WAREHOUSE STOCK TAKE PROCEDURE

ONE MONTH BEFORE
STOCK TAKE
Issue notification Letter
/Memo to Sales team, all
Fiffy staff & all Suppliers
on the official date.
3 DAYS BEFORE STOCK TAKE 2 DAYS BEFORE STOCK TAKE 1 DAY BEFORE STOCK TAKE STOCK TAKE DAY
To complete all stock  Warehouse to process last order  Warehouse to clear any Coordinator to assign each
transaction , e.g. received from SE. outstanding customer orders inventory team to specific
- Suppliers' goods received  Warehouse to control damaged  Conduct briefings to all location and provide
- Outlets' goods returned items are segregated and placed in teams involved in the stock reports on the stock count.
- Item Change Code damage zone. take.
- Re-process items  Physically organize stock areas

Step 1: Step 2: Step 3: REPORT GENERATING FOR 1ST 1st CHECKING

COUNTING PROCESS
Warehouse team to perform
the manual counts of the
stocks and write down the qty
on paper chit.
SUM PROCESS
Assigned Admin team to sum
the total stock counted using
calculator and marked with
red marker.
SCANNING PROCESS
All stock counted shall be
uploaded using scanners, to
include location Bin, Item
no., Qty and scanner id.
CHECKING After checked,
Assigned team shall receive copy of information will be
the scanned report for particular matched against the
zone to conduct their checking scanned report.
ensuring scanned item tallies with
actual location bin.

In case of discrepancy re- VARIANCE CHECKING
confirmation of the quantity to be Stock take report shall be
done by one member of the count uploaded into ERP
team with a controller & update system and generate
(manually) the records with the Variance Report by
final agreed quantity. Hardine & Softline.
VARIANCE CHECKING
Assigned team to receive a
copy of the report to
conduct their 2nd checking.
(without quantities)
In case of discrepancy re- AFTER STOCK TAKE
confirmation of the quantity to be COMPLETION
done by one member of the count No stock movement
team with a controller & update until financial audit is
(manually) ERP system with the conducted.
final agreed quantity.

VARIANCE CHECKING Purchaser in-charged shall finalises

Under Hard/Softline the stock datas with Finance
category, to sort qty manager for review and final
from highest to lowest confirmation.
grouping of
discrepancies.