Unit 7 –Strategic Information Systems

Management Reporting
Session 9

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Module Learning Outcomes

 LO1: Analyse the information requirements of organizations

 LO2 Discuss the types of information systems that are used
within all levels of an organisation
 LO3 Demonstrate the use of an information system to produce
management information
 LO4 Evaluate the effectiveness of strategic information systems
Management Reporting

 Management reporting can be expressed as reports that

management uses to run the organization, make business
decisions, and monitor progress.
 Organizations use many management reports to monitor the
success of their businesses and operations.
 These reports support for business decision making.
 Management reports are a form of business intelligence.
Goal of Management Reporting

 Ensure better communication between stakeholders

 Improves decision making
 Improves accuracy and timeliness of information flow
 Monitor performance frequently
 Satisfy legal requirements
 Identify potential problems in advance

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Management Reporting Techniques-Use of Graphics

 The reports may be presented in the form of charts, diagrams

and pictures

Column Charts Bar Charts

Pie Charts

Histograms Line Charts Scatter Charts

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Management Reporting Techniques-Use of Colours

 Information can presented by using colours

 Used to differentiate information elements

Use of colour to demonstrate the status Use of colour to differentiate Columns

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Management Reporting Techniques-Textual Information

 Management reports commonly include text information to

explain the business conditions and results

Use of text information in Reports

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Management Reporting Techniques-Drill Down Capability

 Navigating through the increasing details of information

 Selecting the preference at each level

Use of Drill Down Feature

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Different Output Reports

 Sales Reports
 Inventory Reports
 Market Forecast Reports

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Sales Reports

 Sales reports are a record of sales activity over a particular

period of time
 Sales MIS are producing sales reports.
 Can be used to
 Monitor the performance of the sales team
 Plan effective sales strategies
 Decide on a sales forecasting process
 Maintain or reduce the length of the sales cycle
 Sales reports are important for businesses of every size
Sales Reports Cont.

 Sales reports includes

 Number of deals at each stage
of the pipeline
 Average deal size and value
of each deal closed
 Conversion Rate (Close rate)
 Sales cycle length (How long it
takes to close each deal)

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Inventory Reports

 An inventory report is a
summary of a retailer’s
existing stock.
 Types of inventory reports
 Inventory on hand
 Low inventory Report
 Product performance Report
 Inventory forecasting Report

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Market Forecast Reports

 Produced by the marketing

MIS
 Should always be subject
to a reality check.
 It projects the future
numbers, characteristics,
and trends in your target
market.

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Summary

 Different management reporting techniques

 Use of graphics
 Use of colours
 Use of textual information
 Use of drill down capability
 Different management report types
 Sales Reports
 Inventory Reports
 Market Trend Reports

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