Professional Documents
Culture Documents
Managing Logistics in The Supply Chain
Managing Logistics in The Supply Chain
Module 10
Acknowledgements
This Module was conceived, written and developed by a team of consultants and ITC staff made up of
the following persons:
♦ Written By : Pat O’Donoghue, Edition 2006: Donna Marshall, UCD, Dublin ♦ Selected inputs,
review and finalization: Margareta Funder, Roberto Smith-Gillespie and Ian
Sayers (ITC) ♦ Assistance in design & layout: Marie-Thérèse Renault Horvat, John Nganga and Iva
Hristova
(ITC) We also greatly appreciate the review comments received from the following persons (listed in
alphabetical order): Syed Asgar Ali, Augusto Arguelles, Eckart Dutz, Goh Hock Kee, Huang Youfang,
Willem Hugo, Alberto Lamprea, Aloysius Lim, Richard Reider and Arjan van Weele.
Nevertheless, ITC assumes full responsibility for the ways in which their most useful contributions have
been incorporated into the final text of this Module.
Note to users
The International Trade Centre (ITC) is the focal point institution in the United Nations system for
technical cooperation in trade promotion and development. One of ITC’s key programmes focuses on
developing high quality training materials and related tools and services in the area of supply chain
management (SCM®)
ITC’s Modular Learning System (MLS) was developed to promote the concept of practical,
comprehensive and user-friendly training in this area world wide.
This Module is part of a series of modules which enable you to obtain a professional certificate or
diploma in Supply Chain Management® supported by ITC and recognised by a global network of high
quality training providers. For a full List of all recognised institutions in this network, please visit our
website.
The Module and its contents are intended to be used for training and illustrative purposes only, and not
as a guide to good or bad management practice applicable to every specific situation. The knowledge
and skills presented in this Module must therefore be adapted to the reader’s particular context.
Every effort has been made to verify the sources used in this training material and to acknowledge their
contribution. The specialists that have written the texts have drawn from their experience and from the
learning gained from respected works used in their personal development. As it would be impossible to
acknowledge each of these works separately, the authors have compiled a bibliography of
recommended further reading that is being regularly updated and posted on our website
(http://www.ipscm-learningnet.net).
The designations employed and the presentation of material in this Module do not imply the expression
of any opinion whatsoever on the part of ITC concerning the legal status of any country, territory, city or
area or its authorities, or concerning the delimitation of its frontiers or boundaries. All graphic images
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This Module may only be used within the context of an agreement with ITC.
Contents
Page
Preface ix
Unit 1 Introduction
♦ 1.1 ♦ 1.2 ♦ 1.3
Module 10: Contents i
What is logistics? ...................................................................................... 1 Logistics and the supply
chain ................................................................... 7 What this module
covers ........................................................................... 9
Unit 2 Strategic Issues
♦ 2.1 ♦ 2.2 ♦ 2.3 ♦ 2.4 ♦ 2.5 ♦ 2.6 ♦ 2.7
Overview ................................................................................................... 13 Logistics and supply chain
strategy .......................................................... 15 Lean production philosophy, Just-in-Time and agile
supply chains .......... 24 Supply chain strategy and performance objectives .................................. 30
Developing supply chain strategies .......................................................... 34 Supply chain
structures ............................................................................. 35 Summary of strategy
issues ...................................................................... 46
Unit 3 Customer Value
♦ 3.1 ♦ 3.2 ♦ 3.3 ♦ 3.4 ♦ 3.5
Introduction ............................................................................................... 47 What is customer
value? ........................................................................... 48 Customer
service ...................................................................................... 51 Pricing, cost and profit
issues ................................................................... 56 Summary of customer value
issues .......................................................... 70
Unit 4 Operational Issues
♦ 4.1 ♦ 4.2 ♦ 4.3 ♦ 4.4 ♦ 4.5
Introduction: drivers in logistics systems and supply chains .................... 71
Inventory ................................................................................................... 72
Transportation .......................................................................................... 82
Warehousing .......................................................................................... 113 Summary of operational
issues .............................................................. 121
Unit 5 International Issues ♦ 5.1 ♦ 5.2 ♦ 5.3 ♦ 5.4 ♦ 5.5
Globalisation........................................................................................... 123 Challenges and issues in
internationalisation ........................................ 126 Trade-offs in the international
context .................................................... 132 Import and export in
practice .................................................................. 137 Summary of international
issues ............................................................ 140
Unit 6 Information Technology
♦ 6.1 ♦ 6.2 ♦ 6.3 ♦ 6.4 ♦ 6.5 ♦ 6.6
Information within the supply chain ........................................................ 141 Gathering supply chain
information ....................................................... 142 Analysing supply chain
information ........................................................ 146 Exchanging supply chain
information .................................................... 150 Accessing supply chain applications and
technology ............................ 157 Summary of information technology ......................................................
159
International MLS ♦ 7.5
Trade Centre
The future of supply chain management and logistics ........................... 161
Major forces shaping the future of supply chain management .............. 162
Unit 7 The Future Key issues in the future of supply chain management .......................... 164
♦ 7.1 ♦ 7.2 Managing the future supply chain .......................................................... 167
♦ 7.3 ♦ 7.4 Summary ................................................................................................ 172
ii Module 10: Contents
Annex 1 Inter-store Vehicles & Stores Handling Equipment
♦ 1.1 ♦ 1.2 Handling equipment ............................................................................... 181
nsiderations .......................................................................... 173
Annex 4 Shipping and Freight Agents, Port Services & Customer Clearance
♦ 4.1 ♦ 4.2 Port and airport services and overland transport depots ....................... 211
♦ 4.3 Customs clearance ................................................................................ 213
s of agents, representatives and brokers ............................. 207
Annex 4 Shipping and Freight Agents, Port Services & Customer Clearance
A4.1-1 Traditional role of freight forwarders ...................................................... 210
A4.2-1 Port dues or charges include fees for tugs, lighthouses and maintenance of
buoys .................................................................................................. 212 The
A4.3-1 composition of customs rates ......................................................... 216
A4.3-2 Calculation for customs landed rateable value ...................................... 217
Preface
About the Modular Learning System in Supply Chain Management ®
The Modular Learning System (MLS) in Supply Chain Management® is a comprehensive training
pack covering the total purchasing & supply process. The ® symbol signifies the power of
purchasing which is one key element of this programme.
The MLS-SCM® consists of a series of complete and up to date training packs, each covering a
particular aspect of this process. For further information on this programme please refer to our
website http://www.ipscm-learningnet.net/index.php.
The aim of the MLS-SCM® is to promote the competitiveness of enterprises through better
purchasing & supply management. That is why we have given it the motto: Buying into
CompetitivenessTM.
The modules that make up the Modular Learning System are shown in the following figure.
Coverage: The Total Supply Chain
Module 10: Preface ix
Managing the Contract & Supplier Relationships
Managing Logistics in the Supply Chain
Managing Inventory
Preparing The Contract
10
9
11
Measuring & Evaluating Performance
Negotiating
8
12
7
Understanding the Corporate Environment
Obtaining & Selecting
Offers
6
1
®
5
2
Specifying Requirements & Planning Supply
Appraising & Short-listing Suppliers
4
3
Developing Supply Strategies
Analysing Supply Markets
18 Managing Finance
along the Supply Chain
16 Customer Relationship
Management
17 Operations
Management
Micro And Small
Enter- prises
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Trade Centre
Unit 3
Unit 4 Introduction Strategic
Customer
Operational Issues
Value
Issues
Unit 1 Introduction
Learning Objectives
By the end of this Unit, you should be able to:
♦ Define the concept of logistics.
♦ Describe the operational and strategic responsibilities of logistics.
♦ Explain the role of logistics in managing the supply chain.
1.1 What is Logistics?
Logistics is the science and practical management of the supply of materials. The Council of Supply
Chain Management Professionals (previously the Council of Logistics Management) defines logistics
as: “that part of the supply chain process that plans, implements and controls the efficient, effective
flow and storage of goods, services and related information from the point-of-origin to the point-of-
consumption in order to meet customer requirements”1.
In general terms, logistics describes the entire process of materials and products moving into,
through, and out of a firm2. It describes all of the activities in this regard involved in securing:
♦ The right type(s) of material(s)
♦ In the right quantity(s)
♦ In the right condition
♦ To the right location(s) & customer
♦ At the right time(s)
1 2 Council of Logistics Management <http://www.clm1.org> Johnson, JC, Wood, DF, Wardlow, DL & Murphy, PR (1999)
♦ With the right information required by the customer both during and at
the end of the logistics process, e.g. information needed to track
shipments, on inspections & test results, on compliance with
environmental, health, safety and social requirements (e.g. for
traceability), etc.
The buyer and supplier usually define what is “right” at the time of
negotiating the contract of sale or transportation. The supplying or logistics
organisation must make a profit for its operations to be sustainable in the
long term. The buyer’s objective is to minimise the total cost of supply over
the long term. As we shall see shortly, this should be seen in the context of
a comprehensive approach to supply chain management.
❑ Logistics stages
✔✔
Integrated management of the logistics process requires a change in cost accounting systems. 4 Module 10:
Unit 1
Logistics costs often cost of this capital is the value of the stock held (unit purchase price +
make up 20%-30% of the total apportioned logistics costs to the storage stage + the costs of deterioration
purchase costs of an item. and write-offs) multiplied by the percentage interest rate that the organisation
pays on short-term loans for working capital.
✔✔
1.1-1
The efficiency of logistics operations has both a direct and an indirect effect
on the total product unit cost and on an organisation’s operating profit. Some
logistics costs may be obvious and include the cost of transportation,
insurance, inspection, handling and shipping agents’ fees. Other costs are
less evident, and are therefore often neglected. For instance, whenever a
product rests immobile in storage, the organisation’s cash-flow cycle is
lengthened without any recoverable value being added to the product.
There are also opportunity costs to be added to the above, i.e. the results of
business profit lost and customer dissatisfaction because the product is
immobilised rather than being used or sold opportunely.
✔✔
Logistics issues affect virtually every dimension of corporate strategy. 6 Module 10: Unit 1
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♦ In promoting logistics as a core competence of the company –
aimed at enhancing its competitive position.
1.1-2
As illustrated above, logistics should be considered at all stages and levels of the process of
developing corporate plans and strategies.
1.1 What is logistics?
1.2 Logistics and the Supply Chain
a) Cross-functional integration 1.2 Logistics & the
supply chain
Logistics should carry out its operational duties in close co-ordination
1.3 What this module
covers
with other functions within the organisation, including purchasing, inventory management,
manufacturing and sales operations. Organisations should also be closely integrated with a number
• Strategy alternatives
• Integration
• Supply chain objectives
• Supply chain structures
• Relationships
• Partnerships and alliances Processes Units 3&6
Operations Units 4&5 • Customer value
• Information technology
• Gathering information
• Data analysis systems
• Hardware and information exchange
• Transportation Decisions
• Scheduling of inputs
• Warehousing location
• Global operations
• International Issues
10 Module 10: Unit 1
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Unit 7
Unit 7 looks at the future trends that can be expected within the
previously defined areas, in particular environmental, global and
technological changes.
12 Module 10: Unit 1
Learning Check
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Unit 1
Unit 2
Introduction Strategic
Issues
b) What is strategy?
The difference between strategy and planning lies with the concept of time
horizons. Strategy is focused on the long-term objectives of the
2 Christopher M (2005) Logistics and Supply Chain Management: Creating value adding networks. 3rd edition.
Ed. Harlow, England: Prentice Hall..
✔✔
complex "black box" control
The logistics process is regulated by “valves” that control the flow within the system. unit controls these
valves. This control unit processes the many inputs needed to move the valves to the correct
position to optimise the flow.
Cost
Cost
• Load size
• Store size
• Frequency• Inventory
• Handling capacity
• Transport
These opportunities have all led to the need for different structures within
supply chains and different relationships between supply chain members,
leading to supply chain integration.
❑ Globalisation
With advances in communication and information technologies, the
deregulation of markets, and the liberalisation of global trade, companies
have the opportunity to be global companies, regarding the world as a
potential market or source of supply. On a global level, companies may
choose to source, manufacture, research, raise capital and sell anywhere in
the world that they identify as the most appropriate to undertake that
particular activity.
Manufacturing can happen wherever labour prices and transport costs are
optimised. Products can be sold to different countries with local
customisation. Procurement can be done anywhere in the world. Marketing
and after-sales services must be undertaken wherever customers are
located. Companies are now regarding geography as less of a constraint.
This is as true for SMEs as it is for large companies. Increasingly, SMEs are
becoming part of global supply chains.
❑ Integration
One of the keys to supply chain success and advantage, especially for
companies operating internationally, is the concept of integration. Supply
chains are successful due to seamless physical flows from raw materials to
the end customer and efficient information flows backwards and forwards
throughout the chain. However, this cannot be achieved if supply chain
members are not integrated in terms of their processes, activities and
systems.
♦ Internal Integration
✓ Production had goals about what could be produced and in what quantity,
while finance had goals about how much return on investment was desired.
♦ External Integration
External integration can only occur when internal integration has been
achieved and functional strategies have been aligned. To compete as
a supply chain there must be consistent competitive goals, objectives
and criteria across the supply chain, without conflicting priorities.
The need for this integrative view is that, for instance, achieving cost or
lead-time reduction within one enterprise at the expense of other supply
chain members simply transfers costs or delays to the end customer,
leading to higher prices and customer dissatisfaction. Therefore,
companies have to take into consideration all processes and their costs
within the supply chain. In short, individual company logistics strategies
need to be closely integrated with their supply chain’s overall strategies.
♦ Capability Integration
♦ Relationships
Due to this capability integration and the need to rely on companies that
are external to the firm, a key focus of supply chain management is
developing and understanding cooperation, trust and the management of
relationships.
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sourcing. Many relationships within supply chain management are based on the partnership idea,
which involves mutually beneficial long-term relationships. Unlike joint ventures, these usually do not
involve an equity stake or physical relocation of personnel to the venture. Partnerships also act as a
barrier to entry for competitors. Relationship types will be discussed later in this Unit.
❑ Time-Based Competition
Over the last decades, companies have focused on cost reduction and quality improvement in order
to provide competitive advantage. However, in many markets low cost and high quality can no
longer guarantee customer demand as they have become the usual standards by which companies
compete. Companies, therefore, have to find other means of succeeding. Time is now becoming one
route to competitive advantage within many industries, especially those that are fast-moving and
high-tech. This means focusing the supply chain’s capabilities on responsiveness and reliability to
the customer.
♦ Responsiveness
Product life cycles are getting shorter and shorter, and enterprises need to get products to market
quickly to stay ahead of the competition. For instance, in the personal computer market, products
are now introduced so quickly that products left on the shelves rapidly become obsolete. The
different phases of the product life cycle show that product sales rise sharply at the introduction
phase, with this rise continuing – albeit progressively less rapidly - through the growth and maturity
phases. At the saturation stage, sales reach a steady state and finally decrease in the decline phase
as the product’s sales come to an end.
Figure 2.2-3 Product Life Cycle
s s s s eeeellllaaaa
SSSSGrowth Growth Growth Growth Growth
Introduction Introduction Introduction Introduction Introduction
Time
Module 10: Unit 2 21
Saturation Saturation Saturation
Decline Decline Decline
Time
Saturation
Decline
Time
Saturation
Maturity Maturity Maturity Maturity Maturity
Decline
Time
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22 Module 10: Unit 2
The typewriter is one example of the shortening of the product life cycle5.
The first typewriters had a life cycle of approximately 30 years from
introduction to decline. Mechanical typewriters were then replaced with
electro-mechanical machines and the life cycle from introduction to
decline was 10 years. The electronic typewriter then had a life cycle of
four years, and the word processors we now use have a life cycle of a
year or less.
♦ Reliability
5 Christoper 6
International Automotive Assembly Plant Study. MIT: International Motor Vehicle Program. Harrison, A. and van Hoek,
If a company adopts a push supply strategy, this means that it ✔✔ manufactures against
sales
❑ Pull strategies
On the other hand, a pull strategy is when the supply chain is activated only
when the customer places an order. This means that the signal for the supply
chain to make a product or deliver a service can only come from direct
customer demand.
In these cases, the members of the supply chain have to align their
processes, systems and strategies to ensure that they can respond
rapidly to the signals from changing customer demand.
Pull strategies are advantageous for a number of reasons. Firstly, there are
no inventory costs as products are only made when an order is placed.
Secondly, there is constant information flow throughout the supply chain. And
thirdly, there is close collaboration between the supply chain members in
order to make the pull system responsive.
✔
✔
“PULL”: “PULL”: “PULL”:
“PULL”: Produce Produce Produce
Produce based based based based on
on on on orders orders orders orders
International Trade Centre ❑ Postponement (or “Push-Pul
MLS
A strategy that companies are using to prevent the limitations of both the
push and pull strategies has been called the ‘push-pull’ – or postponement
– strategy. Within this combined strategy, certain (upstream) parts of the
supply chain undertake a push strategy while the other (downstream) parts
perform a (postponed) pull strategy.
Upstream in the supply chain there are commodity items which are not
customised for individual customers. For instance, in the clothing industry,
cotton fabric is produced without any dying or cutting taking place until later
in the clothing production process. The further downstream in the supply
chain one goes, the more specialised the products and services become. At
this stage, fabric is cut and dyed, or customised, to the specifications of the
individual orders.
The following figure illustrates the types of issues that determine which will
be the cross-over point in a supply chain from a push to a pull strategy.
Figure 2.3-1
??????????
Determining the cross-over point in the supply
chain from PUSH to PULL - factors
items is carried out at the latest possible moment based on responding to market demand – the
variety of inventory can be kept to a minimum until the very end of the pipeline.
Postponement can also apply to the logistics process itself, by storing the goods at central locations
for as long as possible (rather than holding them further down the supply chain) and then shipping
directly to customers against orders. This strategy not only offers the advantage of economies of
scale, but also allows further tailoring to customers’ needs, e.g. of packaging.
❑ Supply strategy and inventory levels within the supply chain
The different supply strategies described above will have an impact on where inventories are held in
the supply chain.
For instance, if immediate customer response and high service levels are required, inventories will
tend to be held further downstream in the supply chain.
If cost reduction and greater supply flexibility are the customer’s highest priority, then inventories will
tend to be held further upstream in the supply chain.
28 Module 10: Unit 2
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2.3-2
Module 10: Unit 2 29
Figure 2.3-3 Where Where in in the the supply supply chain chain
keep?
keep? ? ????
Materials
Component
Storage Retailer suppliers
manufacturer
Prentice Hall. 13 Burt, D., Dobler, D., and Starling, S. (2003). World Class Supply Management, 7th International Edition.
McGraw-Hill
30 Module 10: Unit 2
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align their own strategies and enhance integration within their internal supply chain or value chain in
order to obtain a cost advantage. 14
This reduction in complexity, alignment of strategy and integration must also take place amongst the
overall supply chain members, so as to ensure an efficient and timely flow of materials and
information throughout the chain, and so reduce the overall costs.
Cost advantages and efficient supply chains are best suited to industries with relatively high volume
and low variety product ranges, in order to take advantage of economies of scale and the effects of
the learning experience curve.
Economies of scale occur when fixed costs are spread over a large number of standardised units.
Learning curve effects are found to be as important, if not more so, in such cases. Learning curve
effects are the advantages that result when workers have developed the required skills and abilities
to undertake tasks and understand processes.15
Logistics cost advantages result from the efficient use of capacity and the reduction in inventory
levels that come about as supply chain members integrate their processes due to faster and more
reliable information exchange.
b) The value advantage
Differentiating a product or service can be achieved by using a more advanced or more reliable
technology and / or tailored services to meet customer needs. When customers buy products, they
are not only buying the physical product itself but are also buying the benefits of that product. These
benefits can be intangible and psychological, such as enhanced self-esteem due to buying a
perceived superior brand, or they can be based on the superior technical performance of the
product.
As technologies converge, markets become more commodity-like and it becomes difficult to achieve
value through superior performance. Differentiation can then only be achieved through the provision
of value-added services, such as delivery service, after-sales service, financial service and technical
support service. The logistics value advantage includes the provision of tailored logistics services,
responsiveness to the customer, and reliability of the service to deliver to expectations.
A responsive supply chain adds value through differentiating a product or service in the eyes of the
customer. The markets best suited to responsive supply chains are markets where fashion and
branding is important, where there are frequent product changes and where products become
obsolete quickly (e.g. due to changes in seasons, the passing of festive events, etc.).
nd
14 15 Porter, M. (1985). Competitive Advantage. Christopher service. 2 edition. M (1998) Essex: Logistics Pearson and
Supply Education.
❑ Improving quality
The quality objective is the foundation for achieving other objectives in the
supply chain. In many industries, high quality is generally considered
necessary even to begin to be able to compete, let alone be used to
differentiate the company. Quality issues affect the other supply chain
objectives in a number of ways:
♦ Flexibility is affected when quality issues use up time that could have
been better used in new product or process development.
❑ Enhancing flexibility
This is the ability to change what is being done within the supply chain as
needed, and is compatible with the concept of the agile or responsive supply
chain. This objective becomes essential in turbulent markets, where survival
of the supply chain is dependent on its ability to meet the changing needs of
new customers and to adapt to uncertain market conditions.
There are four types of flexibility on which companies can focus their
attention:
❑ Increasing speed
The speed objective is similar to the time concept. This involves producing
goods and services as quickly as possible and delivering these to the end-
customer more rapidly than your competitors. Speed of delivery of the
product or service to the customer is used to win orders when customers
want their products or services in a hurry and
The above
are prepared to pay a premium for that ability. This objective also performance objectives
relates to the agile or responsive supply chain concept.winning orders, for instance throug
performance objectives may be ord
❑ Improving reliability qualifiers16. Winners directly help p
competitors. They are the key reas
other hand,
Time is not just about speed but also about meeting promises to are the basic performa
customers. Reliability means that you can tell customers with A number of factors make
market.
will be
confidence when their product or service will be delivered. winners and which will be qu
This
16 Harrison, A. and van Hoek, R. (2002). Logistics Management and Strategy. London: Prentice-Hall
2.5-1
ly Chain Structures
3PL stands
ompetitive nature of today’s business environment, for “Third party logistics”. 3PL involves the use of an outside
many
are moving towards outsourcing components company
neededtofortake
theirover some or all of a company’s logistics activities.
Traditionally,
d services rather than making or manufacturing these relationships with logistics providers were single function and
transactional.
One of the services increasingly being outsourced They would cover transportation or warehousing, and the
is logistics.
relationship with the provider would be arms- length. Modern 3PL providers
offer a range of services, and relationships are usually longer-term and
d 4PL Providers viewed as partnerships or strategic alliances.
✓ Stock turns
The use of 3PL providers has both advantages and disadvantages. For
instance, companies who use 3PL providers can focus their activities on their
real strengths with the knowledge that the 3PL providers are focusing on
providing excellence in logistics with the latest information and technological
advancements in the field.
Disadvantages may include the loss of contact with the customer, when the
3PL provider takes over the distribution of the product. This can
International MLS 2.6-1
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❑ 4PL providers
Fourth Party Logistics (4PL) providers take the concept of 3PL a stage further.
4PL providers offer all the services related to managing the supply chain for
another organisation. The 4PL provider undertakes not only the logistics
operations but also the coordination of the entire supply chain.
The key difference between 3PL and 4PL providers is that 3PL providers are
asset-based companies who undertake the logistics operations for another
company. 4PL providers are Information-based and use information both
operationally and strategically to coordinate and manage the supply chain.
Indeed, there may be several 3PL providers managed by one large 4PL
provider, the 3PL providing the physical materials management and
distribution while the 4PL uses information to optimise the entire supply chain
process.
Supply chain structures can range from companies that are vertically
integrated – meaning that they own and operate all parts of the supply chain
(although there are very few examples of fully vertically integrated companies
today) – to companies that undertake a relatively small operation within the
supply chain and rely on a network of supply chain partners.
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Other than using profit margin, another method for deciding on the type of
relationship appropriate for certain circumstances is to explore the impact of
certainty and dependency.21 Certainty involves the probability of the success
or failure of an event or transaction and is linked with the amount of
information and knowledge an organisation may have regarding the behaviour
of a supplier. The more knowledgeable it is about supplier behaviour, the less
uncertainty exists. Dependency refers to the degree to which a firm is reliant
upon a supplier, perhaps for a strategic or unique item where supply is limited.
The more reliant it is upon a supplier, the more dependent it will be.
Using the concepts of certainty or dependency, one can then map the type
of relationship it is possible to have with a supplier, as shown in the
following figure22:
21 Cousins, P. (2002). ‘A Conceptual Model for Managing Long-Term Inter-Organisational Relationships.’ 22
European Journal of Purchasing and Supply Management, Vol. 8 (71-82). This is another variant of the Supply
The main reason to consider forming a supply chain alliance is to improve the
overall efficiency of the supply chain in order to raise competitiveness in
domestic and international markets. This will include reducing the cost of
logistics and inventory by sharing information throughout the supply chain.
23 24 Harrison, Stock, J.R., A. and and Lambert, van Hoek, D.M. R. (2002). (2001). Logistics Strategic Management
Logistics Management, and Strategy. 4th London: Edition, McGraw-Hill: Prentice-Hall. New York.
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We shall now review the process of evaluating the benefit of a supply chain alliance or alliances, the
search for the appropriate partner(s), and the evaluation of the performance of the alliance.
❑ Evaluating opportunities for forming supply chain alliances
In analysing the need for an alliance, the company must consider what benefit the alliance will bring.
Will it add value to products, improve access to certain markets, strengthen operations, provide
technological strength, provide strategic growth, add to organisational skills or build financial
strength?
One way to evaluate opportunities for supply chain alliances is to plot all the company’s bought-in
supplies and services on the Supply Positioning Model25, taking account of two dimensions:
♦ The company’s total annual expenditure on each purchase
item.
♦ The item’s criticality to the company (based on its impact and
supply opportunity and risk).
These two dimensions are shown on the following figure.
The The Supply Supply Positioning Positioning Model Model & & logistics
logistics management... management...
Figure 2.6-3
...when ...when to to outsource outsource & & use use supply supply chain chain alliances
alliances
HHH
Bottleneck Bottleneck Items Items Critical Critical Items Items
Ensure Ensure availability availability of of supply supply
Develop Develop supply supply chain chain alliances alliances
M
Impact/ MM supply opportunity/
Routine Routine Items Items Leverage Leverage Items Items risk
L LL
Manage Manage efficiently efficiently or or
Module 10: Unit 2 41
Impact/ supply opportunity/ risk
Reduce Reduce supply supply
variety variety & & use use your your outsource
outsource
company’s company’s leverage leverage
NNN80% 80% 80% of of of items items items = = = 20% 20% 20% of of of value value value 20% 20% 20% of of of items
items items = = = 80% 80% 80% of of of value value value
Expenditure Expenditure
Expenditure (on the horizontal axis) is broken down into two broad categories, based on Pareto’s
80/20 rule. On the right-hand side, the category comprises 20% of all purchased items that make up
80% of total expenditure. On the left-hand side is the group comprising 80% of
25 For more detailed information on the Supply Positioning Model, see Module 4 – Developing Supply Strategies.
International MLS 2.6-4
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competitive bidding amongst suppliers to keep prices low is usually
preferred for the leverage (or “commodity”) type purchase items categorised
in the bottom right hand quadrant (high expenditure and low risk).
Consolidating requirements and reducing supply variety can improve the
company’s leverage even further. 26
The second dimension, impact / supply opportunity & risk (on the
vertical axis), is broken down into four groups:
Supplier partnerships are likely to provide the most benefit for items in the
top right-hand quadrant – i.e., goods and services highly critical to the
company’s business and high in expenditure.
The majority of partnerships in this area work well because both parties will
benefit from working closely together to perfect their processes, reduce costs
and otherwise improve their competitive advantage.
Another area where longer-term relationships may be worthwhile is in the
lower left-hand quadrant of the matrix, i.e. routine items. These are the low-
expenditure, low risk goods and services. For items in this quadrant, the
company’s main goal should be to minimise administrative costs and
management time spent on supply operations. In this quadrant, consider
outsourcing, vendor-managed inventory, forming framework contracts with a
local supplier, or automating the process using Internet technology.
26 For more information on supply strategy, see Module 4 – Developing Supply Strategies.
International Trade Centre
MLS
the alliance degenerates into a mere paper agreement. Despite these risks, there are many
productive examples of alliances around the world.
Before forming an alliance, it is essential to consider how it will develop in the future. Most
successful alliance partners state at the outset the criteria that they would use to end the
partnership, and define the process to be followed if they decide to take that step. This can avoid lost
This begins when the firms fully agree to become alliance partners.
Strategic and operational expectations for the arrangement are then
jointly determined, and the relationship is solidified. Operating standards
are agreed, written down and publicised amongst the work force of the
partner organisations. This stage includes the following steps:
✓ Formalisation
The partners are committed to the alliance and proceed with its
implementation. Necessary operational modifications are identified and
implemented along the way. Dispute investigation and settlement
mechanisms are clarified and implemented.
At this stage, the partners formally assess the relationship and review
the original goals. They evaluate the alliance’s strategic effectiveness
and its adherence to operating standards. They then determine whether
the alliance will be sustained, modified or terminated.
Unit 3
Introduction Strategic
Customer Unit Issues
Value
A customer’s good experience of, and relationship with, a firm can act as
a barrier for customers to move their custom to a competitor. Thus, a
satisfied customer is more likely to stay with the firm, and the information
that is obtained from existing customers can be used to attract new
customers.
♦ Service level
The performance of the supply chain has an impact on the customer value
that can be created. Consequently, it is important to establish measures
that consider the performance of the supply chain itself. This requires not
just a review of the processes within the supply chain but also a
comparison with best practice wherever possible. Such a comparison
allows benchmarking against competitors and discovering where there is
room for improvement.
The following figure provides an illustration of the type of review that can
be made of a supply chain’s performance against a set of criteria
reflecting what its customers value. These can be weighted to show their
relative importance.
3 Geary S & Zonnenberg J P (2000) “What it Means to Be Best in Class”. Supply Chain Management Review,
July/August, pp 42-48.
J & Zinszer P H (1976) Customer Service: Meaning and Measurement. Chicago, IL: National Council of Physical
Distribution Management as cited in Bloomberg et al (2002) & Christopher M (2005)
52 Module 10: Unit 3
MLS International Trade Centre
opportunity for firms to build lasting relationships with their customers, resulting in repeated
business.
Figure 3.3-1 The Elements of Customer Service8
Stages of
Description Examples Customer Service Pre-transaction Customer service
• Written customer service policies set up prior to
policies which are communicated the customer
internally and externally. transaction.
• Accessibility of the firm to the customer.
• Ability of the customer service system to adapt to customer needs. Transaction
Customer service elements directly related to the customer transaction
Module 10: Unit 3 53
• Order cycle: how long after the order will the product be delivered.
• Availability of inventory to meet the customer’s demand.
• Provision of order status information.
• Response time to customer queries. Post-transaction Customer service
elements supporting the customer during the use of the product
• Response time to customer complaints and claims after purchase.
• Availability of service parts/spares.
• Fixing customer’s problem with first call.
b) Effects of customer service
Customer service has an effect on the end customer, but when one considers the above-stated
definition of customers it becomes clear that customer service also impacts on the intermediate
customer or the business customer prior to affecting the end customer.
8 Adaptedand Improving from Christopher Service. 2nd M edition. (1998) Essex: Logistics Pearson and Supply
Education
Focusing on providing service to the customer also has implications for the
organisation’s processes and systems. The traditional internal focus of the firm
centres primarily around increasing efficiency, and only secondly on the
market it is serving. This can result in disadvantages such as reduced
flexibility and extended lead-time. A more effective approach is to focus on the
external factors first (i.e. customer service requirements) and translate these
then into the firm’s internal processes and operations.
Although no two customers are alike in their needs,delivery,
it is possible
low price
to or
find
need for indivi
similarities amongst customers, which means that they characteristics
can be grouped
of a particular
into group
segments. In order to identify segments there are threecustomers.
steps
Once those1:needs
♦ Step have
Identify keybeen defined,
customer it is important
service to develop
components, from the a strategy
which will satisfy the customer segment’s
customer’s perspective. needs in a cost- efficient and
consistent manner. Although it would be ideal to offer the highest level of
♦ Step
service 2:customers,
to all Define the relative importance
this is not of each
realistic. To makecomponent.
a decision as to whom
to prioritise in the provision of service, it is essential to know who the most
♦ Step 3: Group customers based on similarity in service
profitable customers are, as they are the ones who should receive the most
preferences.
consistent customer service levels.
3.3-2
As a consequence, for instance, elements such as either timeliness of
♦ Stock availability
Average
Average value per purchase
X number of purchases
X ‘lifetime‘
value of a ($)
(per year)
customer ($)
Harrison A & Van Hoek R (2002) Logistics Management and Strategy. Essex: Pearsons Education Based on Harrison
A & Van Hoek R (2002) Logistics Management and Strategy. Essex: Pearsons Education. Johnston R & Clarke G (2001)
Service Operations Management. London: Pearson as cited in Harrison A & 15 Van Hoek R (2002) Logistics
Management and Strategy. Essex: Pearsons Education. Poole K (2003) “Seizing the Potential of the Service Supply
Chain”. Supply Chain Management Review, July/August, pp54-61. Module 10: Unit 3 55
Average life account
of
= (in years)
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It is comparatively easy to measure customer retention16, especially in the B2B context. The number
of customers can be compared at two specified points in time or over a period of time: How many of
the customers that we had last year are still our customers this year? While insights are offered by
looking at the percentage of customer retention, it is also important to look at their spending over
that time period to ensure that customer retention is valuable for the firm. For the end customer this
calculation is more complicated as it is often difficult to track them. Some companies – especially
airlines and retail chains – issue customer loyalty cards that allow them to know what their
customers are buying, how much and when.
Looking at customers in terms of their loyalty to the firm also allows the organisation to categorise
them depending on their commitment and benefit to the organisation. Such categories might be
labelled “gold” for the most valuable customers, “silver” for the second most important customer
group and “bronze” for other valuable customers whose benefit is not as substantial for the firm as
for the top two categories. In response to this categorisation, the importance of the customer for the
firm should be reflected in terms of service and the relationship with
3.3-3
those customers17. Loyal customers should be treated with special attention to their needs, e.g.
provision of special requests or last minute deliveries without hesitation.
3.1 Introduction
3.4 Pricing, Cost and Profit Issues
3.2 What is customer
a) Pricing
value?
Price can be defined as cost plus profit in the context of a firm’s 3.3 Customer service
competition18. The right price is fair to both the customer and the firm. It is therefore dependent on
their individual relationship; hence there is no one formula to calculate a fair price. In an environment
of perfect 3.4 Pricing, cost and
profit issues
competition the price is set by market mechanisms, while in a monopoly the producer can set the
price freely.
3.5 Summary
❑ Price Analysis
Every purchase should be preceded by a price analysis that benchmarks the price proposal against
available data. Depending on the circumstances and information available, a price analysis can be
conducted by19:
♦ Comparing the proposal with a competitor’s proposal.
To compare two proposals it is necessary to ensure that the quality and content of the proposals are
comparable.
♦ Comparing the proposal with regulated, catalogue or market
prices.
16 17 18 19 Harrison A & Van Hoek R (2002) Logistics Management and Strategy. Essex: Pearsons Education. Ibid Burt
management.7D N, Dobler th edition. D & Starling NY: McGraw-Hill. S L(2003) World Class Supply Chain Management:
Ibid
56 Module 10: Unit 3
MLS International Trade Centre
Some prices are regulated by authorities and a firm must be aware of the set prices that must be
adhered to. For non-regulated prices, the market often sets the price through the forces of supply
and demand.
♦ Employing web-based e-procurement.
Using the Internet allows access to a wider range of suppliers, providing a platform to assess
worldwide alternatives to price proposals and to place demands on the supplier.
♦ Comparing the proposal with historical prices.
This technique refers to the comparison of a current proposal with past proposals for the same
content. Historical prices, however, need to be tailored to the present context taking account of
market changes which would result in price variations.
♦ Using independent cost estimates.
This method is generally only employed when it is not possible to compare the price proposal by any
of the other means identified above. The estimation has to be grounded in reality to be of any value
and can refer back to a cost analysis as a means of identifying the underlying sources for
determining a price.
❑ Pricing strategies
Smart pricing strategies influence customers through price offerings. Two distinct but complementary
strategies are20:
♦ Customised pricing
The objective of customised pricing is to make a distinction between different customer segments
based on their price sensitivity. A possible customer distinction is, e.g. between private users,
business users and government users.
♦ Dynamic pricing
In dynamic pricing, prices are not distinguished based on customer groups but change over time
taking account of market conditions. For this strategy to work, the change over time has to be of
greater benefit than a fixed pricing strategy. Dynamic pricing is beneficial when planning horizons
are short and demand varies substantially.
Using smart pricing strategies requires great skill. Firms have to avoid the impression of treating
their customers unfairly as this will result in the customer leaving for a competitor.
Strategies and D, Kaminsky Case Studies, P & Simchi-Levi 2nd International E (2003) Edition. Designing
20 Simchi-Levi
NY: McGraw-Hill/Irwin.
The costs that are incurred in the supply chain can be defined in many
different ways21.
❑ Cost Categories
One of the most common distinctions between the natures of costs is fixed
versus variable cost and direct versus indirect costs. A less common way of
representing costs is by looking at them as engineered versus discretionary.
Categorising costs allows the identification of the source of costs and hence
to make decisions about possible improvements in efficiency, and to manage
them. However, choosing different ways of categorising them does not affect
the total costs.
Fixed and variable costs need to be seen from the perspective of how
they impact on profitability and also how they are affected by the
organisation’s volume of activity. If it is likely that the volume of activity
will change substantially (either upwards or downwards), then it will be
important to pay attention to those costs that will be most significantly
affected.
Fixed costs are those that generally do not change with changes in the
level of production. An example is the rental of a warehouse. The same
rent has to be paid regardless of the volume of material stored in the
warehouse. It is only necessary to rent additional warehouse space when
the volume of activity has increased to the extent that the original
warehouse is not able to accommodate the expanded output.
As shown in the following figure, the “break-even point” is that point where
total revenue begins to exceed total cost (i.e. fixed cost plus variable
cost). The break-even point will require a higher level of production if
either the fixed costs (the blue horizontal line) or the variable costs (the
slope of the purple total cost line) go up.
The higher the fixed cost, the higher will be the company’s
dependency on a high level of production. If demand for the
21 Harrison A & Van Hoek R (2002) Logistics Management and Strategy. Essex: Pearsons Education.
edition. D & Starling NY: McGraw-Hill S L(2003) World Class Supply Chain Management: The key to supply chain
Ibid Ibid
International Trade Centre
✔✔
Cost information systems are often unable to provide the data needed to assess logistics process alternatives.
✔✔
Logistics-oriented costing must focus on the output of the logistics system, i.e., the service provided.
Module 10: Unit 3 61
downtime, risk, cycle time and conversion, in addition to network costs and other non-value adding
costs.
♦ Post-ownership costs
Post ownership costs are associated with the long-term costs of purchases. This includes not just
the disposal costs but any effects on the environment, warranty and liability cost, and cost of
customer dissatisfaction.
Understanding the various cost sources enables the firm to cut costs in many areas, not just the
actual production stage. This can make the processes of a firm more efficient and allow it to offer
lower costs to the end customer.
❑ Costing the logistics process
Evaluating performance is one of the most cost-productive activities undertaken in logistics and supply chain
management. In the past, one of the reasons that the adoption of an integrated approach to logistics and
distribution management has proved so difficult is the lack of appropriate cost information. The need for
organisations to manage the logistics process as a complete system − taking account of the effects decisions
taken in one cost area have on other cost areas − has implications for how the cost accounting systems will
function.
Conventional accounting systems grouped costs into broad, aggregated categories. These did not
allow the more detailed analysis necessary to identify the real costs of process alternatives. Without
the ability to analyse aggregated cost data in more detail, it was difficult to appreciate the potential
for cost trade-offs that occur when analysing options within the logistics system. However, modern
analytical applications have minimised some of these problems (see Unit 6).
Generally, the effects of these trade-offs are assessed in two ways:
♦ From the point of view of their impact on total costs.
♦ From the point of view of their impact on sales revenue.
For example, it may be possible that an option (e.g. shipment by air) results in a total cost increase,
yet because of the better service now offered, sales revenues also increase. If the difference
between revenue and cost is greater than before, the trade-off may be beneficial. However, without
an adequate logistics-oriented cost accounting system it is extremely difficult to identify the extent or
the advantage of a particular trade-off.
The difficulty in developing an appropriate logistics-oriented costing system is, primarily, one of focus. What
is required is the ability to focus on the output of the logistics system − in essence, the provision of a service −
and to identify the unique costs associated with that output. Traditional accounting methods lack this focus,
mainly because they were designed for a different purpose. This is particularly so when
MLS
✔✔
Those elements are variable both over time and in relation to different products.
Missions aim at specific outputs, and cut across company lines. ❑ Linking costs to the logistics
mission
To operationalise these principles requires – as we have mentioned above – an ‘output’ orientation
to costing. In other words, first define the desired outputs of the logistics system or supply chain and
then seek to identify the costs associated with providing those outputs.
27 ibid
62 Module 10: Unit 3
MLS International Trade Centre
A useful concept here is the idea of a ‘mission statement’. In the
context of logistics and supply chain
management, a mission statement is the foundation from which a company develops strategies,
plans and tactics. When combined with a set of performance goals and objectives, a logistics and
supply chain mission can provide goals and direction for logistics, purchasing and supply personnel.
Missions can be defined in terms of the type of customer served, the type of products, and the constraints of
service and cost. A mission − by its very nature − extends across traditional company lines. The following
figure illustrates the concept and demonstrates the difference between an ‘output’ orientation based on
missions and the ‘input’ orientation based upon functions.
Production Production
MarketingMarketingEtc.. Etc..
Logistics/supply Logistics/supply chain chain OOmission mission A
A UULogistics/supply chain
TTS S
The successful achievement of defined missions and goals involves input from a large number of
functional areas and activity centres within the organisation. Thus, an effective logistics costing
system seeks to determine not only the total system’s cost of meeting desired logistics or supply
chain objectives (the ‘output’ of the system), but also the costs of the various inputs involved in
meeting these outputs. This approach is known as ‘mission costing’ because it is linked to the
logistics missions referred to above28.
The following figure illustrates how three logistics missions have an impact upon functional
area/activity centre costs and, in so doing, provide a logical basis for costing within the company. As
a cost or budgeting method, mission costing is the reverse of traditional techniques. Under this
scheme, a functional budget is determined by
28 Christopher, M.G., Total Distribution: A Framework for Analysis, Costing and Control, Gower Press, 1971.
Module 10: Unit 3 63
✔✔
An attributable cost is one that can be avoided by dropping a particular operation without changing the basic
organisation structure.
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International Trade Centre
the demands of the corporate missions that it serves. Thus, in this figure, the cost per mission is
identified horizontally and from this the functional budgets may be determined by summing vertically.
Materials Management, Vol. 12, No. 7, 1982. 30 Shillinglow, G., ‘The Concept of Attributable Cost ‘, Journal of