Santosh Naidu

HSE Administrato / Office Administrator / Executive Assistant / MIS

Thane, Maharashtra
santoshnaidu8_hub@indeedemail.com
+91 8698514028

More than 7 years of experience as HSE Administrator and 13 years of experience as Executives
Assistant/Office Administrator, Good experience in implementing HSE policies and procedures, capable
of handling multiple tasks and ability to manage priorities, having experience of working under
executives of different nationalities. 
 
Strength: Self-Motivated, Reliability, Multitasking, Flexibility and Adaptability.

Work Experience

HSSE Administrator/Office Administrator/Executive Assistant/MIS

Petrofac International Limited - Kuwait
March 2017 to March 2021
Job Skills: Communication, Weekly/Monthly Report, Organise Meeting, Trend Analysis, Electronic file
management, Strong follow-ups, MIS Report, Audit compliance documentation, Meeting presentation,
Search Engine, Material Management, Administrative support, etc.

Duties and Responsibilities:

• Reporting to HSSE Manager.
• Email/Letter Correspondence.
• Preparation of Weekly/Monthly reports for Client and Head Office (Sharjah).
• Preparation of monthly Trend Analysis for Unsafe Act/Unsafe condition at site.
• Preparation of MIS for site related activity/incidents/observations.
• Preparation of presentation for Monthly Meeting with client.
• Coordination for client/Subcontractor's meetings
• Updating the records/files for Internal / External Audit
• Follow-ups for pending matters.
• Purchase Management for PPE (P.O., Negotiation with vendors, etc.)
• Entering incident's data (LTI/Fatality/High Risk) in Synergi system.
• Preparation of closeout action along with evidences for Lesson Learned
• Incidents/HSSE Alert received from PMC/Head Office.
• Maintaining action tracking register for HSE observation cards (UA/UC) and PMC Walkthrough Audit
observations.
• Update the status of open/close observations in Action tracking register.
• Preparation of closeout report for incidents/site observations and submit to PMC for their approval.
• Assessing the PAI (Petrofac Assurance Index) cards from the field staff and incorporate the same in
PAI tracking register.
• Preparation of all HSE related information required by Head office (Sharjah).
• Searching HSE related information on Google.
• Maintaining HSE Incidents Statistics records.
• Maintaining daily manpower register.
• Preparation of Subcontractor's HSSE Prequalification documents and maintaining the records of the
same.
• Maintaining permit tracking register (issued/closed)

HSE Administrator/Office Administrator/Secretary

Daewoo Engineering & Construction - Oman
July 2012 to August 2015
Duties and Responsibilities:
• Managing HSE department activities on day to day basis.
• Email/Letter Correspondence.
• Preparation of Weekly/Monthly HSE reports for Client and Head Office (South Korea).
• Maintaining HSE Incidents Statistics records.
• Liaising with Project Control department for daily manpower details at site.
• Preparation of graphic safety signs, as per UK standard.
• Organize site walk through of management team involves Client/Daewoo/Subcontractors
• Gathering the Unsafe Act/Unsafe Condition observations from Field HSE staff and compiling the HSE
observations report.
• Updating the Unsafe Act/Unsafe Condition observations in Action track registers.
• Organize Monthly HSE campaign as per instructions from Head office and sending evidence details
of campaign to Head Office.
• Preparation of Site Safety Alerts for critical activities like Pressure Testing activities, Radiography
activities and communicating the same to Sub- Contractors.
• Sending weekly toolbox topics to all Sub contractors.
• Maintaining Project disciplinary action register and preparation of trend analysis for violations every
month.
• Monitoring & gathering evidence of subcontractor’s trainings/toolbox talks
• Handling HSE audits conducted by Client/Head office
• Preparation of monthly environmental report & submit to HMR Environmental consultant.

Executive Assistant to CEO

KORES INDIA LIMITED - Mumbai, Maharashtra
July 2006 to July 2012
Duties and Responsibilities:

• Drafting Letters/Emails.
• Distributing emails/documents to staff for their appropriate action.
• Managing diaries and making appointments.
• Maintaining records.
• Organise meetings
• Audit compliance & documentations.
• Preparation of MIS.
• Follow-up with staff/vendors.
• Maintaining confidentiality.
• Booking Hotel accommodation & Air tickets.
• Timely mobile bill payments, subscription renewal, etc.
• Downloading/Uploading documents in FTP server.
• Awarding AMC contractors for office equipment.
• Vendor management, making P.O.
• Maintaining & updating staff records
• Back-up of computer files.
• Using search engines to find information on the website

Secretary to Managing Director

Bhavi International Limited - Mumbai, Maharashtra
April 2004 to May 2006
Secretarial and Administrative work.

Executive Secretary
Aristo Pharmaceuticals Pvt. Ltd - Mumbai, Maharashtra
March 2003 to March 2004
Secretarial and Administrative Work

Steno-cum-Computer Operator
Contractor, Nayak and Kishnadwala Company - Mumbai, Maharashtra
January 2000 to March 2003
Typing Work in Excel and Word

Education

Master of Computer applications in Computer applications

IGNOU University - Delhi, Delhi

Bachelor of Arts
Smt.C.H.M.College, Mumbai University - Mumbai, Maharashtra

Skills / IT Skills
• Job Skills: Communication, Weekly/Monthly Report, Organise Meeting, Trend Analysis, Electronic file
management, Strong follow-ups, MIS Report, Audit compliance documentation, Meeting presentation,
Search Engine, Material Management, Administrative support, etc.
• Diploma in Purchase & Stores Management from National Institute of Labor Education &Management
(NILEM), Chennai, India
• Diploma in English Typing from "GCC, Pune" (50 W.P.M.) Operating System: Windows 2010
Applications: Office 365 (Word, Excel, PowerPoint, outlook) Online Reporting: Using Company's Web
Portal System. SAP: Hands on experience in SAP (Material & Purchasing)
• English (10+ years)
• Computer skills (10+ years)
• Communication skills (10+ years)
• Microsoft Excel (10+ years)
• Microsoft Word (10+ years)
• Microsoft Office