REVISED AND ADJUSTED MEETING MINUTES

Meeting minutes
DATE: TITLE OF Environmental management of
07/22/2021 THE Adept Owl Games Company
MEETING:
HOUR: ATTENDEES:
9:00 am to
12:00 pm Gareth Singh / Product Development Manager
LOCATION: Jack Macquarie / Distribution Manager
Meeting room
2 Peter McKenzie / Manufacturing Manager

CHAIR: Jonathan Redmond / Sales Manager

Virna magnere Frank Goudie / Finance Manager
General Bae Ahn-Bartle / Human Resources Manager
Manager of Shannon Grant / Personal Assistant to GM of
Operations Ops
MINUTE TAKER: Shannon Grant
/ Personal
Assistant to
GM of Ops

Opening of the meeting

OBJECTIVE OF THE Seek improvement actions for the organization's
MEETING: environmental performance, because the annual
environmental audit was carried out and it is evidenced that
in the last 12 months there has been no improvement in
sustainability practices despite having a sustainability
policy.

APOLOGIES: none

APPROVE MINUTES
OF THE PREVIOUS n / a
MEETING
Actions from the previous meeting
ARTICLE THEME RESPONSABLE DUE DATE
1 This meeting was proposed by Virna magnere This meeting
 Virna Magnere was proposed
General Manager by Virna
of Operations Magnere

Articles
ARTICLE THEME PRESENTER DURATION
1 Presentation of the audit findings. Virna magnere 20 minutes
Operations manager Virma Magnere General Manager of
presents the summary of the audit Operations
findings:

 Energy: There is a 4%
increase in energy bills in the
last 12 months.

 Water: Average water

consumption has remained the
same during the last 12 months.
 Waste: There is a greater amount
of waste produced by the office.
Workers do not recycle, except
paper.
 Clean air: An air quality check
found air contamination from
copier fumes and cleaning
chemicals. The air conditioning
unit has not been cleaned in the
last year.
2 Virna Magnere reads the Virna magnere 15 minutes
Sustainability Policy, emphasizing General Manager of
the six sustainability principles: Operations
1. Act now to reduce
environmental risk
2. Integral equilibrium
3. Sustainable use of natural
resources
4. Maintenance of biological
diversity
 5. Improved economic and social
well-being
6. Strengthened community
3 Discussion of ideas and proposals to All attendees 45 minutes
improve the environmental
performance of the organization on
the following topics:

 Reduce energy consumption:

It is proposed to install lighting
devices that are energy
efficient; include in the
sustainability policy the
efficient use of energy
resources by turning off lights
and appliances that are not in
use.
 Reduce the use of water in
the building: It is proposed to
install water saving devices in
all the faucets and toilets of
the organization.
 Minimize waste, especially
paper: Modify the
sustainability policy and
include practices of efficient
use of resources such as
paper by printing on both
sides of paper, reusing paper,
also making use of email and
minimizing unnecessary
printing .
 Reduce air pollution in the
office and workshop: At this
point, cleaning the cordoned
air should be implemented
every six months and include
these expenses in the annual
budget; you change
photocopiers for
environmentally friendly
toners, build green areas
inside offices to mitigate the
reduction of greenhouse gas
 emissions.

Once the topics and activities that

must be included to improve
environmental performance have
been discussed, the points that must
be included in the sustainability
policy are defined and will be
reviewed at the next meeting for the
approval and dissemination of the
new policy of the organization. .

4 The results of the audit are read 20 minutes

again specifically where they indicate
that the organization does not
separate or adequately manage
waste, therefore it is important to
review the organization's waste
program in more detail.

Program for waste management in

the organization: It is identified that
the organization does not separate
or recycle waste, which is why the
following actions are established:

 Avoid buying inputs that are

not necessary to reduce the
waste generated.
 Use electronic means to
reduce the printing of
documents.
 Reuse paper: print required
documents on the other side
of the paper.
 Separate and recycle the
products for each of the types,
place bins or ecological points
in the offices.
 Train all workers for the
proper separation of waste.

5 Expenses of the departments in the Frank Goudie / 10 minutes

last six months. The financial Finance Manager
manager presents the balance of
expenses for the last six months and
 indicates that they must be reduced
in order to take the necessary
environmental management
measures and include them in the
budget for next year's execution.

Any other business

THEME RAISED ACTION
BY
n/a n/a
n/a

Next meeting
DATE: 10/22/2021
HOUR: 9:00 am
LOCATION: Meeting room 2
CHAIR: Virna magnere
General Manager of
Operations
MINUTE TAKER: Shannon Grant /
Personal Assistant to
GM of Ops
ATTENDEES:
Gareth Singh / Product Development
Manager
Jack Macquarie / Distribution Manager
Peter McKenzie / Manufacturing Manager
Jonathan Redmond / Sales Manager
Frank Goudie / Finance Manager
Bae Ahn-Bartle / Human Resources
Manager
Shannon Grant / Personal Assistant to
GM of Ops

Closure of the meeting

HOUR: 12:00 pm