Document
NATIONAL COMMISSION Code: FAO.HRMD.P.001
ON INDIGENOUS PEOLPLES Issue Date: 08.09.2019
Revision
No. 0
PROCEDURES MANUAL
1.0 Purpose
To ensure that the performance of the employees are evaluated with their work commitments, their
accomplishments, their strengths, and identify training interventions that will enhance the competencies and
performance of employees as prescribe in the NCIP – SPMS.
2.0 Scope
This procedure covers activities from the receipt of the approved DPCR and IPCR, monitoring/review,
consolidation of performance appraisal
result , Performance discussion, recommendation and identification of trainings intervention that will enhance
the competencies and
performance of employees for a particular semester.
3.0 Definition of Terms
NCIP – National Commission on Indigenous Peoples
DPCR – Division Performance Commitment and Review
IPCR – Individual Performance Commitment and Review
NCIP-SPMS – National Commission on Indigenous Peoples Strategic Performance Management System
4.0 Records
Approved Division Performance Commitment and Review
Approved Individual Performance Commitment and Review
5.0 References
5.1 NCIP-SPMS
5.2 NCIP SPMS Calendar
Document
NATIONAL COMMISSION Code: FAO.HRMD.P.001
Issue Date:
ON INDIGENOUS PEOPLES 08.09.2019
Revision
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PROCEDURES MANUAL
6.0 Procedure
FLOW PERSON RESPONSIBLE DETAILS
START
Received approved Administrative ● Receives the DPCR and
DPCR and IPCR for Aide IV (Clerk II), IPCR for a particular
HRMD semester
every semester
●Photocopy are retained to
Concerned division
Conduct of monthly Chief/staff for reference and
performance Monitoring.
monitoring for
Bureau/Regional ● Personnel performance are
Division Chief and Director and monitored based on the
regular performance Division Chief IPCR and DPCR targets
monitoring for staff and objectives.
●For uniformity of report, use
The NCIP-SPMS
Performance Monitoring
and coaching Form.
Conduct of
Bureau/Regional ●Bureau/Regional Director
performance review
Director and and Division Chief are in
Division Chief charge of approval of
DPCR and IPCR.
● When there are
change/catch up plan in
DPCR and IPCR, the same
are return to the division
chief/staff for revision and
Administrative finalization.
Returned the approved Aide IV, Division
DPCR and IPCR for Chief, Staff ●At the end of semester the
performance rating Returned to Division Chief
And staff for their
Performance evaluation.
Bureau/Regional ●The employees and their
Conduct performance Director, Division immediate superior discuss
discussion Chief, Staff their performance during the
Given rating period and agree
upon a final rating.
A
Document
NATIONAL COMMISSION Code: FAO.HRMD.P.001
Issue Date:
ON INDIGENOUS PEOPLES 08.09.2019
Revision
No. 0
PROCEDURES MANUAL
A
●The Bureau/Regional Director/
Division Chief recommend training
Conduct consolidation For Development Purposes to
of performance Improve the quality of service
appraisal result, Delivery to client
recommendation and
Administrative Aide ●Consolidate performance appraisal
trainings
IV Result, recommendation and training
Bureau.
END
7.0 Control of non conforming output
When the expected outputs are not achieved, the following measure are not to be implemented:
Nonconforming Output Reactive Measures
1. Consolidation of performance appraisal result, Updated Matrix of Competency
recommendations and trainings Requirements
2. Late Submission of IPCR/DPCR Announcement on the submission of IPCR/DPCR and OPCR
