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Access and Interpret Product Information: D2.TTA - CL2.01 Trainer Guide
Access and Interpret Product Information: D2.TTA - CL2.01 Trainer Guide
information
D2.TTA.CL2.01
Trainer Guide
Access and interpret
product information
D2.TTA.CL2.01
Trainer Guide
Project Base
William Angliss Institute of TAFE
555 La Trobe Street
Melbourne 3000 Victoria
Telephone: (03) 9606 2111
Facsimile: (03) 9670 1330
Acknowledgements
Project Director: Wayne Crosbie
Project Manager Jim Irwin
Chief Writer: Alan Hickman
Subject Writer: Nick Hyland
Editor: Jim Irwin
DTP/Production: Daniel Chee, Mai Vu, Cindy Curran
The Association of Southeast Asian Nations (ASEAN) was established on 8 August 1967. The Member
States of the Association are Brunei Darussalam, Cambodia, Indonesia, Lao PDR, Malaysia,
Myanmar, Philippines, Singapore, Thailand and Viet Nam.
The ASEAN Secretariat is based in Jakarta, Indonesia.
General Information on ASEAN appears online at the ASEAN Website: www.asean.org.
All text is produced by William Angliss Institute of TAFE for the ASEAN Project on “Toolbox
Development for Travel Agencies and Tour Operations Divisions”.
This publication is supported by the Australian Government’s aid program through the ASEAN-
Australia Development Cooperation Program Phase II (AADCP II).
Copyright: Association of Southeast Asian Nations (ASEAN) 2015.
All rights reserved.
Disclaimer
Every effort has been made to ensure that this publication is free from errors or omissions. However,
you should conduct your own enquiries and seek professional advice before relying on any fact,
statement or matter contained in this book. The ASEAN Secretariat and William Angliss Institute of
TAFE are not responsible for any injury, loss or damage as a result of material included or omitted
from this course. Information in this module is current at the time of publication. Time of publication is
indicated in the date stamp at the bottom of each page.
Some images appearing in this resource have been purchased from stock photography suppliers
Shutterstock and iStockphoto and other third party copyright owners and as such are non-transferable
and non-exclusive. Clip arts, font images and illustrations used are from the Microsoft Office Clip Art
and Media Library. Some images have been provided by and are the property of William Angliss
Institute.
Additional images have been sourced from Flickr and SXC and are used under Creative Commons
licence: http://creativecommons.org/licenses/by/2.0/deed.en
File name: TG_Access & interpret product info_290415
Table of contents
Competency Based Training (CBT) and assessment – An introduction for trainers .......... 1
Competency standard ..................................................................................................... 11
Notes and PowerPoint slides .......................................................................................... 21
Recommended training equipment ............................................................................... 201
Instructions for Trainers for using PowerPoint – Presenter View ................................... 205
Appendix – ASEAN acronyms ...................................................................................... 207
© ASEAN 2015
Trainer Guide
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© ASEAN 2015
Trainer Guide
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Competency Based Training (CBT) and assessment – An introduction for trainers
Unit of competency
Like with any training qualification or program, a range of subject topics are identified that
focus on the ability in a certain work area, responsibility or function.
Each manual focuses on a specific unit of competency that applies in the hospitality
workplace.
In this manual a unit of competency is identified as a ‘unit’.
Each unit of competency identifies a discrete workplace requirement and includes:
Knowledge and skills that underpin competency
Language, literacy and numeracy
Occupational safety and health requirements.
Each unit of competency must be adhered to in training and assessment to ensure
consistency of outcomes.
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Element of competency
Performance criteria
Learning
For the purpose of this manual learning incorporates two key activities:
Training
Assessment.
Both of these activities will be discussed in detail in this introduction.
Today training and assessment can be delivered in a variety of ways. It may be provided
to participants:
On-the-job – in the workplace
Off-the-job – at an educational institution or dedicated training environment
As a combination of these two options.
No longer is it necessary for learners to be absent from the workplace for long periods of
time in order to obtain recognised and accredited qualifications.
Learning approaches
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Flexibility in learning
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Simulation games
When trainees need to become aware of something that they have not been conscious of,
simulations can be a useful mechanism. Simulation games are a method based on "here
and now" experience shared by all the participants. The games focus on the participation
of the trainees and their willingness to share their ideas with others. A "near real life"
situation is created providing an opportunity to which they apply themselves by adopting
certain behaviour. They then experience the impact of their behaviour on the situation. It
is carried out to generate responses and reactions based on the real feelings of the
participants, which are subsequently analysed by the trainer.
While use of simulation games can result in very effective learning, it needs considerable
trainer competence to analyse the situations.
Individual /group exercises
Exercises are often introduced to find out how much the participant has assimilated. This
method involves imparting instructions to participants on a particular subject through use
of written exercises. In the group exercises, the entire class is divided into small groups,
and members are asked to collaborate to arrive at a consensus or solution to a problem.
Case study
This is a training method that enables the trainer and the participant to experience a real
life situation. It may be on account of events in the past or situations in the present, in
which there may be one or more problems to be solved and decisions to be taken. The
basic objective of a case study is to help participants diagnose, analyse and/or solve a
particular problem and to make them internalise the critical inputs delivered in the training.
Questions are generally given at the end of the case study to direct the participants and to
stimulate their thinking towards possible solutions. Studies may be presented in written or
verbal form.
Field visit
This involves a carefully planned visit or tour to a place of learning or interest. The idea is
to give first-hand knowledge by personal observation of field situations, and to relate
theory with practice. The emphasis is on observing, exploring, asking questions and
understanding. The trainer should remember to brief the participants about what they
should observe and about the customs and norms that need to be respected.
Group presentation
The participants are asked to work in groups and produce the results and findings of their
group work to the members of another sub-group. By this method participants get a good
picture of each other's views and perceptions on the topic and they are able to compare
them with their own point of view. The pooling and sharing of findings enriches the
discussion and learning process.
Practice sessions
This method is of paramount importance for skills training. Participants are provided with
an opportunity to practice in a controlled situation what they have learnt. It could be real
life or through a make-believe situation.
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Games
This is a group process and includes those methods that involve usually fun-based
activity, aimed at conveying feelings and experiences, which are everyday in nature, and
applying them within the game being played. A game has set rules and regulations, and
may or may not include a competitive element. After the game is played, it is essential
that the participants be debriefed and their lessons and experiences consolidated by the
trainer.
Research
Trainers may require learners to undertake research activities, including online research,
to gather information or further understanding about a specific subject area.
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Therefore, when assessing competency, an assessor has two possible results that can be
awarded:
Pass Competent (PC)
Not Yet Competent (NYC).
Pass Competent (PC)
If the participant is able to successfully answer or demonstrate what is required, to the
expected standards of the performance criteria, they will be deemed as ‘Pass Competent’
(PC).
The assessor will award a ‘Pass Competent’ (PC) if they feel the participant has the
necessary knowledge, skills and attitudes in all assessment tasks for a unit.
Not Yet Competent’ (NYC)
If the participant is unable to answer or demonstrate competency to the desired standard,
they will be deemed to be ‘Not Yet Competent’ (NYC).
This does not mean the participant will need to complete all the assessment tasks again.
The focus will be on the specific assessment tasks that were not performed to the
expected standards.
The participant may be required to:
a) Undertake further training or instruction
b) Undertake the assessment task again until they are deemed to be ‘Pass Competent’.
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Competency standard
Competency standard
UNIT TITLE: ACCESS AND INTERPRET PRODUCT INFORMATION NOMINAL HOURS: 80
UNIT NUMBER: D2.TTA.CL2.01
UNIT DESCRIPTOR: This unit deals with skills and knowledge required to access and explain domestic and/or internal tourism-specific
information to support sales activities.
ELEMENTS AND PERFORMANCE CRITERIA UNIT VARIABLE AND ASSESSMENT GUIDE
Element 1: Identify and evaluate sources of Unit Variables
product information The Unit Variables provide advice to interpret the scope and context of this unit of
1.1 List potential sources of product competence, allowing for differences between enterprises and workplaces. It relates to the
information unit as a whole and facilitates holistic assessment.
1.2 Determine usefulness of product This unit applies to work in the travel industry within the labour divisions of the hotel and
information sources travel industries and may include:
1.3 Identify items that may contain product 1. Travel Agencies
information 2. Tour Operation
Element 2: Access product information Sources of product information may relate to:
2.1 Select appropriate sources of product Internal business sources, including databases and reservation systems either manual or
information computerised
2.2 Register to receive and/or access product Direct contact with:
information
Travel suppliers, including airlines, cruise operators, railway operators, bus lines, car
2.3 Visit suppliers and other sources to talk rental businesses, limousine hire and taxis
with sales staff and obtain items that may
Suppliers and providers of support and ancillary services, including travel insurance
contain product information
providers, finance providers, currency exchange, conference and similar venues and
interpreters
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Competency standard
2.4 Access selected internal databases and Tour operators and wholesalers
internal business systems Travel agencies and associations
2.5 Access external sources of product Peak travel bodies
information
Government tourism industry bodies and authorities, including domestic and
Element 3: Interpret product information international bodies
3.1 Identify specific sales needs that form the Literature, including reference books, magazines and newspapers
basis for the search for product information
Websites, including individual companies, directories, news sites, surveys and research
3.2 Read items that may contain product sites
information
Personal network of contacts, including those within the host enterprise and those
3.3 Integrate sourced product information with external to the business
identified client needs and/or preferences
Product information may relate to:
Element 4: Provide product information
Travel, including air, cruise, train, bus, car
4.1 Interpret industry terminology
Destinations, including statistical information and details relating to climate, currency,
4.2 Pass on general information relating to maps, travel guides, events, languages, history, safety, government information, time
products and services zones, culture and communications
4.3 Explain specific details about product and
Tourist activities and attractions, including natural and man-made
services
Tours, trips, sight-seeing and excursions
Accommodation facilities, including 5-star to back-packer venues
Services, including medical, personal, entertainment, sporting, shopping
Travel requirements, including requirements relating to entry, passport, visas, warnings
and advisory bulletins, customs information
Finance
Travel insurance.
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Resource Implications
Training and assessment must include the use of real equipment, with access to the
Internet, databases, facilities and products.
Assessment Methods
The following methods may be used to assess competency for this unit:
Observation of practical candidate performance
Case studies
Role plays
Oral and written questions
Third party reports completed by a supervisor
Project and assignment work.
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Slide
2. Trainer advises this Unit comprises four Elements, as listed on the slide explaining:
Each Element comprises a number of Performance Criteria which will be identified
throughout the class and explained in detail
Trainees can obtain more detail from their Trainee Manual
At times the course presents advice and information about various protocols but
where their workplace requirements differ to what is presented, the workplace
practices and standards, as well as policies and procedures must be observed.
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3. Trainer advises that assessment for this Unit may take several forms all of which are
aimed at verifying they have achieved competency for the Unit as required.
Trainer indicates the methods of assessment that will be applied to them for this Unit.
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4. Introduce topic.
Class Activity – General Discussion
Ask general questions:
What are examples of sources of information?
What is product knowledge?
Why is product knowledge important?
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5. Trainer identifies the Performance Criteria for this Element, as listed on the slide.
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23. Class Activity – Identify businesses for each type of business & Activity
Identify actual companies for each type of tourism business
Complete Activity 1.
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68. Trainer identifies the Performance Criteria for this Element, as listed on the slide.
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106. Trainer identifies the Performance Criteria for this Element, as listed on the slide.
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128. Trainer identifies the Performance Criteria for this Element, as listed on the slide.
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131. Class Activity – Discussion & Review codes, abbreviations and terminology
Review the codes, abbreviations and terminology in the TM
Complete Activities 12 & 13.
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132. Class Activity – Discussion & Review codes, abbreviations and terminology &
Activity
Review the codes, abbreviations and terminology in the TM
Complete Activity 14.
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133. Class Activity – List types of Non-air & Air documentation & Activity
What are examples of each?
Complete Activity 15.
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154 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 155
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Notes and PowerPoint slides
Slide
© ASEAN 2015
156 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 157
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Notes and PowerPoint slides
Slide
138. Class Activity Role Play – Providing a quotation to a customer (Slides 149-152)
Again, in groups and either based on Work Activities case study or Trainer’s
scenarios, provide quotation to a customer
Trainer to demonstrate steps, key activities and important points.
© ASEAN 2015
158 Trainer Guide
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Notes and PowerPoint slides
Slide
139. Class Activity Role Play – Providing a quotation to a customer (Slides 149-152)
Again, in groups and either based on Work Activities case study or Trainer’s
scenarios, provide quotation to a customer
Trainer to demonstrate steps, key activities and important points.
© ASEAN 2015
Trainer Guide 159
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Notes and PowerPoint slides
Slide
140. Class Activity Role Play – Providing a quotation to a customer (Slides 149-152)
Again, in groups and either based on Work Activities case study or Trainer’s
scenarios, provide quotation to a customer
Trainer to demonstrate steps, key activities and important points.
© ASEAN 2015
160 Trainer Guide
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Notes and PowerPoint slides
Slide
141. Class Activity Role Play – Providing a quotation to a customer (Slides 149-152)
Again, in groups and either based on Work Activities case study or Trainer’s
scenarios, provide quotation to a customer
Trainer to demonstrate steps, key activities and important points.
© ASEAN 2015
Trainer Guide 161
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Notes and PowerPoint slides
Slide
© ASEAN 2015
162 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 163
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Notes and PowerPoint slides
Slide
© ASEAN 2015
164 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 165
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Notes and PowerPoint slides
Slide
© ASEAN 2015
166 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 167
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Notes and PowerPoint slides
Slide
© ASEAN 2015
168 Trainer Guide
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Notes and PowerPoint slides
Slide
149. Class Activity – Discuss the information to be provided under each point
Discuss possible content under each point.
© ASEAN 2015
Trainer Guide 169
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Notes and PowerPoint slides
Slide
150. Class Activity – Discuss the information to be provided under each point
Discuss possible content under each point.
© ASEAN 2015
170 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 171
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Notes and PowerPoint slides
Slide
© ASEAN 2015
172 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 173
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Notes and PowerPoint slides
Slide
© ASEAN 2015
174 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 175
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Notes and PowerPoint slides
Slide
© ASEAN 2015
176 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 177
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Notes and PowerPoint slides
Slide
© ASEAN 2015
178 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 179
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Notes and PowerPoint slides
Slide
© ASEAN 2015
180 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 181
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Notes and PowerPoint slides
Slide
© ASEAN 2015
182 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 183
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Notes and PowerPoint slides
Slide
© ASEAN 2015
184 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 185
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Notes and PowerPoint slides
Slide
© ASEAN 2015
186 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 187
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Notes and PowerPoint slides
Slide
© ASEAN 2015
188 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 189
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Notes and PowerPoint slides
Slide
© ASEAN 2015
190 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 191
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Notes and PowerPoint slides
Slide
© ASEAN 2015
192 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 193
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Notes and PowerPoint slides
Slide
© ASEAN 2015
194 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 195
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Notes and PowerPoint slides
Slide
© ASEAN 2015
196 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 197
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Notes and PowerPoint slides
Slide
© ASEAN 2015
198 Trainer Guide
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Notes and PowerPoint slides
Slide
© ASEAN 2015
Trainer Guide 199
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Notes and PowerPoint slides
© ASEAN 2015
200 Trainer Guide
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Recommended training equipment
Computerised systems
Transportation
Airlines
Cruise operators
Railway operators
Bus lines
Car rental businesses
Limousine hire
Taxis
Travel insurance providers
Finance providers
Currency exchange
Conference and similar venues
Interpreters
Hotels and motels
Guest houses
Bed and breakfasts
Caravan parks and camping grounds
Resorts
Time share properties
© ASEAN 2015
Trainer Guide 201
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Recommended training equipment
Destination information
Local community information
Tours
Attractions
Activities
History
Geographical features
Local customs and culture
Climate
Accommodation
Amenities and services.
© ASEAN 2015
202 Trainer Guide
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Recommended training equipment
Industry codes:
Airport codes
Airline codes
Tour codes
Room types
Service codes.
© ASEAN 2015
Trainer Guide 203
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Recommended training equipment
© ASEAN 2015
204 Trainer Guide
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Instructions for Trainers for using PowerPoint – Presenter View
Note:
In Presenter View:
You see your notes and have full control of the presentation
Your trainees only see the slide projected on to the screen
More Information
You can obtain more information on how to use PowerPoint from the Microsoft Online
Help Centre, available at:
http://office.microsoft.com/training/training.aspx?AssetID=RC011298761033
Please note that where references have been made to URLs in these training resources
trainers will need to verify that the resource or document referred to is still current on the
internet. Trainers should endeavour, where possible, to source similar alternative
examples of material where it is found that either the website or the document in question
is no longer available online.
© ASEAN 2015
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Instructions for Trainers for using PowerPoint – Presenter View
© ASEAN 2015
206 Trainer Guide
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Appendix – ASEAN acronyms
© ASEAN 2015
Trainer Guide 207
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Appendix – ASEAN acronyms
© ASEAN 2015
208 Trainer Guide
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