EXPENSE REIMBURSEMENT GUIDELINES

Purpose:
Recognizes that there are instances when an employee would need to reimburse actual and reasonable
employee expenses incurred during the normal conduct of work. The employee shall exercise prudence in
spending and reimbursing official expenses. He shall ensure that expenses are business related and
necessary in the discharge of his responsibilities.
Detail of policies:
 Documentation required when submitting reimbursement requests.
 Authorization required
 Expenses must be approved by the Authorize approval.
Reimbursable Expenses, Including Policies on:
Travel and Accommodation for business purposes Courier Fee
Tolls and Parking Processing Fee
Terminal fee Representation
Gasoline Office Supplies
DINGTALK ACCOUNT (REIMBURSEMENT)
• STEP 1: Go to DINGTALK APPLICATION > SELECT WORK > CLICK DAOYUN

STEP 2: CLICK REIMBURSEMENT 2.0 AND FILL UP DETAILS

 DETAILS DESCRIPTION
Date and Time Date of OR/SI
Classification of Expense Actual Expense
Official Receipt/Invoice No. Reference No
Tin No BIR Tin No Identification
Supplier's Name Name of Supplier
Supplier's Address Location of Supplier
Type of VAT Validate OR if VAT or NON-VAT/Zero rated Registered
Classification of Vat Identify expense transaction if goods/services/other
Total amount Amount of Expense

CASH ADVANCE GUIDELINES

A cash advance is an advance payment to an employee that covers incidental expenses
while traveling or during the course of business.

The cash advance process includes the following actions:

 Submitting a cash advance request

 Approving the cash advance request

DINGTALK ACCOUNT (CASH ADVANCE)

 STEP 1: Go to DINGTALK APPLICATION > SELECT WORK > CLICK DAOYUN

 STEP 2: CLICK CASH ADVANCE APPLICATION 2.0

  STEP 2: FILL UP DETAILS

CASH ADVANCE LIQUIDATION GUIDELINES

For Cash Advance Liquidation, secure a Cash Advance Liquidation Report form from the Finance Dept
which will summarize the actual expenditures duly supported by original valid receipt

GENERAL
Acceptable Invoice/Official Receipt

1. Original
2. BIR registered
3. Unaltered. Altered Invoice/OR that cannot be replaced should be initialed by the person who
made the cash advance
4. Receipt from BIR registered (ATP Validity)
DINGTALK ACCOUNT (CASH ADVANCE LIQUIDATION)
STEP 1: Go to DINGTALK APPLICATION > SELECT WORK > CLICK DAOYUN
STEP 2: CLICK CASH ADVANCE LIQUIDATION

STEP 3: FILL UP DETAILS

PAYMENT REQUEST GUIDELINES
 used to request one payment to one payee.
Initiating a Payment Request