ARG ROR en Aare arg Prat as, srg wey 10-4, wete qr ara vs, GOVERNMENT OF INDIA MINISTRY OF DEFENCE ORDNANCE FACTORY BOARD AYUDH BHAVAN 10A, SHAHEED KHUDIRAM BOSE ROAD ‘wrerETA - 700 001 KOLKATA - 700 001 NO.278/0WS/P&P/2017 Dated: 25" May 2017 To, The Sr. General Manager/General Manager, All Ordnance & Ordnance Equipment Factories. ‘Sub: Life of warrant. Pendency of large number of outstanding warrants for quite long time was deliberated in 4" Synergy Conference and a Committee was constituted to examine the following: i. Guidelines on life of manufacturing warrants fi, Analyze production cycle time in various divisions with reference to life of warrants iii, Review and recommend normal life of warrants based on production type, quantity in a warrants and Nos. of concurrent warrants to be issued for each item. Committee report was deliberated in 04" Board Meeting’2017 held on 28-04-2017, Accordingly, the procedure approved by the Board for life of warrant 's enclosed as ANNEXTURE - I for strict compliance. Factories are required to ensure that all outstanding warrants beyond the time period approved by the Board are closed and forward status with PDCs for closure of outstanding warrants. This supersedes relevant instructions issued earlier in this regard. Enclo: ANNEXURE - I DDG / P&P For DIRECTOR GENERAL, ORD. FYS.1. ANNEXURE - I THE PROCEDURE FOR LIFE OF WARRANT LIFE OF WARRANT: Warrant quantity will be worked out as per annual production target and capacity of the factory/section, such that the production against the warrant is completed and warrant closed within its prescribed life. Life of warrants will be of six months including time required for proof /inspection, except in case of GCF, VFI, HVF, OFMK, EFA, OLF, & OFDUN where it will be as under: > GCF: Life of warrant will be six months for components and sub- assemblies except Large Calibre Gun Assemblies. For assemblies of Large Gun Systems, the life of warrant will be twelve months. VFS: For Components and sub-assemblies, the life of warrant will be Six Months. Main assemblies of “B" Vehicle & Mine Protected Vehicle, the life of warrant will be Nine months. HVF & OFMK: Stage-wise assembly of ‘A’ Vehicles, the life of warrant will be twelve months. Fabrication and assembly of main assemblies viz Hull, Turret and Gear Box of “A" Vehicles, the life of warrant will be Nine months. Components and sub assemblies other than above, the life of warrant will be Six months.EFA, OLF & OFDUN The life of warrant in case of final equipment assemblies will be Nine months. Components and sub assemblies other than above, the life of warrant will be Six months. EXTENSION OF LIFE OF WARRANT: Sr. GMs/GMs are authorised to give one extension of three months for any type of warrants. Further extension of 3 months can be given by Sr. GM/GM under intimation to concerned Member, beyond which extension can be given only by the concerned Member. Life of warrant to be reckoned from the date of first transaction in the in the warrant. NUMBER OF CONCURRENT WARRANTS: For a particular item as 02 only for each Indentor and in exceptional cases upto 03 only for each Indentor with the approval of the General Manager. In case any item is manufactured in more than one production section of the factory, the restriction will be applicable for each production section for each Indentor. Exception can be made in case of HVF & OFMK, number of concurrent warrants can be 04 for various stages of assembly, 03 for fabrication and assembly of Hull, Turret and Gear Boxes and 02 for all other components and sub assemblies. Number of concurrent warrants in exceptional cases can be further increased by one number in above cases with the approval of Sr. GM/GM.4. CLOSURE OF PENDING WARRANTS: For warrants pending against trade supply/Trade conversion in OTE cases, procedure of 'S' Issue Voucher is to be followed. MM Division may reiterate the existing Standard Operating Procedure (SOP) for Outsourcing/Trade conversions and may revisit the same to make it more effective. Major reason for pendency of warrants for Ammunition items and its components is failure of product in proof and investigation by designated authority leading to delay in final decision resulting in subsequent closure of warrant beyond stipulated life. The existing procedure for preparation of loss statement has to be adhered to. In this matter guidelines circulated vide 20.05.2014 may be followed. Once the loss statement has been recommended by Sr.GM/GM (along with its relevant documents viz. Board of Enquiry), priced and vetted by LAO and forwarded to the Pr, Controller of Accounts (Fys.) Kolkata for acceptance, warrants can be closed, eke