PRE-BID M.O.M DATED 02.06.2015 FOR LANDSCAPING WORK FOR CCCR OFFICE BUILDING AT LMTM, PASHAN, PUNE. ‘TENDER NOTICE No, ITM/CE/ COCR OFFICE/LANDSCAPE/2015/04 [A Pre-Bid Mesting for the subject work held 02.06.2015 tn ARVABHATTA Hall at ITM, Pune. During the discussion with vendors present in the meeting the following decision were ten by the committee (SNe. [Points discussed [Reference | Dedsion Taken ‘Technical Bid Secion-1 Tender FOR: Financial reports or the last Te years Jor, | te}poiotne.28°” | documents | blanceaheets,Profitandios statement | auditors repre (incase of| | ‘ompanles/eorporatlon, ee. | READ: Financial reports forthe last Three years (Le-2012-13,2013-14 & 2014-15): balance sheets, Profit andoss statements, | auditors repre (incase of | companies/corporation), etc to be submitted ¢ alongwith technical bid ‘2, | 80 SECTION (a) [Tender 800 FOR: PLANTATION ITEM. ‘American be lawn norm of labs with ize Nosas 2x1" (0040030) READ: Providingand laying American blue lawn by aibbing. ‘08, | BOQSECTION Tay TenderB0q | FOR: PLANTAION ITEM No. Unit: No 1iT0 112.1870 120,22 70 140, B0q READ: SECTION (8) Unit Nos PLANTATION FOR THE AREA ALONG NALA SIDE. ITEM No. 141,142 10 149, BOQ SECTION () IRRIGATION WORK ITEM « 0.23705, 08, | 809 SECTION Ay TenderBOU | FOR: PLANTAION ITEM No. Unit:Sqm 1.13,121, BOQSECTION (B)PLANTAION FOR READ: ‘THE AREA ALONG NALA Unit Sqn SIDEITEM No, 142, B0Q SECTION (G HARDSCAPE ITEM No, 1@)0.3 | BOQ SECTION (G) TenderBOQ FOR: HARDSCAPE ITEM No2, Unite 'B0Q SECTION (D) IRRIGATION WORK Ir=M | ReaD: ape [Unite 06. [BOQ ITEM No.136,137_| Tender FOR: 238 documents | ¢/Clstance. READ: | C/C distance-0.75 -090 mtr. -7, | ADDITTOWOFHOQ [Tender For | rrems; documents Providing manure Neve tem: Providing and mixing organic ddnk/neempend /vermicompost/any faulvalent manure with the existing sit and | Ietelingthesame. ‘05. | SECTIONV | Tender SPECIFICATION OF LANDSCAPE WORK: | Speciricationor | documents | mou speciation orlandscape from ATo LANDSCAPEWORK | Section __| Hare enclosed along with pre-bid MOM. (oe. J competion PERIOD | Tender ‘2 Days from the date of Handing over oFaite documents | hy theTnsttuteto Contractor a commence the work To. STE ViSIT [Asked by vendor | “The scope af work was explained and site was shown to vendors ai, | DSUBMISSION Tender “Technical Bid Envelope: document Forwarding Letter, Copy of Pre-bid MOM, complete tender documents company profile, {etal of work experience fr similar contracts ‘completed/in hand and velated documents 35 mentioned in tender duly signed and stamped ‘on each page, EMD & Tender Fee. Commercial Bid Envelope: Duly filed an signed and stamped, [Note Bidder should quote thee rateas per ese BOQ only as enclosed along with pre | ba MoM) Bid should be submitted on or before due date and mete 17/06/2015 at 12:30 irs, 2) Bid received ater due date and time willbe rejected.SECTION -V SPECIFICATIONS OF LANDSCAPE WORKS |A. SCOPE OF WORK OF THE LANDSCAPE CONTRACTOR 1, Thelandscape contractor wl be provided with the existing ground available for landscape works. 2. all cost, wages of workers, equipment require for development of work wall be born by the landscape contractor. 13. Electricity wil be provided tothe landscape contractor on chargeable bast ‘Te client will provide source of water at one pont. 5, The landscape contractor shall provide experienced labour, all necessary equipments: with their ‘maintenance and materialsto complete the job as specified heron {6 Inevent af any damage caused during the course of landscape work to she electrical wiring, plumbing paving or any ch exsting work or dbjcts onsite, the landscape contractor wil make good, damage [mmedistely, at his own expense and tl the satisfaction of the alent 7, Incase of ny modifeation recurred in te proposed work onsite, the landscape contractor shall bring ‘eto the notice ofthe cient and the landscape ateitect 8 The landscape contractor will attend fortnightly meetings during the course of work as and when scheduled witout fin addition to carrying out lly Visit required for carrying ou the work 9, The landscape contractor shall tke responsiblity of the security and safety of the materia, equipments and labour onsite during execstion 10. The landscape contractor may before tendeting, inspect the Site orothersse make himself aware with the extent of the Contracts Works, the Ste conditions and al local conditions and restrictions likely to affect the execution ofthe work 11, The Landscape contractor shal not cause any nuisance to the lien during execution of landscape work 12, The landscape contractor shall use water and electricity efficiently and shall dose all the taps and clectrical switches before leaving the site every day, during the execution of landscape works. 18.Thelandscape contractor shall ean the site al respects before handing over the site. 144, The landscape contractor shall complete the job In the given time and as per the as per the specfestions by providing sufcient abou and equipment. 15. The landscape contractr shal carryout work on site after the sun set and on Saturday evenings and Sundaysuless otherwise specified allowed, 16, The landscape contactor shall ake the responsibilty of unloading the materia, placing tat a proper “identified postion onsite Te landscape contractor shall make necessary arrangements forthe same fon the ste prior to unloading, 17-Thelandscape contractor shal place the unloaded plant species ata secured locaton on site. 18, The landscape contracor shall check the number, specifications and condition of the plant species ‘unloaded as per the schedule of plants. 19, Workers/ labour ofthe landscape contractor wil not be alowed to stayin any part ofthe site and the landscape contractor shall make the rangement independently. 20, Watering the plants and the lawn regularly shall be the responsibility of the landscape contractor. Necessary labour equipment, material fr the sme shall be arranged and managed by the landscape ‘contractor 21. Necessary atrangements shall be made by the landscape contractor for storing and securing the materials on ste during execution.[ELECTRICAL WORK IRRIGATION AND CVILWORK 1, All services related to outdoor electra, erigation and cli work sal be executed by the landscape ‘contractor peor them tolaylngof the planting si 2. All labour, electrical fixtures, wiring, irrigation material equipments ete, necessary to complete the job shall be provided bythe landscape contractor. ‘3. The electrical retures and the irrigation system shall be of standard make and the contractor shall get ‘them approved from the client as and when required 4. The landscape contractor shall carry out necessary civil work required a5 specified before laying the planting soi, 5, The landscape contractor shal check all the levels ofthe services in relation tothe proposed finshed sutfacelevels {6 Excavation in sll sand or grave, soft and hard murum/ filing ofthe soi shall be carried out by the landscape contractor with his ow labour and tools necessary for operation, EXCAVATION AND PREPEARION OF GROUND FOR PLANTING 1, Each tree shall be planted in position as shown on pln, inthe pits admeasuring atleast 900mmx ‘00mm 900mm 2, Each shrub and creeper shall be planted in postion inthe pts admeasuring at least 600mm x 600mm x {600mm (Applicable for large shrub variety only) 3. Allthe plants including ground covers, hedges, small shrubs, lawn, et. wil be planted in existing Sil alter adtion & mixing of organic manure as per speciation and feveling the same. 4, Excavation in sll, snd or gravel soft and hard muruny filing ofthe sol shall be carried out by the landscape contractor with his owa labour and tools necessary for operation, 5. The landscape contractor shall prepate the ground for plantation with required grading level and slope 6, Allpits and pots prepared for planting shall be led with specified sll mixture. D.PLANT MATERIAL A. Thelandscape contractor shall supply species as spected inthe schedule of plants 1. Allplant species ae tobe supplied in varieties as pr thespecfed schedule of plants All species are tobe wel formed, heathy, transplanted or pot grown with vigorous sound roots trueto pe Species which donot meet the specifications, wil be rejected by the Landscape Archit. The contractor shall convey the non-availability of any species /non-aallablity ofits specified sze/ height f any to the Landscape Architect, an shall not replace any specie without informing the landscape consultant in writing to ITM and tothe Landscape Architect. SOIL MIXTURE FOR PLANTING 1, The entice planting shall be done in refilled pits oF trenches or pots containing a well mixed compesition ofthe flloeing ingredients: a Plantingsol (pots) 3parts b.Organiemanure-t part ie contractor shall use only good quality organic manure for supplementing of plant Nutrients and pestieldes for insects and pest management except in emergency use.3. List and approximate quantity ofthe material forthe composition of sol mixture used shall, begivenby the landscape contacter. PLANTING OF LAWN: 1. Planting ofall species shall be done after getting the lineout onsite approved by the Landscape “Architect by placing the plants at their respective locations asper the planting pan 2. Thepositioning location and patter of planting to be approved by the Landscape Architect. 3. The soll mixture shal be laid to proper slopes (minimum 2%) for surface drainage. The soil shall be propery raked and watered thoroughly before dibblingthe avn, 4 Planting of lawn of specified type shall be of good quality ooted grass and shal be planted by ailing method, 5. Thelawn shall be maintained and the gaps shall be repaited til i getsa uniform carpet. {The landscape contractor shall be required todo proper top dressing. rolling and periodically hand cating oF machine mowing during the defets lability period in order to maintain the lawn in perfect condition 7. ‘The landscape contractor shall establish the law tits required level, shape, slope and proper state Ail it ges established forthe next one year of defects lablity period, He shall eplace/ reestablish the damage or wn grown patches as required from ime oie. (6, MISSCELANEOUS 1. The sizeof trees as given in lst shouldbe SA" in height th dense foliage & healthy branching fom bottom, 2 Each tree shall be secured erect with minimum three numbers of stout / straight stakes with average lamer SOmm; these stakes shal be of soft wood or bambeo and should have a clear height of 6eet ove the ground and 2 feet below the ground. They shall remain in position tl the tre gets ‘tablished tits proper positon, tl the completion of defects ability period 3, One ofthe stakes shall be driven in to the hol before the tree is planted and the tre is secured to the bottom ofthe branch, 4. Thcestteshall be secured loosely toa tree as high ofthe stake as pratiable. 5, Thetree/ shrub pts shal be refilled wth soll mtu after plantings done 6 Theshrubs shal besupportd if necessary with diagonally driven sticks. 7. Necessary dipping and suppor shall be provided for creepers. Pruning the branches of existing trees onsite shall be done as specified and applying solution for stopping the ierepular growth ofthe cut branch 9, ‘The procured pebbles shall be of uniform size, colour and shape a specifies and shall be washed with ‘lean water before placing on the required position, 10, Tae landscape contractor shall protec the species (which are store and planted) from coming In contact with evil construction materials such as cement, aids, colours, ec 11, Watering and taking care of the planted species including lav til they get established in place ensuring the proper positioning of supports de-weeding, cleaning of ite dueto planting work, shall bbecarie out bythe landscape contractor on daly bass‘The defects liability period will be for one year ater the virtual completion of work which is handing over of the site co the client On sat ofthe defect lability period contractor has to provide free maintenance for 12 months Defects labllty period wil commence only after obtaining a certificate from the cient, confirming the virtual completion ofthe landscape work. Within the defets ability period, any dead/ damaged spcis/ lawn, shall be replaced and any fault In electrical irigation work shall be repaired by the landscape contractor. For vittual completion ofthe work, the landscape shall givin writing the date of handing ver. ‘The Landscape contractor shall vist the work periodically within the defects liability period after handing over the sie.(REVISED BOQ AS PER PRE-BID MOM)IITM/CE/CCCR Office/Landscape/2015/04 Landscape works for CCCR Office Building at IITM, Pashan, Pune. REVISED BoQ COMMERCIAL BID VOL-II1 aster ia in iene ccue |