Main Checking Account.
4. Click Save.
In the Transaction Apply Date field, today's date defaults.
5. From the New menu, select New Invoice Payment.
6. In the Check field, enter XXX-1 (where XXX are your initials).
7. In the Receipt Amount field, enter 3,200.00.
8. In the Customer ID field, enter Northern and press Tab.
9. Click Save.
10. Navigate to the A/R Receipt > Invoice Selection sheet.
11. In the Invoices grid, select the Selected check box for the Northern invoice created in an earlier workshop
for $1080.00.
12. In the Discount field for the selected invoice, enter 0.00.
13. Click the Apply button.
14. Click Save.
15. Navigate to the A/R/ Receipt > Allocate sheet.
16. Verify the On Account check box is selected.

This allows you to create a new entry for the customer for any remaining unapplied amount.
17. Click Save. and remain in Cash Receipts Entry.

18. From the Actions menu, select Post.

The Cash Receipt Post Process window displays.
19. Click Submit and close the Cash Receipt Post Process window.
20. Minimize Cash Receipts Entry.
Apply a Credit Memo
Apply the credit memo created in an earlier workshop.

Navigate to Apply Document.
Menu Path: Financial Management > Accounts Receivable > General Operations > Apply Credit Memo
1. From the New menu, select New Document To Apply.
2. In the Source Type field, select Credit Memo/Correction Invoice.
3. Click the Document button.

The Legal Number Search window displays.
4. In the Customer field, enter Northern and click Search.
5. In the Search Results grid, select the credit memo created in an earlier workshop.
The Invoice Amount displays as -125.00.
6. Click OK.
7. From the New menu, select New Invoice.
8. Right-click the Invoice field and select Open With > Invoice Search.
10. In the Search Results grid, select the Northern invoice created in an earlier workshop with the amount of
$1,380.00.
11. Click OK.
12. Click Save.
13. From the Actions menu, select Apply Credit Memo.

If you do not click Save prior to this step, the Apply Credit Memo option will not be available.
14. Exit Apply Document.
After completing the previous workshop, you are ready to view your results in the AR Reconciliation Report.
1. Maximize AR Reconciliation Report.

2. Accept the report defaults that display.

• Invoice Payment with unapplied cash: View the transactions in the report which paid the 1080.00 invoice
and left 2,120.00 on account.
• Credit Memo: View the credit memo entry which displays as -125.00 and the Apply Check for 125.00.
• Closing Balances: View the balance of 1255.00. This is the balance of the 1,380.00 invoice after apply
the credit memo (-125.00).
Workshop - Reverse a Cash Receipt and View in Report
In this workshop, reverse the invoice payment you created in an earlier workshop using Reverse Cash Receipt.
Then, view the result in the AR Reconciliation Report.
Reverse an Invoice Payment
Reverse the invoice payment you previously created using the Reverse Cash Receipt process.
This process cancels the cash receipt and adds the previously paid invoice amount back into the invoice the cash
receipt paid. If the invoice was paid in full, the invoice status changes from closed to open.
Navigate to Reverse Cash Receipt.
Menu Path: Financial Management > Accounts Receivable > General Operations > Reverse Cash Receipt
1. Click the Search (binoculars) icon.

The Search Form displays.
3. Select the receipt you created in the previous workshop (for 3,200.00), and click OK.
4. In the Reverse Date field, select today's date.
5. Click the Reverse button.
6. To the Are you Sure? message, click Yes.

The Information window displays.
7. To the message, click OK.
8. Exit Reverse Cash Receipt.
After completing the previous workshop, you are ready to view your results in the AR Reconciliation Report.


• Reverse Cash Receipt: View the Reverse Cash movements of 1080.00 and 2120.00.
• Closing Balance: View the invoice balance of 1080.00 for the invoice that was reversed.
Workshop - View a Transaction with Different Dates Between GL and Subledger
In this workshop, create an AR invoice with an apply date in a closed fiscal period. After posting this invoice,
view your results in the AR Reconciliation Report. Since the apply date is in a closed period, the invoice will
not post until the first open date.
The AR Reconciliation Report separates linked transactions that have different apply dates in different periods.
When the apply date between the invoice and the corresponding GL transaction are in different periods, the
transactions are not grouped together. Instead, each one displays their corresponding transactions and the
discrepancies between the two on the report for period closing.
Close a Period
Close a period to show how a transaction with an apply date in this period displays is the AR Reconciliation
Report.
Navigate to Close Period Entry.
Menu Path: Financial Management > General Ledger > General Operations > Close Fiscal Period/Year
1. In the Fiscal Year/Suffix field, enter 2014 and click Tab.

The periods for 2014 display in the Fiscal Period grid.
2. Select the check box in the Closed column for Fiscal Period 5.
3. Click Yes to the message that displays regarding previous periods.
4. Minimize Close Fiscal Period/Year.
Create an AR Invoice
Create an invoice with an apply date in the closed period.
1. Maximize AR Invoice Entry.
3. In the Group field, enter XXX3 (where XXX are your initials).
5. Click Save.


7. From the Invoice Date field, select 05/12/2014.

The Apply Date also changes to 05/12/2014.
8. In the Sold To Customer field, enter Dalton and press Tab.
12. Click Save.

14. Click Submit.
15. Close the AR Invoice Post Process window and AR Invoice Entry.
After completing the previous workshop steps, view the results in the AR Reconciliation Report.
2. In the Fiscal Year field, enter 2014.
3. In the Starting Period field enter 5
4. In the Ending Period field, enter 6.

• For 5/12/14: a $555 movement displays but displays nothing for the GL.
• For 6/1/14: $555 is posted to the GL as that is the first day after the closed period.
7. Close the report window and exit AR Reconciliation Report.
Re-Open a Period
Re-open the closed period.
1. Maximize Close Fiscal Period/Year.
2. Click the Closed check box for Fiscal Period 5.

3. Click Yes to the message that displays asking whether to continue opening a previous closed period.
4. Exit Close Fiscal Period/Year.
Balance Update Process
Use the Balance Update Process to update Accounts Receivable (AR) balances when they are not set for automatic
updates (i.e. the Real Time Update check box is clear in Company Configuration). Run this process before running
the AR Reconciliation Report to have accurate balances on your report if you have not set automatic updates.
You can update the balances or regenerate them when running this process.
Tip Run this process for each company after data migration to correctly calculate the balances of the
migrated data.
Menu Path: Financial Management > Accounts Receivable > General Operations > Balance Update
AR Reconciliation Tracker
Use the AR Reconciliation Tracker to assist in the reconciliation between your Accounts Receivable sub-ledger
and General Ledger to reduce month-end processing time.
You can select the criteria to retrieve and display transactions and calculated totals for specific periods you want
to reconcile, to avoid sorting through all transactions in your database. Retrieved records can be copied to Excel.
From the Movement Variance calculated field, you can right-click and select Drill Down so you can drill down
into the transactions that cause a difference between the GL and subledger. The transactions from the time
period specified display in the Differences sheet so they can be reviewed in detail.
Difference reasons include:
• Amount - Posted amount different between GL and subledger
• Backdated Settlement - Settlement (or reversal) in a period prior to initial document posting
• Fiscal Period - Fiscal period difference between GL and subledger
• Missing GL - No GL transaction linked to the movement (for example, open load invoice)
• Missing Subledger - No subledger transaction linked to the GL movement (for example, manual journal)
You can right-click on the GL Movements or Subledger Movements calculated fields and select Drill Down
to drill down into either GL movement or AR subledger movement transactions. The transactions from the time
period specified then display in the GL Movements or Subledger Movements sheets so they can be reviewed.
Menu Path
• Financial Management > Accounts Receivable > General Operations > AR Reconciliation Tracker
Workshop - View Records in AR Reconciliation Tracker
In this workshop, retrieve and display the records you previously reviewed in the AR Reconciliation Report in
the AR Reconciliation Tracker.
Navigate to the AR Reconciliation Tracker.
Menu Path: Financial Management > Accounts Receivable > General Operations > AR Reconciliation Tracker
1. Verify the Fiscal Year, Start Period, and End Period reflect the current month and year.

2. Accept the rest of the defaults that display.
3. From the Totals pane, click the Retrieve button.

Opening and closing balances, display for all GL accounts for the specified time period. These totals match
the totals in the AR Reconciliation Report.
Note You can enter an account in the GL Account field to display totals for a single account.
4. Right-click on the Movement Variance field and select Drill Down.

Any transactions that cause a difference between the GL and subledger for the specified time period display
in the Differences grid.
5. Review any records displayed in the Differences grid.
6. Navigate to the All Records sheet.
7. Click Retrieve.
All records display for the specified time period.
8. Review the records in the All Records grid.
9. Exit AR Reconciliation Tracker
Alt Bill To Options for Tax Connect
A new Use Alt Bill To Cust ID check box was added to AR Invoice Entry allowing you to have a choice between
selecting the Use Alt Bill To Cust ID or Use Alt Bill To Address option for Tax Connect. You can set one of
these options as your default in Company Configuration. These check boxes will also display in AR Invoice
Tracker.
Having these two Alt Bill To options found on the Header > Detail sheet of AR Invoice Entry, allows for scenarios
where some Tax Connect sites set up customer exemptions in AvaTax for their sold-to customers, whereas other
sites set up customer exemptions in AvaTax for alternate bill-to customers. For transactions which reference
alternate bill-to customers, some users need the alternate bill-to customers' addresses to be sent to AvaTax for
tax calculations instead of the ship-to addresses.
Menu Path: Financial Management > Accounts Receivable > General Operations > Invoice Tracker
AR Open Invoice Load with Tax Data
When your organization is implementing Epicor ERP, you may have to import AR invoices from the legacy system.
AR invoices are imported with tax data as part of the load. The easiest way to do it is to copy the records to
Microsoft Excel™ in the source system and paste it into an Epicor ERP grid. This functionality is particularly
important for countries where settlement or early payment discounts are taken from the gross amount and VAT
or tax clawback is required for the tax portion of the discount amount. Importing the tax information with the
invoice load prevents the need of recalculating VAT or tax and generating rounding errors between systems.
Use the Detail sheet of the AR Invoice Load Maintenance program to define a tax rate, taxable value, and tax
value for up to four tax types.
Menu Path: Financial Management > Accounts Receivable > Setup > Open Invoice Load

Itemized Sales List Report
Use the Sales List Report program to print an Itemized Sales List Report.
While the Sales List Report prints sales totals in a single line, the Itemized Sales List Report prints invoice
details for each sales total per fiscal code, VAT registration number, and direct line. Report sub-lines show invoice
date, legal number, invoice number, taxable amount, tax codes, tax rate, and tax amount.
Use the Print Sales List command on the Actions menu to print the report. In the Report Style field, select
the Standard Itemized - SSRS report style.
Menu Path: Financial Management > Accounts Receivable > Reports > Sales List
Aged Receivable Report Legal Number Printing
Use the Print Legal Numbers option in the Aged Receivables Report to print legal numbers as transaction
identifiers on your report.
Legal numbers are used for internal and external identification of documents in many countries. Selecting the
Print Legal Numbers check box allows the printing of legal numbers. on the report. The Print Legal Numbers
check box is disabled by default.
Menu Path
• Financial Management > Accounts Receivable > Reports > Aged Receivables
Reverse Cash Receipt Legal Number Search
Use the Legal Number search option in Reverse Cash Receipt to search and sort cash receipts by legal number,
to easily locate transactions for reversal.
Legal numbers are used for identification of cash receipts in many countries. To search and retrieve data by legal
number, from the Cash Receipts Search screen, select Legal Number from the Sort By drop down list. The
search results display legal numbers in the first column of the Search Results screen in ascending order.
Menu Path
• Financial Management > Accounts Receivable > General Operations > Reverse Cash Receipt
• Financial Management > Cash Management > General Operations > Reverse Cash Receipt
Assign Legal Numbers to Unapplied Receipt Credit Memos
Use the Use Cash Receipt LN for Unapplied Receipts check box in Company Configuration to determine
what legal numbers to use when the system creates credit memos from unapplied cash receipts.
The check box is located on the Modules > Finance > Accounts Receivable > General sheet in Company
Configuration. The setting affects system behavior as follows:
• Selected - The unapplied receipt credit memo uses the same legal number as the cash receipt itself.
• Clear - The unapplied receipt credit memo employs the standard procedure for legal number generation,
based on the Transaction Document Type specifically defined for Unapplied Receipt (CM).

If you opt for the system to create a separate legal number, you can set up a document type for the Unapplied
Receipt (CM) system transaction in Transaction Document Type Maintenance. You can then set up a legal
number configuration for this transaction type in Legal Number Maintenance.
In such a case, you can also set a particular default document type to use for Unapplied Receipt (CM) at the
customer level, on the Customer > Document Types sheet in Customer Maintenance. The system uses the
following hierarchy to find the default Transaction Document Type for an unapplied receipt: Customer default
(takes precedence) > User default > System default.
Note Only the Automatic Generation Type for legal numbers is supported for the Unapplied Receipt (CM)
type. If a legal number configuration has the Manual Generation Type, the system will not consider it in
this process.
Menu Path: System Setup > Company/Site Maintenance > Company Configuration
Menu Path: Financial Management > Accounts Receivable > General Operations > Cash Receipt Entry
Terms Maintenance - Require Letter of Credit
Select the Require Letter of Credit check box to determine if the terms record in focus requires a Letter of
Credit when used. If you create a sales order using these terms, you have to enter a letter of credit on the order.
Menu Path: Financial Management > Accounts Receivable > Setup > Terms
Deferred Revenue Accounting
A new feature added to the Deferred Revenue Accounting module in the Epicor 10.1.000 application is Carve
Out for Multi-Element Sales.
Carve Out for Multi-Element Sales
The need to partially defer revenue on an invoice line mainly comes from contracts need to be split partly as new
license revenue and part as maintenance revenue (which is deferred over the life of the agreement). At the time
of contract, it is unknown what the breakdown may be, and it can also change internally after the contract has
been created, so the ability to define this during or after invoicing is essential.
Reclassification of recognized revenue could be needed after license revenue is posted where there has been
an agreement to provide the customer with specified amount of free maintenance. In this case, a certain amount
of the recognized license revenue needs to shift to unrecognized revenue for maintenance, which would be
deferred over a period of time. Another case would be the need to re-class recognized revenue from one revenue
stream to recognized revenue in another revenue stream without any deferral.
The Carve Out process for multi-element sales consists of two key features:
• The ability to partially defer revenue and recognize the remaining amount during, or after, creating and posting
of AR invoices for specific lines.
• The ability to reclassify recognized revenue to revenue or deferred revenue in different GL accounts based on
different revenue streams.
Use Reclassification Code Maintenance to define specific reclassification codes and descriptions for different
types of reclassification. These reclassification codes are also available for selection in Posted Invoice Update.
You can also define GL controls for Reclassification code and determine how the posting process reclassifies
the values in the General Ledger. A GL control defines the accounts and journal codes that are available when
posting the selected record. Note, that Reclassification is an independent process, you can run it with or without
deferral.

Workshop - Add a Reclassification Code
In this workshop, create a reclassification code.

Navigate to Reclassification Code.
Menu Path: Financial Management > Deferred Revenue Accounting > Setup > Reclassification Code
1. Click New > New Reclassification Code on the Standard toolbar.
2. In the Code field, enter XXXDRC (where XXX are your initials).
3. In the Description field, enter XXX Licensing to Support (where XXX are your initials).
4. From the New menu, select New GL Control. The application displays the GL Control > Detail sheet.
5. Click the Type button and select the Deferred Revenue GL control type.
6. Click the Control button and select SUP GL Control for deferred revenue.
7. Click Save.
8. Exit Reclassification Code Maintenance.
Workshop - Add a New Service Contract
In this workshop, create a new Service Contract.
Create a Customer
Navigate to Customer Maintenance.

Menu Path: Financial Management > Deferred Revenue Accounting > Setup > Customer
1. From the New menu, select New Customer.
2. In the Customer field, enter XXX (where XXX are your initials).
3. In the Name field, enter XXX, Inc (where XXX are your initials).
4. In the Type field, select Customer.
5. In the available Address fields, enter an address for your new customer.
6. Click the Get Territory button.
7. Click Save.
8. Navigate to the Billing > Credit > Credit Detail sheet.
9. Clear the Credit Hold check box.
10. Click Save.
11. Navigate to the Billing > Detail sheet.

12. In the Billing Terms section, select the Deferred Revenue check box.
13. In the RA Schedule field, select 1 Year, Actual days.
14. Click Save.
15. Exit Customer Maintenance.
Create Service Contract

Navigate to Service Contract Entry.
Menu Path: Service Management > Field Service > General Operations > Service Contract Entry
1. Click New > New Contract.
2. Click the ID button and search for XXX customer (where XXX are your initials).
3. From the Type drop-down list, select 1 year, Licensing Contract.
4. Click Save.
5. Navigate to the Header > Detail sheet.
6. Set Entered Date to 5/01/2014.
7. Set Effective Date to 5/15/2014.
8. Remain in the Service Contract Entry.
Add a New Line
1. On the Standard toolbar click New > New Line.

The Lines > Detail sheet displays.
2. Enter License in the Part / Rev field and click Tab.

The Description and Group of the part displays.
3. Enter 1 in the Contract Qty field.
4. Verify Contract Price is 45,000.

The value in this field defaults from the service contract.
5. When you finish, click Save on the Standard toolbar.
6. Navigate to the Summary sheet and select the Ready to Invoice check box.
7. Save changes and exit Service Contract Entry.
Workshop - Add and Post a Contract Billing


3. In the Invoice Date and Apply Date fields enter 5/15/2014.
4. Click Save.
5. Click Actions > Get > Contract Billing. Contract Billing window displays.
6. Click the Manual Selection button and select the contract you created. Click OK.
7. Click Yes on the prompted system window that asks: Are you sure?.
If the process is successful, the message displays: 1 Invoices created. Note the new Invoice number.

9. Click Submit.
11. Exit AR Invoice Entry.
Workshop - Defer and Reclassify Revenue
In ths workshop, partially defer revenue and then reclassify it using Posted Invoice Update.
Partially Defer Revenue
Navigate to Posted Invoice Update.

Menu Path: Financial Management > Deferred Revenue Accounting > General Operations > Posted Invoice
Update
1. Click the Invoice button. The Invoice Search window displays.
2. In the Customer field, enter XXX (where XXX are your initials).
3. Select the invoice you created and click OK.
4. Navigate to the Line > Amortization sheet.
5. Select the Deferred Revenue and Partially Defer check boxes.
6. From the RA Code drop-down list select 1-Year Actual Days Amortization.
7. Enter 25 in the Deferred % field. Click Save.
8. Set the Start Date to 5/15/2014.
9. Set the End Date to 04/30/2015 and click Save.

10. Click Yes to the prompted system window: "Do you want to generate the amortization schedules?"
11. Verify the following amounts in the Totals section display:
Revenue 45,000.00 Distributed 11,250.00

Recognized 33,750.00 Remaining 0.00
Unrecognized 11,250.00
12. Click Save and remain on the Amortization sheet of Posted Invoice Update.
Reclassify Revenue
1. From the Amortization sheet, select the Reclass check box.

All Reclassification fields are active.
2. From the Code drop-down list, select XXX Licensing to Support (where XXX are your initials).
3. Verify the Deferred Only check box is cleared.
4. Select Reduced Maintenance in the Reason Code field.

Note You can use any available Reason Code.
5. Click Actions > Revenue Amortization > Post to Deferred Revenue.
6. Click Submit on the Posted Invoice Update Posting form. Note your Posted Invoice number ________.
7. Close the Posted Invoice Update Posting form and Exit Posted Invoice Update Entry.
Workshop - Recognize Revenue
Navigate to Revenue Recognition.

Menu Path: Financial Management > Deferred Revenue Accounting > General Operations > Revenue Recognition
1. On the Detail sheet, set 05/31/2015 in the As of Date field.
2. Navigate to the Filter > AR Invoice sheet.
3. Click the Invoice button. Search for and select the Invoice you created.
4. Navigate to the Detail sheet.
5. From the Actions menu, select Get Amortization. Amortization for all periods displays.
6. In the Amortization grid, highlight all amortization lines and click Submit. The invoices are removed from
the grid.
7. Exit Revenue Recognition entry.

Workshop - Review Transactions in Journal Tracker
Navigate to Journal Tracker.

Menu path: Financial Management > General Ledger > General Operations > Journal Tracker
1. Click the Journal Code… button. Search and select the SJ Sales Journal record.
2. Navigate to Transaction Detail > Specific > Detail sheet.
3. Enter 2015 in the Fiscal Year field.
4. Enter 1 for Start Period and 12 for End Period.
5. Click the Retrieve button.

Transaction history displays. You can now review all transactions including partially deferred and reclassified
revenue.
6. Exit Journal Tracker.
Accounts Payable
New features were added to the Accounts Payable (AP) module in the Epicor ERP application.
• Deferred Expense Accounting
• Multiple Remit To Options on Suppliers
• Taxable AP Adjustments
• Supplier Payment Report
• Tax Reconciliation Report
• AP Open Invoice Load with Tax Data
• Print Remittance Advice
• Bank Statement Import
• Received Not Invoiced Report
Deferred Expense Accounting
Your organization may often receive AP invoices from suppliers, which will need to be apportioned over one or
more fiscal periods. You can apportion these costs into the periods where these will be recognized using a single
AP entry process. Epicor ERP will then create the journal entries to ensure that the portion of the costs is posted
into the correct period.
Epicor's Deferred Expense Accounting functionality consists of the following setup and processing:
• Setup
• Amortization Maintenance

• Processing
• Create AP invoices with deferred expenses in AP Invoice Entry
• Recognize deferred expenses
• Reports
• AP Expense Distribution Report
• Deferred Expense Amortization Forecast Report
• Deferred Expense Reconciliation Report
Amortization Maintenance
Use Amortization Maintenance to define the duration of amortization, frequency of amortization periods, the
recognition amount for each period, and to add GL controls for amortization codes.
Workshop - Define Expense Amortization

Navigate to Amortization Maintenance.
Menu Path: Financial Management > Accounts Payable > Setup > Amortization Code
1. Click New on the Standard toolbar.
2. In the Code field, enter XXX-DE12_EqlAmts (where XXX are your initials).
3. In the Description field, enter XXX DE 12 Equal Amounts (where XXX are your initials).
4. In the Scope field, verify that AP displays.
5. Verify that the Active check box is selected.
6. In the Fiscal Calendar field, select Main Fiscal Calendar.
7. In the Duration field, enter 12.
8. In the Calculation Method field, select Equal Amounts.
9. Click Save.
10. Remain in Amortization Maintenance.
Workshop - Add an Amortization Code GL Control
1. From the New menu, select New Amortization Code GL Control.

The application displays the GL Control > Detail sheet.
2. Click the Type button and select the Amortization GL control type.
3. Click the Control button and select a GL control to be used for deferred expenses, for example AC01.
4. Click Save.

5. Exit Amortization Maintenance.
AP Invoice Entry
Use AP Invoice Entry to indicate deferred expenses for selected AP invoice lines. Use the Deferred Expense
group of fields to set up parameters of deferred expense accounting. Use the Lines > Amortization sheet to
select an amortization code and create an amortization schedule for the invoice line.
Workshop - Create an AP Invoice with Deferred Expense
Create an AP invoice to pay quarterly security costs that are to be amortized every month depending on the
number of days in the period. In this workshop, create an AP invoice, add an amortization schedule, and post
the invoice.
Note To be able to complete this workshop, you have to complete Workshop - Define Expense
Amortization.
Enter an AP Invoice Entry Group

Navigate to AP Invoice Entry.
Menu Path: Financial Management > Accounts Payable > General Operations > Invoice Entry
2. In the Group field, enter DE_XXX (where XXX are your initials).
3. Click Save.
Enter Invoice Header Information
2. In the Supplier field, enter ABE and press Tab.
3. In the Invoice field, enter XXX-001 (where XXX are your initials).
4. In the Invoice Date field, select today's date.
5. In the Amount field, enter 12,000.00.
6. In the Terms field, select 1/10 Net 30.
7. Click Save.
Add a Miscellaneous Line with Deferred Expense
1. From the New menu, select New Misc Line.

2. In the Description field, enter Security Expense.

3. In the Ext Amount field, enter 12,000.00.
4. Select the Defer check box.
5. In the Amortization Code field, select XXX-DE12_EqlAmts (where XXX are your initials).
6. Click Save.
Create an Amortization Schedule
1. Navigate to the Lines > Amortization sheet.
2. In the Deferred Expense section, verify the deferred expense parameters.
3. Click the Get Default button to populate the deferred expense GL account with the default value.
Use 2800-00-00 if no Account displays.
4. Click the Create button.

The application creates an amortization schedule in the Expense Amortization Schedule grid.
5. Click Save.
Review and Post the Invoice Group
1. From the Actions menu, select Group > Print Group Edit List.
The Invoice Entry - Group Edit List window displays.
2. Click Print Preview to review the edit list.

The edit list includes a deferred expense amortization code and the Expense Account section that lists all
expense accounts where deferred expenses are posted. Note the GL Account Recap and review the
distribution of debits and credits.
3. Close the preview window and the Invoice Entry - Group Edit List window.

The AP Invoice Post Process window displays.
5. Click Submit.
6. Close the AP Invoice Post Process window and exit AP Invoice Entry.
Deferred Expense Recognition
A deferred expense is an asset that represents a prepayment of future expenses that have not yet been incurred.
This is an expense that your company has actually paid, but not recognized as an expense for the period when
payment is made. You initially record payment as an asset that will be recognized as an expense in a future period
after the goods or services for the payment are received.
In cash accounting, expenses are recognized when cash is paid.

Workshop - Recognize Deferred Expenses

Navigate to Deferred Expense Recognition.
Menu Path: Financial Management > Accounts Payable > General Operations > Deferred Expense Recognition
1. In the As of Date field, select the last day of the next month.
2. In the Document Type field, select Deferred Expense.
3. In the Scope field, select AP.
4. From the Actions menu, select the Get Amortizations command.

The application displays the amortization schedule lines in the Amortization List grid.
5. In the Amortization List grid, review the amortization lines to be recognized.
6. Click Submit on the Standard toolbar.
7. Exit Deferred Expense Recognition.
AP Expense Distribution Report
Use the AP Expense Distribution Report to display the General Ledger purchase journal transactions including
transactions posted to deferred expense accounts. This report is helpful when you reconcile expense distribution.
In the Report Options field group, select the Include Deferred Expenses check box. The report displays the
account you set up for deferred expenses and the account totals.
Menu Path: Financial Management > Accounts Payable > Reports > Expense Distribution
Deferred Expense Amortization Forecast Report
Use the Deferred Expense Amortization Forecast Report to display a forecast of deferred expense recognition
for AP invoice miscellaneous lines.
Each report contains four columns or buckets (for example, 12/31/2015, 01/31/2016, 02/29/2016, and 03/31/2016)
and a column that shows amounts not included into the first four buckets and related to future periods. You
can view the amount to be recognized for each of the four columns and the Later amount that reflects the total
deferred expense to be recognized in future periods. At the end of the report, you can view the Expense
Distribution section printed on a separate page. The distribution of expenses is printed in base currency. This
section displays a GL account and description, prior unposted amount, bucket 1 date, bucket 2 date, bucket 3
date, bucket 4 date, a later amount, and a period total.
Menu Path: Financial Management > Accounts Payable > Reports > Deferred Expense Forecast
Workshop - Run the Deferred Expense Amortization Forecast Report

Navigate to Deferred Expense Amortization Forecast Report.
Menu Path: Financial Management > Accounts Payable > Reports > Deferred Expense Forecast
1. Navigate to the Filter > Supplier sheet.
2. Click the Supplier button and select AB Electronics.

3. Navigate to the Filter > Amortization Code sheet.
4. Click the Amortization Code button and select XXX_DE12_EqlAmts (where XXX are your initials).
5. Accept all other defaults.
6. Click Print Preview.
7. Review the report to see the forecast. Navigate to the last report page to view the Expense Distribution
section
8. Close the report and exit Deferred Expense Amortization Forecast Report.
Deferred Expense Reconciliation Report
Use the Deferred Expense Reconciliation Report to review discrepancies between expenses that should be
posted at a specified date and the actual date when the expense is recognized. The report is based on full GL
accounts.
The report retrieves the following data:
• Transactions found and matched in the ledger (GL) and sub-ledgers (AP and GL), with or without the difference
in deferred expense accounts
• Transactions marked as posted in sub-ledgers, but not found in GL
• Transactions that are posted to deferred expense accounts in GL, but not found in sub-ledgers
Menu Path: Financial Management > Accounts Payable > Reports > Deferred Expense Reconciliation
Amortization in GL Journal Entry
Use the Amortization sheet in GL Journal Entry to maintain the amortization schedules for the GL journal line
when you work with deferred expense accounts.
You can create, adjust, auto-complete, and delete amortization schedules for journal lines.
Menu Path: Financial Management > General Ledger > General Operations > Journal Entry
Menu Path: Financial Management > Multi-Site > General Operations > Journal Entry
Amortization Maintenance
Use Amortization Maintenance to define the duration of amortization, frequency of amortization periods, the
recognition amount for each period, and to add GL controls for amortization codes.
Workshop - Define Expense Amortization

Navigate to Amortization Maintenance.
Menu Path: Financial Management > General Ledger > Setup > Amortization Code
2. In the Code field, enter XXX_DE6_EqlAmts (where XXX are your initials).
3. In the Description field, enter XXX DE 6 Equal Amounts (where XXX are your initials).

4. In the Scope field, select GL.
5. Verify that the Active check box is selected.
6. In the Fiscal Calendar field, select Main Fiscal Calendar.
7. In the Duration field, enter 6.
8. In the Calculation Method field, select Equal Amounts.
9. Click Save.
10. Remain in Amortization Maintenance.
Workshop - Add an Amortization Code GL Control
1. From the New menu, select New Amortization Code GL Control.

The application displays the GL Control > Detail sheet.
2. Click the Type button and select the Amortization GL control type.
3. Click the Control button and select a GL control to be used for deferred expenses, for example DE.
4. Click Save.
5. Exit Amortization Maintenance.
Workshop - Create an Amortization Schedule
In this workshop, create an amortization schedule for a GL Journal Entry. You will create an amortization schedule
for a payment that needs to be amortized over six months.
Enter a Journal Entry Group

Navigate to GL Journal Entry.
2. Enter the following information:
Fields Data
Group ID XXX (where XXX are your initials)
Entry Mode Single-Book
Single-Book Main Book
Period Type Ordinary
Journal General Journal
3. Accept all other default data.

4. Click Save.
Create a Journal
1. From the New menu, select New Journal.
2. In the Description field, enter XXX Deferred Expenses (where XXX are your initials) and press Tab.
4. Click Save.
Add a Journal Line
1. From the New menu, select New Journal Line.
2. In the G/L Account field, enter 2000-00-00 and click Save.
3. In the Debit field, enter 6,000.00 and click Save.
4. Click the Auto Balance button.

This auto fills the Credit field with the credit amount to balance the entry.
The second journal line is now created.
Create an Amortization Schedule
1. Navigate to the Journal > Header > Amortization sheet.
2. In the Deferred Expense group of fields, select the Deferred Expense check box.
3. From the Amortization Code drop-down list, select XXX_DE6_EqlAmts (where XXX are your initials).
4. In the Deferred Expense GL Account group of fields, enter 1200-00-00 in the Account field.
Alternatively, you can click the Get Default button to populate the fields with the default deferred expense
account details.
6. Click the Create button.

The application creates an expense amortization schedule based on the parameters you specified.
7. Review the schedule details in the Expense Amortization Schedule grid.
8. Click Save.
Workshop - Add a New Amortization Line
1. From the New menu, select New Amortization Schedule Line.

The application displays the Line > Amortization tab where you can review and edit line details.
2. Add other new lines if necessary.

Tip You can use the Autocomplete button to apply the remaining amount to the last line of the
schedule.
3. Click Save.
Before you save the schedule, verify that the Remaining column in the Totals group displays zero.
4. Exit GL Journal Entry.
Supplier Multiple Remit To
In Supplier Maintenance, You can now define multiple bank or remit to addresses on suppliers. Use a remit to
for check-based payments where no bank information is known or required. In AP Invoice Entry, AP Payment
Entry, and various other related programs, you can select a particular bank or remit to for that record. You can
also set up a primary bank/remit to record for a supplier, which is used by default in the entry programs.
In Supplier Maintenance, the Bank sheet is now the Bank/Remit To sheet. Several fields on the Detail and
List sheets were renamed to suit the use of the sheets for bank or remit to details:
• Bank/Remit To ID
• Bank/Remit To Name
• Primary Bank/Remit To - Select this check box to set the default option on supplier payments and other
records, where another option is not selected.
These fields, along with the Payment Method field, are in the Bank/Remit To Information pane on the Detail
sheet.
One bank/remit to record must be the Primary Bank/Remit To record. The first bank/remit to record you create
for a supplier is automatically marked as the Primary Bank/Remit To. If you create additional bank/remit to records,
you can make any one of them the Primary Bank/Remit To.
Note You cannot delete the Primary Bank/Remit To record if no other bank/remit to records exist for the
supplier. If other bank/remit to records do exist, and you attempt to delete the primary bank/remit to, the
system will first prompt you to select a different primary bank/remit to, before deletion is permitted.
To add a new remit to address, select New Bank/Remit To from the New menu. If the payment method is not
electronic, bank details are not required. The Bank/Remit To ID and Bank/Remit To Name are required fields.
The same field name updates also apply in the Supplier Tracker and Supplier Display programs.
You can select a supplier Bank/Remit To record when you create invoices, payments, and payment instruments,
in the following programs:
• AP Invoice Entry
• AP Payment Entry
• AP Posted Invoice Update
• Logged Invoice Entry
• PI Payable Entry
• PI Payable Status Change
Note The record set as the Primary Bank/Remit To for the supplier displays in the field by default. You can
select an alternative bank/remit to if required.

In AP Invoice Entry, the Bank/Remit To is not a required field. If the supplier has a bank/remit to set up, the primary
bank/remit to record is selected by default, but you can clear the field. If the supplier does not have a bank/remit
to, the invoice defaults with None Selected in the Bank/Remit To field.
You can also view the Bank/Remit To field in the corresponding trackers - AP Invoice Tracker, Payment Tracker,
Logged Invoice Tracker, and PI Payable Tracker.
When you print documents, such as a Remittance Advice, or an AP payment instrument, the Bank/Remit To
information is included, so you can also send items to the correct supplier address.
In AP Payment Entry, when you open the Invoice Payment Selection window (accessed via Actions > Select
Invoices), the Bank/Remit To ID and Bank/Remit To Name display for each invoice (if they exist). If you select
to pay more than once invoice for a supplier, and the invoices have different bank/remit to details, separate
payments are created in AP Payment Entry.
Menu Path: Financial Management > Accounts Payable > Setup > Supplier
Menu Path: Financial Management > Accounts Payable > General Operations > Supplier Tracker
Workshop - Use Alternative Remit To on a Supplier
In this workshop, create a new remit to on a supplier, for check payments, which does not require bank details.
Next, create an AP invoice for the supplier, and select the new remit to address in the invoice. Finally, process a
payment for the invoice.
Create New Remit To on Supplier

Navigate to Supplier Maintenance
1. In the Supplier field, enter ADELPHI and press Tab.
2. Navigate to the Bank/Remit To > Detail sheet.

Note the supplier already has a Primary Bank/Remit To record.
3. From the New menu, select New Bank/Remit To.
4. In the Bank Remit/To field, enter AAChecks (where XXX are your initials).
5. In the Bank/Remit To Name field, enter Adelphi Check Postal Address XXX (where XXX are your initials)..
6. In the Payment Method field, select AP Physical Check.

This payment method is not electronic.
7. In the Pay To Information pane, enter a new address for the supplier.
8. Click Save.
Note The system does not require you to enter bank account details.
9. Exit Supplier Maintenance.
Create Two Invoices with Different Bank/Remit To


3. Click Save.

5. In the Supplier field, enter ADELPHI and press Tab.

Note the Bank Remit To ID field displays First American Bank. This is the Primary Bank/Remit To record.
6. In the Invoice field, enter XXX123 (where XXX are your initials).
7. In the Invoice Date field, enter today's date.
9. Verify the Ready to Calculate check box is selected.
10. In the Bank/Remit To ID field, select Adelphi Check Postal Address XXX (where XXX are your initials).
11. Click Save.

13. In the Part and Descripton fields, enter Misc.
14. In the Ext Amount field, enter 100.00.
15. Click Save.
16. Repeat steps 4 through 15 to create a second invoice XXX456, but this time do not change the default
Bank/Remit To.

18. Click Submit.
Enter Payment for the Invoices

Navigate to AP Payment Entry
Menu Path: Financial Management > Accounts Payable > General Operations > Payment Entry

3. In the Bank Account field, select Main Checking Account.
4. Click Save.
5. From the Actions menu, select Select Invoices.

The Select Invoices window displays.
6. In the Due Date field, select a date two months from today.
7. Select the Include Invoice without Payment Method check box.
8. Click OK.
The Invoice Payment Selection window displays. The two invoices you created for Adelphi Aircraft (XXX123
& XXX456) display in the list. Note the Bank/Remit To ID and Bank/Remit To Name fields display the
different remit to details you selected at invoice entry.
9. Select invoices XXX123 and XXX456 (where XXX are your initials), and click OK.
10. Navigate to the Group > Group sheet.

Note that two payments now display in the Current Payments in Process grid.
This is because the two invoices selected have different bank/remit to details.
11. From the Actions menu, select Process Payment.

The Process Payments window displays.
12. Click Print.
13. Close the Process Payments window.
15. To the Verify Post Group message, click Yes.

The AP Payment Post Process window displays.
16. Click Submit.
17. Close the AP Payment Post Process window, and exit AP Payment Entry.
Taxable AP Adjustments
In AP Adjustment Entry, you can adjust taxes for AP invoices. When you create an AP invoice adjustment, select
the Taxable Adjustment check box to apply a prorated taxable adjustment to all taxes. The default is for the
check box to be clear and for taxes not to be adjusted.
The adjustment amount will be prorated to reduce the tax amount. The tax adjustment will be posted to a
corresponding Tax account and the offset will be posted to an Invoice Adjustment account.
Menu Path
• Financial Management > Accounts Payable > General Operations > Adjustment

Supplier Payment Report
Use the Supplier Payment Report to display payments to suppliers who are required to report payments to a
tax collection agency. This report presents the required information for a designated year or time period that can
be presented to the tax collection agency. The supplier must be designated as a reportable supplier in Supplier
Maintenance by selecting the Payment Reporting check box.
Tip Although available, this report is typically replaced by the 1099 report for those who have a United
States CSF license.
Menu Path: Financial Management > Accounts Payable > Reports > Supplier Payment
Tax Reconciliation Report
Use the Tax Reconciliation Report to verify and match the figures in your tax reports against the source
documents and general ledger (GL) postings. This includes any tax movements from AR and AP transactions,
taxable bank adjustments and fees, and GL journals with tax entries.
You can also select an option to display only transaction lines with differences, if any should occur, in the sub-ledger
journals section of the report.
The Tax Reconciliation Report displays the taxes along with the corresponding GL transactions. You can verify
that transactions, such as the following, are in agreement or easily see differences:
• AP or AR invoices taxes
• Apply debit memo taxes
• Apply credit memo taxes
• AP logged invoice taxes
• AP or AR invoice taxable adjustments
• Multi GL journal tax transactions
• Single GL journal tax transactions
• AP Payment taxes
• Cash Receipt taxes
• AP or AR Payment Instrument taxes
• Bank Fee taxes
Note S displays next to the Difference column in the report for tax records which are summarized into
one GL journal line (i.e. have the same journal code, journal number, and line number).
For example, if you have the Summarization option selected in GL Transaction Type Maintenance for
AR Invoice posting, AR Invoice Line taxes will be summarized into one journal.
Menu Path
• Financial Management > Accounts Payable > Reports > Tax Reconciliation
• Financial Management > Accounts Receivable > Reports > Tax Reconciliation

Workshop - Create AR Invoices and View in Report
In this workshop, create two miscellaneous invoices in AR Invoice Entry and then review the transactions in the
Tax Reconciliation Report.
Create Miscellaneous Invoices

2. In the Group field, enter XXX-T (where XXX are your initials).
4. Click Save.

6. In the Sold To Customer field, enter Addison and press Tab.
8. In the Part field, enter 1032fw.
10. In the Tax Liability field, select All Taxes.
11. Click Save.

13. In the Sold To Customer field, enter Clarke and press Tab.
15. In the Part field, enter 1032fw.
17. In the Tax Liability field, select Illinois.
18. Click Save.
19. From the Actions menu, select Group > Edit List.
21. Review tax amounts and accounts.

22. Close the edit list report and exit Group Edit List.

24. Click Submit.
25. Close the AR Invoice Post Process window and exit AR Invoice Entry.
View the Results in the Tax Reconciliation Report
After completing the previous workshop steps, view your results in the Tax Reconciliation Report.
Navigate to the Tax Reconciliation Report.
Menu Path: Financial Management > Accounts Payable > Reports > Tax Reconciliation
1. Verify that the current Fiscal Year displays.
2. In the Starting Period and Ending Period fields enter the current period.

The Tax Reconciliation Report displays.
4. Review the tax transactions created from the previous workshop.
5. Close the report window and minimize Tax Reconciliation Report.
Workshop - Create an AP Invoice and View in the Report
In this workshop, create a miscellaneous invoice in AP Invoice Entry and then review the transaction in the Tax
Reconciliation Report.
Create an AP Invoice
2. In the Group field, enter XXX-AP (where XXX are your initials).
4. Click Save.

6. In the Supplier field, enter ABE and press Tab.
7. In the Invoice field, enter XXXAP-1 (where XXX are your initials).

9. In the Description field, enter TestAP
11. Navigate to the Header > Tax sheet.
12. Verify that the Tax Liability field displays All Taxes.
14. In the Description field, verify or enter TestAP.
15. In the Tax Category field, select Products.
17. Click Save.
19. Click Preview.
20. Review tax amounts and accounts.

22. Click Submit.
23. Close the AP Invoice Post Process window and Exit AP Invoice Entry.
View the Results in the Tax Reconciliation Report
Maximize Tax Reconciliation Report.

5. Review the tax transactions created from the previous workshop.
6. Close the report window and exit Tax Reconciliation Report.

Workshop - Create General Ledger to Tax Account
In this workshop, create a journal entry to tax account and then review the transaction in the Tax Reconciliation
Report.
Enter a GL Journal
Create a journal with taxable journal lines.

2. In the Group ID field, enter XXX-J (where XXX are your initials).

The Journal > Header sheet displays.
4. In the Description field, enter XXX-J Header (where XXX are your initials).

Fields enable on the Detail sheet below.
6. In the G/L Account field, enter 1100-00-00.
7. Click in the Debit field, and enter 306.00.
8. Click Save.
11. Click in the Credit field and enter 300.00.
12. Click Save.
14. In the G/L Account field, enter 2400-00-00 and press Tab.
15. Click in the Credit field and enter 6.00.
16. Click Save.
18. Answer Yes to the Are you Sure? message that displays.
19. Click OK.

A message displays saying the Transaction is posted to the GL.

View the Tax Results in the Tax Reconciliation Report
Navigate to the Tax Reconciliation Report.
Menu Path: Financial Management > Accounts Payable > Reports > Tax Reconciliation
Note the Start and End fields display the first day and last day of the period.

5. Review the report and notice the manual journal to tax account displays in the Unlinked Journal section.
6. Close the report window and the Tax Reconciliation Report.
AP Open Invoice Load with Tax Data
When your organization is implementing Epicor ERP, you may have to import AP invoices from the legacy system.
AP invoices are imported with tax data as part of the load. The easiest way to do it is to copy the records to
Microsoft Excel™ in the source system and paste it into an Epicor ERP grid. This functionality is particularly
important for countries where settlement or early payment discounts are taken from the gross amount and VAT
or tax clawback is required for the tax portion of the discount amount. Importing the tax information with the
invoice load prevents the need of recalculating VAT or tax and generating rounding errors between systems.
Use the Detail sheet of the AP Open Invoice Load Maintenance program to define a tax rate, taxable value,
and tax value for up to four tax types.
Menu Path: Financial Management > Accounts Payable > Setup > Open Invoice Load
Print Remittance Advice
Use the Print Remittance Advice command of the Actions menu in AP Payment Entry to print a remittance
advice form for manual or electronic payments.
Printing of remittance advice for manual payments is optional. You can still post a group without printing a
remittance advice.
Workshop - Print Remittance Advice
In this workshop, print a remittance advice form.

Maximize AP Payment Entry.
1. Verify the Group you entered in the previous workshops displays.

2. In the Current Payments In Process grid, review the list of payments that you entered earlier.
These have not yet been posted.
3. From the Actions menu, select the Print Remittance Advice command.
The Remittance Advice window displays.
4. On the Selection sheet, review report parameters.
5. Click the Print Preview button to preview the report on your screen before printing.
6. Click the Print button.

A remittance advice will be printed for each payment in the group.
7. Close the Remittance Advice window.
8. Exit AP Payment Entry.
Received Not Invoiced Report
You can sort the data displayed in the Received Not Invoiced Report by Supplier Name, Supplier ID, or Purchase
Order.
Use this report to display purchase orders whose parts were shipped to your company for which no invoice has
been created. When creating the criteria for the report, the Sort By drop down menu has the following available
options:
• By Supplier ID
• By Supplier Name
• By PO
Menu Path
• Financial Management > Accounts Payable > Reports > Received Not Invoiced
Asset Management Enhancements
A new feature added to the Asset Management module in the Epicor ERP application is Asset Revaluation.
Asset Revaluation
Use Asset Revaluation when the asset carrying value changes, in order to record correct values in asset reports,
trackers and financial statements. This program allows you to create new revaluations, edit them, and post them
to the journal tracker. Note, that after the revaluation is posted you cannot edit it.
When you dispose of a revalued asset, the balance of the revaluation surplus account associated with the asset
is transferred from the revaluation surplus account to a Disposal Revaluation Surplus context account. If the asset
being revalued holds Grant Amount, then a grant depreciation amount is applied to the asset cost and the
remaining part of the grant is written off to an unrecognized grant (liability account). If the revaluation is not

posted in beginning of the year, the depreciation calculation for the following periods should treat revaluation
in the same way as any other activity that changes the asset cost.
Menu Path: Financial Management > Asset Management > General Operations > Asset Revaluation Entry
Workshop - Create a New Asset
In this workshop, create an asset record for a desk which was recently purchased. Add the office desk as an asset
in the Office Furniture asset group and the Office Desks asset class.
Navigate to Asset Maintenance.
Menu Path: Financial Management > Asset Management > Setup > Asset
1. From the New menu, select New Asset.
2. In the Asset Number field, enter DeskXXX (where XXX are your initials).
3. In the Description field, enter XXX Office Desk (where XXX are your initials).
4. In the Asset Group field, search for and select Office Furniture.
5. In the Asset Class field, select Office Desks.
6. In the Acquired field, select the first day of the previous month.
7. In the Placed in Service field, select the second day of the previous month.
This is the date that the asset was commissioned. This date serves as the first date of depreciation.
8. Click Save.
9. Remain in Asset Maintenance.
Add an Asset Register
1. From the New menu, select New Asset Register.

The Register > Detail sheet displays.
2. In the Register field, search for and select MAIN.
3. In the Method field, select Life Straight Line.
4. In the Useful Life fields, enter 5 and verify Years displays.
5. In the Residual field, enter 100.00.

This is the scrap value of the van.
6. Verify that Full Month is selected in the Depreciation on Disposal drop-down list.
7. Click Save.
8. Close Asset Maintenance.

Workshop - Enter an Asset Revaluation
In this workshop, create a new asset revaluation record.

Navigate to Asset Revaluation Entry.
Menu Path: Financial Management > Asset Management > General Operations > Asset Revaluation Entry
1. Click Asset Number button search and select DeskXXX (where XXX are your initials).
Note the Acquired Date of the asset displays in the Default Valuation Date field.
2. From the New menu, select New Revaluation. Data from default fields automatically transferred on to
Revaluation sheet.
Note that the Revaluation fields activate and the dates automatically default.
3. In the Description field, enter desk revaluation.
4. Enter the following data:
Field Data
Apply Date select current date
New Book Value 70
New Estimated 2 (Years)
New Residual Value 50
Note The New Book value cannot be less than New Residual Value.
5. Click Save.
6. Select the Ready to Post check box.
7. Navigate to the Revaluation List tab to see the details of the current record.
You can edit the active fields, if necessary.
8. Navigate to the Register List tab and verify that 50.00 displays in the Doc New Residual Value field.
9. Click Save.
10. Close Asset Revaluation Entry.
Post Asset Revaluation
Use the Asset Posting Process to post the revaluation.

Navigate to the Asset Posting Process.
Menu Path: Financial Management > Asset Management > General Operations > Asset Posting Process
1. In the Starting Date field, select the first day of the previous month.

2. In the Ending Date field, select the last day of the next month.
3. In the Group Activities field, verify the By Activity Type and Apply Date option is selected.
4. Clear the Include Child Assets check box.
5. In the Asset Activities section, clear all check boxes except for Post Revaluations.
6. Navigate to the Filter > Individual Assets sheet.
7. Click the Asset button.
8. Search for and select DeskXXX where XXX are your initials.
9. Click the Submit icon.
10. Exit Asset Posting Process.
View in Tracker
Navigate to Asset Tracker.
Menu Path: Financial Management > Asset Management > General Operations > Asset Tracker
1. In the Asset Number field, search for and select DeskXXX (where XXX are your initials).
2. Navigate to the Register > Activities > Revaluations sheet.
3. Click the Retrieve button.
4. Verify the Posted check box is selected.
5. Exit Asset Tracker.
Cash Management
New features were added to the Cash Management module in the Epicor ERP application.
• Bank Statement Processing
• Bank Reconciled Balances
• Currency Revaluation in Recalculate Bank Balances
Bank Statement Processing
Bank Statement Processing allows you to create a new bank statement either via import of electronic statement
files from the bank into the Epicor application or via manual entry of the new bank statements and statement
lines, review the information, search for the Epicor transactions available for matching, or create new transactions.
It is possible to perform bank reconciliation in automatic (using reconciliation algorithm) and manual (matching
transactions to statement lines) modes.

The main functions of Bank Statement Processing include the following:

• Import of an electronic bank statement or manual creation of a new statement.
• Automatic matching of statement lines to unmatched transactions. The icons of line statuses help you to
quickly review the results of automatic matching.
• Manual matching of statement lines to unmatched transactions.
• Quick ("one-click") manual matching of existing transactions to the statement lines.
• Quick search of partners by a partner name (identifier) during reconciliation.
• Automatic creation of new transactions.
• Manual creation of new transactions.
• Posting new transactions to a current bank account and general ledger (GL) accounts specified in the GL
controls attached to the bank account.
The bank statement lists the activity in the bank account as well as the balance in the bank account. The bank
usually mails a bank statement to the company. The company does a bank reconciliation - it verifies the amounts
on the bank statement are consistent with the amounts in the company's account and vice versa. In most cases
you handle statements imported from the bank. However, sometimes you may want to create a new statement.
To make sure the bank reconciliation process is done accurately, you must perform settings in multiple Epicor
routines. These recommendations describe basic steps you need to take when using this functionality and point
out important information specific to those steps.
Bank Statement Processing is a powerful functionality which enables you to take full advantage of Epicor potential
during reconciliation. The following sections explain how to start working with this functionality and how to
tailor it to your needs.
You use the algorithm of automatic matching to review the imported bank statement, analyze its records, and
attempt to match each of the statement lines to Epicor transactions. If the attempt is successful, you can reconcile
a statement record with the Epicor transaction.
Application Setup
This section reviews the most common setup procedures required before working with Bank Statement Processing.
You need to make settings in the following programs:
• Electronic Interface Maintenance
• Bank Account Maintenance
• Customer Maintenance
Workshop - Create an Electronic Interface
In this workshop, create an electronic interface to be used during import of bank statements.
Navigate to Electronic Interface Maintenance.
Menu Path: Financial Management > Accounts Payable > Setup > Electronic Interface
Important This program is not available in Epicor Web Access.
1. From the New menu, select New Interface.
2. In Interface name..., enter XXXMT940 where XXX are your initials.
3. Click the down arrow near the Type field.

4. From the drop-down list, select Bank Statement.
5. Click Program....
6. Use the ...Server\Erp\EI path to browse to the StatementImportMT940 folder.
7. Select the StatementImportMT940.cs file and click Open.
8. In the Description field, enter EI for bank reconciliation (MT940).
9. Click Save and exit Electronic Interface Maintenance.
Workshop - Set Up Bank Reconciliation Parameters
In this workshop, set up bank reconciliation parameters for the bank account.
Navigate to Bank Account Maintenance.
Menu Path: Financial Management > Accounts Payable > Setup > Bank Account
1. In the Account... field, search for and select BA01.
2. Select the Bank Reconciliation sheet.
3. Click the down arrow near the Electronic Interface field and select XXXMT940 from the list of electronic
interfaces.
4. Select the Retrieve unmatched transactions automatically check box.
5. Select the Filter unmatched transactions by statement line type check box.
6. Select the Auto-match Statement Details check box.
7. Click Save and exit Bank Account Maintenance.
Workshop - Create a Cross-Reference
In this workshop, create a cross-reference for the customer.

Navigate to Customer Maintenance.
Menu Path: Financial Management > Accounts Receivable > Setup > Customer
1. In the Customer... field, search for and select BARRISTON.
2. Navigate to the Customer > Search Cross-References sheet.
3. From the New menu, select New Search Xref.
4. In the Cross-Reference column, enter BARRISTON.
5. Make sure the Active check box is selected.
6. Click Save.
7. Exit Customer Maintenance.

Download Statements
You need to import and reconciliate multiple bank statements. Perform the following steps to download, extract,
and save the folder with statements.
1. Click the Statements link at the bottom of the page (under the Related information title).
2. Download the Statements.zip folder to your local machine.
3. Extract the zipped folder and remember its location. When passing workshops you will need to browse to
this statement folder and import specific bank statements.
Note When you import a statement, the application may display a warning about difference between the
closing balance of the last processed statement and the opening balance of the imported statement. Click
OK each time this warning displays.
Auto-matching
The auto-matching functionality in Bank Statement Processing helps you to automatically reconcile bank statement
lines. You can search for unmatched transactions with similar partner name, date, and amount and attempt to
match them to the lines.
Workshop - Perform Auto-matching

Navigate to Bank Statement Processing.
Menu Path: Financial Management > Accounts Payable > General Operations > Bank Statement Processing
1. In the Bank ID... field, enter BA01 and press Tab.
2. From the Actions menu, select Import Statement.
3. In the Import Statement window, click Import File..., browse to the statement folder, and select
MT940QuickMatch.txt.
4. Click Open.
5. Navigate to the Statement Lines sheet.
6. In the upper pane, review statuses of all lines.

Unmatched transactions with similar partner name, date, and amount were found and matched to the lines.
7. Select lines with the Matched status one by one and review the transactions matched to these lines in the
lower pane.
8. Click Save and remain in Bank Statement Processing.

Quick Matching
Quick matching is a simple approach which helps you to easily match existing Epicor transactions to the statement
lines in the imported bank statement during bank reconciliation.
After importing the bank statement, you can attempt to match its lines to Epicor transactions. You can view both
statement lines and transactions on one sheet in two separate panes, select a statement line, review the
transactions, and define which of them at your option can be matched. When the total amount of selected
transactions becomes equal to the line's amount, transactions are considered as matched to the line.
The application behavior during automatic reconciliation strongly depends on the reconciliation settings in Bank
Account Maintenance. The Auto-match Statement Details option in Bank Account Maintenance enables
the application to automatically match transactions to the statement lines in case all requirements are met.
Note You must perform the following workshop right after the workshop in the Auto-matching section
using the same statement.
Workshop - Quickly Match Statement Lines and Post the Statement
In this workshop, get familiar with the Un-match option, manually match transactions to the remaining line on
the Quick Matching sheet, post the statement, review the GL journal entry, and confirm it.
Unmatch Transaction from the Statement Line
1. Navigate to the Quick Matching sheet.
2. In the Statement Lines pane, select the line of the imported statement.
3. In the Transactions pane, select any transaction and click Match.
4. Click OK in the confirmation window.
5. Navigate to the Statement Lines sheet and select this line (now it has the Matched status).
6. Click Un-match and then click OK in the confirmation window.

The application unmatches the transaction from the statement line and changes its status to Unmatched.
The unmatched transaction disappears from the Matched Documents grid.
7. Click Save.
Quickly Match Transactions to the Statement Line
1. Navigate to the Quick Matching sheet and click Retrieve....

Note Make sure the current date displays in the To Date field.
2. Click OK.
In the Transactions pane, the unmatched documents are displayed
3. Review the Unallocated Amount.

You must select unmatched transactions with the total amount equal to the unallocated line amount.

4. Press and hold down the Ctrl key on your keyboard. Now select the transactions with amounts 50 USD and
40 USD in the right pane (document numbers 10237 and 10239).
When the total selected amount becomes equal to the line's amount, the line is considered as matched.
The line and selected transactions disappear from the sheet.
5. Navigate to the Statement Lines sheet and view this line (now it has the Matched status) and transactions
matched to this line.
6. Click Save.
Post the Reconciliated Statement

You can post a statement only if the line statuses are Matched or Ignored, and variance is zero.
1. Navigate to the Statement Header sheet.
2. In the Variance field, verify the variance amount is equal to zero.
3. From the Actions menu, select Post Statement.
4. Click Yes in the confirmation window.
5. In the Bank Reconciliation Post Process window, click Submit and close the window.
The statement is now submitted.
6. Exit Bank Statement Processing.
Review Journal Entry
1. Navigate to Review Journal.

Menu Path: Financial Management > General Ledger > General Operations > Review Journal
2. Click Journal Entry... and search for the latest entry.
3. Select this entry and click OK.
4. Review the journal entry details.
5. From the Actions menu, select Journal Entry Confirmation.

The journal entry is now confirmed.
6. Exit Review Journal.

Creation of New Statements
During reconciliation you may want to create a new bank statement and match Epicor transactions to this
statement. You can perform this operation only if there are no unposted statements for the current bank account.
Workshop - Create a New Statement
In this workshop, create a statement with one line (type - AR Receipt, partner - Addison, amount - 15000).
1. In the Bank ID... field, search for and select BA01.
3. Specify the statement description - XXX.
4. In the Opening Date field, enter 10/01/2014.
5. In the Closing Date field, enter the current date.
6. From the New menu, select New Statement Line.
8. From the Type drop-down list, select ARRcpt.
9. In the Bank Amount field, enter 15000.
10. Right-click in the Partner Name field and select the Open With > Customer Search command.
11. Click Search, select ADDISON as the customer ID, and click OK.
12. Click Save.
Manual Creation of New Transactions
You can create new transactions manually during reconciliation.

After analyzing details of the statement line you start a specific program depending on the statement line type
(for example, ARRcpt - invoice cash receipt, MiscRcpt - miscellaneous cash receipt, Transfer - bank funds
transfer) and create a new transaction which will be matched to this line.
The fields in the pop-up window of this program are automatically populated with the information taken from
the statement line (for example, partner, currency, amount). It is not possible to post the transaction directly from
this window. You can only save it. The transaction is posted along with the whole statement.
In this scenario, we create a cash receipt for an AR receipt statement line, allocate an invoice to this cash receipt,
and save it.

Workshop - Manually Create a New Transaction
In this workshop, manually create a new transaction that will be matched to the statement line based on the line
details.
1. In the Bank ID... field, enter BA01 and press Tab.

The application displays information about the statement from the previous workshop.
2. Click in the Statement Description field and then click Delete on the Standard toolbar.
3. Click Yes to confirm deletion.
4. From the Actions menu click the Import Statement command.
5. In the Import Statement window, click Import File..., browse to the statement folder, and select
MT940NewTrans.
6. Click Import.
8. In the Statement Lines pane, select line 1.
9. From the Actions - Statement Line menu, select Create New Document.
The new document displays in the Matched Documents pane. The New Doc Type field value is Manual.
Te Invoice Payment - Payment Entry program starts.
10. In the Invoice Payment - Payment Entry program from the Customer ID field, select BARRISTON .
12. On the Allocate sheet, in the Invoice field, enter invoice number 10273 and press Tab.
This posted invoice has the same customer, date, and amount as the statement line and can be allocated
to the new cash receipt you just created.
13. Click Save.
14. Navigate to the Header sheet.

The document is now marked as Fully Paid.
15. Exit the Invoice Payment - Payment Entry program and review the line details in Bank Statement
Processing.
The line has the Matched status now.
16. Click Save.
17. Exit Bank Statement Processing.

Reconciled Bank Balances
In order to have accurate current and historical records about cash on hand and cash movements, you can view
reconciled bank balances as well as ongoing (current) bank balances. You can also view non-reconciled (pending)
balances, as the difference between ongoing and reconciled balances. When tracking reconciled bank balances,
you have the option to use them as the basis for currency revaluation gain/loss calculations, instead of ongoing
balances.
Recalculate Bank Balances

Newly-created bank accounts automatically include the reconciled balances feature. For legacy accounts already
created in a previous version of Epicor ERP, you have to run the Recalculate Bank Balances program, and select
Reconciled in the Balance Type field, then run the process.
In general, use the Recalculate Bank Balances program to correct discrepancies between expected balances and
balances stored in the system. Use the Balance Type drop-down list to select which balances to recalculate.
• When reconciled balances are not yet created, the default option is Ongoing.
• When reconciled balances are already created, the default is option is Both.
• To initiate reconciled balances on a legacy bank account (created in a previous version of Epicor ERP), select
Reconciled.
Menu Path: Financial Management > Cash Management > General Operations > Recalculate Bank Balances
Balance Tracking in Bank Account Tracker

In the Bank Account Tracker, on the Balance sheet, you can view Ongoing, Reconciled, and Non-Reconciled
balances. All balance types display in the Bank Balances grid, however you can use the Balance Type drop-down
list to select which balances you want to display on the left side of the grid:
• Ongoing (Bold)
• Reconciled (Bold Italics)
• Non-reconciled (Normal typeface)
Menu Path: Financial Management > Cash Management > General Operations > Bank Account Tracker
Use Balances in Revaluation

In Bank Account Maintenance, the Revalue Reconciled Balances check box determines whether currency
gain/loss calculation in the Revaluation process/report is performed based on ongoing balances (check box clear)
or on reconciled balances (check box selected).
Note Both ongoing and reconciled balances are updated by calculated gains/losses after the revaluation
is posted, regardless of which balances are revalued.
Menu Path: Financial Management > Cash Management > Setup > Bank Account
Workshop - Initiate Reconciled Bank Balances in Recalculate Bank Balances
In this workshop, activate reconciled bank balances in a legacy bank account.

Navigate to Recalculate Bank Balances
Menu Path: Financial Management > Cash Management > General Operations > Recalculate Bank Balances
1. In the Balance Type field, select Reconciled.

2. Navigate to the Filter sheet.
3. Click Bank Account ID.
4. Search and select the Payroll Checking Account, and click OK.
5. Click Process.
6. Exit Recalculate Bank Balances.
Enable Reconciled AP Balance in Bank

Navigate to Bank Account Maintenance
Menu Path: Financial Management > Cash Management > Setup > Bank Account
1. In the Account field, enter 200.

The Payroll Checking Account details display.
2. Navigate to the Bank Reconciliation sheet.
3. Select the Reconciled AP Balance check box.
4. Navigate to the GL Control > Detail sheet.

GL control ID 200 displays in the Control field.
5. Right-click in the Control field, and select Open With > GL Control Code Entry.
6. The GL Control Maintenance window displays.
7. In the tree view, navigate to Account Context > Main Book
8. Navigate to the Account > List sheet.
9. In the GL Account field for the AP Pending Cash account context, enter 9900-00-00.
The AP Pending Cash context requires a GL account, because the bank is now set up for Reconciled AP
Balance, so payments will remain in this account until they are reconciled.
10. Click Save.
11. Exit GL Control Maintenance.
12. To the Return to the GL Control? message, click No.
13. Exit Bank Account Maintenance.
Enter AP Invoice


4. In the Supplier field, enter ABE and pres Tab.
5. In the Invoice field, enter XXX789 (where XXX are your intitials).
7. In the Amount field, enter 550.
8. Select the Ready to Calculate check box.
9. Click Save.

11. In the Description field, enter Misc.
12. In the Ext Amount field, enter 550.
13. Click Save.

15. Click Submit.
Enter AP Payment
Navigate to AP Payment Entry
Menu Path: Financial Management > Cash Management > General Operations > Payment Entry
3. In the Bank Account field, select Payroll Checking Account.
4. Click Save.
5. From the Actions menu, select Select Invoices.

The Select Invoices window displays.
6. In the Due Date field, select a date two months from today.
7. Select the Include Invoice without Payment Method check box.

8. Click OK.
The Invoice Payment Selection window displays.
9. Select invoice XXX789 (where XXX are your initials), and click OK.
10. From the Actions menu, select Process Payments.

The Process Payments window displays.
11. Click Print, and select a suitable printer or document writer to print.
12. Exit the Process Payments window.
14. To the warning message, click Yes.

The AP Payment Post Process window displays.
15. Click Submit.
16. Close the AP Payment Post Process window and exit AP Payment Entry.
View Balances in Bank Account Tracker

Navigate to Bank Account Tracker
Menu Path: Financial Management > Cash Management > General Operations > Bank Account Tracker
1. In the Account field, enter 200.

The Payroll Checking Account details display.
2. Navigate to the Balance sheet.
3. In the Balance Type field, select Non Reconciled.

The Non Reconciled balance fields display on the left side of the Bank Balances grid.
4. Note the amount of the invoice payments displays in the Non Reconciled Credit field for the current fiscal
period.
5. Exit Bank Account Tracker.
Currency Revaluation in Recalculate Bank Balances
If you select the Revalue when Bank Balance is changed check box in the Recalculate Bank Balances
program, currency revaluation is run again by the Recalculate Bank Balance process. This is done for each period
where the bank balance was changed, if a currency revaluation for the bank was already done in that period.
If you select the check box, use the Revaluation Journal field to select the journal type to be used for the
currency revaluations.
• Financial Management > Accounts Payable > General Operations > Recalculate Bank Balances
• Financial Management > Accounts Receivable > General Operations > Recalculate Bank Balances
• Financial Management > Cash Management > General Operations > Recalculate Bank Balances

Workshop - Enable Revaluation in Recalculate Bank Balances
In this workshop, set the Recalculate Bank Balances program to also run a currency revaluation for periods where
the balance changed and a revaluation was already performed. This workshop only illustrates the new settings
you can select. For general details on running the Recalculate Bank Balances process, view the Application Help.
Navigate to Recalculate Bank Balances
1. On the Selection sheet, select the Revalue when Bank Balance is changed check box.
2. In the Revaluation Journal field that enables, select a journal type for the revaluation transactions.
You can now continue with the Recalculate Bank Balances process in the usual way.
3. Exit Recalculate Bank Balances.
Bank Statement Import
Bank Statement Import allows you to import bank files containing statements into the Epicor ERP application.
If the import file contains multiple statements for different accounts, you can filter the statements in the multi-bank
import file by bank account and import them into each of the applicable banks within the company. When the
import is completed, you process the applicable part of the file relating to each bank individually in the Bank
Statement Processing functionality.
Note The currently supported standard banking statement formats are generic versions of MT940, camt.053
and an Epicor ERP-standard csv format. As there are many different bank formats, you may need to
manipulate your bank file to match one of these, or have an electronic interface developed that matches
the particular format of your bank.
Menu Path: Financial Management > Accounts Payable > General Operations > Bank Statement Import
Menu Path: Financial Management > Accounts Receivable > General Operations > Bank Statement Import
Menu Path: Financial Management > Cash Management > General Operations > Bank Statement Import
General Ledger
New features were added to the General Ledger (GL) module in the Epicor ERP application.
• Chart of Accounts Export/Import
• Mass Delete GL Accounts
• Non-Financial Data Support
• Set Default Revaluation Option for GL Book
• Currency Account Setup
• Natural Account Mass Update
• Multiple Budgets Support
• Attachments in GL Journal Entry

Import/Export of Budgets
The following topics explain how to use the functionality for this Action menu option.
The feature considerably speeds up budgeting process in the Epicor system and enables importing budgets into
Epicor from the EFP (Epicor Financial Planner).
Budgets are imported and exported in Excel format. Both Import and Export Budgets options are only available
in the Account Budget Maintenance > Actions Menu.
Export supports a single combination of Book, Fiscal Year and Budget Code. The feature is enabled only when
all three parameters are set in the main Account Budget entry form. If the file for export contains different types
of budgets (financial, statistical, accounts without budgets) you can select the types of accounts for export by
checking the corresponding check boxes.
Import processes data according to the parameters (Book, Fiscal Year, Budget Code) form the imported file.
After you select the local file for import, the system automatically transfers it to the server. You can change Book,
Fiscal Year and Budget Code for the imported budget. If any of the values you select are not valid, the system
displays an error.
Chart of Accounts Export/Import
Use the Chart of Accounts Export/Import feature to export Chart of Accounts and related settings from one
company or system and import those settings to another company/system. You can transfer whole COA setup
with one click or select some segments of the setup for import/export. The setup file is in the Excel format. It
is stored on disk and can be created, edited or extended manually.
Menu path: Financial Management > General Ledger > Operation Programs > COA Export
Menu path: Financial Management > General Ledger > Operation Programs > COA Import
Mass Delete GL Accounts
The Delete Accounts program, found under the Actions menu in General Ledger Account Maintenance,
enables you to delete multiple GL accounts, instead of deleting them one-by-one.
The Delete All Unused Accounts check box offers the option to delete all GL accounts eligible for deletion.
Note The logic used to determine unused accounts is the same as if you manually delete an individual
account.
An account cannot be deleted if:
• A transaction has been posted against the account
• The account is included in an open (unposted) journal
• The account is assigned to a GL control
Alternatively, use the Target Segments Definition grid to specify segment ranges to include or exclude, or
manually select particular segment values. This works in a similar way to the Target Segments Definition sheet
in the Generate Accounts program.
Once you select items to include or exclude, click Preview to launch the Print Edit List window, where you can
preview or print a report which details the GL accounts to be deleted. Finally, click Delete to launch the Delete
GL Accounts Process, where you can submit the process and delete the accounts.
Menu Path: Financial Management > General Ledger > Setup > General Ledger Account

Workshop - Select and Delete a Range of Unused Accounts
In this workshop, filter by balance sheet natural accounts, and a selection of Division values, then review the edit
list before you run the process to delete unused accounts included in the filter.
Navigate to General Ledger Account Maintenance
1. From the Actions menu, select Delete Accounts.

The Delete Accounts window displays.
2. In the COA field, verify Master is selected.
3. In the Chart row of the Target Segments Definition grid, select the Balance Sheet check box.
All balance sheet categories display in the Category Selection List field.
4. In the Division row, select the Seg Value Selection check box.
The Account Segment Values Search window displays.
5. Select 01 in the search results grid, then hold CTRL and select 02.
6. Click OK.
The selected segment values display in the Seg Value Selection List field.
7. Click Preview.
The Delete Accounts - Print Edit List window displays.

The Preview Delete GL Accounts report displays accounts available for deletion, including the GL Account
Number, Description, Active status (Y/N), and M/C - Multi-Company setting (Y/N).
9. Scroll to the end of the report.

The system displays the Total Number of Accounts for Deletion, and the Total Number of Accounts
Unavailable for Deletion.
10. Close the preview report.
11. Exit General Ledger Account Maintenance.

Note For the purpose of this workshop, do not Delete the accounts so they can be used for other
workshops. When you delete the accounts, you can review details on the History Tasks sheet.
Non-Financial Data Support
Non-financial data support provides an option to keep non-financial (statistical or quantitative) data, such as
employee headcount and warehouse footage, against GL accounts.
Statistical data support also allows you to choose whether the account is purely statistical or to keep both types
of data, financial and non-financial. Non-financial data support includes the posting of data against a statistical
account in the form of a manual journal entry.

Posted non-financial figures are included in the following reports and trackers:
• Chart Tracker
• Journal Tracker
• Financial Reports
• Journal Listing
• General Ledger Report
Use the General Ledger Import process to recognize and import statistical amounts, which are entered in a
separate column in the import file.
Menu Path: Financial Management > General Ledger > General Operations > General Ledger Import
Non-Financial Data is supported in the Automatic Transaction Reversal process, which allows you to reverse
GL transactions with statistical amounts in them.
Menu Path: Financial Management > General Ledger > General Operations > Automatic Transaction Reversal
Non-Financial Budgets are defined and stored the same way as financial budgets through GL Account Budget
Maintenance, which now allows entering statistical amount data.
Menu Path: Financial Management > General Ledger > Setup > Account Budget
Non-financial Data support in Allocation Code introduces the option to use statistical amounts (balances) to
calculate the allocation ratios. Statistical amounts posted against GL accounts are used as a base for amount
distribution. The GL Allocations allows to use statistical balances as parameters. Settings of formula parameters
indicate what kind of balance to use.
Menu Path: Financial Management > General Ledger > Setup > Allocation Code
Workshop - Set Up a Statistical GL UOM
The GL Unit of Measure Maintenance program allows you to set up and assign a specific UOM to the
non-financial figures. This serves mostly an an informational purpose, making the non-financial data more readable
in reports and trackers. GL UOM is a stand-alone list of UOM types, not related to other UOMs in the application.
In this workshop, create a new UOM.
Navigate to GL Unit of Measure Maintenance.
Menu Path: Financial Management > General Ledger > Setup > Statistical GL UOM
1. Click New.
2. In the UOM enter XXX (where XXX are your initials) for a unit of measure.
3. In the Description field, enter XXX Items (where XXX are your initials).
4. Verify that 2 displays in the Number of Decimals field.
5. Click Save.
6. Navigate to the List sheet to review statistical UOM detailed information.
7. Exit GL Unit of Measure Maintenance.

Workshop - Set Up a Statistical Account
In this workshop, in order to allow non-financial data in accounts, add two new parameters to the Segment
Value you created in the Multiple Budget workshops.
Navigate to Account Segment Values Maintenance.
Menu Path: Financial Management > General Ledger > Setup > Account Segment Values
1. In the Segment Values field enter 4200 and press Tab.
2. Navigate to the Natural Account Options > Detail sheet.
3. From the Statistical Data drop-down list, select Statistical Only.
4. Click Yes to any message that displays regarding changing the Statistical parameter.
5. From the Statistical UOM drop-down list, select XXX Items (where XXX are your initials) as the unit of
measure.
6. Click Save.
7. Exit Account Segment Values.
Workshop - Update a Journal Code
In this workshop, update the General Journal code to allow statistical journals in Journal Entry.
Navigate to Journal Code.
Menu Path: Financial Management > General Ledger > Setup > Journal Code
1. Click the Journal Code button and search for the General Journal code.
2. Select the Allow Statistical Journals check box.

This makes statistical journals in Journal Entry available.
3. Click Save.
4. Close Journal Code Entry.
Workshop - Add Statistical Journal
In this workshop, add a statistical journal entry and post.

Navigate to Journal Entry.
2. In the Group ID field, enter XXX_EQ1 (where XXX are your initials).
3. Verify that the General Journal is selected in the Journal Code field.

4. From the New menu, select New Statistical Journal. This option is only available for Mixed and Statistical
Only accounts.
5. In the Description field, enter Office Equipment.
8. Click Save.
9. Open Actions menu, select Enter Statistical Balances. This option is only available for Mixed and Statistical
Only accounts.
The Non-financial Balance Direct Entry window displays.
10. In the New Balance field, enter 32.00.
11. Click Save.
12. Close Non-financial Balance Direct Entry.
13. From the Actions Menu select Post.
14. Click Yes to the system message that displays.
15. Click OK.
Workshop - Review Statistical Data
In this workshop, review the statistical data from the General Ledger Report.
Navigate to the General Ledger Report.
Menu Path: Financial Management > General Ledger > Reports > General Ledger
1. Accept the default options from the Report Options pane.
2. Verify the Print Statistical Data check box is selected.
3. In the From Account and To Account fields enter 4200.
4. In the Output Format field, verify that PDF displays.
5. Click the Print Preview icon to preview the report on your screen.
6. Close the report and exit General Ledger Report.

Set Default Revaluation Option for GL Book
The Revaluation tab in the Book Maintenance program enables you to set default GL currency revaluation
options for a specific book.
In the Revaluation Option field, select the default behaviour for the book: No Revaluation (default), Only
losses, Only profits, or Profits and Losses.
Select a separate currency Rate Type to be used on Credit and Debit items.
You can then specify a default Currency GL Control Context for the Gain Account and the Loss Account. Select
the desired context from the drop-down list. The available contexts are taken from the Currency GL control type.
Alternatively you can enter a GL Account/Mask to be the default used in the revaluation process. To enter an
account mask, use the underscore (_) as a wildcard. For example, 6565-__-00.
Note If you set the default option in a book to No Revaluation, this does NOT mean the book cannot be
revalued. It means that individual currencies / currency accounts set to the Book Default revaluation option
in Account Segment Maintenance will not be revalued.
Menu Path: Financial Management > General Ledger > Setup > Book
Workshop - Set GL Book Default Revaluation Options

To demonstrate the different default account options, set a GL control context as the gain account default, and
a GL account mask for the loss account default.
Navigate to Book Maintenance.
Menu Path: Financial Management > General Ledger > Setup > Book
1. On the Detail sheet, in the Book field, enter Main and press Tab.
The Main Book displays.
2. Navigate to the Revaluation sheet.
3. In the Revaluation Option field, select Profits and Losses from the drop-down list.
4. In the Rate Type for Revaluation pane, select Main Rate Type in both the Credit and Debit fields.
5. In the Gain Account Defaults pane, select Unrealized Gain from the Currency GL Control Context
drop-down list.
The available contexts come from the Currency GL control type.
Once you select a GL control context, the Account/Mask field disables.
6. In the Loss Account Defaults pane, in the Account/Mask field, enter 9999-__-00.
The underscore represents a mask. Therefore, the account description includes (Masked).
7. Click Save on the Standard toolbar.
8. Exit Book Maintenance.
Currency Account Setup
Use the Currency Account sheet on the Natural Account Options tab to apply currency account settings for
a natural account, including GL Currency Revaluation account settings. You can now specify a full GL account

string, instead of just the natural account segment, to enable revaluations to post to a single GL account.
Alternatively, you can use an account mask for other segments.
In the Account Segment Values program, once you have selected a natural account segment to work with,
navigate to the Natural Account Options > Currency Account sheet. Use the Currency Account Type
drop-down list to select the type of currency account you need for the natural account:
• Not a currency account
• Multi-currency account - all available currencies are set to Allowed.
• Single-currency account - select a single currency to allow.
• Restricted currencies account - select several currencies to allow.
Use the Revaluation Option to determine which items will be revalued - No Revaluation,Profits and Losses,
Only Profits, or Only Losses. Alternatively, select Set for each Currency to enable the Revalue Option field
in the currency grid, where you can set different options for each allowed currency.
Important If you select the Book Default option, the revaluation option is taken from the defaults set
for the current book in Book Maintenance.
You also have to select the currency rate type for revaluations in the Credit and Debit fields.
Use the Gain Account Defaults pane to set revaluation accounts for all applicable currencies, unless you specify
different settings for individual currencies in the grid. You can specify separate Gain Account, Loss Account,
and Accrual Account values. Alternatively, you can select the GL Control Context to use for gains and for
losses. The available contexts are taken from the Currency GL control type.
GL Account / Mask
Important You can enter a single GL account string as a destination account, so all applicable items post
to one account. You can also define GL account masks for other segments. Use the underscore (_) to define
a mask. For example, your chart of accounts has three segments: Natural-Division-Department. In natural
account 1200, you set the Gain Account to 9090-__-00. When you run GL Currency Revaluation, gains
with account 1200 post to a single Natural/Department combination, but separated according to the
account's respective Division.
Note The Currency Account sheet also is also featured in the new Natural Account Mass Update program.
For more details on that program, refer to the Natural Account Mass Update topic in this Feature Summary.
Workshop - Update Natural Account Currency Options
In this workshop, update the currency options for a natural account value, including revaluation settings for
allowed currencies.
Set Currency Options at Natural Account Level
Select a natural account value, and set currency and revaluation options at the natural account level.
Navigate to Account Segment Values
1. On the Detail sheet, in the Segment Values field, enter 1090.
2. Navigate to the Natural Account Options > Currency Account sheet.
3. In the Currency Account Type field, select Restricted Currencies Account.

This option enables you to select which currencies you want to allow for the natural account.
4. In the Revaluation Option field, select Set for each Currency.
5. In the Rate Type for Revaluation section, select Main Rate Type in both the Credit and Debit fields.
6. In the Gain Account Defaults pane, in the Currency GL Control Context, select Realized Gain.
The Gain Account fields disable.
7. In the Loss Account Defaults pane, in the Loss Account field, enter 9999-__-00.
Important The underscores denote a mask. The account description also displays (Masked).This
means that revaluation amounts for this natural account will post to natural account 9999, and to
the 00 value for segment 3, but post to a specific segment 2 value, according to the source GL account.
8. In the Accrual Account field, optionally enter a GL account or mask.
Select Allowed Currencies and Individual Revaluation Options

You have selected the Restricted Currencies account type, and the Set for each Currency revaluation option.
Now select which currencies are allowed for this natural account, and set specific revaluation options for each
currency.
1. In the currency grid, clear the check box for all currencies except GBP, EUR, and USD.
2. In the Revalue Option field for the GBP currency, select Profits and Losses.
Leave the account fields blank. Revaluation for this currency will use the defaults you set in the previous
workshop.
3. In the Revalue Option field for the EUR currency, select Profits and Losses.
4. In the Gain Account and Loss Account fields for EUR currency, enter 9140-00-00.
5. In the Revalue Option for USD currency, select Book Default.

Revaluation for this currency will use the defaults set at the book level, in Book Maintenance. For more
information on setting book defaults, see the Default Revaluation Option for GL Book topic in this Delta
Education course.
6. Click Save.
Natural Account Mass Update
A new program was added to the General Ledger > Setup menu: Natural Account Mass Update. This
program enables you to save time by selecting a group or range of several natural account values, and make the
same changes to all of them at once.
On the Filter > COA Category sheet, you can select a group of accounts by COA Category, or filter by Balance
Sheet or Income Statement accounts. On the Filter > Natural Accounts sheet, you can set Starting and Ending
values to select a range of natural account values to include.

Note Ranges entered on the Natural Account sheet work in addition to filter selections made on the COA
Category sheet.
Use the Detail sheet to set basic parameters, similar to the fields for updating individual segment values in the
Account Segment Values program, for example, Category, Effective From/To Date, Normal Balance. Select the
Override check box for a setting, then select the required value.
Use the sheets under the Update Options tab to specify which options you want to override or add to the
existing natural accounts. The options are similar to those available for natural accounts in the Account Segment
Values program, including Currency Account settings, Segment Options, and Restrictions. These sheets
include three options which determine how changes are handled:
• Add - Existing segment options for the selected natural accounts remain unchanged, but any new options
are applied in addition to the existing options.
• Override - All existing segment options for the selected natural accounts are overridden by the options
specified on this sheet, and new options are added in addition to existing options.
• Replace - Works in the same way as Override but also deletes any options that are no longer specified on
the Segment Options sheet.
Important If you leave blank values, and select the Override option, changes are not made to those
values. However, if you select the Replace option, blank values will clear the existing values on the selected
natural accounts.
Before you submit the update, you can run a preview, to ensure the changes are what you intend. Select Print
Edit List from the Actions menu.
Note You can also access the Natural Account Mass Update program from within the Account Segment
Values program. From the Actions menu, select Mass Update Natural Accounts
Menu Path
• Financial Management > General Ledger > Setup > Natural Account Mass Update
Workshop - Mass Update Natural Accounts
In this workshop, a mass update various parameters on a range of natural accounts, including currency account
settings, and restrictions.
Select COA and Natural Account Values
You want to update the natural account value range 1100 - 1230, but you only want to include values whose
category is Current Assets. Therefore, filter by category and by account value range.
Navigate to Natural Account Mass Update.
Menu Path: Financial Management > General Ledger > Setup > Natural Account Mass Update
1. On the Detail sheet, in the Chart of Accounts field, verify Master Chart of Accounts is selected.
2. If you want to attach the process to a schedule, you can select an existing value in the Schedule drop-down
list.
In this workshop, retain the default: Now.
3. Navigate to the Filter > COA Category sheet.

4. In the Available COA Categories grid, select CURRENT ASSETS.

Note You can select the Balance Sheet or Income Statement radio button to limit the categories
available for selection.
5. Click the Add button (single right arrow).

The selected category moves to the Selected COA Categories grid.
6. Navigate to the Filter > Natural Accounts sheet.

A new line displays in the Natural Account Segment Range grid.
8. In the Starting Value field, select 1100 from the drop-down list.
9. In the Ending Value field, select 1230.

Important If you use both the COA Category filter and the Natural Account range filter, only values
covered by BOTH filters are included.
Set Detail Options

Make the selected accounts inactive at the end of the fiscal year, and change the Summarization setting.
1. Navigate to the Update Options > Detail sheet.
2. Select the Override check box next to the To Date field.

This enables you to change the parameter in the To Date field.
3. In the To Date field, select the last day of the current fiscal year.
4. Select the Override check box next to the Summarization field.
5. In the Summarization field, select Sum Debits and Credits Separately.
Set Default Currency Account Options

Set up the selected natural account values as currency accounts, with several currencies allowed: Euro, British
Pound, and US dollar. In this workshop, set the default revaluation options. You will set different revaluation
options for two of the currencies.
1. Navigate to the Update Options > Currency Account sheet.
2. In the Currency Options pane, select the Add check box.

The Currency Account Type and Rate Type for Revaluation fields enable.
Note The three options affect how changes to existing settings are handled:
• Add - Existing currency options for the selected natural accounts remain unchanged, but any new
options are applied in addition to the existing options.
• Override - All existing currency options for the selected natural accounts are overridden by the
options specified on this sheet, and new options are added in addition to existing options.

• Replace - Works in the same way as Override but also deletes any options that are no longer
specified on the Currency Account sheet.
3. In the Currency Account Type field, select Restricted Currencies account.

This option enables you to allow more than one currency for the selected natural account values. In the
currency grid, all currencies default as allowed, but you can change this setting for each currency.
4. In the Revaluation Option field, select Set for each Currency.

This enables the Revalue Option for each currency in the grid.
5. In the Gain Account Defaults pane, in the Currency GL Control Context, select Realized Gain.
The Gain Account fields disable.
6. In the Loss Account Defaults pane, in the Loss Account field, enter 9999-__-00.
Important The underscores denote a mask. This means that revaluation amounts all post to natural
account 9999, and to the 00 value for segment 3, but post to a specific segment 2 value, according
to the source GL account.
Set Allowed Currencies and Revaluation Options
Allow Euro, British Pound, and US Dollar currencies for the selected natural accounts. Also, set specific revaluation
options for the Euro currency, which will override the defaults you set in the previous workshop.
1. In the currency grid, clear the Allow check box for all currencies except EUR, GBP, and USD.
2. In the Revalue Option for EUR currency, select Only Profits.

The Gain Account and Accrual Account fields enable for the currency.
3. In the Gain Account field for EUR currency, enter 9140-00-00.
4. In the Revalue Option for GBP currency, select Profits and Losses.
Leave the account fields blank. Revaluation for this currency will use the defaults you set at the natural
account level in the previous section.
5. In the Revalue Option for USD currency, select Book Default.

Revaluation for this currency will use the defaults set at the book level, in Book Maintenance. For more
information on setting book defaults, see the Default Revaluation Option for GL Book topic in this Delta
Education course.
Add Restrictions
You want to disable use of the selected natural account in certain journal entry types. Create a restriction.
1. Navigate to the Restrictions sheet.
2. Select the Replace radio button.

This setting means any existing restrictions will be deleted, and the new restrictions you specify will be added.

Note If you select the Replace check box, and do not add any restrictions, all existing restrictions
will be deleted for the selected natural accounts.
4. In the Function field, select GL Journal Entry from the drop-down list.
Note The options available here are taken from Restricted Function Maintenance.
5. Select the Blocked check box.
View Edit List and Submit Update Process
Run the Edit List report to review the updates that will be made. When you are satisfied with the selected settings,
run the update process.
1. From the Actions menu, select Print Edit List.

The Natural Account Segment Values Mass Update - Print Edit List window displays.
2. Verify the Display Selected Natural Accounts check box is selected.

This ensures you can review the actual natural account values included. If you clear this check box, the report
will only display the settings you are updating.

The print preview report displays.
4. Review the Selected Values for Update section to ensure the correct natural account values are included.
5. Review the final section of the report that displays the parameters that will be updated, including whether
the Add, Override, or Replace option was selected.
6. Close the report, and exit the Natural Account Segment Values Mass Update - Print Edit List window.
7. On the Standard toolbar, click Process.
8. The Submit Natural Account Mass Update window displays.
9. Click Submit.
10. Close the Submit Natural Account Mass Update window.

Note You can review the process status in the System Monitor.
11. Exit Natural Account Mass Update.
Verify an Updated Account

Navigate to Account Segment Values.

1. In the Segment Values field, enter 1100 and press Tab.
2. Verify the To Date field displays the last day of the current fiscal year.
3. Navigate to the Natural Account Options > Detail sheet.
4. Verify the Summarization field displays Sum Debits and Credits Separately.
5. Navigate to the Currency Account sheet. Verify the currency settings are as you set in the update program.
6. Navigate to the Restrictions sheet.
7. Verify GL Journal Entry is set to Blocked.
8. Click the Blocked check box to clear it for future workshop use.
9. Click Save.
Multiple Budgets Support
Multiple Budget functionality allows you to create multiple budgets against the same GL book. It allows you
to track budgets based on different calculations (for example, based on different forecasts). Also GL trackers can
display budget amounts from multiple budget codes.
The Budget Code Entry introduces the ability to enter budget codes used to identify different budgets entered
against GL books. You can set any budget code as the default.
Menu Path: Financial Management > General Ledger > Setup >Budget Code
GL Account Budget Maintenance includes a Budget Code field, allowing you to enter and copy multiple
budgets for the same book.
You can define Budget Codes for the company without linking them to a particular GL book. The Financial
Reports menu has a Budget Code parameter. Budget amounts are taken from the budget associated with this
code.
Financial Report can print a single selected budget report or all amounts from multiple budgets in the same
Financial Report for the purpose of comparison.
Menu Path: Financial Management > General Ledger > Reports > Financial Reports
Workshop - Create an Account Segment Value
In this workshop, create a new account segment value.

1. From the New menu, select New Value.

Field Data
Segment Values 4200
Name Office Equipment
Abbreviation OE
Category PROPERTY AND EQUIPMENT
Active Verify this check box is selected.
3. Click Save.
4. Close Account Segment Values.
Workshop - Create a GL Account
In this workshop, create a GL account. This account will be used in a latter workshop during budget creation.
Navigate to General Ledger Account Maintenance.
1. Click the New button to create a new GL account.
2. In the GL Account field, enter 4200-00-00.
3. Verify the Active check box is selected.
4. Click Save.
Office Equipment-MAIN-CORP displays as the Description.
Workshop - Create a Budget Code
Budget Code Entry allows you to enter budget codes that are used to identify different budgets entered against
GL books. It also allows setting one default budget, which will be used in all reports. If necessary, use this program
to prevent further use of an existing budget code in the system by selecting the Inactive check box.
Navigate to Budget Code Entry.
Menu Path: Financial Management > General Ledger > Setup > Budget Code
1. Click the New button to create a new code.
2. In the Budget Code field enter XXX (where XXX are your initials).
3. In the Description field enter XXX Code (where XXX are your initials).
4. Click Save.
5. Exit Budget Code Entry.

Workshop - Enter Budget Amount
In this workshop, enter the budget amount for the code you created.
Navigate to Account Budget.
1. Click the New button.
2. From the Budget Code drop-down list, select XXX Code (where XXX are your initials).
3. Enter 2015 in the Fiscal Year field.
4. Enter 4200-00-00 in the GL Account field.
5. Enter 25000 in the Amount field.
6. Select the Cash Flow Analysis check box.
7. Click Save.
8. Exit GL Account Budget Maintenance.
Workshop - Create GL Transactions with Budget Codes

2. In the Group ID field, enter XXX1 (where XXX are your initials).
3. Select Single-Book radio button.
5. In the Description field, enter JournalXXX (where XXX are your initials).
8. Enter 43.00 in the Debit field and click Save.
9. Click on Auto Balance.
12. Click Yes to the Confirmation message.

A message displays saying the transaction was posted to the GL.

Workshop - Review Financial Report
In this workshop, review the balance sheet.

Navigate to Financial Reports.
Menu Path: Financial Management > General Ledger > Reports > Financial Reports
1. Click Report and select E03Bal.
2. Click the Column Set button and select Standard.
4. Ensure 2015 is set as Fiscal Year/Period.
5. Click Print Preview on the panel and review the report.
6. Close the report file and exit Financial Reports.
Workshop - Review Budget in Cash Flow Tracker
In this workshop, review results in the Cash Flow Tracker.

Navigate to the Cash Flow Tracker.
Menu Path: Executive Analysis > Trackers > Cash Flow
2. Click Calculate.
3. Review the results.
4. Exit the Cash Flow Tracker.
Add Attachments to GL Journal Entry
You can add attachments to journal headers and individual journal lines in GL Journal Entry. You can also
retrieve and view the attachments in the Journal Tracker, Journal Detail Tracker, and Chart Tracker.
This is particularly useful for cases where a manual journal is needed as a result of an incorrect posting, and you
want to attach the original journal edit list as a reference.
There are several ways to add an attachment to a header or line in GL Journal Entry:
• Right-click on the header or line node in the tree view, and select Add new Attachment. The Attachment
Management window displays, where you can search and select the file to attach, and enter a suitable Title.
• Select the header or journal line in the tree view, then select Attachments from the Actions menu (or click
the paperclip icon on the Standard toolbar). The Attachments pane displays. Click New to launch the Add
new Attachment window then proceed as above. Alternatively, you can drag and drop files from Windows®
Explorer (or similar program) into the Attachments pane. You can also select existing attachments and View
or Delete them.

• Drag a file from Windows Explorer (or similar program) onto the required header or line node in the tree view.
You can also view journal attachments in the Journal Tracker, Journal Detail Tracker, and Chart Tracker.
From the Actions menu in these programs, select Attachments to display the Attachments grid, with details of
attachments for the particular journal header or line. Items attached to the header display in the grid regardless
of which journal line is selected. The Description field clearly marks items as either HEADER or DETAIL. Select
an attachment in the grid, then click View to open it.
Note The Attachments icon on the Standard toolbar displays an asterisk (*) if the journal already contains
attachments.
Menu Path: Financial Management > General Ledger > General Operations > Journal Tracker
Menu Path: Financial Management > General Ledger > General Operations > Journal Detail Tracker
Menu Path: Financial Management > General Ledger > General Operations > Chart Tracker
Workshop - Add Attachments in a GL Journal
In this workshop, create a GL journal and add attachments to the journal header and to a line.
Note For the purposes of this workshop, save two PDF or Word documents to the desktop on your
workstation.
Enter a GL Journal
2. In the Group ID field, enter XXX (where XXX are your initials).

4. In the Description field, enter XXX Header (where XXX are your initials).

Fields enable on the Detail sheet below.
7. Click in the Debit field, and enter 100.00.
8. Click Save.
9. Click Auto Balance.
11. Click Save.

Add Attachments to Journal Header and Lines
1. In the tree view, right-click on XXX Header and select Add new Attachment.
The Attachment Management window displays.
2. Click Browse, then search and select a file saved on your workstation.
3. In the Title field, enter a description for the attachment.

This description will display in the tree view.
4. Click OK.
A new Attachments node displays in the tree view under the journal header node.
5. In the tree view, select one of the journal lines (1 or 2).
6. From the Actions menu, select Attachments.

The Attachments pane displays in the GL Journal Entry window.
7. Click New.
The Attachment Management window displays.
8. Click Browse, then search and select the other file saved on your workstation.
9. Click OK.
10. A new Attachments node displays in the tree view under the journal line node.
The attachment details also display in the Attachments pane.
11. Double-click on an attachment node in the tree view.

The attachment opens.
12. Close the attachment and exit GL Journal Entry.

Once you post a GL Journal with attachments, you can view the journal and its attachments in the Journal
Tracker, Journal Detail Tracker, and the Chart Tracker.
Currency Management
A new feature added to the Currency Management module in the Epicor ERP application is Currency Revaluation
with Substitution Rate Type.
Currency Revaluation with Substitution Rate Type
In Company Configuration, on the Modules > All Modules > Currency sheet, use the Substitution Rate
Type field to set a default rate type to use specifically for the Currency Revaluation Process. Use of this specific
rate type may be a legal requirement, or based on corporate policy.
In the Currency Revaluation Process, on the Revalue sheet, the default set up in Company Configuration
displays in the Legal/Corporate Substitution Rate Type field, but you can select another active rate type from

the drop-down list. The substitution rate type only applies to items set for Immediate Reverse. Therefore, the
field is only available if at least one item is selected and set to Immediate Reverse.
Note The substitution rate type does NOT apply to the following:
• Items not set to Immediate Reverse
• Purchase Orders and Sales Orders
When you run the Revaluation Report for the Currency Revaluation Process, the revaluation mode displays (No
Reverse / Immediate Reverse). Also, the rate type used for calculations displays against each revalued item:
• Own Rate Type - Displays when a substitution rate type is not used, or when the default rate type is the
same as the substitution rate type.
• Substitution Rate Type - Displays when a substitution rate type is specified and applied, and it is different
from the Own Rate Type.
Note Entry of a Substitution Rate Type is optional. If you leave this field blank, the Currency Revaluation
Process will use the transaction's own rate type.
Menu Path: Financial Management > Currency Management > General Operations > Currency Revaluation
Process
Global Financials
New global financial features were added to the Multi-Site Management and General Ledger modules in the
Epicor ERP application.
• Global Chart of Accounts
• Global Transform COA Mapping
• Multi-Company GL Allocations
• Periodic Consolidation Data and Retrospective Adjustment
• Consolidation Monitor
Global Chart of Accounts
The global chart of accounts (COA) functionality enables you to define a COA once in a parent company, then
distribute it automatically to subsidiary companies via the multi-company process.
As well as initial distribution of a new COA, subsequent updates to the COA in the parent company can also
update the COA in subsidiary companies. In addition, you can select which segments to distribute across companies.
External Company Configuration

In External Company Configuration (in the parent company), you can subscribe a subsidiary company to
receive global COA updates. On the Detail > Multi-Company > Detail sheet, select the Send Global COA
check box, then select an option from the drop-down list:
• Send Selected Segments - This option transfers:
• COA structure defined in Chart of Account Structure Maintenance.

• COA segments marked as Global Segment in Chart of Account Structure Maintenance.

• Segment values for global segments whose Global Segment Values check box is selected.
• Account categories.
• Send All Segments and GL Accounts - When you set a chart of accounts to Global:
• Transfers the COA structure defined in Chart of Account Structure Maintenance.
• All COA segments are set to Global Segment. The segments transfer to subsidiary company.
• All segments are set to Global Segment Values. The segment values transfer to subsidiary company.
• Account categories transfer to subsidiary company.
• GL accounts and their descriptions transfer to the subsidiary company (the Multi-Company flag on GL
accounts is NOT transferred).
Important If you select the Send All Segments and GL Accounts option, and set a chart of accounts
to Global, the current settings for the Global Segment and Global Segment Values check boxes are
ignored. All Segments, and Segment Values for Controlled segments, and GL accounts, will transfer to
the subsidiary company.
Note Self-balancing segment setup is NOT transferred.
Important If you select the Send Global COA check box before you create the elements of a global COA,
the global elements transfer to the subsidiary via the multi-company process as soon as you save them.
If you set up the global COA while the Send Global COA check box is still clear, you will need to initialize
the global COA transfer after you select the Send Global COA check box: In External Company Configuration
(in the parent company), open the external company record for each subsidiary company to which you
want to send Global COA data. From the Actions menu, select Initialize Global COA.
Menu Path: System Setup > External System Integration > Setup > External Company Configuration
Chart of Account Structure Maintenance

In Chart of Account Maintenance, the following check boxes relate to the global COA functionality:
• Global - Select this check box to mark the COA as global. This enables its transfer to subsidiary companies
via the multi-company process.
• Global COA and GL Account Lock - In subsidiary companies, if you select Global COA and GL Account
Lock, changes made in the parent COA will no longer transfer to the subsidiary. This also enables independent
update of the COA in the subsidiary.
• Global Segment - If the COA is global, this check box is automatically selected for segment 1 (natural
account). For other segments, select this check box if you want to transfer that segment to subsidiaries. This
is only enabled if the COA is set to Global.
Note You cannot select this check box if the preceding segment is not also set to global.
• Global Segment Lock - In subsidiary companies, if you select Global Segment Lock, changes made to
segments in the parent COA will no longer transfer to the subsidiary. This also enables independent update
to segments in the subsidiary COA.
• Global Segment Values - Select this check box to enable transfer of account segment values for the segment.
This is only enabled when the Global Segment check box is selected.

Note You cannot select this setting for Dynamic segments.
• Global Values Lock - In subsidiary companies, if you select Global Values Lock, changes made to segment
values in the parent COA will no longer transfer to the subsidiary. This also enables independent update to
segment values in the subsidiary COA.
Note If you select the Global Values Lock check box in a subsidiary, the Global COA and GL Account
Lock check box is also selected automatically.
Menu Path: Financial Management > General Ledger > Setup > Chart of Accounts
Account Segment Values

In the Account Segment Values program, if you select a global chart of accounts, the green Global indicator
displays beneath the Chart of Account field. Likewise, if you select a global segment, the green Global Segment
indicator displays beneath the Segment field.
If segment values are also global, the green Global Values indicator displays beside the Segment Values field
when you enter new segment values, or select existing values. In subsidiary companies that have received global
segment values, you can select the Global Lock field to prevent further updates coming from the parent company.
This check box also enables you to make independent changes to the segment value within the subsidiary
company.
General Ledger Account Maintenance

In General Ledger Account Maintenance, if you select a global chart of accounts, the Global indicator displays
beneath the Chart of Account field. In child companies, the Global Account indicator is also green if the
selected GL account came from the parent company via the global COA functionality.
In subsidiary companies that have received a global COA, you can select the Global COA and GL Account Lock
field to prevent further updates to the GL accounts coming from the parent company. This check box also enables
you to make independent changes to the GL accounts within the subsidiary company.
Note You can still mark an individual GL account as Multi Company (only in the master COA); this is not
affected by the new global COA functionality, and does not require the COA to be marked as global.
COA Category Maintenance

In COA Category Maintenance, if you select a global chart of accounts, the Global indicator displays beneath
the Chart of Account field. Likewise, if you select a global category, the Global Category indicator displays
beside the Category ID field.
Note COA categories are automatically sent as part of the Global COA functionality.
Menu Path: Financial Management > General Ledger > Setup > COA Category
Global Tables
To determine which tables and fields will receive updates through Global COA transfers, after the initial transfer,
use Global Table Maintenance. The new COAACCTCAT, COA, COASEGMENT, and COASEGVALUES tables
and their fields are available for selection for external companies.

Note In Global Table Maintenance, you can elect to only transfer certain global COA fields when changes
are made in the parent company. When you select the relevant Global Lock check box in a subsidiary, you
can update all fields in the subsidiary, as the global connection is effectively severed.
However, if a field is not selected in Global Table Maintenance for transfer, you can manually update that
field in the subsidiary regardless of whether the relevant Global Lock check box is selected or not.
Menu Path: System Setup > External System Integration > Setup > Global Table
Workshop - Create a Global Chart of Accounts
In this workshop, set up a global chart of accounts with two segments, and subscribe a subsidiary (child) company
to receive the full COA, including GL accounts.
Set Up Global Chart of Accounts

Navigate to Chart of Account Structure Maintenance
Menu Path: Financial Management > General Ledger > Setup > Chart of Accounts
1. From the New menu, select New COA.
2. In the Chart of Account field, enter XXXGlobal (where XXX are your initials).
3. In the Description field, enter XXX GLOBAL COA (where XXX are your initials).
4. In the Separator Character field, enter - (hyphen).
5. Select the Create Default Categories check box.
6. Select the Global check box.

The green Global indicator displays.
7. Click Save and remain in Chart of Account Structure Maintenance.
Create Global Segments
1. From the New menu, select New COA Segment.

Fields enable on the Detail sheet. The Global Segment check box is automatically selected, because this
is the Natural Account segment.
2. In the Name field, enter Natural.
3. In the Abbreviation field, enter NAT.
4. In the Maximum Length and Minimum Length fields, enter 4.
5. Select the Global Segment Values check box.

The Global Segment Values change message displays, to warn you that the system will send all the
segment's values to the external company(s).
6. To the message, click Yes.
7. Click Save.

Note The Global COA and GL Account Lock, Global Segment Lock, and Global Values Lock
check boxes are not available for selection. These check boxes are only available in subsidiary companies
that have received the COA via the multi-company process. You will look at this functionality later in
the workshop.
8. From the New menu, select New COA Segment.

Note the Global Segment check box is clear, but available for selection. This setting is optional for all
segments except the natural account.
9. In the Name field, enter Company.
10. In the Abbreviation field, enter CO.
11. In the Maximum Length and Minimum Length fields, enter 6.
12. Select the Global Segment check box.

The Global Segment Values check box enables. Leave this check box clear for this workshop.
13. Click Save.
14. Minimize Chart of Account Structure Maintenance.
Enter Natural Account Segment Values

1. In the Chart of Account field, select XXX GLOBAL COA (where XXX are your initials).
The green Global indicator displays beneath the field. Natural is selected in the Segment field, and the
green Global Segment indicator displays.
3. In the Segment Values field, enter 1000.

Note the green Global Values indicator displays beside the field.
4. In the Name field, enter BankCash.
5. In the Abbreviation field, enter BANK.
6. In the Category field, select CURRENT ASSETS.
7. Click Save.
8. Repeat steps 2 through 7 to create another natural account segment value:
Field Value
Segment Values 2000
Name Payables
Abbreviation AP

Field Value
Category CURRENT LIABILITIES
9. Remain in Account Segment Values.
Enter Company Segment Values
1. In the Segment field, select Company.

The green Global Segment indicator still displays.

Note The Global Values indicator is gray, because you left the Global Segment Values check box
clear for this segment in Chart of Account Structure Maintenance.
3. In the Segment Values field, enter Epic06.
4. In the Name field, enter Epicor Education.
5. In the Description field, enter Epic06 - Epicor Education.
6. In the Abbreviation field, enter EP06.
7. Click Save.
Generate GL Accounts
1. In the Chart of Accounts field, select XXX Global COA (where XXX are your initials).
2. From the Actions menu, select Generate Accounts.
3. Accept the current selections, and click Generate.
4. The Generate GL Accounts Process window displays.
5. Click Submit and close the window.
Enable Transfer of Global Tables

Navigate to Global Table Maintenance.
Menu Path: System Setup > External System Integration > Setup > Global Table

1. In the System field, select Multi-Company from the drop-down list.
2. In the Company field, select EPIC02.
3. Expand the tree view.

All available global tables display.
4. Select table COAACTCAT.

The fields in this table display in the Available Choices list.
5. Click the double right arrow.

All Available Choices move to the Selected Choices list.
6. Repeat steps 4 and 5 to select all fields for the following tables: COA, COASEGMENT, COASEGVALUES,
GLACCOUNT, and GLACCTDISP.
7. Click Save.
8. Exit Global Table Maintenance.
Subscribe External Company to Receive Global COA Updates

Navigate to External Company Configuration
1. In the External System field, select Multi-Company Direct.
2. Click the External Company ID button, search and select EPIC02 (Epicor Distribution).
3. Navigate to the Detail > Multi-Company > Detail sheet.
4. Select the Send Global COA check box.
5. From the drop-down list, select Send All Segments and GL Accounts.
6. Click Save.
7. Minimize External Company Configuration.
8. Maximize Chart of Account Structure Maintenance.
9. Click Refresh.
10. In the tree view, verify the Company node is selected.
11. The Global Segment Values indicator is now green, and the check box is selected.
All segments now have Global Segment Values enabled, because you selected the Send All Segments and
GL Accounts option in External Company Maintenance.
12. Exit Chart of Account Structure Maintenance.

Initialize Global COA Send to External Company

Maximize External Company Maintenance.
1. Verify EPIC02 is still selected in the External Company ID field.
2. From the Actions menu, select Initialize Global COA.
3. The Transfer COA warning displays.
4. Click OK.
5. Exit External Company Configuration.
Workshop - View and Edit Chart of Accounts in Subsidiary
In this workshop, view the chart of accounts in the subsidiary company (Epic02), and apply Global Values Lock
to the natural account, to enable you to edit the natural account values independently in the subsidiary. When
you set Global Values Lock for a segment, changes to segment values in the parent company no longer transfer
to the subsidiary.
In the tree view, navigate to company Epic02 (Epicor Distribution).
Review Chart of Accounts and Enable Global Values Lock

Navigate to Chart of Account Structure Maintenance.
1. Click the Chart of Account button, search and select COA Code XXXGlobal (where XXX are your initials).
Note the Global COA and GL Account Lock, Global Segment Lock, and Global Values Lock check
boxes are enabled.
2. For the Natural account segment, select the Global Values Lock check box.
3. Click Save.
4. Exit Chart of Account Structure Maintenance.
Change Natural Account Values in Subsidiary

In company Epic02 (Epicor Distribution), navigate to Account Segment Values.
1. In the Chart of Account field, select XXXGlobal COA from the drop-down list (where XXX are your initials).
2. Verify Natural is selected in the Segment field.
3. In the Segment Values field, enter 1000 and press Tab.

The Global Lock check box is selected, but grayed out. This is because you selected Global Values Lock for
the segment in Chart of Account Structure Maintenance.
4. In the To Date field, select the last day of the current fiscal period.
You have now made changes to a segment value independently of the parent COA segment values.

Global Transform COA Mapping
In Chart of Accounts Mapping, use the Global Transform type of COA mapping to update global COA
segment values in an external company with different, specified values.
Example You use the same chart of accounts across multiple companies. The COA includes a Company
segment, which represents the company in which the COA resides, so all GL transactions contain a company
ID. You create a Global Transform map to ensure the Company segment has the correct company ID in
the Description and Abbreviation.
To create a Global Transform COA map, select New Transform Map from the New menu. A green Global
Transform indicator displays. As with any COA mapping, you have to select a Source Chart of Account. However,
the Target Chart of Account field is disabled, and automatically displays the same COA as the Source Chart of
Account. Also, the Map Type is automatically set to Accounting Segment Map.
In the External Company field, you must select the external company record to which this mapping applies.
To create the mapping links between the source and target COAs, navigate to the COA Mapping > Segment
sheet, and select the required Source Segment from the drop-down list. The Target Segment is automatically
set to the same segment.
Next, select New Segment Mapping from the New menu. In the Source Segment Value field, select the
required value from the drop-down list. You can now specify a different Target Segment Value, Abbreviation,
and Description.
Example The source company is EPIC06 - Epicor Education, the target company is EPIC02 - Epicor
Distribution. In the source company, Epic06, the Company segment value is as follows:
Field Value
Segment Values Epic06
Description Epic06 - Epicor Education
Abbreviation EP06
In the segment mapping, you select this value in the Source Segment Value. In the Target Segment Value,
you specify the following:
Field Value
Target Segment Value Epic02
Abbreviation EP02
Description Epic02 - Epicor Distribution
Important Global Transform maps do not allow duplicate target segments to be entered. This restriction
does not apply to standard COA maps.
Once you initialize the Global COA transfer, the Company segment value in the target company is created with
the values you set up in the Global Transform COA mapping.
Important To ensure COA segment values and GL accounts are created according to the settings in the
Global Transform COA mapping, do not initialize the transfer of a global COA until you have set up the
chart of accounts, COA segment values, general ledger accounts, and global transform COA mapping.
Menu Path: Financial Management > General Ledger > Setup > Accounting Segment Mapping

Workshop - Company Segment Transformation
In this workshop, set up a Global Transform COA mapping to transform the Company segment value name,
description, and abbreviation in the subsidiary company.
Note You can only perform this workshop if you have already perfomed Workshop - Create a Global
Chart of Accounts.
In the tree view, select company Epic06 (Epicor Education).

Navigate to Chart of Accounts Mapping
Create Global Transform Map
1. From the New menu, select New Transform Map.

The green Global Transform indicator displays, and the Map Type field is set to Accounting Segment
Map.
2. In the Chart of Account Map field, enter XXXGlobalTrans (where XXX are your initials).
3. In the Detailed Description field, enter Global Transform Company Segment Value.
4. In the Source Chart of Account field, select XXX GLOBAL COA from the drop-down list (where XXX are
your initials).
The Target Chart of Accounts field automatically populates with the same COA.
5. In the External Company field, select EPIC02.
6. Click Save.
7. From the New menu, select New Segment Mapping.

The COA Mapping > Segment sheet displays.
8. In the Source Segment field, select Company.

The Target Segment field populates with the same segment.
9. In the Source Segment Value field, select Epic06 from the drop-down list.
10. In the Target Segment Value field, enter Epic02.
11. In the Abbreviation field, enter EP02.
12. In the Description field, enter Epicor Distribution.
13. Click Save.
View Updated GL Accounts in Subsidiary

In the tree view, navigate to company Epic02 (Epicor Distribution).
1. In the Chart of Accounts field, select XXX GLOBAL COA (where XXX are your initials).

2. Click the GL Account button, and search for all existing GL accounts in the COA.
3. New GL accounts were created with the new Company segment value you set up in the Global Transform
mapping.
Important The original segment values still exist. In this case you would have to delete them. Therefore,
best practice is to follow this recommendation:
To ensure COA segment values and GL accounts are created according to the settings in the Global
Transform COA mapping, do not initialize the transfer of a global COA until you have set up the chart
of accounts, COA segment values, general ledger accounts, and global transform COA mapping.
Multi-Company GL Allocations
The Multi-Company pane on the Target Accounts sheet in Allocation Code Maintenance enables you to
set up GL allocations that include target accounts in external companies, using the multi-company functionality.
This feature works in a similar way to the existing multi-company journal functionality available in GL Journal
Entry. When you want to set up target accounts in a GL allocation in Allocation Code Maintenance, select
New Target Account from the New menu.
To specify a GL account in an external company, select the Multi-Company check box, and select the required
company from the External Company drop-down list. You can only select companies with an existing external
company relationship set up. Also, you must select the GJ Allocations check box on the Multi-Company sheet
for the external company record in External Company Configuration.
You can then enter the required GL account, or click External G/L Account to search for an account. The search
function is filtered by the company selected in the External Company field.
When you have selected an external GL account, the Target Account field defaults to the local account in the
GL Intercompany GL control context. To change that target account, select the Override check box and enter
or search for the required account.
Note Both the Multi-Company and Advanced Allocation licenses are required to make use of this feature.
Workshop - Set Multi-Company Target Account in GL Allocation
In this workshop, create a GL allocation code, and set an external company account as the target account. First
of all, you will verify that the external company record is set up for GL allocations.
Verify External Company Setup

Navigate to External Company Configuration
1. In the External System field, select Multi-Company Direct from the drop-down list.
2. In the External Company ID field, search and select Epic02.

3. Navigate to the Multi-Company > Detail sheet.
4. Verify the Allow GJ Allocations To check box is selected.
Create New Allocation Code and Enter Source Criteria

Navigate to Allocation Code Maintenance
1. From the New menu, select New Allocation.
2. In the Allocation Code field, enter XXXMC (where XXX are your initials).
3. In the Description field, enter XXX's MC Allocation (where XXX are your initials).
4. In the Allocation Type field, verify the default value is Transactional.
5. In the Book field, verify the default value is Main Book.
6. In the Ratio Setup Option field, select Fixed Value.
7. Click Save.
8. From the New menu, select New Source GL Accounts/Masks.

The Source Data > GL Accounts/Masks sheet displays.
9. In the GL Account field, enter 6000-00-00.
10. Click Save.
Add Multi-Company Target Accounts
1. From the New menu, select New Target Account.

The Target Accounts > Details sheet displays.
2. Select the Multi-Company check box.

Certain fields are now enabled.
3. In the External Company drop-down list, select Epic02.
4. Click the External G/L Account button.
5. Search and select account 600000-CHIG-0000-000.

Note The Target Account field populates with an account in the parent company, taken from the
GL Intercompany GL control context. To change that account, you can click Override, and enter a
different account. In this workshop, you keep the default account.
6. In the Percentage Value field, enter 50.

7. Click Save.
8. Repeat steps 1 through 6, but enter a different acccount, 613400-CHIG-0000-000, in the External G/L
Account field.
9. Click Save.
10. Exit Allocation Code Maintenance.
Periodic Consolidation Delta and Retrospective Adjustment
The Periodic Consolidation Delta functionality enables financial controllers to consolidate results from a fiscal
period, and then restate those results after adjustments have been made, by posting the net change (delta) for
each account. This allows for timely initial consolidations, then corrections to final balance, without the need for
manual adjustments or complete reversal and restatements. Also, you can apply consolidation amendments to
previous periods, via Retrospective Adjustment.
In Consolidation Definition Maintenance, the Delta Generation Mode check box displays. This setting
determines how you can handle consolidation for a period that has already been consolidated:
• Override (check box clear) - Posts the full consolidation again, so you have to reverse the original journals
manually. This option is the default for consolidation definitions converted from previous versions of Epicor
ERP.
• Delta (check box selected) - Posts transactions for the net change between the existing consolidation and
the new calculation. This option is the default when you create a new consolidation definition.
In Consolidate to Parent Entry, there are two options on the New menu:
• New Consolidation - select this option to create consolidation in a period following previously consolidated
periods.
• New Retro Adjustment - select this option when you want to generate Delta consolidation for periods that
were already consolidated.
When you run a periodic consolidation in Consolidate to Parent Entry, the Delta Generation Mode of the
consolidation definition displays in the Target Options pane: Delta Mode (green label) or Override Mode
(gray label).
Additional options and fields are also available on the Source Control > Detail sheet, only when the Delta
generation mode is selected:
• You can select a fiscal year / period that has already been consolidated, to perform Retrospective Adjustment
of previous periods.
• The Adjust From Period field displays. Enter a fiscal period (for the selected fiscal year), or click the button
to search and select a fiscal period. This value must be less than or equal to the current fiscal period.
Consolidation will run for all periods from the Adjust From Period value through to the selected Fiscal Period
value.
• Different labels display, according to the adjustment mode, for example, Retrospective Adjustment, Last
Period Delta Adjustment. For more details, review the Adjustment Mode topic in the Application Help for
Consolidate to Parent Entry.
Important For consolidations with the Delta generation mode selected: If you have already run consolidation
for a period, you can use the same Consolidation ID to re-run the same consolidation (for example, if you
have entered additional journals in the period), but only if you have not consolidated a subsequent period
with the same consolidation definition. You cannot have more than one active consolidation ID for a
particular consolidation definition. To select an existing consolidation ID in Consolidate to Parent Entry,
click the Search button (binoculars).

Note Retrospective adjustment is only performed within one fiscal year. If you require adjustment of
previous fiscal years, proceed as follows:
• Perform consolidation of previous fiscal year(s) - select the required period range within that year.
• Run the Consolidation Year End routine to transfer consolidation balances to the following year.
• Repeat the above two steps for each year until the current fiscal year is processed.
Consolidation rates previously calculated and used for consolidated periods can be recalculated or manually
updated before you perform retrospective adjustments. In Consolidate to Parent Entry, the Source Control >
Detail and Source Rates > List sheets display all the rates in the Consolidation Source Rates List. Click
Retrieve All to get the default rates (if the period was not yet consolidated), or the rates that were used in the
previous consolidation (if the period was already consolidated). In the list, you can select the rates for which you
want to get the default rates, then click Get Defaults Selected Rates to retrieve default rates for those items.
Note If you reload an existing consolidation, and its fiscal period end date is after the last calculation date
for consolidation rates, a message displays: Some consolidation rates were calculated before the end
of the fiscal period. Would you like to recalculate all the rates, or only rates calculated by the
system and not modified by user? Similarly, if you create a Retrospective Adjustment, and the previous
rates are retrieved, the warning message will display if the calculation date for any rates is before the
corresponding period end date.
You can select from three options:
• No - Retain the existing rates. (This is the default option. You can still review and adjust rates later,
using the existing means.)
• All - Recalculate all the rates, including rates which were manually adjusted.
• System Calc. - Recalculate the rates, except rates which were manually adjusted.
When you run the Consolidation Report, the consolidation ID and definition are included, as well as Posted
By and Posted Date/Time details. The report contains cumulative details of each consolidation that affected
the period.
Menu Path: Financial Management > Multi-Site > Setup > Consolidation Definition
Menu Path: Financial Management > Multi-Site > General Operations > Consolidate to Parent
Menu Path: Financial Management > Multi-Site > Reports > Consolidation Report
Workshop - Run First Consolidation
In this workshop, set up a new delta consolidation definition, post a GL journal, and run consolidation for a fiscal
period.
On the Main Menu, navigate to company Epicor Education (Epic06).
Navigate to Consolidation Definition Maintenance
Menu Path: Financial Management > Multi-Site > Setup > Consolidation Definition
Set Up Delta Consolidation Definition
1. From the New menu, select New Consolidation Definition.
2. In the Consolidation ID field, enter XXX (where XXX are your initials).
3. In the Description field, enter XXX Definition (where XXX are your initials).
4. In the Consolidation Type field, select Periodic.

5. Verify the Delta Generation Mode check box is selected.

The green Delta indicator displays. This is the default for new consolidation definitions.
6. In the Target Options section, select Epicor Distribution in the Company field.
7. In the Book field, select Target Book.
8. In the Intermediate Book Options section, select Intermediate Book in the Book field.
9. From the New menu, select New Source Book Definition.
10. In the Source Book field, select EURO Source Book.
11. In the Intermediate Journal field, select General Journal.
12. In the Target Journal field, select Consolidation Journal.
13. In the Balance Sheet field, select Balance Consolidation.
14. In the Income Statement field, select Income Statement.
15. Click Save and exit Consolidation Definition Maintenance.
Enter a GL Journal
Navigate to GL Journal Entry
2. In the Group ID field, enter XXX (where XXX are your initials).
3. In the Single-Book field, select EURO Source Book.
4. Click Save.

6. In the Description field, enter Journal A.
9. In the Debit field, enter 1000.
10. Click Save.
13. Click Save.

15. To the message Are you sure? click Yes.
16. Click OK in the confirmation message.
17. Minimize GL Journal Entry.
Run Consolidation
Navigate to Consolidate to Parent Entry.
1. From the New menu, select New Consolidation.

A consolidation ID number displays automatically.
2. In the Description field, enter 1st Cons.
3. In the Cons. Def. ID field, enter XXX (where XXX are your initials).
This is the consolidation definition you just created.
4. Navigate to the Source Control > Detail sheet.
5. Click Retrieve All.

If a warning message displays, click OK. Rates display in the grid.
Note The green First Consolidation indicator displays, because this is the first time you are
consolidating the current fiscal period.

The Consolidation Post Process window displays.
7. Click Submit and close the Consolidation Post Process window.
8. Click Refresh.
The Open indicator changes to Posted to Interm. Book.
9. From the Actions menu, select Transfer Intermediate.

The Consolidation Transfer Intermediate Process window displays.
10. Click Submit and close the Consolidation Transfer Intermediate Process window.
11. Click Refresh.

The Posted to Interm. Book indicator changes to Consolidated and Posted.
12. Minimize Consolidate to Parent Entry.

Workshop - Consolidate Following Period
In this workshop, post a GL journal to the following fiscal period, then run consolidation for the period.
Enter GL Journal in Next Period

Maximize GL Journal Entry.
4. In the Apply Date field, select or enter a date in the next fiscal period.
5. Click Save.

7. In the Description field, enter Journal B.
11. Click Save.
14. Click Save.
Run Consolidation for Next Period.

Maximize Consolidate to Parent Entry.
1. From the New menu, select New Consolidation.

The next number in the Consolidation ID sequence is assigned automatically. Write the ID number here
________. You will also use this ID in the next workshop.

2. In the Description field, enter 2nd Cons.

Note The Fiscal Period field displays the next fiscal period, because you have already consolidated
the current period.


8. From the Actions menu, select Print Report.

The Consolidation Report window displays.

The Consolidation Report displays. Review the details for the source and target debit, credit, and balance
values.
Note The Posted field displays no details. This is because you have only posted the consolidation to
the intermediate book. If you transfer the consolidation to the target book, the report will display
details of the time, date, and user ID.
10. Once you have reviewed the report, close the report and the Consolidation Report window.

12. Click Submit and close the Consolidation Transfer Intermediate Process window.
If you have time, run the Consolidation Report again. This time the Posted details will also display.
13. Minimize Consolidate to Parent Entry.
Workshop - Adjust Second Period and Re-Run Consolidation
In this workshop, enter another GL journal in the second period you consolidated, then post retrospective
adjustment consolidation, which creates Delta (net change) transactions.
Post Additional Journal to Next Period

4. In the Apply Date field, select or enter a date in the next fiscal period.
5. Click Save.

7. In the Description field, enter Journal C.
11. Click Save.
14. Click Save.
Run Retrospective Adjustment Consolidation

1. From the New menu, select New Retrospective Adjustment.

A new Consolidation ID displays.
2. In the Description field, enter 3rd Cons.

Note The Adjust From Period field now displays. This is only available for retrospective adjustments.
By default, both the Fiscal Period and the Adjust From Period display the last consolidated period.
Also, the blue Last Period Delta Adjustment indicator displays.




9. Click Submit, and close the Consolidation Transfer Intermediate Process window.


The Consolidation Report displays.
Note The report displays details of the two consolidation IDs used to post consolidation in this period.
Also, the report displays cumulative values for the GL accounts where you posted the additional
journal.
Review Journal Details in Target Company

On the Main Menu, navigate to company Epicor Distribution (Epic02).
Navigate to the Journal Tracker.
1. In the Book field, select Target Book.
2. In the Journal Code field, enter CON.

This is the ID for the Consolidation Journal type, which you assigned to the Target Journal field in the
consolidation definition.
3. Navigate to the Transaction Detail > Specific > Detail sheet.
4. In the End Period field, enter the second period you reconciled in these workshops.
5. Click Retrieve.
The transactions tranferred from the intermediate book display.
6. Close the Journal Tracker.
Workshop - Adjust First Period and Re-Consolidate Both Periods
In this workshop, post an adjustment to the first period you consolidated, then run a retrospective adjustment
consolidation to include both periods.
Post Journal to First Period

Navigate back to company Epicor Education (Epic06).

4. In the Apply Date field, select or enter a date in the current fiscal period.
5. Click Save.

7. In the Description field, enter Journal D.
11. Click Save.
14. Click Save.
Run Retrospective Adjustment for Both Periods

This time, you will consolidate both periods, therefore you have to select the first period in the Adjust From Period
field.
1. From the New menu, select New Retrospective Adjustment.

A new Consolidation ID displays.
2. In the Description field, enter 4th Cons.
5. In the Adjust From Period field, select the first period you consolidated and press Tab.

The yellow Retrospective Adjustment indicator displays, because you are re-consolidating period(s) prior
to the last consolidation period.

If a warning message displays, click OK. Rates display in the grid, for both the periods to be consolidated.


10. Click Submit, and close the Consolidation Transfer Intermediate Process window.


The Consolidation Report displays. The report displays details of the three consolidation IDs used to post
consolidation in the second period. Note that the balance coming from the previous period has also changed,
due to the additional journal you entered in the previous task.
13. Close the Consolidation Report, and exit Consolidate to Parent Entry.
Consolidation Monitor
Use the Consolidation Monitor to assess the completeness of consolidated data and the readiness of corporate
books for reporting. In the target company, you can view the status of consolidations you expect to receive from
subsidiaries (source), you can review consolidation definitions, and verify consolidation rates used to calculate
consolidation journals.
In the Target Book field, select the target book for consolidations in the current company. Therefore, ensure
you open the Consolidation Monitor in the target company. In the Fiscal Year/Suffix and Fiscal Period fields,
enter the year/period that corresponds with the last period covered by the consolidation(s) you want to retrieve.
Once you have selected the required values, click Retrieve. All applicable consolidation definitions and
consolidations load into the monitor.
The Consolidation Monitor displays the current status of consolidations that were already created, or posted to
the intermediate book, or transferred to the target book.
Use the sheets under the Consolidation Definition tab to view details of individual consolidation definitions,
including target and source details. These sheets are similar to the sheets in Consolidation Definition Maintenance,
but read-only.
Use the sheets under the Consolidations tab to view details of individual consolidations retrieved for the selected
fiscal year/period. This includes the consolidation ID, the current consolidation status, and the target and source
details, including exchange rates used. These sheets are similar to the sheets in Consolidate to Parent Entry, but
read-only.
If more than one consolidation ID is retrieved, use the Consolidations > List sheet to select a consolidation. You
can then view data on the selected consolidation on the Consolidations > Detail sheet.

Note If your consolidation setup uses the Multi-Company or Multi-Company Direct process, use the
Actions > Initialize/Send Data for Consolidation Monitors command in External Company
Configuration. You should run this command in each source company, to transfer data to the target
company, specifically for use in the Consolidation Monitor. This enables the Consolidation Monitor to
display accurate data, including data on consolidations that were created but not yet posted from the
source book.
When you run this command, you can select a starting date from which to transfer data.
Menu Path: Financial Management > Multi-Site > General Operations > Consolidation Monitor
Workshop - View Consolidation Status in Consolidation Monitor
In this workshop, initialize the transfer of data for the Consolidation Monitor via the multi-company direct process,
then use the Consolidation Monitor to review the consolidations you created and posted in the previous workshops
on the Consolidate to Parent process.
Initialize Data for Consolidation Monitor

Verify you are currently working in Epicor Education company (Epic06).
Navigate to External Company Configuration.
1. In the External System field, select Multi-Company Direct.
2. Click the External Company ID button, search and select the record for company EPIC02.
3. From the Actions menu, select Initialize/Send Data for Consolidation Monitors.
The Consolidation Filter window displays.
4. In the From Date field, select the first day of the current fiscal period, and click Submit.
The message Transfer of Data for Consolidation Monitor Complete displays.
5. Click OK.
View Consolidations in Consolidation Monitor

On the Main Menu, navigate to company Epicor Distribution (Epic02).
Navigate to Consolidation Monitor.
Menu Path: Financial Management > Multi-Site > General Operations > Consolidation Monitor
1. In the Target Book field, select Target Book.
2. In the Fiscal Year/Suffix field, enter the current fiscal year.
3. In the Fiscal Period field, enter the current fiscal period.

The Period Start Date and Period End Date fields update according to your selections.

4. Click Retrieve.
Details of the associated consolidation definition display on the Consolidation Definition > Detail sheet.
This is simlar in appearance to the Consolidation Definition Maintenance.
5. Navigate to the Consolidations > Detail sheet.

Details of the consolidation display, including its current status:
• Open - The consolidation was created in Conslidate to Parent Entry, but not posted yet.
• Posted to Interm. Book - Posted to the intermediate book, but not yet transferred to the target book.
• Consolidated and Posted - Already posted to the target book.
This is similar in appearance to Consolidate to Parent Entry, but in read-only format.
6. Navigate to the Consolidations > Source Control sheet.

The Consolidation Source Rates List gives details of the exchange rates used for the consolidation.
7. Once you have finished viewing the various details, exit Consolidation Monitor.
United States Country Specific Functionality
1099 reporting functionality was added to the United States Country Specific Functionality (US CSF) module in
the Epicor ERP application.
Important The 1099 reporting functionality is only available with a United States CSF license.
1099-Misc Processing and Reporting
The Internal Revenue Service (IRS) requires businesses to file a 1099-Misc form to report certain payments made
to individuals and/or organizations. Whether a payment is reportable on Form 1099-Misc depends upon the
payment amount, payment type and the supplier's business entity type. In order to facilitate the tax reporting
process and provide a way to fulfill IRS regulations, 1099 functionality is available in the Epicor ERP application
with a United States CSF license. This functionality includes 1099-Misc form setup, processing, and reporting.
Important The 1099-Misc form reporting functionality is only available with a United States CSF license.
Epicor's 1099-Misc form reporting functionality typically consists of the following setup and processing:
• 1099 Setup
• Company - Localization and Payee's Information
• Run the 1099 Conversion Program
• Set up Electronic Interface for US 1099 Forms Export
• Box Number Maintenance
• 1099 Code Maintenance
• 1099 Supplier
• 1099 Processing
• Create invoices and assign 1099 codes to invoice lines

• Pay 1099 supplier invoices

• Generate the 1099-Misc report
• Create any adjustments and rerun
• Print 1099-Misc forms or export electronically
1099 Company Settings
Use Company Configuration to set up company tax information required for 1099 forms.
Note In Epicor Administration Console, enable United_States_of_America CSF for the corresponding
company to allow access to the 1099 menu items in your application. Completing the default settings on
the 1099 Reporting sheet, such as the payer's federal tax reporting registration number (TIN) and address,
saves time when processing 1099 forms.
Menu Path
• System Setup > Company/Site Maintenance > Company Configuration
Workshop - Update Company Settings
In this workshop, set up the United States CSF license for 1099 functionality for Company EPIC06 and the company
tax information required for 1099 forms.
Navigate to Company Configuration.
1. Navigate to the Modules > All Modules > Localization > Detail sheet.
2. Verify that the Localization field, displays UNITED STATES.

This allows access to the 1099 menus and functionality.
3. Navigate to the Modules > Finance > 1099 Reporting sheet.

Epicor Education or the company designated for this training should display as the current company.
4. Verify that a number displays in the TIN field and that the current year displays in the Year field.
5. If you have made any changes, click Save.
6. Exit Company Configuration.
Conversion Workbench
Use the Conversion Workbench to run the Cvap0042 1099 conversion program required for appropriate
United States CSF setup.
Run this conversion program while you are setting up your 1099 functionality, prior to creating any new box
numbers or using any 1099 functionality.

Run Sequence Conversion ID Description

9010 cvap0042 Create initial data for US 1099 Reporting.
The Cvap0042 conversion program will create boxes for the 1099-Misc form and will set a System flag for the
boxes it creates, so automatic updates of the 1099-Misc form can be received.
The Tax Payer ID (TIN) and Company name, address and phone are copied over from the Company Federal ID
and Company information.
Box 7
The 1099 code for Box 7 (Nonemployee Compensation) is created by the conversion and is then linked to the
Supplier records that have the 1099 option set. Supplier TIN is copied over from Supplier Tax ID. TIN Type is set
based on TIN/Supplier Tax ID format:
• EIN if TIN matches XX-XXXXXXX format
• SSNs, ITINs, and ATINs if TIN matches XXX-XX-XXXX format
• Unknown if it doesn't match these above
For the tax year you input, the conversion will update all invoice lines and positive Misc. Payments for 1099
Suppliers with a 1099 code for Box 7. This allows an easy switch to new 1099 functionality, if you already had
some payments/invoices created for your current tax year.
Box 3
The 1099 code for Box 3 (Other Income) is created by the conversion and is then linked to the Supplier records
that have the 1099 option set. Supplier TIN is copied over from Supplier Tax ID.
Note You can run the conversion in report only mode to preview the results for Box 7 and Box 3.
Menu Path: System Management > Upgrade/Mass Regeneration > Conversion Workbench
1099 Box Number Maintenance
You can define the 1099 boxes for each 1099 form that your company sends to the IRS. Use 1099 Box Number
Maintenance to define a number, description, and electronic code. You can also add a comment that appears
on the 1099 form for that box number.
Important Verify the Cvap0042 1099 conversion program has been run from the Conversion Workbench
before adding new box numbers. This conversion program loads the most current 1099 US functionality.
Menu Path: Financial Management > Accounts Payable > Setup > 1099 Box Number Maintenance
Workshop - Review 1099 Boxes
In this workshop, review 1099 box numbers, which Cvap0042 conversion created for the 1099-Misc (or
Miscellaneous Income) form.
Note A System flag is set for 1099 boxes. They cannot be deleted, but can be updated.
Navigate to 1099 Box Maintenance.

Menu Path: Financial Management > Accounts Payable > Setup > 1099 Box Number Maintenance

1. Verify that Miscellaneous Income displays in the 1099 Form Type field.
2. Click the 1099 Box Number button and search and select all items.
3. Review the 1099 boxes, created by the cvap0042 conversion program, including Box 03 - Other Income
and Box 07 - Nonemployee Compensation.
4. Exit 1099 Box Number Maintenance.
1099 Code Maintenance
Use 1099 Code Maintenance to create 1099 codes to allow the tracking and reporting of amounts paid per
box. 1099 codes can be assigned to invoice lines or can be used as a default to 1099 reportable suppliers.
Menu Path: Financial Management > Accounts Payable > Setup > 1099 Code Maintenance
Workshop - Create a New 1099 Code
In this workshop, create a new 1099 code for the Miscellaneous Income form type. Then, link this code to a 1099
box.
Navigate to 1099 Code Maintenance.
Menu Path: Financial Management > Accounts Payable > Setup > 1099 Code Maintenance
2. Click the New button.
3. In the 1099 Code field, enter a code identifier you want to add to the form (for example, Box2XXX, where
XXX are your initials).
4. Enter any Description (for example, Royalties XXX, where XXX are your initials).
5. In the Box Number field, select the 02-Royalties box.
6. In the Minimum Amount field, enter 10.00.

This specifies the minimum threshold amount for which a 1099 form must be filed.
7. Click Save.
8. Exit 1099 Code Maintenance.
1099 Supplier
Use Supplier Maintenance to set up a supplier for 1099 processing. From the Supplier > 1099 sheet in Supplier
Maintenance you can set up a default 1099 code and federal tax reporting registration number (TIN).
The same TIN can be used for multiple suppliers. 1099 amounts are summarized for suppliers with the same TIN.
Use the Supplier > 1099 sheet of Supplier Maintenance to specify Foreign Account Tax Compliance Act (FATCA)
reporting by selecting the FATCA check box. The Account Number defaults from the Supplier ID, but you can
change it if necessary (for example, to specify a United States or foreign financial institution (FFI) account). This
information defaults to various forms during 1099 processing.

The 1099 Code and FATCA related fields are also displayed on the Supplier > 1099 sheet in Supplier Tracker
and Supplier Display.
Workshop - Set Up a 1099 Supplier
In this workshop, define a supplier's 1099 information. Set up a default 1099 code and federal tax reporting
registration number (TIN). Also, set up this supplier for Foreign Account Tax Compliance Act (FATCA) reporting.
Navigate to Supplier Maintenance.
1. From the New button select New Supplier.
2. In the Supplier field enter XXX (where XXX are your initials).
3. In the Name field, enter XXX Electronics (where XXX are your initials).
4. Navigate to Supplier > Address and enter address information for your supplier.
5. Navigate to the Supplier > 1099 sheet.
6. Select the 1099's Supplier check box.
7. Click the 1099 Code button and select Box07.

This is now the default.
8. From the Type drop-down list, select EIN.
9. From the TIN field, enter 12-3456789.
10. In the Account Number field, enter any account number. This will be the account number used in FATCA
reporting.
11. Select the FATCA check box to designate the supplier for FATCA reporting.
12. Click Save.
13. Exit Supplier Maintenance.
Workshop - Create Invoice and Payment
In this workshop, create an invoice for a 1099 supplier with two lines. One line will be linked to the Box07 1099
code and one line to the 1099 code you created in an earlier workshop. Then, pay this invoice.
Create a Supplier Invoice


The Group > Detail sheet displays.

3. Click Save.
5. In the Supplier field enter XXX (where XXX are your initials) and press Tab.
8. In the Description field, enter any description, (for example, Miscellaneous Testing).
10. In the Terms field, select Net 30.
12. In the Description field, enter MiscTest1.
13. In the 1099 Code field, verify that Box07 displays.
15. Click Save.
18. Click the 1099 Code field and select the 1099 code you created in an earlier workshop.
22. Click the 1099 Code field and select Box 3.
24. Click Save.
Post the Supplier Invoice

2. Click Submit.

Tip You can adjust 1099 codes for posted invoices using the Posted Invoice Update form.
Create a Supplier Payment

Navigate to Payment Entry.
2. In the Group field, enter XXX-P (where XXX are your initials).
3. From the Bank Account field, select Main Checking Account.
4. In the Payment Method field, verify or select AP Physical Check.
5. Click Save.
6. From the New menu, select New Payment.
7. Enter XXX (where XXX are your initials) in the Supplier field and enter 3 in the Payment field.
8. From the New menu, select New Invoice Payment.
9. Navigate to Payment > Invoice Detail sheet.
10. Click the Invoice field and select the invoice you created in an earlier workshop.
Pay the full amount without a discount.
12. To the message that displays, click Yes.
13. Click Submit.
14. Close the AP Payment Post Process window and exit AP Payment Entry.
1099 Processing
Use the 1099 Processing program to review detailed 1099 information for current and previous years, generate
1099 forms, print 1099 reports, and for electronic file generation.
Note For suppliers set for 1099 Foreign Account Tax Compliance Act (FATCA) reporting, FATCA results
will be reflected during 1099 processing.
Use the Actions menu of the 1099 Processing program to access the following applications.
1099 Report
The 1099 report includes a FATCA column and displays a Y when a supplier is set up for Foreign Account Tax
Compliance Act (FATCA) reporting and an N when the supplier is not set up for FATCA reporting.
Tip If FATCA payments made during the corresponding year do not reach the minimum threshold amount
or if no payments were made, the 1099-Misc form will show 0.00 for Box 3 on the report.

The Report Mode options are:

• Already Generated Forms - Prints out information from existing 1099 forms.
• Simulate New Forms - Simulates and prints new 1099 forms only. It works as a preview of the New Forms
1099 Generation process, where forms will be calculated for display, but will not be submitted into the
database.
• Simulate Corrected Form - Simulates and prints new corrected 1099 forms only. It works as a preview of
the Corrected Forms 1099 Generation process, where corrected forms are calculated for display, but will not
be submitted into the database.
• Display Recalculated Forms - Simulates and prints forms, which needed recalculations. It works as a preview
of the Recalculate Existing Forms 1099 Generation process for forms which haven't been submitted yet. Forms
are recalculated for display purpose and will not be submitted into the database.
1099 Generation
Use the 1099 Generation for 1099 form generation. Miscellaneous Payments with a 1099 code defined are
included in the calculations of the reportable amounts.
Tip If FATCA payments made during the corresponding year do not reach the minimum threshold amount
or if no payments were made, the 1099-Misc form will show 0.00 for Box 3 on the report.
For 1099 Generation, you can select one of the following generation modes:
• New Forms - Generates 1099's for suppliers who do not have them.
• Corrected Forms - Generates corrected 1099 forms when newly calculated amounts do not match original
submitted form.
• Regenerate All Forms - Generates all new 1099 forms for the year by deleting existing forms and regenerating
them from scratch.
• Recalculate Existing Forms - Calculates box totals without affecting other adjustments made to supplier
information.
1099 Export File
Generates an export file for electronic submission to the IRS.
Menu Path: Financial Management > Accounts Payable > General Operations > 1099 Processing
Workshop - Generate a New Form
In this workshop, generate a new 1099 form

Navigate to 1099 Processing.
1. Verify the current year displays in the Tax Year field.
2. From the Actions menu, select 1099 Report.

The 1099 Report window displays.
3. From the Report Mode field, select Simulate New Forms.
5. View the 1099 report and review the transactions for XXX Electronics.
6. Close the report and exit 1099 Report.

7. From the Actions menu, select 1099 Generation.

The 1099 Generation window displays.
8. Verify New Forms is selected in the Generation Mode field.
9. Click Generate.
10. Exit 1099 Generation.
11. From the Actions menu, select 1099 Report.

12. From the Report Mode field, verify Already Generated Forms displays.
13. Click the Details check box.
15. View the 1099 report and review the transactions for XXX Electronics.
16. Close the 1099 Report window and exit 1099 Report.
17. Minimize 1099 Processing.
Workshop - Submit 1099 Form Electronically
In this workshop, use 1099 export to generate export file for electronic submission to IRS.
Maximize 1099 Processing.
1. Verify the current year displays in the Tax Year field.
2. From the Actions menu, select 1099 Export.

The 1099 Export window displays.
3. Click on Export File button, select a different path if needed and enter the file name.
4. Click Save.
5. In the Contact Name field, enter your name.
6. In the Contact Email Address field, enter your email address.
7. Click Submit.
8. Exit 1099 Export.
9. Minimize 1099 Processing.
10. Review the file generated by the process.

Workshop - Review the Generated Form and Mark Submitted
In this workshop, review the generated form in 1099 Form Maintenance.

Navigate to 1099 Form Maintenance.
Menu Path: Financial Management > Accounts Payable > General Operations > 1099 Form Maintenance
2. Click the Form ID search button, click Search and then click OK.
3. Review the 1099 form generated for XXX Electronics.
4. Select the Submitted check box.

Note The Submitted check box indicates that the form was submitted to the IRS.
5. Click Save.
6. Exit 1099 Form Maintenance.
Workshop - Create an Adjustment
In this workshop, make an adjustment to the form.

Navigate to 1099 Adjustment Entry.
Menu Path: Financial Management > Accounts Payable > General Operations > 1099 Adjustment Entry
1. Verify that Miscellaneous Income displays in the Form Type field.
2. Click New.
3. Verify the current year displays in the Year field.
4. Enter XXX (where XXX are your initials) in the Supplier field and click Tab.
5. In the Amount field enter 50.00.
6. Verify that the Box07 displays in the 1099 Code field.
7. In the Reason field, enter Approved adjustment.
8. Click Save.
9. Exit 1099 Adjustment Entry.
Workshop - Create Corrected Form
In ths workshop, create a corrected 1099 form after creating your adjustment.
1. Maximize 1099 Processing.

2. From the Action menu, select 1099 Report.

3. In the Report Mode field, select Simulate Corrected Forms.
4. Select the Details check box.
6. View the 1099 report and review the adjustment for XXX Electronics.
7. From the Action menu, select Generate 1099 Forms.
8. In the Generation Mode field, select Corrected Forms.
9. Click Generate.
10. Close 1099 Generation.
11. Exit 1099 Processing.
Workshop - Review the Corrected Form
In this workshop, review the generated form in 1099 Form Maintenance.

Navigate to 1099 Form Maintenance.
Menu Path: Financial Management > Accounts Payable > General Operations > 1099 Form Maintenance
1. Verify that Miscellaneous Income displays in the Form Type field.
2. Click the Form ID search button, click Search and then click OK.
3. Review the new corrected 1099 form generated for XXX Electronics.
4. Exit 1099 Form Maintenance.
Print 1099-Misc Forms
Use Print 1099 Forms to print 1099-Misc forms using a preprinted format.
Two report styles are available. Use the Standard US 2015-SSRS report style to allow the FATCA checkbox to
be selected for Foreign Account Tax Compliance Act (FATCA) reporting, or the Standard US 2014-SSRS report
style.
You can use the New Forms and Corrections only option to only print new and corrected forms. Only one
1099 Form Type can be printed at a time.
Filtering by supplier is provided as well as sorting by either supplier code or supplier name. You can also print
forms according to their status. For example, you can print only forms which have not been printed yet, only
forms previously printed, or all forms.
Menu Path: Financial Management > Accounts Payable > Reports > Print 1099 Forms

Workshop - Print the 1099-Misc Form
The 1099 report is usually printed on preprinted forms. In this workshop, preview the report.
Navigate to Print 1099 Forms.
Menu Path: Financial Management > Accounts Payable > Reports > Print 1099 Forms
1. In the Tax Year field, verify the current year displays.
2. From the 1099 Form Type field, verify that Miscellaneous Income displays.
4. View the 1099 report.
5. Close the report window and exit Print 1099 Forms.

Epicor 10 Delta Education - Financial Management Epicor 10.0.600 through Epicor 10.0.700 Feature Highlights
Epicor 10.0.600 through Epicor 10.0.700 Feature Highlights
The following section contains new features added for Epicor 10.0.600 and 10.0.700. If you are upgrading from
a previous version of the Epicor application, review this information to see the features added with these releases.
Upon successful completion of this section of the course, you will be able to:
• Create AR and AP source recurring invoices
• Create AR and AP recurring invoices based on source recurring invoices
• Enter tax transactions in a GL journal
Accounts Payable
New features were added to the Accounts Payable (AP) module in the Epicor 10.0.600 application.
• Creation of recurring cycles
• Creation of AP recurring source invoices
• Creation of AP recurring invoices based on an AP recurring source invoice
AP Recurring Invoices
Use the AP Recurring Invoices functionality to re-create invoices automatically based on specified parameters. If
you have invoices in AP for the same products or services, which occur on a specific schedule, you can create
new invoices automatically instead of manually. This functionality is available only for AP invoices with Miscellaneous
lines.
To use recurring invoices, you need to:
1. Define a recurring cycle.
2. Flag an AP invoice as a recurring source invoice and assign a recurring cycle.
3. Generate recurring invoices based on the recurring source invoice.
Recurring Cycle Maintenance
Use Recurring Cycle Maintenance to set up recurring cycles that define how recurring invoices will be generated
and their billing cycles.
You can create a recurring cycle and attach it to a recurring source invoice. A recurring source invoice is an invoice
that is also used as a template from which recurring invoices will be generated.
A cycle code is a collection of different settings that can be assigned to a recurring source invoice. The billing
cycle of an invoice is defined within a specific cycle code and includes the frequency (how often) and duration
(how long) the invoice will occur.

Epicor 10.0.600 through Epicor 10.0.700 Feature Highlights Epicor 10 Delta Education - Financial Management
You can perform the following tasks in Recurring Cycle Maintenance:

• Create a new recurring cycle
• Modify a recurring cycle
• Inactivate a recurring cycle
• Delete a recurring cycle
Menu Path
• Financial Management > Accounts Payable > Setup > Recurring Cycle
• Financial Management > Accounts Receivable > Setup > Recurring Cycle
Workshop - Add a New Recurring Cycle
In this workshop, create a recurring cycle. The recurring cycle will be used in a later workshop to define how
recurring invoices will be generated and their billing cycle.
Navigate to Recurring Cycle Maintenance.
Menu Path: Financial Management > Accounts Payable > Setup > Recurring Cycle
1. From the File menu, select New.
2. Enter the following cycle parameters:
Field Value
Cycle Code XXXAPMonth (where XXX are your initials)
Description XXXAPMonth Recurrence (where XXX are your initials)
Module AP
Interval 1
Modifier Months
Billing Day 1
Duration 12
3. Click Save.
Once you save a valid cycle code, it becomes available for selection on invoices.
Note Once a recurring cycle code has been selected on a recurring source invoice, you will not be
able to modify the settings on the Billing Cycle pane or delete the cycle.
4. Exit Recurring Cycle Maintenance.

Miscellaneous Line Invoices
Typically, miscellaneous line invoices are created to account for miscellaneous expenses that are not linked to
any purchase order or job records. You can also define a miscellaneous line invoice as a recurring source invoice
to use as a template for other recurring invoices.
Workshop - Create a Recurring Source AP Invoice
In this workshop, create an AP invoice and designate it as a recurring source invoice. You will use this invoice as
a template to generate AP recurring invoices.
Navigate to AP Invoice Entry

3. Click Save.
5. In the Supplier field enter Ageless and press Tab.
8. In the Amount field, enter 36,000.00.
9. Select the Recurring check box at the bottom of the form.
10. In the Cycle Code field, select XXXAPMonth Recurrence (where XXX are your initials).
The details from the recurring cycle you selected are pulled into the invoice.
Tip You can use Posted Invoice Update to change the recurring parameters of a posted invoice.
11. Click Save.
Add a Miscellaneous Line

2. In the Description field of the Invoice Information pane, enter Services.
3. In the Ext Amount field, enter 36,000.00.
4. Click Save.

5. Navigate to the Header > Recurring Invoices sheet.
6. Note that the details from the selected recurring cycle are displayed.
Review and Post the Invoice Group
The Invoice Entry - Group Edit List window displays.
2. In the Report Style field, select Standard - SSRS.
3. Click Print Preview to review the edit list.

Note the GL Account Recap and review the distribution of debits and credits.
4. Close the preview window and the Invoice Entry - Group Edit List window.

6. Click Submit.
7. Close the AP Invoice Post Process window and remain in AP Invoice Entry.
An invoice designated as a recurring source invoice is created.
Workshop - Create a Single Recurring AP Invoice
In this workshop, create a recurring AP invoice based on the recurring source invoice you created in the previous
workshop.

2. In the Group field, enter XXX-R (where XXX are your initials).
3. In the Apply Date field, select the first day of the next month.
4. Click Save.
5. From the Actions menu, select Get > Get Recurring Invoices.
The Get Recurring Invoices window displays. Here you can filter for which suppliers and from which cycles
you want to generate invoices.
6. Click Cycle Codes and search for and select XXXAPMonth Recurrence (where XXX are your initials).
7. Click Manual Selection to select from a list of all recurring source invoices available.
8. Select the Recurring Source AP invoice created in the previous workshop and click OK.
9. Click Yes in the confirmation window to the message that displays.
10. Click OK to the message that displays.

11. Minimize AP Invoice Entry.
A new invoice is created from the selected recurring source invoice. Each new invoice is a copy of the recurring
source invoice, including comments, charges, commissions, GL accounts, and other information.
Tip If necessary, you can change the data that pulls from the recurring source invoice into the recurring
invoice. If the Copy Latest Invoice option is selected on the recurring source invoice, the details will be
copied from the latest posted recurring invoice for that recurring series of the recurring source invoice.
Workshop - Generate Recurring AP Invoices
In this workshop use the Generate Recurring Invoices process to generate AP recurring invoices. This process is
useful if you have a high volume of recurring invoices.
Navigate to Generate Recurring Invoices.
Menu Path: Financial Management > Accounts Payable > General Operations > Generate Recurring Invoices
1. Verify that Now displays in the Schedule field.
2. In the As of Date field, enter the first day of the month, three months from today.
3. Enter XXX (where XXX are your initials) in the Group ID field.
4. Click the Process button.
5. Exit Generate Recurring Invoices.
Retrieve Generated Invoices
In this workshop task, retrieve the AP recurring invoices you generated.
1. Maximize AP Invoice Entry.
2. Click the Group button and search for and select the group you created running the Generate Recurring
Invoice process.
3. Review the invoices you generated that display in the Invoices grid.
4. Exit AP Invoice Entry.

Accounts Receivable
New features were added to the Accounts Receivable (AR) module in the Epicor 10.0 application.
• Creation of recurring cycles
• Creation of AR recurring source invoices
• Creation of AR recurring invoices based on an AR recurring source invoice
• Alt Bill To Options for Tax Connect
AR Recurring Invoices
Use the AR Recurring Invoices functionality to re-create invoices automatically based on specified parameters. If
you have invoices in AR for the same products or services, which occur on a specific schedule, you can create
new invoices automatically instead of manually. This functionality is available only for Miscellaneous Invoices.
To use recurring invoices, you need to:
1. Define a recurring cycle.
2. Flag an AR invoice as a recurring source invoice and assign a recurring cycle.
3. Generate recurring invoices based on the recurring source invoice.
Recurring Cycle Maintenance
Use Recurring Cycle Maintenance to set up recurring cycles that define how recurring invoices will be generated
and their billing cycles.
You can create a recurring cycle and attach it to a recurring source invoice. A recurring source invoice is an invoice
that is also used as a template from which recurring invoices will be generated.
A cycle code is a collection of different settings that can be assigned to a recurring source invoice. The billing
cycle of an invoice is defined within a specific cycle code and includes the frequency (how often) and duration
(how long) the invoice will occur.
You can perform the following tasks in Recurring Cycle Maintenance:
• Create a new recurring cycle
• Modify a recurring cycle
• Inactivate a recurring cycle
• Delete a recurring cycle
Menu Path
• Financial Management > Accounts Payable > Setup > Recurring Cycle
• Financial Management > Accounts Receivable > Setup > Recurring Cycle

Workshop - Add a New Recurring Cycle
In this workshop, create a recurring cycle. The recurring cycle will be used in a later workshop to define how
recurring invoices will be generated and their billing cycle.
Navigate to Recurring Cycle Maintenance.
Menu Path: Financial Management > Accounts Receivable > Setup > Recurring Cycle
1. From the File menu, select New.
2. Enter the following cycle parameters:
Field Value
Cycle Code XXXARMonth (where XXX are your initials)
Description XXXARMonth Recurrence (where XXX are your initials)
Module AR
Interval 1
Modifier Months
Billing Day 1
Duration 12
3. Click Save.
Once you save a valid cycle code, it becomes available for selection on invoices.
Note Once a recurring cycle code has been selected on a recurring source invoice, you will not be
able to modify the settings on the Billing Cycle pane or delete the cycle.
4. Exit Recurring Cycle Maintenance.
Miscellaneous Invoices
A miscellaneous invoice can reference a sales order or an inventoried line item but does not have to. If a non-part
line item is invoiced, the Part and Description fields can be used to enter the reason for the invoice (for example,
Cancellation Fee). A miscellaneous invoice can also be created for tax purposes only or be designated as a recurring
source invoice to use as a template for other recurring invoices.
In a miscellaneous invoice, the offsetting credit account(s) derives from the product group chosen on the invoice
lines. Often, a product group called Misc Income is created and used on miscellaneous invoices.
Although a valid part can be selected, corresponding Cost Of Sales (COS) amounts are not recorded for
miscellaneous invoices.
Workshop - Create a Recurring Source AR Invoice
In this workshop, create a miscellaneous AR invoice and designate it as a recurring source invoice. You will use
this invoice as a template to generate AR recurring invoices.


3. Click Save.
5. In the Sold to Customer field enter Addison and press Tab.
6. Click Save.
7. Select the Recurring check box at the bottom of the form.
8. In the Cycle Code field, select XXXARMonthRecurrence (where XXX are your initials).
The details from the recurring cycle you selected are pulled into the invoice.
10. In the Description field, enter Services.
12. In the Unit Price field, enter 200.
13. Click Save.
14. Navigate to the Header > Recurring sheet.
15. Note that the details from the selected recurring cycle are displayed.
Post the Invoice Group

2. Click Submit.
4. Remain in AR Invoice Entry.
An invoice designated as a recurring source invoice is created.
Workshop - Create a Single Recurring AR Invoice
In this workshop, create a recurring AR invoice based on the recurring source invoice you created in the previous
workshop. Use the Get Recurring Invoices Action command in AR Invoice Entry.


2. In the Group field, enter XXX-R (where XXX are your initials).
3. In the Invoice Date field, select the first day of the next month.
4. In the Apply Date field, select the first day of the next month.
5. Click Save.
6. From the Actions menu, select Get > Recurring Invoices.

The Get Recurring Invoices window displays. Here you can filter for which customers and from which
cycles you want to generate invoices.
7. Click Cycle Codes and search for and select XXXARMonth Recurrence (where XXX are your initials).
8. Click Manual Selection to select from a list of all recurring source invoices available.
9. Select the Recurring Source AR invoice created in the previous workshop and click OK.
10. Click Yes in the confirmation window to the message that displays.
11. Click OK to the message that displays.
12. Minimize AR Invoice Entry.
A new invoice is created from the selected recurring source invoice. Each new invoice is a copy of the recurring
source invoice, including comments, charges, commissions, GL accounts, and other information.
Tip If necessary, you can change the data that pulls from the recurring source invoice into the recurring
invoice. If the Copy Latest Invoice option is selected on the recurring source invoice, the details will be
copied from the latest posted recurring invoice for that recurring series of the recurring source invoice.
Workshop - Generate Recurring AR Invoices
In this workshop use the Generate Recurring Invoices process to generate AR recurring invoices. This process is
useful if you have a high volume of recurring invoices.
Navigate to Generate Recurring Invoices.
Menu Path: Financial Management > Accounts Receivable > General Operations > Generate Recurring Invoices
1. Verify that Now displays in the Schedule field.
2. In the As of Date field, enter the first day of the month, three months from today.
3. Enter XXX (where XXX are your initials) in the Group ID field.
4. Click the Process button.
5. Exit Generate Recurring Invoices.
Retrieve Generated Invoices
In this workshop task, retrieve the AR recurring invoices you generated.
1. Maximize AR Invoice Entry.

2. Click the Group button and search for and select the group you created running the Generate Recurring
Invoice process.
3. Review the invoices you generated that display in the Invoices grid.
4. Exit AR Invoice Entry.

General Ledger
New features were added to the General Ledger (GL) module in the Epicor 10.0 application.
• Creation of tax transactions in GL journals
Tax in GL Journals
Use the Tax in GL functionality to include tax lines in GL journals, or to create tax adjustment journals.
To use tax in GL journals, you need to:
1. Enable GL tax entry in Company Configuration.
2. Select a Tax Handling setting in the GL journal header.
3. Enter tax lines in the GL journal.
Company Configuration
Enable tax lines in GL journals in Company Configuration. On the Modules > Finance > General Ledger
sheet, set the Tax Entry Mode in GL Journal field according to your company requirements.
The options are:
• No Taxes - Taxes are not reported in GL journals. If this value is selected, then the Default Tax Type and
Default Tax Liability fields are disabled.
• Taxable Journal Lines - You can specify journal details which affect a tax account. Tax lines must be linked
to another journal line.
• Taxable Journal Lines or Tax Adjustment Journal - Two tax options are possible when you enter a GL
journal:
• Taxable Journal Lines (as above) OR
• Tax Adjustment Journal - You can specify journal details which affect a tax account. These tax lines are
not linked to another journal line, therefore the tax amounts must be entered manually.
You can also set values for the Default Tax Liability and Default Tax Type for GL journal tax lines. These fields
are optional.
Workshop - Set GL Journal Tax Options in Company Configuration
In this workshop, enable entry of tax lines in GL journals.

Navigate to Company Configuration.
1. Navigate to the Modules > Finance > General Ledger sheet.
2. In the Tax Entry Mode in GL Journal field, select Taxable Journal Lines or Tax Adjustment Journal.

Note Select Taxable Journal Lines only, if you do not want to enable tax adjustment journals.
3. Click Save.
4. Exit Company Configuration.
GL Journal Entry
Use GL Journal Entry to enter GL journals which include tax lines.

In the journal header, select the type of tax journal you require in the Tax Handling field. For journals set for
Taxable Journal Lines, the tax line must be linked to another journal line, which determines the taxable amount.
For journals set for Tax Adjustment Journal, the tax amounts must be entered manually.
Select the Tax Line check box to specify a line as a tax line.
If you specified a Default Tax Liability and Default Tax Type in Company Configuration, they display on the tax
line by default. You can change them, if required.
For journals with the Taxable Journal Lines setting, link the tax line to another journal line via the Taxable Line
field. This taxable line determines the taxable amount.
If you select a tax with a collection method of Self-Assessment, Dual Entry, you must also select a value in the
In/Out field.
You can also click the Auto-complete button to complete entering the tax line. This button assigns GL accounts
from the corresponding Tax GL control code if the line GL account is not selected.
Workshop - Enter a GL Journal with Tax Lines
In this workshop, enter a GL journal with taxable lines. This requires you to link the tax line to another journal
line.
Create Journal Entry Group

Navigate to GL Journal Entry
Field Data
Group ID XXX (where XXX are your initials)
Entry Mode Single-Book
Single-Book Main Book
Period Type Ordinary
Journal General Journal
4. Click Save.

Create a Journal with Tax Lines
2. In the Description field, enter XXX Tax Journal.
3. In the Tax Handling field, select Taxable Journal Lines.

This option is available because you enabled tax entry in Company Configuration.
4. Click Save.
Add Journal Lines
3. In the Debit field, enter 1000 and click Save.
6. In the Credit field, enter 1175 and click Save.

A new line is created, with 175.00 in the Debit field.
8. Select the Tax Line check box.

The tax-related fields enable.
9. In the Tax Liability field, select UK VAT.
10. In the Tax Type field, select Value Added Tax.
11. Verify VAT Rate 2008 is selected in the Tax Rate field.
12. In the Report Module field, select AP.
13. In the Taxable Line field, select 1.

This associates the tax line with journal line 1. The Taxable Amount field automatically displays 1,000.00.
14. Click Auto-complete.

The tax accrual account, 2400-00-00, displays in the G/L Account field.
15. Click Save.

You can now view the Edit List and post the journal in the usual way.

Print an Edit List
1. From the Actions menu, select Print Edit List.

The Journal Entry Edit List Report window displays.
2. Verify that Standard - SSRS is selected in the Report Style field.
3. Accept the default settings.
4. Click Print Preview and review the report.
5. Close the report and the Journal Entry Edit List Report window.
Post a Journal Entry Group
2. To the Are you sure? message, click Yes.
3. To the Transaction is posted to the GL message, click OK.

Epicor 10 Delta Education - Financial Management Conclusion
Conclusion
Congratulations! You have completed the course.

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Epicor ERP

Epicor 10 Delta Education -

Epicor ERP | 10.1 3

Create Service Contract............................................................................................................27

4 Epicor ERP | 10.1

Received Not Invoiced Report..................................................................................................................48

Epicor ERP | 10.1 5

Currency Account Setup.........................................................................................................................69

6 Epicor ERP | 10.1

Epicor ERP | 10.1 7

Epicor 10.0.600 through Epicor 10.0.700 Feature Highlights...........................................117

8 Epicor ERP | 10.1

Epicor ERP | 10.1 9

Before You Begin

Specific audiences will benefit from this course.

2. Navigate to the Documentation > Epicor 10 dashboard.

6. Select the webcast by clicking on View Now.

10 Epicor ERP | 10.1

4. From the Main menu, select the Main site.

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Epicor 10.1.400 Feature Highlights

Cash Receipt Tracker

12 Epicor ERP | 10.1

Workshop - View Multiple Receipts in the Tracker

2. Click the Options button.

5. Click Select All, then click OK.

6. In the grid, click the Type header to sort by receipt type.

7. Select a receipt with Deposit type.

8. Navigate to the A/R Receipt > Header sheet.

9. Navigate to the Deposit sheet.

10. Navigate to the Misc sheet.

12. Navigate to the A/R Receipt > Header sheet.

13. Navigate to the Misc sheet.

14. Navigate to the GL Transactions sheet and click Retrieve.

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16. Exit the Cash Receipt Tracker.

14 Epicor ERP | 10.1

Workshop - Create AR Invoices and View in Report

Create Miscellaneous Invoices

Create two miscellaneous invoices.

1. From the New menu, select New Group.

3. Accept the other defaults.

5. From the New menu, select New Miscellaneous Invoice.

6. In the Sold To Customer field, enter Northern and press Tab.

7. From the New menu, select New Line.

8. In the Quantity field, enter 12.

9. In the Unit Price field, enter 115.00.

10. Click Save.

11. From the New menu, select New Miscellaneous Invoice.

13. From the New menu, select New Line.

14. In the Quantity field, enter 8.

15. In the Unit Price field, enter 135.00.

16. Click Save.

17. Remain in AR Invoice Entry.

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Create a Credit Memo

Create a credit memo to credit Northern Machine for freight charges.

1. From the New menu, select New Credit Memo.

2. In the Sold To Customer field, enter Northern and press Tab.

3. From the New menu, select New Line.

4. From the New menu, select New Line Misc Charge.

5. In the Charge field, select Freight.

6. In the Amount field, enter 125.00.