ALAGAPPA UNIVERSITY (A State University Establihed in 1965), KARAIKUDI - 630 003, Tamil Nadu, India ‘vow alagappauniversity.ac.in iT we 2018 ma ; 2 2 —— So Bw S| ven | gs acrid wan > Sos ascmeganra: | Swoetn Gompes | (Uniersty Csiegon) | as sank 26 NMA (SGPR: Say Creda a Cleon lig —ae!) ore or. E. Kannapiran Date: 07.07.2021 controller of Examinations w Sir/Madam, Sub: Intimation - May 2021 online Examinations-reg. Ref: 1. Vice-Chancellor’s Order date 01.06.2021 2. Vice-Chancellor Officiating Committee order date 17.06.2021 With reference to the above, due to unabated COVID-19 pandemic situation and to safeguard the health of student community, the online examination is being conducted as per the UGC guidelines (0.0.No. F. 1-1/2020 dated 29"” April 2020). The ontine examinations of May 2021 for the students of UG / PG / PG Diploma ‘ Diploma / Certificate programmes of Distance Education will be conducted from i9” July 2021. Coordinators of the Learning Centre will act as nodal officer to coordinate with University and students to download the question paper, upload the answer scripts and other exam related works. Remuneration will be paid to the Nodal Officers as per the University norms. The time table and procedure to be adopted for May 2021 online examinations are enclosed herewith. This may be informed to the students of your Learning Centre. é eo Controller of Examinations vc Controller of Examinations We ‘Alagappa University Karaikudi - 630 003 All the Nodal Officers Learning Centre/DDE Alagappa University, KaraikudiGS ALAGAPPA UNIVERSITY {ASSiate Universiy Established in 1985) SS KARAIKUDI - 630 003, Tamil Nadu, india ___ www alagappauriversity.ac.in _ iT me 2018 220 | = | ‘Kihon : 7] t= = we | DAE | (eS Accredited wih A+ Grads | “Graded as Categar-1, | Swacnn Campus. | (Uriversiy Category) | incia Rank: 24 DYNAAG (GGPA:3 64) Genney eager Rank a Rank 36 Asia Rank: 222 10, "1 12. 13 Office of the Controller of Examinations istance Education Online Examinations — May 2021 D PROCEDURE TO BE ADOPTED FOR CONDUCTING ONLINE EXAMINATIONS The online examinations of May-2021 for the students of UG / PG / PG Diploma / Diploma / Certificate programmes of Distance Education will be conducted from 19" July 2024, The online examinations will also be conducted for the students those who have paid the examinations fee for arrear examination May 2020. The Coordinators of the Leaming Centres will act as the NODAL OFFICER to coordinate with the University and Students towards the conduct of Examinations (downloading the question paper, uploading the written answer scripts and other examination related works) For the students those who have taken admission directly at the Directorate of Distance Education, Alagappa University, Karaikudi, and certain Science Programmes (Physics / Chemistry / Botany / Zoology / Microbiology / Home Science: Nutrition and Dietetics), DDE Programme Coordinators will act as the Nodal officer to coordinate with the University and Students towards the conduct of Examinations (downloading the question paper, uploading the written answer scripts and other examination related works) Examinations shall be conducted every day in both forenoon and afternoon sessions (10.00 am to 1.00 pm and 2.00 pm to 5.00 pm), Students can download hall ticket from the University web portal from 13.07.2021 onwards User ID and password to login the University Web portal will be the Register number and Date of birth of student respectively Question paper shall be downloaded from the University web portal (using User ID and Password) 1 hour before the commencement of examinations (9.00 am for forencon session and 1.00pm for afternoon session). Further, the question paper will 2/so be sent to the official e-mail ID of the Nodal Officers of the Learning Centres / DDE on the day of the examinations at 8.00 am for forenoon session and 12.00 Noon for afternoon session All the Nodal officers of the Learning Centres / DDE are requested to update/confirm the e- ‘mail IDs and WhatsApp numbers of the students essentially Nodal officers of the Learning Centres / DDE are requested to create Programme-wise Students WhetsApp group and send the question papers to the students of their Centre 1 hour before the commencement of the examination (8.00 am for forenoon session and 1.00 pm for afternoon session) through WhatsApp or e-mail Students shall write the examinations at their convenient places where intemet. printing and scanning facilities are available. ‘Students shalt write their examinations on A-4 size paper in their own hand writing and the {otal number of pages should not exceed 40. The students shall download the front sheet attached with the regulation (Annexure |), take print out, fill up the required information and attach this sheet as the first page of your answer script. The candidates have to write page number, his/her name, register number (both at top and bottom of answer script) and affix his/her signature in every page.14. The written answer scripts shall be ()) scanned, (i) converted in to a single PDF document using pdf converters available in the intemet and (ji) uploaded on the web portal immediately after the examinations. 18. The size of the converted paf file should not exceed 100MB. Students must ensure thet the converted paf document contains only the images of written answer scripts. It is instructed fo check and avoid the possible insertion of question paper or other unwanted documents in the converted pdf file; otherwise, such candidates will be disqualified from the examinations, 16. Students are instructed that, it is mandatory to send (by speed post) / hand over the Original answer scripts (original hard copy) to the Nodal Officer of the Learning Centre (DDE immediately after examination in a sealed cover. The envelope should contain the information such as Candidate Name, Register Number, Centre Code, Subject Code, Subject Title, Date & Time of Examination, Mobile Number and Address of the candidate (Refer Annexure !) 17. It's the responsibilty of Nodal officers of the respective Learning Centres to collect the original answer scripts (hard copy) of the students. 18. The Nodal officers of the Learning Centres / DDE are requested to arrange the original answer scripts programme-wise, paper-wise & date-wise and keep under safe custody. Whenever necessary those scripts will be collected from the Learning Centre / DDE 8. If any student fails to send / handover the original answer scripts (hard copy) on the day of examinations to the Nodal officers of Learning Centres / DDE, their answer scripts will not be considered for evaluation. 20. The video demonstration and step by step method of online examinations are available on the University web portal 21. Students shall take mock online test on 16.07.2021 & 17.07.2021 for preparedness to face the real examinations as detailed below: Programme Mock Test | Time Break-up aT [Al 16.07.2021 | 2.00 pm to | 2.00 pm to 3.00 pm: Downloading the Question PG Programmes 5.00 pn er = 3.00 pm to 4.00 pm: Mock Test 4.00 pm to 5.00 pm : Answer Sheets Scanning to PDF- Uploading UG Programmes of [47.07.2627 | 70.60 — am | 40 am to 17 am" Downloading the Ousston | Arts and Science to 1.00 pm [11 am to 12 pm- Mock Test [aie | 12 pm to 1 pm : Answer Sheets Scanning to POF — Uploading ee | UG Programmes of [17.07.2021 |2.00 pm to 2.00pm to 3.00 pm Downloading the Guestion Management and 5.00pm — | paper + ra a ae Education ‘3.00pm to 4.00 pm Mock Test 4.00 pm to 6.00 pm : Answer Sheels Scanning l PDF, Uploading _ | 22. Student shall contact the Nodal officers of Learning Centre / DDE to address issues if any Contact details of Nodal officers will be displayed in the University web portal. Nodal Officers / students may contact the office of Controller of Examinations at (+91) 4565 223189/ 223188) 223176/ 223179! 223170/ 223124/ 223125/ 223175 23. Students facing login problems are informed to send the image of ID card to the e-mail gnlineexamcoe@amail.com or WhatsApp Mobile Number 9489079099 24. Candidates found guilty of using unfair means of any nature shall be liable for disciplinary action All Nodal officers are requested to extend support and cooperation for the successfull conduct of May-2021 DE online examinations. e hem ¥ Controller of ExaminationsALAGAPPA UNIVERSITY (A State University Established by the Government of Tam Nedu #1985, ‘Accredited with Ax Grace by NAAC (CGPA'3 54) a the Th Cyos (Graded as Category! University and Granted Avtonomy by MHD. UGC. MHRO-NIRF 2020 Rank 38, OS 2020 India Rank 23) KARAIKUDI - 630 003, Tamil Nadu, India ANNEXURE - | Distance Education Online Examinations May 2021 Name of the Learning Centre Centre Code Candidate Name Register Number Programme Name Programme Code Subject Code Subject Title Question Paper Code Exam Date & Session Total No. of Pages (in words) Signature of the CandidateANNEXURE - II TO BE SUPERSCRIBED ON THE ENVELOPE Distance Education Online Examinations May 2021 ANSWER SCRIPT Centre Code & Name of the Learning Centre: Register Number ‘Name of the Programme Subject Code Subject Title Date of Exam | Mobile Number | | From (Student Address) To ‘The Nodal officer Learning Centre Address