‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police Royal Canadian Gendarmerie royale = & Mered Pelee. do Ganaca”%™ Canada Home > LSA for Physical Security > Publications > G1-008 Guide to the Preparation of Physical Security Briefs G1-005 Guide to the Preparation of Physical Security Briefs Physical Security Guide Lead Agency Publication G1-005 Issued: October 1992 Revised: January 2000 Preface 1. Words in italics are explained or defined as they relate to this document (See Appendix C). 2. There are many types of buildings required by an institution which may or may not contain the building attributes listed in this document. This document is not written to identify a particular building type and is not all encompassing. The safeguards listed identify the requirements for security normally provided for general purpose office buildings (GPOB). However, many other buildings such as laboratories, court houses and medical facilities will have these attributes plus many other safeguards, in order to provide security sufficient to counter the threats identified. 3. The organization of the Government Security Policy (GSP) is based on the hierarchy of security documentation. In that volume, the words "policy", "standards" and "technical documentation” have the following meaning a. The GSP outlines the federal government policy on security and is comprised of broad principles and requirements for the security of sensitive information and assets. b. The GSP also outlines operational security standards which comprise general guidelines and specific requirements for implementation of Security Organization & Administration, Physical Security, Information Technology Security, Personnel Security, Security and Contracting Management and Security and Contingency Management. c. Technical documentation is comprised of detailed statements of guidance to help institutions to interpret and implement the operational security standards. They are approved and issued by the lead agencies for their respective responsibility areas. 4. The term "system" denotes combining the physical, information technology and personnel security into an integrated system to optimally counter established threats. This system, along with the security organization and administration make up an institution's security program consistent with the GSP. Consequently, physical security, information technology security, personnel security and security organization/administration, when individually considered, are subsystems of the security program 5. The technical documentation, issued by the Royal Canadian Mounted Police (RCMP) as the lead agency on physical security, uses the same meaning as indicated in the GSP security program model for the words "system" and "subsystem". In addition, the words "element" and “safeguard” are used as follows: hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 1s27182021 1-005 Guide to the Preparation of Physical Security Briefs - Royal Canasian Mounted Police ‘a, An element is any component of target hardening (protection, detection and response) or of defensible space (demarcation, observation, clustering, territoriality and utilization) used in the physical security subsystem, b. A safeguard is any security measure or equipment which provides protection, detection, response, demarcation, observation, clustering, territoriality and utilization. Table of Contents 1. Introduction 1.1 General 1.2 Security System Design Process 1.3 Coordination 1.4 Level of Detail 2, Leasing Existing Facilities - Security Site Brief 2.1 General 2.2 Management Summary 2.3 Minimum and Enhanced Safeguards (see Appendix A) 3.1 General 3.2 Management Summary 3.3 Minimum and Enhanced Safeguards (see Appendix A\ 4, Constructing Facilities Brief Security. 4.1 General 4.2. Management Summary 4.3. Minimum and Enhanced Safeguards (see Appendix A) 5. Constructing Facilitie jecurity Design Brief 5.1 General 5.2 Management Summary 5.3 Minimum and Enhanced Safeguards (see Appendix A), APPENDIX A - MINIMUM AND ENHANCED SAFEGUARDS APPENDIX 8 - BASIC BUILDIN RITY ATTRIBUTES FOR CUSTODIAN: APPENDIX C - GLOSSARY 1. Introduction 1.1 General 1.1.1 Purpose This document provides guidance for the preparation of security site and design briefs as required in the physical security standards. hitpsiwwn.romp-gre.ge.cafphysec-secmat/pubsigt-005-eng.htm‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police 1.1.2 Scope This document provides general security guidelines to federal government institutions for all accommodations. Whether leasing or constructing, an institution needs only to be concerned with Chapters 2 and 3, or 4 and 5, in conjunction with the safeguards addressed at Appendix A. Appendix B gives a partial list of basic building security attributes that custodians are usually required to implement, service and maintain. Appendix C consists of a glossary where a variety of terms used in this document are defined. 1.1.3 Application This guide is for the use of institutions in order to comply with the Physical Security Operational Standards of the GSP. 1.1.4 Responsibi jes The responsibilities of custodians are outlined in Appendix B. Pursuant to the GSP, the RCMP is the lead agency responsible for providing physical security consulting services and advice to institutions, on request. The RCMP will provide physical security consulting services and advice on each of the building project delivery phases. Following the GSP policy statement that Deputy heads are accountable for safeguarding sensitive information and assets under their control, the Physical Security Operational Standard requires that the Departmental Security Officer (DSO), or representative, be responsible for preparing, reviewing, inspecting and monitoring the accommodation projects. For these reasons the present document is proposing to the DSO, or representative, a security system design process integrated to the building project delivery methodology. By being involved in each stage of the delivery process, from planning to evaluation, the DSO or representative will progressively specify and meet the physical safeguarding requirements without adversely affecting facility management and operations. 1.2 Security System Design Process 1.2.1 A security system is generally not effective unless it is developed based on an understanding of the actual threats and risks it is designed to control. The development of a threat and risk assessment (TRA) for a new facility involves the following steps: + Preparation - determining what to protect, + Threat assessment - determining what to protect against, + Risk assessment - determining if existing or proposed security measures are satisfactory, and + Recommendations - identifying what should be done In Figure 1 the preparation and threat assessment steps establish what is at stake with the eventual compromise of sensitive information and assets to be housed within the accommodation. Risk assessment measures the performance of existing safeguards in the designed environment against the identified threats. Recommendations define the applicable safeguarding strategy for the hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 3148‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police accommodation. The assessment is therefore generic in nature in order to specify the actual safeguards according to the conditions progressively established as the accommodation project evolves. ‘Schematic of Facility TRA Process fg inl dete such xl, a ne tose Figure 1 - Facility TRA Process 1.2.2 A safeguarding strategy should be defined and used with the present guide to develop a security site brief (SSB). This document sets out the security criteria to evaluate proposed sites, whether site acquisition is achieved through leasing an existing facility or constructing a facility. The institution or tenant should prepare a SSB for leasing existing facilities (see Chapter 2), because custodians generally seek existing space as a first option. If it is determined that existing space is not available or is not the first option, then another SSB for constructing facilities should be prepared (see Chapter 4). Once selected through a build, buy or lease process, the site is subjected to a survey to determine site specific security-related problems. These problems might include neighbourhood vandalism, theft or violent crime, This information is considered along with the facility TRA and allows the safeguarding strategy to be adjusted as required, and adequate safeguards to be developed for the site In some cases, the location of accommodation will be pre-selected without using a feasibility analysis, which has the benefit of a security site brief, In these cases, the site selection criteria normally established in the SSB should be determined, and a safeguarding strategy should be identified with the use of the facility TRA and included in the security design brief (SDB). 1.2.3 The institution prepares architectural programming documents which includes conceptual space relation diagrams as part of the acquisition process. The development of complete and effective physical security can only result from a complete understanding of the facility operation (architectural programming documents), and the safeguarding strategy evolving from the facility TRA and site specific problems. Once this understanding is complete, a SDB is developed. hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 4188‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police At this point a cost estimate for the physical security safeguards must be established. A simple rule of thumb suggests that the electronic security package would cost between .5% and 1% of the total cost of a large project. Small projects should not be evaluated by this general guideline as the proportions vary radically with the security requirements. Therefore, it is wise to develop the cost using a more reliable method specifically related to the facility at hand 1.2.4 The project manager ensures that both the SSB and SDB form part of the architectural programming documents. From this document, the designer develops concept drawings. The DSO or representative reviews these drawings and compares them against the SSB and the SDB and safeguarding strategy. At this stage, the drawings can be changed extensively if necessary. This process continues until the concept drawings are approved. 1.2.5 The designer then completes the working drawings and specifications, and subsequent tendering documents detailing the eventual completed designs and all security-related equipment installations (see Figure 2). Once again, the DSO or representative should continuously examine the drawings, tender documents and subsequent contractor bids for compliance to the safeguarding strategy. ‘SECURITY SYSTEM DESIGN PROCESS WITHIN Te fon start roar te tpn cena fo nur ety Project Manaver Tenant Property Management (eso {Ctstodtan). 122 -Define sito ‘tributes consistent cetwmoy — murowategy (38) STAGE” 1.23-Define facity tributes consistent with strategy (S08) 1.24 -Complete facility ‘eibutea consistent ‘with strategy 1.25-Review tenders sure compliance <-> Tender rateay "men comp PLEMENTATION > instal Security Safeguards sarameeets Gancay’ <———> Commission 1.2.8 -Review sysiem Entaiiah and tea facilty tperaton toensure” <—P operation and maintenance Compliance to strategy eae 4.29 -Updating facility TRA EVALUATION TO determine applicable ¢ | Assess projectagainst ‘stage fafeguarding stralogy and perormance enteria Tajedtsateguaras eecoranghy Figure 2 @ Security System Design Process within the project delivery system 1.2.6 hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 514s‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police The DSO or representative should also monitor unique security aspects in installing the security equipment, making sure each step is approved before going on to the next. This process may also involve the administration of the security contracts. The DSO or representative may be asked to advise the contracting agent if progress payments should be made to the contractor. 1.2.7 The next step involves the commissioning of the security equipment which includes inputting all data necessary for operation. Operator training, if required, is included in this process. A transition period could exist where temporary security measures (perhaps temporary security personnel) may be necessary. Once fully operational, and all deficiencies have been corrected, the final payment, including all holdbacks, should be recommended. Only at this point should final payments be made to the contractor. Once operational, there should be periodic verification to ensure all aspects of the project are operating properly. Once the project is completed, when information and asset sensitivity or operations change, or following a security incident, the facility TRA is reviewed and a new safeguarding strategy may be identified which would require adjusting existing safeguards. 1.3 Coordination Often, persons involved in the planning of a facility have not considered security. As a result, instances arise where appropriate types or levels of safeguards for /easing existing facilities or constructing facilities have been substandard or non existent, In many instances, even when planning efforts are directed towards security, problems arise through a lack of coordination, or from a breakdown in communication between the project leader/manager and the DSO or representative Institutions should establish clear paths of communication, through internal policy, between the security office and the planning office within the institution and with the project manager, to ensure that all security safeguards within a facility are properly and efficiently planned and implemented, 1.4 Level of Detail The content of security site and design briefs will vary, depending on whether the department is leasing existing facilities or constructing facilities. The level of detail normally provided in site and design briefs is general in nature, in order to provide maximum flexibility in the acquisition or design process. Specific technical details about security equipment are not discussed in this guide (e.g. types of door hardware or intrusion alarms) 2. Leasing Existing Facilities - Security Site Brief 2.1 General The institution is responsible for determining, by referring to the safeguarding strategy established from the facility TRA, if a listed measure is justified or warranted, The listing of a security measure does not imply necessity or recommendation of the measure. These listed options are to be applied as and when justified by the specific security requirements. Physical security measures are listed in three groups in this guide. Appendix A lists two distinct groups - the minimum and enhanced safeguards recommended by the RCMP when leasing accommodation, The hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 14s‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police institution has the option of assuming the additional risk associated with not providing the recommended measures. Enhanced safeguards are special purpose physical security measures which may or may not be justified for the institution. Their applicability should be determined in light of the safeguarding strategy established from the facility TRA as well as of other departmental priorities and requirements. Once selected the security measures are of necessity sought in a leasing document, but they will often only be provided during the fit-up of the facility. Appendix B lists the basic security measures that are usually provided by the custodians in any facility under their control. Selection from this listing of measures is subject to approval by custodians. Identification of the security measures will ensure that the custodian is aware of any space, service and functional requirements, in order that the selected site can accommodate all physical security safeguards. 2.2 Management Summary Due to the length of these documents, it is preferable to have a two- to three-page summary included as part of the brief. The summary should only highlight the specific design concepts related to each major attribute listed in the brief. The intent is to assist senior managers in quickly capturing the important design ideas necessary for safeguarding the facility. 2.3 Minimum and Enhanced Safeguards (see Appendix A) Refer to Appendix A for minimum and enhanced safeguards for the sections listed below, using the same numbering sequence. LEGEND: ** Usually this section would be part of the Security Design Brief (SDB). A.1 LIFE SAFETY AND EMERGENCIES A.L.1 Life Safety A.1.2 Emergency Power A.1.3 Fire Water Capacity A.1.4 Response Time for Firefighters and Police A.2 SITE A.2.1 Easements Through Site A.2.2. Perimeter Control of Site A.2.3. Perimeter Distance from Building A.2.4 Telecom and Data Links Outside the Facility A.25 Illumination of Site A.2.6 Landscaping A.2.7 Site Overview A.2.8 Adjacent Occupants A.2.9 Staff and Visitor Parking A.2.10 Building Location A.2.11 Exterior Circulation - Roadways ‘A.2.12 Topography of the Site 3 BUILDING DESIGN A.3.1 Physical Security Design Philosophy hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 7188‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police A.3.2 Security Design Concepts A.3.3 Perimeter of Building A.3.4 Compartmentalization ** A.3.5 Elevator Lobbies A.3.6 Circulation Routes ** A.3.7 Circulation - Persons and Equipment A.3.8 Pedestrian Control Within a Building A.3.9 Internal Circulation - Corridors ** A.3.10 Zoning Within a Building ** A.3.11 Location of Exit Stairwells A.3.12 Floor Loading Capacity A.3.13 Windows A4 BUILDING LAYOUT A.4.1 Common Spaces ** A.4.2 Washrooms A.4.3 Utility Spaces A.4.4 Mailrooms A.4.5. Food Services A.4.6 Loading Docks ‘A.4.7 Telecom and Data Links Within the Facility ** A.4.8 Conference and Board Rooms ** A.4.9. Day-care Centres ‘A.4.10 Special Purpose Space ** AS BUILDING - SPECIAL REQUIREMENTS ‘A.5.1 Electronic Access Control ** 5.2. Electronic Intrusion Detection ** A.5.3, Closed Circuit Television / Video Equipment ** A.5.4 Security Control Centre ** 5.5. Secure Rooms ** AS.6 Vaults A.7 Sensitive Discussion Areas ** 5.8 Computer Rooms A.5.9 Telecom and Data Links Within the Facility ** A.6 FACILITY MANAGEMENT A6.1 Leasing Contract A.6.2. Control of Access to Premises Within a Building ‘A.6.3 Maintenance Services A.6.4. Cleaning Services 6.5 Garbage Removal ‘A.6.6 Classified Waste Destruction ** A.6.7 Signs in Building Interior ** ‘A.6.8 Locking Hardware and Key Control A.6.9 Renovation Work Outside Public-Access Hours hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 814s2resan21 61-006 Guid tothe Preparation of PysicalSecurily Brits - Royal Canadian Mound Paice 3. Leasing Existing Facilities - Security Design Brief (Fit-up) 3.1 General Security measures already documented in a site brief and implemented need not be repeated in the design brief. However, if no site brief has been submitted, it is up to the institution to determine, by reference to the safeguarding strategy established from the facility TRA and site specific deficiencies, if a listed measure is justified or warranted. The listing of a security measure does not imply necessity or recommendation of the measure. These listed options are to be applied as and when justified by the specific security requirements. Physical security measures are listed in three groups in this guide. Appendix A lists two - the minimum and enhanced safeguards recommended by the RCMP when leasing accommodation. The institution has the option of assuming the additional risk associated with not providing the recommended measures. Enhanced safeguards are special purpose physical security measures which may or may not be justified for the institution. Their applicability should be determined in light of the safeguarding strategy established from the facility TRA as well as of other departmental priorities and requirements. Once selected the security measures are of necessity sought in a leasing document, but they will often only be provided during the fit-up of the facility. Appendix B lists the basic security measures that are usually provided by the custodian in any facility under their control. Selection from this listing of measures is subject to approval by custodians. Identification of the security measures will ensure that the custodian is aware of any space, service and functional requirements, in order that the selected site can accommodate all physical security safeguards. 3.2 Management Summary Due to the length of these documents, it is preferable to have a two- to three-page summary included as part of the brief. The summary should only highlight the specific design concepts related to each major attribute listed in the brief. The intent is to assist senior managers in quickly capturing the important design ideas necessary for safeguarding the facility. 3.3 Minimum and Enhanced Safeguards (see Appendix A) Refer to Appendix A for minimum and enhanced safeguards for the sections listed below, using the same numbering sequence. LEGEND: *** Usually this section would be part of the Security Design Brief (SDB). If a SSB has not been prepared, then this section forms part of the Security Design Brief (SDB). A.1_ LIFE SAFETY AND EMERGENCIES A.1.1 Life Safety *** A.1.2. Emergency Power *** A.1.3 Fire Water Capacity *** A.1.4 Response Time for Firefighters and Police *** A.2 SITE A.2.1 Easements Through Site *** hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 914s‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police A2.2 Perit A.2.3. Perimeter Distance from Building *** ‘A.2.4 Telecom and Data Links Outside the Facility *** A.2.5 Illumination of Site *** A.2.6 Landscaping *** A.2.7 Site Overview *** A.2.8 Adjacent Occupants *** A.2.9 Staff and Visitor Parking *** A.2.10 Building Location *** jeter Control of Site *** A.2.11 Exterior Circulation - Roadways *** A.2.12 Topography of the Site *** A.3 BUILDING DESIGN A.3.1 Physical Security Design Philosophy *** A.3.2. Security Design Concepts *** A.3.3 Perimeter of Building *** A.3.4 Compartmentalization A.3.5. Elevator Lobbies *** A.3.6 Circulation Routes A.3.7 Circulation - Persons and Equipment *** A.3.8 Pedestrian Control Within a Building *** A.3.9 Internal Circulation - Corridors A.3.10 Zoning Within a Building A.3.11 Location of Exit Stairwells *** A.3.12. Floor Loading Capacity *** A.3.13 Windows *** A.4 BUILDING LAYOUT A.4.1 Common Spaces A.4.2 Washrooms *** A.4.3 Utility Spaces *** A.4.4 Mallrooms *** A.4.5 Food Services *** A.4.6 Loading Docks *** A.4.7 Telecom and Data Links Within the Facility A.4.8 Conference and Board Rooms A.4.9 Day-care Centres *** A.4.10 Special Purpose Space AS BUILDING - SPECIAL REQUIREMENTS: A.5.1 Electronic Access Control A.5.2 Electronic Intrusion Detection A.5.3 Closed Circuit Television / Video Equipment A.5.4 Security Control Centre A.5.5. Secure Rooms A.5.6 Vaults *** A.5.7 Sensitive Discussion Areas A.5.8 Computer Rooms *** hitps:wwn-romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 104827182021 1-005 Guide to the Preparation of Physical Security Briefs - Royal Canasian Mounted Police A.5.9 Telecom and Data Links Within the Facility A.6 FACILITY MANAGEMENT A.6.1 Leasing Contract *** ‘A.6.2. Control of Access to Premises Within a Building *** A.6.3 Maintenance Services *** A.6.4 Cleaning Services *** A.6.5 Garbage Removal *** A.6.6 Classified Waste Destruction A.6.7. Signs in Building Interior A.6.8 Locking Hardware and Key Control *** A.6.9 Renovation Work Outside Public-Access Hours *** 4. Constructing Facilities - Secu 4.1 General It is up to the institution to determine, by reference to the safeguarding strategy established from the facility TRA, if a listed measure is justified or warranted. The listing of a security measure does not imply necessity or recommendation of the measure. These listed options are to be applied as and when justified by the specific security requirements. Physical security measures are listed in three groups in this guide, Appendix A lists two - the minimum and enhanced safeguards recommended by the RCMP when leasing accommodation. The institution has the option of assuming the additional risk associated with not providing the recommended measures. Enhanced safeguards are special purpose physical security measures which may or may not be justified for the institution. Their applicability should be determined in light of the safeguarding strategy established from the facility TRA as well as of other departmental priorities and requirements. Once selected the security measures are of necessity sought in a leasing document, but they will often only be provided during the fit-up of the facility Appendix B lists the basic security measures that are usually provided by the custodian in any facility under their control. Selection from this listing of measures is subject to approval by custodians, Identification of the security measures will ensure that the custodian is aware of any space, service and functional requirements, in order that the selected site can accommodate all physical security safeguards. 4.2 Management Summary Due to the length of these documents, it is preferable to have a two- to three-page summary included as part of the brief. The summary should only highlight the specific design concepts related to each major attribute listed in the brief. The intent is to assist senior managers in quickly capturing the important design ideas necessary for safeguarding the facility. 4.3 Minimum and Enhanced Safeguards (see Appendix A) LEGEND: **** Usually this section would be part of the Security Design Brief (SDB). A.1_ LIFE SAFETY AND EMERGENCIES hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 1s‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police A.1.1 Life Safety *##* A.1.2. Emergency Power **** A.1.3 Fire Water Capacity **** A.1.4 Response Time for Firefighters and Police A.2 SITE A.2.1. Easements Through Site A.2.2 Perimeter Control of Site A.2.3 Perimeter Distance from Building A.2.4 Telecom and Data Links Outside the Facility A.2.5 Illumination of Site **** A.2.6 Landscaping **** A.2.7 Site Overview A.2.8 Adjacent Occupants A.2.9 Staff and Visitor Parking **** A.2.10 Building Location A.2.11 Exterior Circulation - Roadways A.2.12 Topography of the Site A.3 BUILDING DESIGN A.3.1 Physical Security Design Philosophy **** A.3.2. Security Design Concepts **** A.3.3 Perimeter of Building **** A.3.4 Compartmentalization **** A.3.5 Elevator Lobbies **** A.3.6 Circulation Routes **** A.3.7 Circulation - Persons and Equipment **** A.3.8 Pedestrian Control Within a Building **** A.3.9 Internal Circulation - Corridors **** A.3.10 Zoning Within a Building **** A.3.11 Location of Exit Stairwells **** A.3.12 Floor Loading Capacity **** 3.13 Windows **** A.4 BUILDING LAYOUT A.4.1 Common Spaces *#** A.4.2 Washrooms **** A.4.3 Utility Spaces **** A.4.4 Mailrooms **** A.4.5 Food Services **** A.4.6 Loading Docks **** A.4.7 Telecom and Data Links Within the Facility *#** A.4.8 Conference and Board Rooms **** A.4.9 Day-care Centres **** A.4.10 Special Purpose Space **** A.5 BUILDING - SPECIAL REQUIREMENTS. 5.1 Electronic Access Control **** hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 1248‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police A.5.2 Electronic Intrusion Detection **** A.5.3 Closed Circuit Television / Video Equipment **** A.5.4 Security Control Centre **** A.5.5 Secure Rooms **** A.5.6 Vaults **** 5.7 Sensitive Discussion Areas **** A.5.8 Computer Rooms **** A.5.9 Telecom and Data Links Within the Facility *#** 6 FACILITY MANAGEMENT A.6.1 Leasing Contract **** A.6.2 Control of Access to Premises Within a Building **** A.6.3 Maintenance Services **** A.6.4 Cleaning Services **** 6.5 Garbage Removal **** A6.6 Classified Waste Destruction **#* A6.7 Signs in Building Interior *#** 6.8 Locking Hardware and Key Control **** ‘A.6.9 Renovation Work Outside Public-Access Hours #*#* 5. Constructing Facilities - Security Design Brief 5.1 General Security measures already documented in a site brief and implemented need not be repeated in the design brief. However, if no site brief has been submitted, it is up to the institution to determine, by reference to the safeguarding strategy established from the facility TRA and site specific deficiencies, if a listed measure is justified or warranted, The listing of a security measure does not imply necessity or recommendation of the measure. These listed options are to be applied as and when justified by the specific security requirements. Physical security measures are listed in three groups in this guide. Appendix A lists two - the minimum and enhanced safeguards recommended by the RCMP when leasing accommodation. The institution has the option of assuming the additional risk associated with not providing the recommended measures. Enhanced safeguards are special purpose physical security measures which may or may not be justified for the institution, Their applicability should be determined in light of the safeguarding strategy established from the facility TRA as well as of other departmental priorities and requirements, Once selected the security measures are of necessity sought in a leasing document, but they will often only be provided during the fit-up of the facility. Appendix B lists the basic security measures that are usually provided by the custodian in any facility under their control. Selection from this listing of measures is subject to approval by custodians, Identification of the security measures will ensure that the custodian is aware of any space, service and functional requirements, in order that the selected site can accommodate all physical security safeguards. 5.2 Management Summary Due to the length of these documents, it is preferable to have a two- to three-page summary included as part of the brief. The summary should only highlight the specific design concepts related to each hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 1948‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police major attribute listed in the brief. The intent is to assist senior managers in quickly capturing the important design ideas necessary for safeguarding the facility. 5.3 Minimum and Enhanced Safeguards (see Appendix A) Refer to Appendix A for minimum and enhanced safeguards for the sections listed below, using the same numbering sequence. LEGEND: ***** Usually this section would be part of the Security Design Brief (SDB). If a SSB has not been prepared, then this section forms part of the Security Design Brief (SDB). A... LIFE SAFETY AND EMERGENCIES ALA Life Safety A.1.2 Emergency Power A.1.3 Fire Water Capacity A.L.4 Response Time for Firefighters and Police *#*** A.2 SITE A.2.1 Easements Through Site **#** A.2.2 Perimeter Control of Site *#** A.2.3 Perimeter Distance from Building ***** A.2.4 Telecom and Data Links Outside the Facility ***** A.2.5 Illumination of Site A.26 Landscaping A27 Site Overview ###* A.2.8 Adjacent Occupants **### A.2.9 Staff and Visitor Parking A.2.10 Building Location ***** A.2.11 Exterior Circulation - Roadways ***** A.2.12 Topography of the Site ***** A.3 BUILDING DESIGN ‘A.3.1 Physical Security Design Philosophy A.3.2 Security Design Concepts A.3.3 Perimeter of Building A.3.4 Compartmentalization A3.5 Elevator Lobbies A.3.6 Circulation Routes A.3.7 Circulation - Persons and Equipment A.3.8 Pedestrian Control Within a Building A3.9 Internal Circulation - Corridors 3.10 Zoning Within a Building A.3.11 Location of Exit Stairwells ‘A3.12 Floor Loading Capacity 3.13 Windows ‘A.4 BUILDING LAYOUT 4.1. Common Spaces hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 414s27182021 1-005 Guide to the Preparation of Physical Security Briefs - Royal Canasian Mounted Police A.4.2. Washrooms A.4.3 Utility Spaces A.4.4 Mailrooms A.4.5. Food Services A.4.6 Loading Docks ‘A.4.7 Telecom and Data Links Within the Facility ‘A.4.8 Conference and Board Rooms A.4.9. Day-care Centres ‘A.4.10 Special Purpose Space AS BUILDING - SPECIAL REQUIREMENTS A.5.1 Electronic Access Control 5.2 Electronic Intrusion Detection 5.3, Closed Circuit Television / Video Equipment A.S.4 Security Control Centre AS.5 Secure Rooms AS.6 Vaults 5.7 Sensitive Discussion Areas A.5.8 Computer Rooms A.5.9 Telecom and Data Links Within the Facility AG FACILITY MANAGEMENT A.6.1 Leasing Contract ***** A.6.2. Control of Access to Premises Within a Building A.6.3 Maintenance Services ‘A.6.4 Cleaning Services A.6.5 Garbage Removal A.6.6 Classified Waste Destruction A.6.7 Signs in Building Interior A.6.8 Locking Hardware and Key Control A.6.9 Renovation Work Outside Public-Access Hours APPENDIX A - MINIMUM AND ENHANCED SAFEGUARDS A.1 Life Safety and Emergencies A.1.1 Life Safety um Safeguards All new facilities must conform to applicable building codes regarding life safety, e.g., fire safety, exiting, alarms, smoke control, safe havens. All life safety concerns should take precedence over any security standards and recommendations. This responsibility for federally-owned facilities lies with Human Resources Development Canada, Fire Prevention, Fire Protection Engineering Services. Life safety is controlled by provincial authorities for facilities owned and operated by the private sector. ies usually administer provincial codes. hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 19148‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police There are a number of areas in the National Building Code (NBC) which have a security connotation. Particular attention should be given to the hardware requirements, especially Section 3.4.6.15(1) of the 1995 NBC. All existing facilities are reviewed periodically for compliance. Barrier free issues that have an impact on security should be identified and resolved during the conceptual design stage. This review includes recommendations as to whether deficiencies can be corrected, or whether compensating features or operations can be added in lieu of conformity. Life safety equipment is inspected and tested at required intervals. Older facilities may be governed by codes that were in force at the time they were built or remodelled, and which were less stringent than those now in force. In these cases, a decision will be needed as to whether this provides sufficient safety under current conditions. Sprinklers are generally provided if required by the code applicable due to building type, design or materials, or to hazardous contents. Examples of Enhanced Safeguards + Sprinklers or other fire protection required to protect persons or other valuable assets. + Regulations for high-rise buildings (e.g. stairwell doors to cross-over floors must be left unlocked) requires placement of a functional operation to a level not used as a cross-over floor. + Panic alarms and/or video equipment in high risk areas. + Providing fire refuge areas in high-rise buildings, A.1.2 Emergency Power Minimum Safeguards Emergency power appropriate to the facility for basic building services - heating, partial elevator service, emergency lighting, etc., with at least 12 hours of fuel supply (72 hours at isolated locations). Provide emergency power or battery packs for emergency exit lighting, and for four hours operation of installed electronic intrusion detection Examples of Enhanced Safeguards + Emergency power to selected tenant equipment. ‘+ Uninterruptible power supply for security computer and other selected computer equipment, + Emergency power for specific tenant operation. + In urban areas, additional capacity to fuel tanks for emergency generators, to extend running time, e.g. from minimum of 12 hours to 72 hours. A.1.3 Fire Water Capacity Minimum Safeguards Ensure that municipal water supply to site has sufficient volume and pressure for firefighting. Where municipal supply does not exist there should be a reservoir and fire pump or sufficient static head on site; sufficient capacity means appropriate to size and combustibility of building and contents (measured in minutes of full discharge rate). Provide a sufficient number of water pumps where water pressure is unreliable, Examples of Enhanced Safeguards + Yard hydrants on-site at locations convenient to fire-access lanes. + Emergency generator to power fire booster pumps. hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 16148‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police A.1.4 Response Time for Firefighters and Police Minimum Safeguards Firefighters response -The NBC requires that fire detection and response equipment be operational 24 hours a day. If the safeguarding strategy indicates response time is inadequate, compensatory steps that will be the most cost effective should be taken, Police response - The basic level of security is determined from (a) the probability of a police response of sufficient short duration that the physical security measures can reasonably be expected to counter the threats, and (b) the inherent psychological deterrence of a facility that is locked during restricted and limited access hours. Examples of Enhanced Safeguards Firefighters + Enhanced fire alarm to speed firefighters response, e.g. by direct link to fire hall or central alarm agency. + Fire sprinkler or other extinguishing equipment, if not already provided. + Two-stage fire alarm. + Guard or commissionaire service either during restricted and limited access hours, or 24 hours. + Establish beforehand with the police what to do in the event of an emergency + Measures to delay an intruder, €.g. multiple locked entry-ways to go through + Electronic intrusion detection to notify building security or central alarm agency. + ULC monitoring or commissionaire service either during limited access hours, or 24 hours. + On-site accommodation for an effective response force (e.g. police detachment at an airport). A.2 Site A.2.1 Easements Through Site Minimum Safeguards Easements should not be permitted closer than 15 m from the building. Institutions are to be informed by the custodian of the possibility of intrusion on the site by an easement owner (e.g. utility crews sent to replace or repair overhead lines, or excavations to repair or replace underground utilities), without advance notice to the occupants. If an easement permits public access through the site, e.g, in an emergency, the institution must be informed and agree with the requirement prior to occupancy. Examples of Enhanced Safeguards + Fenced yard, locked, with utility crews gaining entry only by advanced notice. + No easement areas within fenced yard. + Utility personnel granted access to site only when accompanied by institution or building security personnel. + Emergency access under control of institution or building security personnel once all safety factors have been considered. hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm was‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police A.2.2 Perimeter Control of Site Minimum Safeguards The site is to be signed with the name of the government institution clearly displayed. During public access hours there is no restriction on access to the site or to the Public-Access Zone of the building During limited-access hours there is no restriction on access to the site but the building is locked. Signs provide clear directions, and define the public and restricted areas of the site. Examples of Enhanced Safeguards + No signs indicate the name of the institution + Fencing of portions of site with locked gate, + Fencing of entire site with gate attended during public and restricted access hours. + Fencing to be a specified distance from the facility. + Monitoring by patrol or remote cameras during limited access hours. * Fencing with gate attended during public and restricted access hours, and key device during limited access hours for automobiles and pedestrians, + Motion detectors within the perimeter encircled by the fence. + Fencing, single or double line, with intrusion alarm and/or motion detectors. + Illumination of site + Low reflection fence, e.g. coated with dark, non-reflective material. A.2.3 Perimeter Distance from Building Minimum Safeguards Except for easements, the facility may have to abut the property line, a street or the wall of an adjacent building on some sites. Examples of Enhanced Safeguards + Allow sufficient distance from the site perimeter to the building wall to prevent unauthorized access on foot from neighbouring facilities, without being observed. + Crossing from an adjacent roof should be observable, and difficult without bridging tools (e.g. for an adjacent roof of similar height and a gap of less than 4 m, provide a smooth high fence at roof edge.) * Distance and possible grade change or other obstacles sufficient to delay an intruder for a specified time. * Distance and terrain sufficient to deter technical intrusion, e.g. electronic or acoustic. + Not permitting vehicles to come within three metres of the building face. + Distance sufficient to provide fencing with all necessary security features. + Allow sufficient distance from building face to install fence lines or exterior intrusion detection equipment. A.2.4 Telecom and Data Links Outside the Facility Minimum Safeguards hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 18148‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police Refer to the GSP, Information Technology Security Standards, and the Technical Security Standards for Information Technology (TSSIT) - RCMP-Aug. 1997. Examples of Enhanced Safeguards + All cabling underground through site. + Cabling underground beyond site. + Locking of access points to underground vaults containing sensitive cabling. + Redundant second service on opposite side of site from normal main service, to a different telephone "central office" from normal service, + Laser communication links. + Alternative communication links using encrypted microwave along safeguarded paths. + Government-approved encryption (Consultation with the COMSEC authority required) A.2.5 Illumination of Site Minimum Safeguards Provide general illumination of the entire perimeter of the building, driveways, and parking lots, to a target level of 25 lux (20 lux minimum). (A lux is a metric measurement of light equal to the illumination on the surface of all points one metre from a uniform light source. One lux equals approximately one-tenth of a foot-candle). Lighting sources may be street lighting, yard lighting or building-mounted lighting, or combinations of all three, Maximum contrast of darkest to brightest illumination is a ratio of one to ten. (i.e. if darkest is 25 lux, then highest level should not exceed 250 lux) Where the building abuts the property line, with private property on the other side, that private property should not be illuminated if its owner so requests. Examples of Enhanced Safeguards * Solar-activated light sources to compensate for summer and winter hours, especially if video equipment is used. + Security lighting, in order to obtain increased light intensity or a specialized colour spectrum, or both, for identification or for closed-circuit video equipment applications. + Illumination of the additional portions of the site to 25 lux. + Illumination at the site fence line. + Low reflection fence, e.g. coated with dark, non-reflective material. + Lighting at staff entrances and exits used after hours to a minimum of 50 lux, but not more than 200 lux, + Wall-mounted light fixtures (3 m - 4 m high) shining on light wall surfaces, so that a person moving on the site would cast a large, long shadow. + Tamper-resistant lighting fixtures. + Security lighting positioned to prevent deep shadows from the building or vegetation, so an intruder could be noticed. + When using video cameras, providing a minimum of 50 lux reflected light. Consult a lighting engineer when using colour video cameras for correct light sources and their appropriate colour rendition index. + If colour rendition is @ requirement, ensure the correct type of lighting is used. A.2.6 Landscaping hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 1948‘2710672021, 1-005 Guide to the Praparation of Physical Sacurty Briefs - Royal Canadian Mounted Police Minimum Safeguards Provide a clear space of six metres around the building and on both sides of paths between building(s) and parking areas, sidewalk and public transportation stops. Avoid bushes or branches that enable a person to hide. The zone between 400 mm and 1,500 mm above grade should be clear of all visual obstructions. If snow is piled on the site or if grass and shrubs are allowed to grow wild, ensure there is no visual impediment, that response forces are not delayed, and that access cannot be gained into or on top of the building. Examples of Enhanced Safeguards + Landscaping to be restricted to low ground cover, or deciduous trees with high branches, giving clear view of site at eye level, for a person standing, seated in a car or van, or viewing on video equipment, i.e, from 300 mm up to 2,000 mm. + Fence fabric to resist ice build-up affecting perimeter alarm equipment. + Landscaping features to prevent vehicle access to a facility. Berms or changes in elevation, such as retaining walls, to direct the flow of people and vehicles past observation points, or to establish the perimeter of a site + Psychological barriers such as elevation, material or colour changes, concrete curbs, etc. + Securing objects such as paving bricks, stones, rocks, benches, tables, etc. to ensure they cannot be used as projectiles. A.2.7 Site Overview Minimum Safeguards Building facades and the site should be observable from the roadway by local police and passers-by, unless deemed undesirable when considering the safeguarding strategy, Examples of Enhanced Safeguards + Site where surrounding buildings or terrain does not permit overview of building(s), or depending on the plan for security at a given site, overview for guard patrols may be required. + For the restricted zones, selecting only upper floors in a building where surrounding buildings or terrain do not permit looking down at, or straight into, those floors. * Site selected where overview exists from several directions, and neighbours can report abnormal events. A.2.8 Adjacent Occupants Minimum Safeguards In single or multi-tenant buildings, access to an institution's space should be controlled. Examples of Enhanced Safeguards + Leasing document to provide for extra security measures to be installed at custodian's expense if specified tenants (justified by the safeguarding strategy) are located in the facility. + Prior to site selection, right of way access and parking which could influence access to the site are to be evaluated. + Prior to site selection, the prospective government tenant should list neighbouring activities and groups that would be unacceptable. + Leasing documents to ensure a single tenant occupancy of the building or floor. hitps:wwwn.romp-gre.ge.calphysec-secmat/pubsigt-005-eng.htm 20148