G

appendix

Accounting for
Partnerships
study objectives
After studying this appendix, you should be able to:
1 Identify the characteristics of the partnership form of 4 Describe the form and content of partnership financial
business organization. statements.
2 Explain the accounting entries for the formation of a 5 Explain the effects of the entries to record the liquidation
partnership. of a partnership.
3 Identify the bases for dividing net income or net loss.

Partnership Form of Organization

The Uniform Partnership Act provides the basic rules for the formation and op-
eration of partnerships in most states in the United States. This act defines a
partnership as an association of two or more persons to carry on as co-owners
of a business for profit. Partnerships are common in retail establishments and
in small manufacturing companies. Also, accountants, lawyers, and doctors find
it desirable to form partnerships with other professionals in their field. Profes-
sional partnerships vary in size from a medical partnership of 3 to 5 doctors, to
150 to 200 partners in a large law firm, to more than 2,000 partners in an
international accounting firm.

CHARACTERISTICS OF PARTNERSHIPS
Partnerships are fairly easy to form. They can be formed simply by a verbal
agreement or, more formally, by putting in writing the rights and obligations
study objective 1
Identify the characteristics
of the partners. Partners who have not put their agreement in writing sometimes
of the partnership form of
have found that the characteristics of partnerships can lead to later difficul- business organization.
ties. The principal characteristics of the partnership form of business organi-
zation are shown in Illustration G-1 (page G-2) and explained in the following
sections.

Association of Individuals
The voluntary association of two or more individuals in a partnership may be
based on as simple an act as a handshake. However, it is preferable to state
the agreement in writing. Under the Uniform Partnership Act, a partnership is
a legal entity for certain purposes. For instance, property (land, buildings,
equipment) can be owned in the name of the partnership, and the firm can sue
or be sued. A partnership also is an accounting entity for financial report-
ing purposes. Thus, the purely personal assets, liabilities, and transactions of
the partners are excluded from the accounting records of the partnership.
The net income of a partnership is not taxed as a separate entity. But, a part-
nership must file an information tax return showing partnership net income
and each partner’s share of that net income. Each partner’s share is taxable at

G-1
G-2 appendix G Accounting for Partnerships
Illustration G-1
Partnership characteristics
Helpful Hint Because of mutual
agency, an individual should be
extremely cautious in selecting
partners.
TOR Ltd.
Association of Individuals
Partnership
Form of Business
Mutual Agency Organization Co-Ownership of Property
Unlimited Liability Limited Life
personal tax rates, regardless of the amount of net income withdrawn from the
business during the year.
Mutual Agency
Mutual agency means that each partner acts on behalf of the partnership when
engaging in partnership business. The act of any partner is binding on all other
partners. This is true even when partners act beyond the scope of their authority,
so long as the act appears to be appropriate for the partnership. For example, a
partner of a grocery store who purchases a delivery truck creates a binding con-
tract in the name of the partnership, even if the partnership agreement denies
this authority. On the other hand, if a partner in a law firm purchased a snow-
mobile for the partnership, such an act would not be binding on the partner-
ship. The purchase is clearly outside the scope of partnership business.
Limited Life
A partnership does not have unlimited life. It may be ended voluntarily at any time
through the acceptance of a new partner or the withdrawal of a partner. A part-
nership may be ended involuntarily by the death or incapacity of a partner. Thus
the life of a partnership is indefinite. Partnership dissolution occurs whenever
a partner withdraws or a new partner is admitted. Dissolution of a partnership
does not necessarily mean that the business ends. If the continuing partners agree,
operations can continue without interruption by forming a new partnership.
Unlimited Liability
Each partner is personally and individually liable for all partnership liabilities.
Creditors’ claims attach first to partnership assets. If these are insufficient, the
claims then attach to the personal resources of any partner, irrespective of that
partner’s equity in the partnership. Because each partner is responsible for all the
debts of the partnership, each partner is said to have unlimited liability.
Co-Ownership of Property
Partnership assets are owned jointly by the partners. If the partnership is dis-
solved, the assets do not legally revert to the original contributor. Each partner
 Partnership Form of Organization G-3

has a claim on total assets equal to the balance in his or her respective capital
account. This claim does not attach to specific assets that an individual partner
contributed to the firm. Similarly, if a partner invests a building in the partner-
ship valued at $100,000 and the building is later sold at a gain of $20,000, that
partner does not personally receive the entire gain.
Partnership net income (or net loss) is also co-owned. If the partnership
contract does not specify to the contrary, all net income or net loss is shared
equally by the partners. As you will see later, though, partners may agree to
unequal sharing of net income or net loss.

ORGANIZATIONS WITH PARTNERSHIP

CHARACTERISTICS
With surprising speed, states are creating special forms of business organiza-
tions that have partnership characteristics. These new organizations are being
adopted by many small companies. These special forms are: limited partner-
ships, limited liability partnerships, limited liability companies, and “S” corpo-
rations.

Limited Partnerships
In a limited partnership, one or more partners have unlimited liability and
one or more partners have limited liability for the debts of the firm. Those with
unlimited liability are called general partners. Those with limited liability are
called limited partners. Limited partners are responsible for the debts of the
partnership up to the limit of their investment in the firm. This organization is
identified in its name with the words “Limited Partnership,” or “Ltd.,” or “LP.”
For the privilege of limited liability, the limited partner usually accepts less com-
pensation than a general partner and exercises less influence in the affairs of the
firm.

Limited Liability Partnership

Most states allow professionals such as lawyers, doctors, and accountants to
form a limited liability partnership or “LLP.” The LLP is designed to protect
innocent partners from malpractice or negligence claims resulting from the acts
of another partner. LLPs generally carry large insurance policies in case the part-
nership is guilty of malpractice.

Limited Liability Companies

A new, hybrid form of business organization with certain features like a corpo-
ration and others like a limited partnership is the limited liability company, or
“LLC” (or “LC”). An LLC usually has a limited life. The owners, called members,
have limited liability like owners of a corporation. Whereas limited partners do
not actively participate in the management of a limited partnership (LP), the
members of a limited liability company (LLC) can assume an active manage-
ment role. For income tax purposes, the IRS usually classifies an LLC as a
partnership.

“S” Corporations
An “S” corporation is a corporation that is taxed in the same way that a part-
nership is taxed. To qualify as an “S” corporation, the company must have 75
or fewer stockholders, all of whom must be citizens or residents of the United
States. The advantage of an “S” corporation (also called a Sub-Chapter “S” cor-
poration) is that, like a partnership and unlike a corporation, it does not pay
income taxes.
G-4 appendix G Accounting for Partnerships

ADVANTAGES AND DISADVANTAGES

OF PARTNERSHIPS
Why do people choose partnerships? One major advantage of a partnership is
that the skills and resources of two or more individuals can be combined.
For example, a large public accounting firm such as Ernst & Young must have
expertise in auditing, taxation, and management consulting. In addition, a part-
nership is easily formed and is relatively free from governmental regula-
tions and restrictions. A partnership does not have to contend with the “red
tape” that a corporation must face. Also, decisions can be made quickly on
substantive matters affecting the firm; there is no board of directors that must
be consulted.
On the other hand, partnerships also have some major disadvantages:
mutual agency, limited life, and unlimited liability. Unlimited liability is par-
ticularly troublesome. Many individuals fear they may lose not only their initial
investment but also their personal assets, if those assets are needed to pay part-
nership creditors. As a result, partnerships often find it difficult to obtain large
amounts of investment capital. That is one reason why the largest business
enterprises in the United States are corporations, not partnerships.
The advantages and disadvantages of the partnership form of business or-
ganization are summarized in Illustration G-2.

Illustration G-2
Advantages and Advantages Disadvantages
disadvantages of a Combining skills and resources of two or more individuals Mutual agency
partnership Ease of formation Limited life
Freedom from governmental regulations and restrictions Unlimited liability
Ease of decision making

THE PARTNERSHIP AGREEMENT

Ideally, the agreement of two or more individuals to form a partnership should
be expressed in writing. This written contract is often called the partnership
agreement or articles of co-partnership. The partnership agreement contains
such basic information as the name and principal location of the firm, the pur-
pose of the business, and date of inception. In addition, relationships among the
partners should be specified, such as:
1. Names and capital contributions of partners.
2. Rights and duties of partners.
3. Basis for sharing net income or net loss.
4. Provision for withdrawals of assets.
5. Procedures for submitting disputes to arbitration.
6. Procedures for the withdrawal or addition of a partner.
7. Rights and duties of surviving partners in the event of a partner’s death.
We cannot overemphasize the importance of a written contract. The agree-
ment should be drawn with care and should attempt to anticipate all possible
situations, contingencies, and disagreements. The help of a lawyer is highly
desirable in preparing the agreement.

Basic Partnership Accounting

We now turn to the basic accounting for partnerships. The major accounting
issues relate to forming the partnership, dividing income or loss, and preparing
financial statements.
 Basic Partnership Accounting G-5

FORMING A PARTNERSHIP
Each partner’s initial investment in a partnership is entered in the partnership
records. These investments should be recorded at the fair market value of the
study objective 2
Explain the accounting
assets at the date of their transfer to the partnership. The values assigned
entries for the formation
must be agreed to by all of the partners. of a partnership.
To illustrate, assume that A. Rolfe and T. Shea combine their proprietorships
to start a partnership named U.S. Software. The firm will specialize in develop-
ing financial modeling software packages. Rolfe and Shea have the following as-
sets prior to the formation of the partnership.

Illustration G-3 Book

Book Value Market Value and market values of
A. Rolfe T. Shea A. Rolfe T. Shea assets invested
Cash $ 8,000 $ 9,000 $ 8,000 $ 9,000
Office equipment 5,000 4,000
Accumulated depreciation (2,000)
Accounts receivable 4,000 4,000
Allowance for doubtful accounts (700) (1,000)
$11,000 $12,300 $12,000 $12,000

The entries to record the investments are:

Investment of A. Rolfe A = L + OE
Cash 8,000 8,000
Office Equipment 4,000 4,000
A. Rolfe, Capital 12,000 12,000
(To record investment of Rolfe) Cash Flows
8,000

Investment of T. Shea A = L + OE
Cash 9,000 9,000
Accounts Receivable 4,000 4,000
Allowance for Doubtful Accounts 1,000 1,000
T. Shea, Capital 12,000 12,000
(To record investment of Shea) Cash Flows
9,000

Note that neither the original cost of the office equipment ($5,000) nor its
book value ($5,000  $2,000) is recorded by the partnership. The equipment is
recorded at its fair market value, $4,000. Because the equipment has not been
used by the partnership, there is no accumulated depreciation.
In contrast, the gross claims on customers ($4,000) are carried forward to
the partnership. The allowance for doubtful accounts is adjusted to $1,000 to
arrive at a cash (net) realizable value of $3,000. A partnership may start with an
allowance for doubtful accounts because it will continue to collect existing
accounts receivable, some of which are expected to be uncollectible. In addition,
this procedure maintains the control and subsidiary relationship between
Accounts Receivable and the accounts receivable subsidiary ledger.
After the partnership has been formed, the accounting for transactions is
similar to any other type of business organization. For example, all transactions
with outside parties, such as the purchase or sale of merchandise inventory and
the payment or receipt of cash, should be recorded the same for a partnership
as for a corporation.
G-6 appendix G Accounting for Partnerships

The steps in the accounting cycle described in Chapter 4 also apply to a part-
nership. For example, the partnership prepares a trial balance and journalizes
and posts adjusting entries. A work sheet may be used. There are minor differ-
ences in journalizing and posting closing entries and in preparing financial state-
ments, as explained in the following sections.

DIVIDING NET INCOME OR NET LOSS

Partnership net income or net loss is shared equally unless the partner-
ship contract indicates otherwise. The same basis of division usually applies
to both net income and net loss. It is customary to refer to this basis as the in-
come ratio, the income and loss ratio, or the profit and loss (P&L) ratio.
Because of its wide acceptance, we will use the term income ratio to identify
the basis for dividing net income and net loss. A partner’s share of net income
or net loss is recognized in the capital accounts through closing entries.

Closing Entries
Four entries are required in preparing closing entries for a partnership. The en-
tries are:
1. Debit each revenue account for its balance, and credit Income Summary for
total revenues.
2. Debit Income Summary for total expenses, and credit each expense account
for its balance.
3. Debit Income Summary for its balance, and credit each partner’s Capital ac-
count for his or her share of net income. Or, credit Income Summary, and
debit each partner’s Capital account for his or her share of net loss.
4. Debit each partner’s Capital account for the balance in that partner’s draw-
ing account, and credit each partner’s drawing account for the same amount.
The first two entries are the same as in a corporation. The last two entries are
different because (1) there are two or more owners’ capital and drawing
accounts, and (2) it is necessary to divide net income (or net loss) among the
partners.
To illustrate the last two closing entries, assume that AB Company has net
income of $32,000 for 2010. The partners, L. Arbor and D. Barnett, share net in-
come and net loss equally. Drawings for the year were Arbor $8,000 and Barnett
$6,000. The last two closing entries are:

Dec. 31 Income Summary 32,000

L. Arbor, Capital ($32,000  50%) 16,000
D. Barnett, Capital ($32,000  50%) 16,000
(To transfer net income to partners’
capital accounts)
31 L. Arbor, Capital 8,000
D. Barnett, Capital 6,000
L. Arbor, Drawing 8,000
D. Barnett, Drawing 6,000
(To close drawing accounts to capital
accounts)

Assume that the beginning capital balance is $47,000 for Arbor and $36,000 for
Barnett. The capital and drawing accounts will show the following after posting
the closing entries.
 Basic Partnership Accounting G-7

Illustration G-4
L. Arbor, Capital D. Barnett, Capital Partners’ capital and
drawing accounts after
12/31 Clos. 8,000 1/1 Bal. 47,000 12/31 Clos. 6,000 1/1 Bal. 36,000
closing
12/31 Clos. 16,000 12/31 Clos. 16,000

12/31 Bal. 55,000 12/31 Bal. 46,000

L. Arbor, Drawing D. Barnett, Drawing

12/31 Bal. 8,000 12/31 Clos. 8,000 12/31 Bal. 6,000 12/31 Clos. 6,000

The partners’ capital accounts are permanent accounts; their drawing ac-
counts are temporary accounts. Normally, the capital accounts will have credit
balances and the drawing accounts will have debit balances. Drawing accounts
are debited when partners withdraw cash or other assets from the partnership
for personal use.

Income Ratios
As noted earlier, the partnership agreement should specify the basis for sharing
net income or net loss. The following are typical income ratios.
study objective 3
Identify the bases for
1. A fixed ratio, expressed as a proportion (6 : 4), a percentage (70% and 30%), dividing net income or
or a fraction (2兾3 and 1兾3). net loss.

2. A ratio based either on capital balances at the beginning of the year or on

average capital balances during the year.
3. Salaries to partners and the remainder on a fixed ratio.
4. Interest on partners’ capital balances and the remainder on a fixed ratio.
5. Salaries to partners, interest on partners’ capital, and the remainder on a
fixed ratio.
The objective is to settle on a basis that will equitably reflect the partners’ cap-
ital investment and service to the partnership.
A fixed ratio is easy to apply, and it may be an equitable basis in some cir-
cumstances. Assume, for example, that Hughes and Lane are partners. Each
contributes the same amount of capital, but Hughes expects to work full-time
in the partnership and Lane expects to work only half-time. Accordingly, the
partners agree to a fixed ratio of 2兾3 to Hughes and 1兾3 to Lane.
A ratio based on capital balances may be appropriate when the funds in-
vested in the partnership are considered the critical factor. Capital ratios may
also be equitable when a manager is hired to run the business and the partners
do not plan to take an active role in daily operations.
The three remaining ratios (items 3, 4, and 5) give specific recognition to
differences among partners. These ratios provide salary allowances for time
worked and interest allowances for capital invested. Then, any remaining net
income or net loss is allocated on a fixed ratio. Some caution needs to be
exercised in working with these types of income ratios. These ratios pertain
exclusively to the computations that are required in dividing net income or
net loss among the partners.
Salaries to partners and interest on partners’ capital are not expenses
of the partnership. Therefore, these items do not enter into the matching
of expenses with revenues and the determination of net income or net loss.
For a partnership, as for other entities, salaries expense pertains to the cost of
services performed by employees. Likewise, interest expense relates to the cost
of borrowing from creditors. But partners, as owners, are not considered either
G-8 appendix G Accounting for Partnerships

employees or creditors. Therefore, when the income ratio includes a salary

allowance for partners, some partnership agreements permit the partner to
make monthly withdrawals of cash based on their “salary.” Such withdrawals
are debited to the partner’s drawing account.

Salaries, Interest, and Remainder on a Fixed Ratio

Under income ratio (5) in the list above, the provisions for salaries and interest
must be applied before the remainder is allocated on the specified fixed ratio.
This is true even if the provisions exceed net income. It is also true even
if the partnership has suffered a net loss for the year. Detailed information
concerning the division of net income or net loss should be shown below net
income on the income statement.
To illustrate this income ratio, assume that Sara King and Ray Lee are co-
partners in the Kingslee Company. The partnership agreement provides for:
(1) salary allowances of $8,400 to King and $6,000 to Lee, (2) interest allowances
of 10% on capital balances at the beginning of the year, and (3) the remainder
equally. Capital balances on January 1 were King $28,000, and Lee $24,000. In
2010, partnership net income is $22,000. The division of net income is as follows.

Illustration G-5 Income

statement with division of KINGSLEE COMPANY
net income Income Statement (partial)
For the Year Ended December 31, 2010

Sales $200,000

Net income $ 22,000

Division of Net Income

Sara Ray
King Lee Total
Salary allowance $ 8,400 $ 6,000 $ 14,400
Interest allowance on partners’ capital
Sara King ($28,000  10%) 2,800
Ray Lee ($24,000  10%) 2,400
Total interest allowance 5,200
Total salaries and interest 11,200 8,400 19,600
Remaining income, $2,400
($22,000  $19,600)
Sara King ($2,400  50%) 1,200
Ray Lee ($2,400  50%) 1,200
Total remainder 2,400
Total division of net income $12,400 $9,600 $22,000

The entry to record the division of net income is:

A = L + OE
22,000 Dec. 31 Income Summary 22,000
12,400 Sara King, Capital 12,400
9,600 Ray Lee, Capital 9,600
Cash Flows (To close net income to partners’ capital)
no effect

Now let’s look at a situation in which the salary and interest allowances
exceed net income. Assume that Kingslee Company’s net income is only $18,000.
 Basic Partnership Accounting G-9

In this case, the salary and interest allowances will create a deficiency of $1,600
($19,600  $18,000). The computations of the allowances are the same as those
in the preceding example. Beginning with total salaries and interest, we com-
plete the division of net income as follows.

Illustration G-6 Division

Sara Ray
of net income—income
King Lee Total deficiency
Total salaries and interest $ 11,200 $ 8,400 $ 19,600
Remaining deficiency ($1,600)
($18,000  $19,600)
Sara King ($1,600  50%) (800)
Ray Lee ($1,600  50%) (800)
Total remainder (1,600)
Total division $10,400 $7,600 $18,000

PARTNERSHIP
FINANCIAL STATEMENTS
The financial statements of a partnership are similar to those of a corporation.
The income statement for a partnership is identical to the income statement for
study objective 4
Describe the form and
a corporation except for the additional section that reports the division of net
content of partnership
income, as shown earlier. financial statements.
The owners’ equity statement for a partnership is called the partners’
capital statement. Its function is to explain the changes in each partner’s cap-
ital account and in total partnership capital during the year. The partners’ cap-
ital statement for Kingslee Company is shown below. It is based on the division
of $22,000 of net income in Illustration G-5. The statement includes assumed
data for the additional investment and drawings.

Illustration G-7
KINGSLEE COMPANY Partners’ capital statement
Partners’ Capital Statement
For the Year Ended December 31, 2010

Sara Ray
King Lee Total
Capital, January 1 $ 28,000 $ 24,000 $ 52,000
Add: Additional investment 2,000 2,000
Net income 12,400 9,600 22,000
42,400 33,600 76,000
Helpful Hint Partners’ capital
Less: Drawings 7,000 5,000 12,000
may change due to (1) additional
Capital, December 31 $35,400 $28,600 $64,000 investment, (2) drawings, and
(3) net income or net loss.

The partners’ capital statement is prepared from the income statement and the
partners’ capital and drawing accounts.
The balance sheet for a partnership is the same as for a corporation except
for the owner’s equity section. In a partnership, the capital balances of each part-
ner are shown in the balance sheet. The owners’ equity section for Kingslee Com-
pany is shown in Illustration G-8 (page G-10).
G-10 appendix G Accounting for Partnerships
Illustration G-8
Owners’ equity section of a
partnership balance sheet
study objective 5 assets of the firm, paying liabilities, and distributing any remaining assets to the
Explain the effects of the
entries to record the
liquidation of a partnership.
KINGSLEE COMPANY
Balance Sheet (partial)
December 31, 2010
Total liabilities (assumed amount) $115,000
Owners’ equity
Sara King, Capital $35,400
Ray Lee, Capital 28,600
Total owners’ equity 64,000
Total liabilities and owners’ equity $179,000
Admission and Withdrawal
of Partners
We have seen how the basic accounting for a partnership works. Another issue
relates to the accounting for the addition or withdrawal of a partner. From an
economic standpoint, the admission or withdrawal of a partner is often of mi-
nor significance in the continuity of the business. For example, in large public
accounting or law firms, partners are added or dropped without any change in
operating policies. Because the accounting for the admission or withdrawal of
a partner is complex, it is discussed in more advanced accounting courses.
Liquidation of a Partnership
The liquidation of a partnership terminates the business. It involves selling the
partners. Liquidation may result from the sale of the business by mutual agree-
ment of the partners, from the death of a partner, or from bankruptcy. In con-
trast to partnership dissolution, partnership liquidation ends both the legal
and economic life of the entity.
From an accounting standpoint, liquidation should be preceded by complet-
ing the accounting cycle for the final operating period. This includes preparing
adjusting entries and financial statements. It also involves preparing closing en-
tries and a post-closing trial balance. Thus, only balance sheet accounts should
be open as the liquidation process begins.
In liquidation, the sale of noncash assets for cash is called realization. Any
difference between book value and the cash proceeds is called the gain or loss
on realization. To liquidate a partnership, it is necessary to:
1. Sell noncash assets for cash and recognize a gain or loss on realization.
2. Allocate gain/loss on realization to the partners based on their income ratios.
3. Pay partnership liabilities in cash.
4. Distribute remaining cash to partners on the basis of their capital balances.
Each of the steps must be performed in sequence. Creditors must be paid
before partners receive any cash distributions. Each step also must be recorded
by an accounting entry.
When a partnership is liquidated, all partners may have credit balances in
their capital accounts. This situation is called no capital deficiency. Or, at least
one partner’s capital account may have a debit balance. This situation is termed
a capital deficiency. To illustrate each of these conditions, assume that the Ace
Company is liquidated when its ledger shows the assets, liabilities, and owners’
equity accounts listed in Illustration G-9.
 Liquidation of a Partnership G-11

Illustration G-9 Account

Assets Liabilities and Owners’ Equity balances prior to liquidation
Cash $ 5,000 Notes payable $15,000
Accounts receivable 15,000 Accounts payable 16,000
Inventory 18,000 R. Arnet, Capital 15,000
Equipment 35,000 P. Carey, Capital 17,800
Accum. depr.—equipment (8,000) W. Eaton, Capital 1,200
$65,000 $65,000

NO CAPITAL DEFICIENCY
The partners of Ace Company agree to liquidate the partnership on the follow-
ing terms: (1) The noncash assets of the partnership will be sold to Jackson
Enterprises for $75,000 cash. And (2) the partnership will pay its partnership
liabilities. The income ratios of the partners are 3 : 2 : 1, respectively. The steps
in the liquidation process are as follows.
1. The noncash assets (accounts receivable, inventory, and equipment) are sold
for $75,000. The book value of these assets is $60,000 ($15,000  $18,000 
$35,000  $8,000). Thus a gain of $15,000 is realized on the sale. The entry is:

(1) A = L + OE
Cash 75,000 75,000
Accumulated Depreciation—Equipment 8,000 8,000
Accounts Receivable 15,000 15,000
Inventory 18,000 18,000
Equipment 35,000 35,000
Gain on Realization 15,000 15,000
(To record realization of noncash assets) Cash Flows
75,000

2. The gain on realization of $15,000 is allocated to the partners on their in-

come ratios, which are 3 : 2 : 1. The entry is:

(2) A = L + OE
Gain on Realization 15,000 15,000
R. Arnet, Capital ($15,000  3兾6) 7,500 7,500
P. Carey, Capital ($15,000  2兾6) 5,000 5,000
W. Eaton, Capital ($15,000  1兾6) 2,500 2,500
(To allocate gain to partners’ capital accounts) Cash Flows
no effect

3. Partnership liabilities consist of Notes Payable $15,000 and Accounts Payable

$16,000. Creditors are paid in full by a cash payment of $31,000. The entry is:

(3) A = L + OE
Notes Payable 15,000 15,000
Accounts Payable 16,000 16,000
Cash 31,000 31,000
(To record payment of partnership liabilities) Cash Flows
31,000

4. The remaining cash is distributed to the partners on the basis of their capital
balances. After the entries in the first three steps are posted, all partnership
accounts, including Gain on Realization, will have zero balances except for four
accounts: Cash $49,000; R. Arnet, Capital $22,500; P. Carey, Capital $22,800;
and W. Eaton, Capital $3,700, as shown in Illustration G-10 (page G-12).
G-12 appendix G Accounting for Partnerships

Cash R. Arnet, Capital P. Carey, Capital W. Eaton, Capital

Bal. 5,000 (3) 31,000 Bal. 15,000 Bal. 17,800 Bal. 1,200
(1) 75,000 (2) 7,500 (2) 5,000 (2) 2,500

Bal. 49,000 Bal. 22,500 Bal. 22,800 Bal. 3,700

Illustration G-10 Ledger

balances before distribution
of cash
The entry to record the distribution of cash is as follows.

A = L + OE (4)
49,000 22,500 R. Arnet, Capital 22,500
22,800 P. Carey, Capital 22,800
3,700 W. Eaton, Capital 3,700
Cash Flows Cash 49,000
49,000 (To record distribution of cash to partners)

Helpful Hint Zero balances after
posting is a quick proof of the
accuracy of the cash distribution
entry.
After this entry is posted, all partnership accounts will have zero balances.
A word of caution: Cash should not be distributed to partners on the
basis of their income-sharing ratios. On this basis, Arnet would receive three-
sixths, or $24,500, which would produce an erroneous debit balance of $2,000.
The income ratio is the proper basis for allocating net income or loss. It is not
a proper basis for making the final distribution of cash to the partners.

Schedule of Cash Payments

Some accountants prepare a cash payments schedule to determine the distribu-
tion of cash to the partners in the liquidation of a partnership. The schedule of
cash payments is organized around the basic accounting equation. The sched-
ule for the Ace Company is shown in Illustration G-11. The numbers in paren-
theses refer to the four required steps in the liquidation of a partnership. They
Illustration G-11
Schedule of cash
also identify the accounting entries that must be made. The cash payments sched-
payments, no capital ule is especially useful when the liquidation process extends over a period of time.
deficiency

ACE COMPANY
Schedule of Cash Payments

Noncash R. Arnet P. Carey W. Eaton

Item Cash ⴙ Assets ⴝ Liabilities ⴙ Capital ⴙ Capital ⴙ Capital
Balances before liquidation 5,000  60,000  31,000  15,000  17,800  1,200
Sales of noncash assets and
allocation of gain (1)&(2) 75,000 ⴙ (60,000) ⴝ 7,500 ⴙ 5,000 ⴙ 2,500
New balances 80,000  –0–  31,000  22,500  22,800  3,700
Pay liabilities (3) (31,000) ⴝ (31,000)
New balances 49,000  –0–  –0–  22,500  22,800  3,700
Cash distribution to
partners (4) (49,000) ⴝ (22,500) ⴙ (22,800) ⴙ (3,700)
Final balances –0– –0– –0– –0– –0– –0–

CAPITAL DEFICIENCY
A capital deficiency may be caused by recurring net losses, excessive drawings,
or losses from realization suffered during liquidation. To illustrate, assume that
Ace Company is on the brink of bankruptcy. The partners decide to liquidate by
 Liquidation of a Partnership G-13

having a “going-out-of-business” sale. Merchandise is sold at substantial dis-

counts, and the equipment is sold at auction. Cash proceeds from these sales and
collections from customers total only $42,000. Thus, the loss from liquidation is
$18,000 ($60,000  $42,000). The steps in the liquidation process are as follows.
1. The entry for the realization of noncash assets is:

(1) A = L + OE
Cash 42,000 42,000
Accumulated Depreciation—Equipment 8,000 8,000
Loss on Realization 18,000 18,000
Accounts Receivable 15,000 15,000
Inventory 18,000 18,000
Equipment 35,000 35,000
(To record realization of noncash assets) Cash Flows
42,000
2. The loss on realization is allocated to the partners on the basis of their in-
come ratios. The entry is:

(2) A = L + OE
R. Arnet, Capital ($18,000  3兾6) 9,000 9,000
P. Carey, Capital ($18,000  2兾6) 6,000 6,000
W. Eaton, Capital ($18,000  1兾6) 3,000 3,000
Loss on Realization 18,000 18,000
(To allocate loss on realization to partners) Cash Flows
no effect
3. Partnership liabilities are paid. This entry is the same as in the previous
example.

(3) A = L + OE
Notes Payable 15,000 15,000
Accounts Payable 16,000 16,000
Cash 31,000 31,000
(To record payment of partnership liabilities) Cash Flows
31,000
4. After posting the three entries, two accounts will have debit balances—Cash
$16,000, and W. Eaton, Capital $1,800. Two accounts will have credit
balances—R. Arnet, Capital $6,000, and P. Carey, Capital $11,800. All four Illustration G-12 Ledger
accounts are shown below. balances before distribution
of cash

Cash R. Arnet, Capital P. Carey, Capital W. Eaton, Capital

Bal. 5,000 (3) 31,000 (2) 9,000 Bal. 15,000 (2) 6,000 Bal. 17,800 (2) 3,000 Bal. 1,200
(1) 42,000
Bal. 6,000 Bal. 11,800 Bal. 1,800
Bal. 16,000

Eaton has a capital deficiency of $1,800, and thus owes the partnership $1,800.
Arnet and Carey have a legally enforceable claim for that amount against Eaton’s
personal assets. The distribution of cash is still made on the basis of capital bal-
ances. But the amount will vary depending on how Eaton’s deficiency is settled.
Two alternatives are presented below.

Payment of Deficiency
If the partner with the capital deficiency pays the amount owed the partnership,
the deficiency is eliminated. To illustrate, assume that Eaton pays $1,800 to the
partnership. The entry is:
G-14 appendix G Accounting for Partnerships

(a)
A = L + OE
Cash 1,800
1,800 W. Eaton, Capital 1,800
1,800 (To record payment of capital deficiency by Eaton)
Cash Flows
1,800
After posting this entry, account balances are as follows.

Cash R. Arnet, Capital P. Carey, Capital W. Eaton, Capital

Bal. 5,000 (3) 31,000 (2) 9,000 Bal. 15,000 (2) 6,000 Bal. 17,800 (2) 3,000 Bal. 1,200
(1) 42,000 (a) 1,800
(a) 1,800 Bal. 6,000 Bal. 11,800
Bal. –0–
Bal. 17,800

Illustration G-13 Ledger

balances after paying
capital deficiency The cash balance of $17,800 is now equal to the credit balances in the capital
accounts (Arnet $6,000  Carey $11,800). Cash now is distributed on the basis
of these balances. The entry is:
A = L + OE
6,000 R. Arnet, Capital 6,000
11,800 P. Carey, Capital 11,800
17,800 Cash 17,800
Cash Flows (To record distribution of cash to the partners)
17,800

After this entry is posted, all accounts will have zero balances.

Nonpayment of Deficiency
If a partner with a capital deficiency is unable to pay the amount owed to the
partnership, the partners with credit balances must absorb the loss. The loss is
allocated on the basis of the income ratios that exist between the partners with
credit balances.
For example, the income ratios of Arnet and Carey are 3 : 2, or 3兾5 and 2兾5,
respectively. Thus, the following entry would be made to remove Eaton’s capital
deficiency.

A = L + SE (a)
1,080 R. Arnet, Capital ($1,800  3兾5) 1,080
720 P. Carey, Capital ($1,800  2兾5) 720
1,800 W. Eaton, Capital 1,800
(To record write-off of capital deficiency)

After posting this entry, the cash and capital accounts will have the following
Illustration G-14 Ledger balances.
balances after nonpayment
of capital deficiency

Cash R. Arnet, Capital P. Carey, Capital W. Eaton, Capital

Bal. 5,000 (3) 31,000 (2) 9,000 Bal. 15,000 (2) 6,000 Bal. 17,800 (2) 3,000 Bal. 1,200
(1) 42,000 (a) 1,080 (a) 720 (a) 1,800

Bal. 16,000 Bal. 4,920 Bal. 11,080 Bal. –0–


The cash balance of $16,000 now equals the sum of the credit balances in the
capital accounts (Arnet $4,920  Carey $11,080). The entry to record the distri-
bution of cash is:
R. Arnet, Capital
P. Carey, Capital
Cash
(To record distribution of cash to the partners)
After this entry is posted, all accounts will have zero balances.
Summary of Study Objectives
1 Identify the characteristics of the partnership form
of business organization. The principal characteristics
of a partnership are: (a) association of individuals,
(b) mutual agency, (c) limited life, (d) unlimited lia-
bility, and (e) co-ownership of property.
2 Explain the accounting entries for the formation of a
partnership. When a partnership is formed, each part-
ner’s initial investment should be recorded at the fair
market value of the assets at the date of their trans-
fer to the partnership.
3 Identify the bases for dividing net income or net loss.
Net income or net loss is divided on the basis of the
income ratio, which may be (a) a fixed ratio, (b) a ra-
tio based on beginning or average capital balances,
(c) salaries to partners and the remainder on a fixed
ratio, (d) interest on partners’ capital and the remain-
der on a fixed ratio, and (e) salaries to partners,
Glossary
Capital deficiency (p. G-10) A debit balance in a part-
ner’s capital account after allocation of gain or loss.
General partner (p. G-3) A partner who has unlimited
liability for the debts of the firm.
Income ratio (p. G-6) The basis for dividing net income
and net loss in a partnership.
Limited liability company (p. G-3) A form of business
organization, usually classified as a partnership and usu-
ally with limited life, in which partners, who are called
members, have limited liability.
Limited liability partnership (p. G-3) A partnership of
professionals in which partners are given limited liabil-
ity and the public is protected from malpractice by in-
surance carried by the partnership.
Limited partner (p. G-3) A partner who has limited li-
ability for the debts of the firm.
Limited partnership (p. G-3) A partnership in which
one or more general partners have unlimited liability and
one or more partners have limited liability for the obli-
gations of the firm.
Glossary G-15
A = L + OE
4,920 4,920
11,080 11,080
16,000 16,000
Cash Flows
16,000
interest on partners’ capital, and the remainder on a
fixed ratio.
4 Describe the form and content of partnership financial
statements. The financial statements of a partnership
are similar to those of a corporation. The principal
differences are: (a) the division of net income is shown
on the income statement, (b) the owners’ equity state-
ment is called a partners’ capital statement, and (c) each
partner’s capital is reported on the balance sheet.
5 Explain the effects of the entries to record the liquida-
tion of a partnership. When a partnership is liquidated,
it is necessary to record the (a) sale of noncash assets,
(b) allocation of the gain or loss on realization, (c) pay-
ment of partnership liabilities, and (d) distribution
of cash to the partners on the basis of their capital
balances.
No capital deficiency (p. G-10) All partners have credit
balances after allocation of gain or loss.
Partners’ capital statement (p. G-9) The owners’
equity statement for a partnership which shows the
changes in each partner’s capital balance and in total
partnership capital during the year.
Partnership (p. G-1) An association of two or more per-
sons to carry on as co-owners of a business for profit.
Partnership agreement (p. G-4) A written contract ex-
pressing the voluntary agreement of two or more indi-
viduals in a partnership.
Partnership dissolution (p. G-2) A change in partners
due to withdrawal or admission, which does not neces-
sarily terminate the business.
Partnership liquidation (p. G-10) An event that ends
both the legal and economic life of a partnership.
“S” corporation (p. G-3) Corporation, with 75 or fewer
stockholders, that is taxed like a partnership.
Schedule of cash payments (p. G-12) A schedule
showing the distribution of cash to the partners in a part-
nership liquidation.
G-16 appendix G Accounting for Partnerships

Questions
1. The characteristics of a partnership include the fol-
lowing: (a) association of individuals, (b) limited life,
and (c) co-ownership of property. Explain each of
these terms.
2. Vera Cruz is confused about the partnership charac-
teristics of (a) mutual agency and (b) unlimited lia-
bility. Explain these two characteristics for Vera.
3. Swen Varberg and Egor Karlstad are considering a
business venture. They ask you to explain the advan-
tages and disadvantages of the partnership form of
organization.
4. Ginny Brown and Dorothy Fleming form a partner-
ship. Brown contributes land with a book value of
$50,000 and a fair market value of $75,000. Brown
also contributes equipment with a book value of
$52,000 and a fair market value of $57,000. The part-
nership assumes a $20,000 mortgage on the land.
What should be the balance in Brown’s capital ac-
count upon formation of the partnership?
5. Roy Orbison, S. Innis, and David Bowie have a part-
nership called Depeche Mode. A dispute has arisen
among the partners. Orbison has invested twice as
much in assets as the other two partners, and he be-
lieves net income and net losses should be shared in
accordance with the capital ratios. The partnership
agreement does not specify the division of profits and
losses. How will net income and net loss be divided?
6. Leon Redbone and Elvis Costello are discussing how
income and losses should be divided in a partnership
they plan to form. What factors should be considered
in determining the division of net income or net loss?
7. Doreen Shaffer and Quincy Jones have partnership
capital balances of $40,000 and $80,000, respectively.
The partnership agreement indicates that net income
or net loss should be shared equally. If net income
for the partnership is $24,000, how should the net
income be divided?
8. Robben Ford and Greg Allman share net income and
net loss equally. (a) Which account(s) is (are) debited
and credited to record the division of net income be-
tween the partners? (b) If Robben Ford withdraws
$30,000 in cash for personal use in lieu of salary,
which account is debited and which is credited?
9. Partners Reba McEntire and B. Zander are provided
salary allowances of $30,000 and $25,000, respec-
tively. They divide the remainder of the partnership
income in a ratio of 60 : 40. If partnership net income
is $50,000, how much is allocated to McEntire and
Zander?
10. Are the financial statements of a partnership similar
to those of a corporation? Discuss.
11. Phil Collins and Herb Alpert are discussing the liqui-
dation of a partnership. Phil maintains that all cash
should be distributed to partners on the basis of their
income ratios. Is he correct? Explain.
12. In continuing their discussion, Herb says that even
in the case of a capital deficiency, all cash should still
be distributed on the basis of capital balances. Is
Herb correct? Explain.
13. Erin, Cole, and Morgan have income ratios of 5 : 3 : 2
and capital balances of $34,000, $31,000, and
$28,000, respectively. Noncash assets are sold at a
gain. After creditors are paid, $119,000 of cash is
available for distribution to the partners. How much
cash should be paid to Cole?
14. Before the final distribution of cash, account bal-
ances are: Cash $25,000; B. Springsteen, Capital
$19,000 (Cr.); L. Hamilton, Capital $12,000 (Cr.); and
T. Zaret, Capital $6,000 (Dr.). Zaret is unable to pay
any of the capital deficiency. If the income-sharing
ratios are 5 : 3 : 2, respectively, how much cash should
be paid to L. Hamilton?

Journalize entries in forming
a partnership.
(SO 2)
Prepare portion of opening
balance sheet for partnership.
(SO 2)
Brief Exercises
BEG-1 Britney Spears and Pablo Cruise decide to organize the ALL-Star partnership.
Britney Spears invests $15,000 cash, and Cruise contributes $10,000 cash and equipment
having a book value of $3,500. Prepare the entry to record Cruise’s investment in the part-
nership, assuming the equipment has a fair market value of $7,000.
BEG-2 H. Tylo and R. Moss decide to merge their proprietorships into a partnership
called Tylomoss Company. The balance sheet of Moss Co. shows:
Accounts receivable $16,000
Less: Allowance for doubtful accounts 1,200 $14,800
Equipment 20,000
Less: Accumulated depreciation 8,000 12,000
The partners agree that the net realizable value of the receivables is $12,500 and that the
fair market value of the equipment is $10,000. Indicate how the four accounts should
appear in the opening balance sheet of the partnership.
 Exercises G-17

BEG-3 Led Zeppelin Co. reports net income of $70,000. The income ratios are Led 60% Journalize the division of net
and Zeppelin 40%. Indicate the division of net income to each partner, and prepare the income using fixed income
entry to distribute the net income. ratios.
(SO 3)
BEG-4 MET Co. reports net income of $65,000. Partner salary allowances are Moses Compute division of net
$20,000, Evelyn $5,000, and Tom $5,000. Indicate the division of net income to each part- income with a salary
ner, assuming the income ratio is 50 : 30 : 20, respectively. allowance and fixed ratios.
(SO 3)
BEG-5 Bill&Til Co. reports net income of $24,000. Interest allowances are Bill $6,000 Show division of net income
and Til $5,000; salary allowances are Bill $15,000 and Til $10,000; the remainder is shared when allowances exceed net
equally. Show the distribution of income on the income statement. income.
(SO 3)
BEG-6 After liquidating noncash assets and paying creditors, account balances in the Journalize final cash
Missouri Co. are Cash $21,000, A Capital (Cr.) $9,000, R Capital (Cr.) $7,000, and B Cap- distribution in liquidation.
ital (Cr.) $5,000. The partners share income equally. Journalize the final distribution of (SO 5)
cash to the partners.

Exercises
EG-1 Frank Voris has owned and operated a proprietorship for several years. On Journalize entry for
January 1, he decides to terminate this business and become a partner in the firm of formation of a partnership.
Payne and Voris. Voris’s investment in the partnership consists of $15,000 in cash, and (SO 2)
the following assets of the proprietorship: accounts receivable $14,000 less allowance for
doubtful accounts of $2,000, and equipment $20,000 less accumulated depreciation of
$4,000. It is agreed that the allowance for doubtful accounts should be $3,000 for the
partnership. The fair market value of the equipment is $17,500.
Instructions
Journalize Voris’s admission to the firm of Payne and Voris.
EG-2 B. Manilow and O. Newton have capital balances on January 1 of $50,000 and Prepare schedule showing
$40,000, respectively. The partnership income-sharing agreement provides for (1) annual distribution of net income
salaries of $20,000 for Manilow and $12,000 for Newton, (2) interest at 10% on begin- and closing entry.
ning capital balances, and (3) remaining income or loss to be shared 70% by Manilow (SO 3)
and 30% by Newton.
Instructions
(a) Prepare a schedule showing the distribution of net income, assuming net income is
(1) $55,000 and (2) $30,000.
(b) Journalize the allocation of net income in each of the situations above.
EG-3 In Fleetwood Mac Co., beginning capital balances on January 1, 2010, are Ken Prepare partners’ capital
Tucki $20,000 and Chris Cross $18,000. During the year, drawings were Tucki $8,000 and statement and partial
Cross $3,000. Net income was $32,000, and the partners share income equally. balance sheet.
(SO 4)
Instructions
(a) Prepare the partners’ capital statement for the year.
(b) Prepare the owners’ equity section of the balance sheet at December 31, 2010.
EG-4 The Pips Company at December 31 has cash $20,000, noncash assets $100,000, Prepare cash distribution
liabilities $55,000, and the following capital balances: Agnes $45,000 and Mildred $20,000. schedule.
The firm is liquidated, and $120,000 in cash is received for the noncash assets. Agnes (SO 5)
and Mildred income ratios are 55% and 45%, respectively.
Instructions
Prepare a cash distribution schedule.
EG-5 Data for The Pips partnership are presented in EG-4. Journalize transactions in
a liquidation.
Instructions
(SO 5)
Prepare the entries to record:
(a) The sale of noncash assets.
(b) The allocation of the gain or loss on liquidation to the partners.
(c) Payment of creditors.
(d) Distribution of cash to the partners.
G-18 appendix G Accounting for Partnerships

Journalize transactions with
a capital deficiency.
(SO 5)
EG-6 Prior to the distribution of cash to the partners, the accounts in the MEL Com-
pany are: Cash $30,000, Maureen Capital (Cr.) $18,000, Ellen Capital (Cr.) $14,000, and
Lou Capital (Dr.) $2000. The income ratios are 5 : 3 : 2, respectively.
Instructions
(a) Prepare the entry to record (1) Lou’s payment of $2,000 in cash to the partnership
and (2) the distribution of cash to the partners with credit balances.
(b) Prepare the entry to record (1) the absorption of Lou’s capital deficiency by the other
partners and (2) the distribution of cash to the partners with credit balances.

Problems
Prepare entries for formation PG-1 The post-closing trial balances of two proprietorships on January 1, 2010, are
of a partnership and a presented below.
balance sheet.
(SO 2, 4) Mel Company Gibson Company
Dr. Cr. Dr. Cr.
Cash $ 14,000 $13,000
Accounts receivable 17,500 26,000
Allowance for doubtful accounts $ 3,000 $ 4,400
Merchandise inventory 26,500 18,400
Equipment 45,000 28,000
Accumulated depreciation—equipment 24,000 12,000
Notes payable 20,000 15,000
Accounts payable 20,000 31,000
Mel, Capital 36,000
Gibson, Capital 23,000
$103,000 $103,000 $85,400 $85,400

Mel and Gibson decide to form a partnership, Mel Gibson Company, with the following
agreed upon valuations for noncash assets.

Mel Company Gibson Company

Accounts receivable $17,500 $26,000
Allowance for doubtful accounts 4,500 4,000
Merchandise inventory 30,000 20,000
Equipment 25,000 18,000

All cash will be transferred to the partnership, and the partnership will assume all the
liabilities of the two proprietorships. Further, it is agreed that Mel will invest $3,000 in
cash, and Gibson will invest $18,000 in cash.
Instructions
(a) Mel, Capital $42,000 (a) Prepare separate journal entries to record the transfer of each proprietorship’s assets
Gibson, Capital $27,000 and liabilities to the partnership.
(b) Journalize the additional cash investment by each partner.
(c) Total assets $176,000 (c) Prepare a balance sheet for the partnership on January 1, 2010.
Journalize divisions of net PG-2 At the end of its first year of operations on December 31, 2010, MTC Company’s
income and prepare a accounts show the following.
partners’ capital statement.
(SO 3, 4) Partner Drawings Capital
Teena Marie $23,000 $48,000
Robin Tower 14,000 30,000
George Clinton 10,000 25,000

The capital balance represents each partner’s initial capital investment. Therefore, net
income or net loss for 2010 has not been closed to the partners’ capital accounts.
 Problems G-19

Instructions
(a) Journalize the entry to record the division of net income for the year 2010 under (a) (1) Marie $16,800
each of the following independent assumptions. (2) Marie $20,000
(1) Net income is $28,000. Income is shared 6:3:1. (3) Marie $18,700
(2) Net income is $34,000. Marie and Tower are given salary allowances of $18,000
and $10,000, respectively. The remainder is shared equally.
(3) Net income is $22,000. Each partner is allowed interest of 10% on beginning
capital balances. Marie is given a $15,000 salary allowance. The remainder is
shared equally.
(b) Prepare a schedule showing the division of net income under assumption (3) above.
(c) Prepare a partners’ capital statement for the year under assumption (3) above. (c) Marie $43,700
PG-3 The partners in Wilkowski Company decide to liquidate the firm when the bal- Prepare entries with a capital
ance sheet shows the following. deficiency in liquidation of a
partnership.
WILKOWSKI COMPANY (SO 5)
Balance Sheet
May 31, 2010

Assets Liabilities and Owners’ Equity

Cash $ 27,500 Notes payable $ 13,500
Accounts receivable 25,000 Accounts payable 27,000
Allowance for doubtful accounts (1,000) Wages payable 3,800
Merchandise inventory 34,500 S. Wilkowski, Capital 36,000
Equipment 21,000 J. Harkins, Capital 20,000
Accumulated depreciation—equipment (5,500) Mick Jagger, Capital 1,200
Total $101,500 Total $101,500

The partners share income and loss 5 : 3 : 2. During the process of liquidation, the follow-
ing transactions were completed in the following sequence.
1. A total of $53,000 was received from converting noncash assets into cash.
2. Gain or loss on realization was allocated to partners.
3. Liabilities were paid in full.
4. Mick Jagger paid his capital deficiency.
5. Cash was paid to the partners with credit balances.
Instructions
(a) Prepare the entries to record the transactions.
(b) Post to the cash and capital accounts.
(c) Assume that Jagger is unable to pay the capital deficiency.
(1) Prepare the entry to allocate Jagger’s debit balance to Wilkowski and Harkins.
(2) Prepare the entry to record the final distribution of cash.