Professional Documents
Culture Documents
Preparation of Papers For IEEE Access (February 2017)
Preparation of Papers For IEEE Access (February 2017)
ABSTRACT These instructions give you guidelines for preparing papers for IEEE Access. Use this
document as a template if you are using Microsoft Word 6.0 or later. Otherwise, use this document as an
instruction set. The electronic file of your paper will be formatted further at IEEE. Paper titles should be
written in uppercase and lowercase letters, not all uppercase. Avoid writing long formulas with subscripts
in the title; short formulas that identify the elements are fine (e.g., “Nd–Fe–B”). Do not write “(Invited)” in
the title. Full names of authors are preferred in the author field, but are not required. Put a space between
authors’ initials. The abstract must be a concise yet comprehensive reflection of what is in your article. In
particular, the abstract must be self-contained, without abbreviations, footnotes, or references. It should be a
microcosm of the full article. The abstract must be between 150–250 words. Be sure that you adhere to
these limits; otherwise, you will need to edit your abstract accordingly. The abstract must be written as one
paragraph, and should not contain displayed mathematical equations or tabular material. The abstract
should include three or four different keywords or phrases, as this will help readers to find it. It is important
to avoid over-repetition of such phrases as this can result in a page being rejected by search engines. Ensure
that your abstract reads well and is grammatically correct.
INDEX TERMS Enter key words or phrases in alphabetical order, separated by commas. For a list of
suggested keywords, send a blank e-mail to keywords@ieee.org or visit http://www.ieee.org/organizations/
pubs/ani_prod/keywrd98.txt
To insert images in Word, position the cursor at the the equation editor to create the equation. Then select the
insertion point and either use Insert | Picture | From File or “Equation” markup style. Press the tab key and write the
copy the image to the Windows clipboard and then Edit | equation number in parentheses. To make your equations
Paste Special | Picture (with “float over text” unchecked). more compact, you may use the solidus ( / ), the exp
IEEE will do the final formatting of your paper. If your function, or appropriate exponents. Use parentheses to avoid
paper is intended for a conference, please observe the ambiguities in denominators. Punctuate equations when they
conference page limits. are part of a sentence, as in
TABLE I
UNITS FOR MAGNETIC PROPERTIES
Conversion from Gaussian and
Symbol Quantity
CGS EMU to SI a
magnetic flux 1 Mx 108 Wb = 108 V·s
B magnetic flux density, 1 G 104 T = 104 Wb/m2
magnetic induction
H magnetic field strength 1 Oe 103/(4) A/m
m magnetic moment 1 erg/G = 1 emu
103 A·m2 = 103 J/T
M magnetization 1 erg/(G·cm3) = 1 emu/cm3
103 A/m
4M magnetization 1 G 103/(4) A/m
specific magnetization 1 erg/(G·g) = 1 emu/g 1
A·m2/kg
j magnetic dipole 1 erg/G = 1 emu
moment 4 1010 Wb·m
J magnetic polarization 1 erg/(G·cm3) = 1 emu/cm3
4 104 T
, susceptibility 1 4
FIGURE 1. Magnetization as a function of applied field. Note that mass susceptibility 1 cm3/g 4 103 m3/kg
“Fig.” is abbreviated. There is a period after the figure number, followed permeability 1 4 107 H/m
by two spaces. It is good practice to explain the significance of the = 4 107 Wb/(A·m)
figure in the caption.
r relative permeability r
w, W energy density 1 erg/cm3 101 J/m3
(e.g., “principle of measurement”). Do not confuse “imply” N, D demagnetizing factor 1 1/(4)
and “infer.”
Vertical lines are optional in tables. Statements that serve as captions
Prefixes such as “non,” “sub,” “micro,” “multi,” and for the entire table do not need footnote letters.
“ultra” are not independent words; they should be joined to a
Gaussian units are the same as cg emu for magnetostatics; Mx =
the words they modify, usually without a hyphen. There is no maxwell, G = gauss, Oe = oersted; Wb = weber, V = volt, s = second, T =
tesla, m = meter, A = ampere, J = joule, kg = kilogram, H = henry.
period after the “et” in the Latin abbreviation “et al.” (it is
also italicized). The abbreviation “i.e.,” means “that is,” and
B. MULTIPART FIGURES
the abbreviation “e.g.,” means “for example” (these Figures compiled of more than one sub-figure presented side-
abbreviations are not italicized). by-side, or stacked. If a multipart figure is made up of
A general IEEE styleguide is available at multiple figure types (one part is lineart, and another is
www.ieee.org/authortools. grayscale or color) the figure should meet the stricter
guidelines.
VI. GUIDELINES FOR GRAPHICS PREPARATION
AND SUBMISSION
A. TYPES OF GRAPHICS C. FILE FORMATS FOR GRAPHICS
The following list outlines the different types of graphics Format and save your graphics using a suitable graphics
published in IEEE journals. They are categorized based on processing program that will allow you to create the images
their construction, and use of color / shades of gray: as PostScript (PS), Encapsulated PostScript (.EPS), Tagged
Image File Format (.TIFF), Portable Document Format
1) COLOR/GRAYSCALE FIGURES
(.PDF), or Portable Network Graphics (.PNG) sizes them,
Figures that are meant to appear in color, or shades of
and adjusts the resolution settings. If you created your source
black/gray. Such figures may include photographs,
files in one of the following programs you will be able to
illustrations, multicolor graphs, and flowcharts.
submit the graphics without converting to a PS, EPS, TIFF,
2) LINE ART FIGURES PDF, or PNG file: Microsoft Word, Microsoft PowerPoint,
Figures that are composed of only black lines and shapes. or Microsoft Excel. Though it is not required, it is strongly
These figures should have no shades or half-tones of gray, recommended that these files be saved in PDF format rather
only black and white. than DOC, XLS, or PPT. Doing so will protect your figures
3) AUTHOR PHOTOS from common font and arrow stroke issues that occur when
Head and shoulders shots of authors that appear at the end of working on the files across multiple platforms. When
our papers. submitting your final paper, your graphics should all be
4) TABLES submitted individually in one of these formats along with the
Data charts which are typically black and white, but manuscript.
sometimes include color.
D. SIZING OF GRAPHICS fonts may only be native to your operating system; without
Most charts, graphs, and tables are one column wide (3.5 the fonts embedded, parts of the graphic may be distorted or
inches / 88 millimeters / 21 picas) or page wide (7.16 inches / missing.
181 millimeters / 43 picas). The maximum depth a graphic A safe option when finalizing your figures is to strip out
can be is 8.5 inches (216 millimeters / 54 picas). When the fonts before you save the files, creating “outline” type.
choosing the depth of a graphic, please allow space for a This converts fonts to artwork what will appear uniformly on
caption. Figures can be sized between column and page any screen.
widths if the author chooses, however it is recommended that
figures are not sized less than column width unless when I. USING LABELS WITHIN FIGURES
necessary. 1) FIGURE AXIS LABELS
There is currently one publication with column Figure axis labels are often a source of confusion. Use words
measurements that do not coincide with those listed above. rather than symbols. As an example, write the quantity
Proceedings of the IEEE has a column measurement of 3.25 “Magnetization,” or “Magnetization M,” not just “M.” Put
inches (82.5 millimeters / 19.5 picas). units in parentheses. Do not label axes only with units. As in
The final printed size of author photographs is exactly Fig. 1, for example, write “Magnetization (A/m)” or
1 inch wide by 1.25 inches tall (25.4 millimeters x 31.75
millimeters / 6 picas x 7.5 picas). Author photos printed in
“Magnetization (A m1),” not just “A/m.” Do not label
axes with a ratio of quantities and units. For example, write
editorials measure 1.59 inches wide by 2 inches tall (40 “Temperature (K),” not “Temperature/K.”
millimeters x 50 millimeters / 9.5 picas x 12 picas). Multipliers can be especially confusing. Write
“Magnetization (kA/m)” or “Magnetization (103 A/m).” Do
E. RESOLUTION not write “Magnetization (A/m) 1000” because the reader
The proper resolution of your figures will depend on the type would not know whether the top axis label in Fig. 1 meant
of figure it is as defined in the “Types of Figures” section. 16000 A/m or 0.016 A/m. Figure labels should be legible,
Author photographs, color, and grayscale figures should be at approximately 8 to 10 point type.
least 300dpi. Line art, including tables should be a minimum
2) SUBFIGURE LABELS IN MULTIPART FIGURES AND
of 600dpi.
TABLES
Multipart figures should be combined and labeled before
F. VECTOR ART
final submission. Labels should appear centered below each
In order to preserve the figures’ integrity across multiple
subfigure in 8 point Times New Roman font in the format of
computer platforms, we accept files in the following formats:
(a) (b) (c).
.EPS/.PDF/.PS. All fonts must be embedded or text
converted to outlines in order to achieve the best-quality
J. FILE NAMING
results. Figures (line artwork or photographs) should be named
starting with the first 5 letters of the author’s last name. The
G. COLOR SPACE
next characters in the filename should be the number that
The term color space refers to the entire sum of colors that
represents the sequential location of this image in your
can be represented within the said medium. For our purposes,
article. For example, in author “Anderson’s” paper, the first
the three main color spaces are Grayscale, RGB
three figures would be named ander1.tif, ander2.tif, and
(red/green/blue) and CMYK (cyan/magenta/yellow/black).
ander3.ps.
RGB is generally used with on-screen graphics, whereas
Tables should contain only the body of the table (not the
CMYK is used for printing purposes.
caption) and should be named similarly to figures, except
All color figures should be generated in RGB or CMYK
that ‘.t’ is inserted in-between the author’s name and the
color space. Grayscale images should be submitted in
table number. For example, author Anderson’s first three
Grayscale color space. Line art may be provided in grayscale
tables would be named ander.t1.tif, ander.t2.ps, ander.t3.eps.
OR bitmap colorspace. Note that “bitmap colorspace” and
Author photographs should be named using the first five
“bitmap file format” are not the same thing. When bitmap
characters of the pictured author’s last name. For example,
color space is selected, .TIF/.TIFF/.PNG are the
four author photographs for a paper may be named:
recommended file formats.
oppen.ps, moshc.tif, chen.eps, and duran.pdf.
If two authors or more have the same last name, their first
H. ACCEPTED FONTS WITHIN FIGURES
initial(s) can be substituted for the fifth, fourth, third... letters
When preparing your graphics IEEE suggests that you use of
of their surname until the degree where there is
one of the following Open Type fonts: Times New Roman,
differentiation. For example, two authors Michael and
Helvetica, Arial, Cambria, and Symbol. If you are supplying
Monica Oppenheimer’s photos would be named oppmi.tif,
EPS, PS, or PDF files all fonts must be embedded. Some
and oppmo.eps.
K. REFERENCING A FIGURE OR TABLE WITHIN YOUR abstract as the conclusion. A conclusion might elaborate on
PAPER the importance of the work or suggest applications and
When referencing your figures and tables within your paper, extensions.
use the abbreviation “Fig.” even at the beginning of a
sentence. Do not abbreviate “Table.” Tables should be APPENDIX
numbered with Roman Numerals. Appendixes, if needed, appear before the acknowledgment.
publication, nor is under review for another refereed submitting author is responsible for obtaining agreement of
publication. The submitting author must disclose all prior all coauthors and any consent required from employers or
publication(s) and current submissions when submitting a sponsors before submitting an article. The IEEE Access
manuscript. Do not publish “preliminary” data or results. The
Department strongly discourages courtesy authorship; it is [1] G. O. Young, “Synthetic structure of industrial plastics,”
in Plastics, 2nd ed., vol. 3, J. Peters, Ed. New York, NY,
the obligation of the authors to cite only relevant prior work. USA: McGraw-Hill, 1964, pp. 15–64.
The IEEE Access Department does not publish conference [2] W.-K. Chen, Linear Networks and Systems. Belmont,
records or proceedings, but can publish articles related to CA, USA: Wadsworth, 1993, pp. 123–135.
conferences that have undergone rigorous peer review.
Minimally, two reviews are required for every article Basic format for periodicals:
J. K. Author, “Name of paper,” Abbrev. Title of Periodical, vol. x, no. x,
submitted for peer review. pp. xxx-xxx, Abbrev. Month, year, DOI. 10.1109.XXX.123456.
X. PUBLICATION PRINCIPLES
Examples:
[3] J. U. Duncombe, “Infrared navigation—Part I: An
The two types of contents of that are published are; 1) peer- assessment of feasibility,” IEEE Trans. Electron
reviewed and 2) archival. The Transactions and Journals Devices, vol. ED-11, no. 1, pp. 34–39, Jan. 1959,
Department publishes scholarly articles of archival value as 10.1109/TED.2016.2628402.
[4] E. P. Wigner, “Theory of traveling-wave optical laser,”
well as tutorial expositions and critical reviews of classical Phys. Rev.,
subjects and topics of current interest. vol. 134, pp. A635–A646, Dec. 1965.
Authors should consider the following points: [5] E. H. Miller, “A note on reflector arrays,” IEEE Trans.
Antennas Propagat., to be published.
1) Technical papers submitted for publication must
advance the state of knowledge and must cite relevant Basic format for reports:
prior work. J. K. Author, “Title of report,” Abbrev. Name of Co., City of Co., Abbrev.
2) The length of a submitted paper should be State, Country, Rep. xxx, year.
commensurate with the importance, or appropriate to the Examples:
complexity, of the work. For example, an obvious [6] E. E. Reber, R. L. Michell, and C. J. Carter, “Oxygen
absorption in the earth’s atmosphere,” Aerospace Corp.,
extension of previously published work might not be
Los Angeles, CA, USA, Tech. Rep. TR-0200 (4230-46)-
appropriate for publication or might be adequately 3, Nov. 1988.
treated in just a few pages. [7] J. H. Davis and J. R. Cogdell, “Calibration program for
3) Authors must convince both peer reviewers and the the 16-foot antenna,” Elect. Eng. Res. Lab., Univ.
Texas, Austin, TX, USA, Tech. Memo. NGL-006-69-3,
editors of the scientific and technical merit of a paper; Nov. 15, 1987.
the standards of proof are higher when extraordinary or
unexpected results are reported. Basic format for handbooks:
4) Because replication is required for scientific progress, Name of Manual/Handbook, x ed., Abbrev. Name of Co., City of Co.,
papers submitted for publication must provide sufficient Abbrev. State, Country, year, pp. xxx-xxx.
information to allow readers to perform similar Examples:
[8] Transmission Systems for Communications, 3rd ed.,
experiments or calculations and use the reported results. Western Electric Co., Winston-Salem, NC, USA, 1985,
Although not everything need be disclosed, a paper must pp. 44–60.
contain new, useable, and fully described information. [9] Motorola Semiconductor Data Manual, Motorola
For example, a specimen’s chemical composition need Semiconductor Products Inc., Phoenix, AZ, USA, 1989.
not be reported if the main purpose of a paper is to
introduce a new measurement technique. Authors should
Basic format for books (when available online):
J. K. Author, “Title of chapter in the book,” in Title of Published Book, xth
expect to be challenged by reviewers if the results are ed. City of Publisher, State, Country: Abbrev. of Publisher, year, ch.x, sec.
not supported by adequate data and critical details. x, pp. xxx–xxx. [Online]. Available: http://www.web.com
5) Papers that describe ongoing work or announce the Examples:
latest technical achievement, which are suitable for [10] G. O. Young, “Synthetic structure of industrial plastics,”
in Plastics, vol. 3, Polymers of Hexadromicon, J. Peters,
presentation at a professional conference, may not be Ed., 2nd ed. New York, NY, USA: McGraw-Hill, 1964,
appropriate for publication. pp. 15-64. [Online]. Available: http://www.bookref.com.
[11] The Founders’ Constitution, Philip B. Kurland and
REFERENCES Ralph Lerner, eds., Chicago, IL, USA: Univ. Chicago
Press, 1987. [Online]. Available: http://press-
Basic format for books: pubs.uchicago.edu/founders/
J. K. Author, “Title of chapter in the book,” in Title of His Published [12] The Terahertz Wave eBook. ZOmega Terahertz Corp.,
Book, xth ed. City of Publisher, (only U.S. State), Country: Abbrev. of 2014. [Online]. Available: http://dl.z-
Publisher, year, ch. x, sec. x, pp. xxx–xxx. thz.com/eBook/zomega_ebook_pdf_1206_sr.pdf.
Examples: Accessed on: May 19, 2014.
[13] Philip B. Kurland and Ralph Lerner, eds., The
Founders’ Constitution. Chicago, IL, USA: Univ. of
Chicago Press, 1987, Accessed on: Feb. 28, 2010,
[14] [Online] Available: http://press- [22] Musical toothbrush with mirror, by L.M.R. Brooks.
pubs.uchicago.edu/founders/ (1992, May 19). Patent D 326 189
[Online]. Available: NEXIS Library: LEXPAT File:
Basic format for journals (when available DES