MAINTENANCE

`
Pre-investment Phase Investment Phase Post-investment Phase

Project Detailed Ex-post

Project Project Project Project
Appraisal and Project Project
Identification Preparation Implementation Operation
Financing Engineering Evaluation

Post-investment Phase – the project goes full

operation and appraised in ex-post sense and
findings are recorded and used for guidance in
subsequent project planning activities

When will the Maintenance activities be

carried out?
 • A good maintenance program for
infrastructures does not only enable
PGs to provide continuous and
introduction

quality service but also help in the

sustainable generation of local
income.
• Developing a coordinated
maintenance plan is one most
important step in exercising control
over our infrastructure facility.
 • “Maintenance” is the
day-to-day work that is
required to maintain and
definition

preserve facility and

capital equipment in a
condition suitable for its
designated purpose and
includes routine, periodic
and if possible
preventive, predictive,
and corrective (repair)
maintenance.
 “Routine Maintenance” is the
regularly scheduled activities that
carry out the diagnostic and
corrective actions necessary to
definition

prevent premature failure or

maximize/extend the useful life
of a facility and/or its
components.
• It involves a planned and
implemented program that is cost
effective on a life-cycle basis.
 • “Periodic maintenance” is the actions
necessary to monitor, find trends, and
analyze the parameters, performance
characteristics, properties, and signatures
associated with equipment, systems, or
definition

facilities that are indicative of decreasing

performance or impending failure.
• “Preventive maintenance” is the
intended function or design condition that
will result in a significant extension of the
expected useful life of Equipment,
infrastructures and other Utilities.
definition

• “Emergency Mainintenance”
is an activities that if not
implemented promptly could
cause injury, loss of life,
threaten health or cause serious
property damage
 Effective maintenance…
Purpose of Maintenance

extends the life of

older facilities &
maximizes the life
of the newer
facilities
protects capital
ensures the health investment
and safety of the
public supports
institutional
performance
Maintenance Rationale
reduce the operational costs and
life cycle cost of the
infrastructures;
help staff deal with limited
resources by identifying
priorities proactively rather than
reactively
extend the useful life of an
infrastructures;
Maintenance Spectrum

No Emergency Routine Periodic Preventive

Maintenance Maintenance Maintenance Maintenance Maintenance

OVERALL
LOW EFFICIENCY
HIGH
A good maintenance program is built on a foundation of good
assessment of existing assets and sustainable management.
what is “maintenance A maintenance plan…
details of strategy for proactively maintaining
its facilities;
an accurate assessment of existing facilities
incorporates the perspectives of various
plan”

stakeholder
focus on measures that ensure that capital
investment is managed responsibly.
integrates best practices of planning,
implementation, and evaluation.
 Wrong appreciation of Maintenance
Maintenance Issues
works/activities
Realignment of intended funds for
maintenance to other infrastructure
project.
Salaries and Wages of Regular
Employees/PEO Staff assign in
Maintenance activities were charge
or counted as Maintenance
funds/allocation.
 • No clear policy on how to
Maintenace Issues
implement Maintenance works;
by Administration or by
Contract.
• Maintenance Budgetary
requirements per kilometer.
• Maintenance of projects not
registered as asset of PGs.
ex. Barangay Roads
 Facilities staff who…:
Needs to understand a wide ranges of
maintenance operations issues
key players issues
receive training to improve their
knowledge and skills related to
maintenance
educate stakeholders about operations
capacitate other staff on how they can help
with maintenance
cooperate effectively with policy-makers
and budgetary decision-makers
appreciate that maintenance decision-
making is influenced by instructional
needs
 IMPLEMENT

EVALUATE
PLAN
developing a
maintenance plan
planning – developing 1. Facility Audit –identification of
a maintenance plan

systems and components and

determining present conditions
2. Establishing levels of maintenance
3. Establishing priorities
4. Preparing the work items plan
5. Estimate resource requirements
and prepare budget.
6. Maintenance Pork Plan approval
Facility Audit Prioritize Prepare Plan
Budget
Work Plan Approval

planning – facility
1. identify the needs and work activity
that should be included in
maintenance plan
2. quantify the components and
audit

establish their current condition

3. Initiate an asset audit. Once
initiated, audits must be performed
on a regular basis (e.g., annually)
because conditions are constantly
changing.
 Prepare Plan
Facility Audit Prioritize Budget
Work Plan Approval
planning – prioritizing
1. Maintenance task should be
prioritized in view of limited
resources.
2. Priorities should be based on the
impact of condition on
service and risk. The higher the
risk, the bigger the necessity for
immediate maintenance activities.
 Prepare Plan
Facility Audit Prioritize Work Plan Budget
Approval

planning – preparing a 1. Four elements make up any

Maintenance Activity:
work plan

a. the list of tasks to be performed

b. the nature of the work
c. the frequency of the work
d. resources: budget and
manpower .
Facility Audit Prioritize Prepare Plan
Budget
Work Plan Approval

planning – developing
a maintenance plan
Maintenance Management,
budgeting including the
organizational concerns shall be
discussed on the next meeting.
 1. Submission of Annual Maintenance Work
Program (AMWP) using the standard
Reminder

format.
2. Implement Maintenance activities as per
approved AMWP.
3. Submission of accomplishment report on
a Quarterly Basis.
4. Used of prescribed templates on
reporting.
 Condtional Matching Grant to Provinces
Road Maintenace Budget Report
CY 2017

Name of LGU:
Date Accomplished:

Financial Accomplishment Physical Accomplishment

Road Maintenace Budget Mode of
(Please refer to LGU's submitted Name of Project/s Type of Maintenance Length Implementation Name of Contractor Cost of Project
Maintenance Budget under CMGP (Please indicate the road sections to be maintained) (km) (by Contract/by (if by Contract)
2017) Administration) Status
Disbursed Amount % %
(Completed/On-going)

1. Repair of side ditched and subsoil drainage along Road A Section Drainage Maintenance 0.50

10M 2. Reblocking along Road B Section Road Maintenance 1.25

3. Installation/Construction of new traffics signs and markings ( i.e

Road Safety features 5.00
Regulatory, Informative, Guide, Warning Signs)
Maintenance Activities
Maintenance Activities
Maintenance Activities
 • DPWH Guidebook
References

for Road
Construction and
Maintenance
Management

2014 Edition
FY 2019 Road Maintenance Program
Region :
Province :

Length Estimated Cost Physical Financial Actual Mode of

Road Section Activities
(km) (Php) Accomplishment Accomplishment Cost Implementation

(please refer
to Annex A
and B on the (either By
next tab) (Labor+Equipment+ Contract or By
Materials+Other exp) Administration)
IMPROVEMENT OF QUALITY MANAGEMENT FOR
HIGHWAY AND BRIDGE MAINTENANCE, PHASE II

POCKETBOOK
ON
ROUTINE MAINTENANCE

2014
Department of Public Works and Highways
IMPROVEMENT OF QUALITY MANAGEMENT
FOR
HIGHWAY AND BRIDGE CONSTRUCTION AND
MAINTENANCE, PHASE II

PHILIPPINE HIGHWAY
MAINTENANCE
MANAGEMENT
MANUAL

2014
Department of Public Works and Highways
That’s all folks..