ee B Republic af the BHitigpines Bepariment of Coucation Region I ‘SCHOOLS DIVISION OF BULACAN November 6, 2020 DIVISION MEMORANDUM No. Qo. 8 2020 UTILIZATION OF THE CONTEXTUALIZED MONITORING AND SUPERVISION (M&S) TOOLS FOR EDUCATION PROGRAM SUPERVISORS, PUBLIC SCHOOLS DISTRICT SUPERVISORS AND SCHOOL HEADS UNDER THE BE-LCP To: Assistant Schools Division Superintendents Cio Supervisor Education Program Supervisors Public Schools District Supervisors Elementary and Secondary School Heads Al Others Conoemed 1. Cognizant of the need to establish an adaptable and workable system for monitoring and supervision under the Basic Education Learning Continuity Plan (BE-LCP), this Office hereby requires all concerned to utlize the Contextualzed Monitoring and Supervision (M&S) Too's for EPS, PSDS and School Heads. 2, The M&S Tools were based on the key result areas of each position and aligned with the Implementation of BE-LCP across governance levels to ensure achievement ofthe desired outcomes. 3. Enclosure Numbers 1-3 contained the M&S Too's preserved for progress monitoring of the year-round implementation of activities reflected in the BE-LOP. 4, Immediate dissemination and compliance with this Memorandum are desired. ZENIA G. WOSTOLES, EdD, CESO V Schools Divisidn Superintndent Provincial Capital Compound, Bray. Guinhawa, City of Malolos, Bulacan website; htps://bulacandeped.com — email, bulacan@deped.gov.phci, a i Lg Republic of the Philippines Bepactment of ducation REGION U1 SCHOOLS DIVISION OF BULACAN Enclosure No. 2 to Division Memorandum No. s, 2020 MONITORING AND SUPERVISION TOOL (For Public Schools District Supervisor) Name of Public Schools District Supervisor: ‘School Monitored: ‘School Head: INSTRUCTIONS: n a scale of 1-3 where 1 means Not Observed (NO); 2 means Moderately Observed (MO); and 3 means Highly ‘Observed (HO). Rate the indicators mentioned below by checking the appropriate column inline with these indicators. Means of Verifications Scale KEY RESULT AREA (Note: Please check the [ "7 ] 2 ] 3 | Rating Remarks applicable MOVs) No | mo | HO | | KRA 1: INSTRUCTIONAL SUPERVISION ‘Provides guidance and instructional supervision to school heads by observing and gathering data on their strength and development needs and then coaching them towards improved instructional leadership practices. 7. Provided appropriate > Supervisory Guide | ‘guidance and instructional > Supervisory Plan supervision to school heads | > Summary of ‘on gathering data on thelr perfomance strength and development indicators noeds in managing modular | > Other proots of distance learing delvery implementation towards improved instructional leadership practices. ‘}” Obsorves and gathers data on the strength and competencies (KSA) development needs of echool heads and coach them on how to improve thelr supervisory competence. 1. Observed and gathered data > Instructional | onthe stength and Supervisory Plan | competencies (KSA) > Technical assistance development needs of FORMS ‘school heads and coach > Other proofs of ‘them on how to improve implementation thelr supervisory compotence. nn ee : ate > Coaching Pian | bl err tate > Other prot of i implementation | “Assess the situation of schools and learning centers and identify ations needed to deliver basie quality 1 education, 7 denied needs of school > PPD heads > IPCRF ‘© Teaching | > OPCRF Personnel i > SHS Profile * — Non-teaching: personnel © SHS Graduate Profile | L TOTAL KKRAZ TECHNICAL ASSISTANCE in SCHOOL MANAGEMENT “Provides technical assistance in the formulation of school plans (@.9. E-SIP) and its adjustments by conducting workshops doing follow through coaching end providing appraisal and feedback on their draft plans, so that all Page 4 of 5® Republic of the Philippines Bepactment of Eoucation REGION Ii SCHOOLS DIVISION OF BULACAN ‘schools can have approved plans as basis for budgeting and resourcing, resource generation and social ‘mobilization, SIP adjustment and implementation. 1. Provided TA to SHs on > Technical Assistance developing and adjusting the Plan E-SIP aligned to LCP. > Approved AIP and cLP KKRA 2: TECHNICAL ASSISTANC! ‘Monitor and evaluates sct implementation of their plans and submit reports to tt Management team to provide feedback. Monitored and evaluated > Copy of Program ] school reports on E-SIP/AIP designs | Implementation > Copy of E- SIPIAIPHLCP > Other prootis of | implementation | % Coaches, guides, and monitors assigned schools to effectively implement thelr programs and projects and other | special curricular programs attain their objectives. Ensured proper > Copy ofthe ACR implementation of Programs | > Copy of approved and Projects and other projecttaining | Special Curicular Programs design of the diferent | such as: programs and ¥ SLAC projects ‘Kindergarten > PEPTIAGE result Programs > Other prootis of Y Brigada Eskwela implementation ¥ Reading Program (48s) ¥ Campus Joumalism | ¥ SHS Immersion | Y Career Guidance Program Homeroom Guidance v IPE ¥ Madrasah | ¥ SpEd | vy ALS L Coordinates and faclltales the conduct of orientationfinduction programe for all newly hired teachers on thelr roles and responsibilities. 1. Conducted TIP forthe newly | = ™ nee hired teachers oriented on boasniaiaiesaideceal| thoi roles and | a | responsiblites FECEE ee Ome Bronte implementation | t Collects and analyzes accomplishment reports of school heads to monitor and follow up on the proper and timely implementation of schoo! plans and programs. > Copy of 4. Gathered and analyzed the Accomplishment Reports of Accomplshne the implemented AIPSPAPs, | Repos Supervisory and TA Plan inplstereaton Page 2 of 5Republic of the Philippines: Department ot Eoucation REGION IIL SCHOOLS DIVISION OF BULACAN TOTAL | KRA&: MONITORING AND EVAUATION | ‘© Conducts M& E onthe uiizaton and Wquidaion of school WODE and other schoo! funds to determine Wschoo's | ‘adhere with the policy and standards using pre-designed M & E and transparency tool. 4. Reported the MOOE and ee Seaton NH | > otter pots o implementation | ‘Monitored SBM Tevel of practice In schools through validation of documents and outputs to determine if schools adhere withthe policy and standards using pre-designed M & E and transparency tool. 41. Monitored the SBM level of > Copy of SEM level of | ; e practice Centicate | practice/implementation of > Other prootis of 1 schools ee implementation ‘2. Updated the documentation > Copy of ‘of school accomplishments, ‘accomplishment wit stakeholders’ report | cooperation > Documentation ofthe activities showing stakeholders ‘cooperation i > Other proots of | implementation 3, Wonilored and evaluated > Copy of private schoo's through accomplished ocular inspection of required Monitoring Tool for documents to determine private schools. adnotonce to set standards | > Other proofs of as regards to permit to implementation operate TOTAL KRA 4: CURRICULUM DEVELOPMENT, ENRICHMENT, AND LOCALIZATION + ‘Conducts monitoring and evaluation of the school's implementation of contextualizedflocalized curriculum to provide feedback to management towards continues enhancement of curriculum, T Reported the implementation | > Copy of reports on of the localized curriculum in localized curicutum the district or schools and > Accomplishment their effect on learning and report on the the learning process and or locaiized | school effectiveness implementation monitored. | KRA 5: LEARNING OUTCOMES ASSESSMENT + Gathers result of assessment per least leamed skills and analyzes performance gaps fo pinpoint causes and possible interventions to close the gap. 7 + Gathered and analyzed > Copy of the ] assessment results assessment results L Drafts policy recommendation related to improving leaming outcomes based on the findings reports. from studies and Drafted programs and policy |” > Copy of the drafted recommendation programs and policy | dations‘Republic of the Philippines ‘Pepactment of Education REGION IIL SCHOOLS DIVISION OF BULACAN TOTAL KRA 6: RESEARCH “Conducts action research on curriculum implementation needs and issues appropriate interventions for assigned districts as well as best practices and submit findings and recommendations for management action and policy formulation. ae Hee td T. Conduoted action research > Copy of submited ii ‘on curriculum action research implementation needs and > Other prootls of issues appropriate implementation interventions to assigned Gisticts as well as best practices and submits findings TOTAL KRA: TECHNICAL ASSISTANCE on CURRICULUM IMPLEMENTATION ‘Assesses the situation and analyzes the needs of schools in the district to identify the appropriate and relevant actions and interventions. 1. Assessed and analyzed the > Copy ofthe Mai for situation and needs of the school heads schools > Other prootis of Implementation et __% Coordinates with the EPS c arrive a technical assistance plan for each district._ 1. Coordinated with the EPS's ‘py ofthe cconcemed to come up with a performance technical assistance plan for assessment ofthe ‘each district school (e.g. MPSIGSA) > Other prootis of implementation ‘> Coaches the school head in implementing interventions related to curriculum implementation and instructional pele Coached school heads on | > Coaching Plan implementing interventions > Other prootis of related to curricular implementation implementations and instructional delivery. “&_ Prepares and submits periodic reports on the progress of technical assistance being provided fo the schools. 1. Prepared and submitted TA > Copy of the TA report progress report | > Other proofis of implementation ieee © Prepares and submits the results of technical assistance and corresponding policy recommendation by management's consideration. T._ Prepared and submited > Copy of the TA report results of TA reports for policy policy recommendation recommendation > Other proofs of implementation TOTAL ‘OVER-ALL RATING Rating = (Sum of totals of KRA 1, KRA 2, KRA 3, KRA 4, KRA 5, KRA 6, and KRA 723 Page 4 of 5Republic of the Bhilippines ‘Bopartment of Coucation REGION TIT SCHOOLS DIVISION OF BULACAN, Key to Descriptive Rating (Overall) No, of MOVs 3048 Outstanding 20:38 Very Satisfactory 19:28 Satisfactory 948 Fairy Satisfactory B&below Unsatistactory Agreement: Conforme: PSD Name of Monitor Page Sof 5ae Republic of the Philippines Bepartment of Education REGION IIL SCHOOLS DIVISION OF BULACAN, Enclosure No. 30 Division Memorandum No. 2020 MONITORING AND SUPERVISION TOOL. (For Schoo! Heads) Name of School Head: District ‘School Monitored: Date of Monitoring: INSTRUCTIONS: Ina scale of 1-2 where 1 means Not Observed (NO); 2 means Moderately Observed (MO); and 3 means Highly Observed (HO). Rate the indicators mentioned below by checking the appropriate column in fine with these indicators. ‘Weans ofVeriicaione —[__ Scale KEY RESULT AREA (Note: Please checkthe [4 | 2 ] 3 | Rating | Remarks |____ applicable MOVs) wo | mo | Ho | KRA E INSTRUCTIONAL SUPERVISION = Has perfommed + Copy ofthe Schoot insirucional supervision Instrucbonal Supervisory | | to-achieve learning Report | outcomes. 4 IPCR Observation form [_ @ _TAPIan 2 Has accoundtor Copy ofthe School Yearning outcomes of Performance Indicators schools and centers vis-a- | 4 Improved Gen. Ave. Result vs goals andtargets | ¢ Copy ofthe Consolidated ‘School MPS: Has managed Copy of te consolidated instructional system thru -schoolilass program equitable disbuton of | Copy ofthe summary of teaching loads and teaching loads observed teacherlearner | School Form 7 rao Has inspected regulary | & CheckisvSummary of Daly Lesson Logs (DLLY | DLLIDLP/WLHP inspected DLPNWeekty Learning | __ Home Plan (WLHP) Has enhanced actviies | Compilation of paral test {or the identified Least questions Learned Skis + tem Bank em Analysis result Report per subject area and per grace level as designed and ‘F Copy of epproved school ‘plemented schoo! ‘rahing designsiprogram programs such as butnnot | proposals leited to reading program | <& | Complation of Literacy ‘and numeracy program ‘and Numeracy Test Results Fas inifated research and | @ ACR on Capacity Building innovations contibuting | on Research the departments advancement Page 1 of 7Republic of the Philippines Department of Education REGION III SCHOOLS DIVISION OF BULACAN Compilation of copy oF ‘submited research _| ___proposasfinovations Fas conducted schook | ¢ ~ ACR on the conduct of based curiculumreview, | curiculumrevew with ‘Contextuaizaon, and photos Implementation + Budgetof Lesson 4 Copy of MELCS as conducted workshop | & ACR on the conduct of ‘onthe crafting of MELCS- | workshop on the crating of based Actuty Sheets WELCs-based Activity Sheets and worksheets Budget of Lessons per quarter ~& Compilation of Sample ‘outputofActty Sheets and worksheets | 10. Has requested and Copy ofthe Listinventory stbuted instructional of Instructional Materials materials with acknowledgment recebt signed by the teacher ras created commis | @ List of commie to _assess performance assess learning performance 4 Terms and Reterences of Commitee Members <> _Minutos ofthe Meeting fa, Has supporedin he | ¢ Compllaion of Cerficale participation of teachers of and leamers in various appearancelpartcipaion activites to various schooliistiet | actives | TOTAL TKRA TE: LEARNING ENVIRONMENT a 71. Has adhered to Child- | & Accomplishment on the Friendly environment following: standards and programs = CFSS Policy Compilation of Reports on CFSS = Information materials = Advocacy acties = ACR on regular meetings with attendance He = Inventory on CESS, 2, His prepared the school | & Brigada Eskuwela Report during Brigada Eskuwela | & Program of work and Oplan Balk Eskuwela | & ACR period Financial Report checked ‘a signed by the internal (PTA) auctor Page 20f7a ‘Republic of toe Philippines ‘Bepartment of Education REGION IIL SCHOOLS DIVISION OF BULACAN 3, Has insitufonalized Child | & Copy of approved by the ] Protection Mectenism PSDS (for elem. And EPS and processes (per Caretaker for SH) Program | DepEd Oreder No. 40,5, | Implementation on Child 2012) Protection and Mechanism @ ACR eet ‘4 Has provided ICT Functional ICT Room facilieshvorkshop rooms. | ¢ WIFI Connection for aslearning support teachers | system 5. Has aclear DRM % Approved copy ofthe obizaion Pian RRM Mobization lan 4 ACR (meetings, actos with alendance & photos) @. Has evaluated the school | Copy of Validated EBEIS plant, physical facies (Physical facies fitness and safety and ‘management system) sufficiency with the School Development Pian assistance of specialists 7. Has implemented Signage environmental education | 4 Photo documentation programs such as butnot limited to: ~ Evorfiendly, + Chikstiendly Drug-tee ‘Smoke-tee Zone of peace, and WINS Program ‘KRA It; HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT 1. Has conducted atleast | < Approved Training three (3) school-based Designs trainings with approved © | ACR training deslons. [2 Has observed 100% ‘® Atendence Log punctualty andin all Book/sheet sohoobrelated actives. | ¢ Form 48 [3 Has conducted atleast 10 | —Ofice’Schoo! memo conferencesistaft Minutes of meeting ‘meetings with teachers fee Eee 4 Has inated and ¥ Teachers Portioio compiled teachers? professional documents in portoio (5. Has rated al schoo! > Compiaion of istof personnel performance Promoted teachers within ‘and recommended for ayear promotion Portfolio of schoot personnelteacher Approved IPCRF Page 3 of 7‘Republic of the itippines ‘Department of Coueation REGION IL SCHOOLS DIVISION OF BULACAN 6. Has conducted atleast [| Copy of Approved Acton one (1) acon research research fora year based on ACR ‘academic and ron academic fectorsafecting teaming progess with 400% implementation of, ‘te intervention zi 7 TOTAL KRAV: PARENTS INVOLMENT AND COMMUNITY PARTNERSHIP 7. Hasconducted quarterly | % School Letter GPTAmeeting witina | & ACR school year 4 Minutes of meeting with photos % Atendance 7, Has conducted Ganeral | & Copy of SOSA © assembly and SOSA | & ‘Minutes of Assembly within aSchool Year | & ACR cise & Atendance 3” Has generated 100% | Completion of sample supportrom stakeholders | Certificates of apprectton inal schoo! progreins and | & List generated supports projects ‘fom stakeholders % ACR © Atendance 4 Photo Documentation ri Has edn he proparaion | © Copy of Received Letior OTE-SIPIAIP and ensures | inition or stakeholders paricipaton of © Copy of dats of E- stakeholders SPIAIP 4 Copy of approved E- SIPIAIP Minutes of meetings 4 Altendance sheetforevery meeting Photo documentation 5, Has designed progr | Copy of received Leter of wit stakeholders to inition address school needs | E-SPIAIP 4 Minutes of meetings 4 Photo documentation © Aliendance sheet forevery meeting zs 6. Fas formulated school | ® Ofice’Schoot Wem policies and promoted | ¢ Let ofintation school discipline with |< Copy of Schoo Poicy stakeholders involing stakeholders Photo documentation 4 Atendance sheet 7. Hariessed parcipaion of | Copy of Received Let of alumni and other invitation L& Minutes of meetings i Page 4 of 7SS Republic of tye pilippines ‘Department ot Coucation REGION IIT SCHOOLS DIVISION OF BULACAN ‘organizations (NGOs, | Allendance LGUs, PPPs) Photo documentation i 8. Has promoted welfare | —Compllaton of copy of and recognized cortifcate of recognition ‘accomplishments of andl appreciation stakeholders [8 Has generated school | & School Liquidation funds in cooperaion with | ¢ Aucited Financial the stakeholders Statement Report (bythe PTAor school auditor) 4 Complation of generated school funds from stakeholders (i kind or cash) a ‘SCHOOL LEADERSHIP, NMANAGENIENT, AND OPERATIONS Has submitied accurate | % Evaluated Monthly Schoot ‘financial iquidaion ON Liquidation Report TIME 2 Has submited at % TAPian accurate required reports | 4 SISAR ‘ON TIME such as butnat lite to: ~ Schoo Instructional Supervisory Accomplishment | Report (SISAR) 3. Hasmanagedto save | 4 Zeroed-out or decreased 15% Arop-out rate PARDOISARDOILARDO | ¢ School Form of Enrolment ‘ofthe previous and current years, 4. His decreased atleast | @ Faire Rete Tsikot falureraieforthe | & Copy of SF6 Present year from the previous year 5. Assigned teachers @sin- | Compilation of Signed ‘charge of ancillary (with conformation) Copy services with signed ‘of School Special ‘School Special OrdertDesignation Order/Designaton duties and funetons and such 2s, butt ited to inic Teacher = School EBEIS Coordinator + School Property Custodian ~ Physical Facies Coordinator - Reading Coordinator _ Page 5 of7Reubilie of the Philippines Department of Coucation REGION IIL SCHOOLS DIVISLON OF BULACAN, ICT Coordinaior GPP Coordinator Subject Area Coordinator ‘Schoo! Peper Atviser ‘SP Achiser + Grade Leader = Others (please specify) 6 Has provided atleast 10% [Annual Procurement Plan financial assistance from | ¢ Budget Matix MOOE to teachers forthe | & AIP purchase of materials to | < Requisition Sip be usedin Ms MR development and _—eproduction ee 7. Has tapped the services| & Letir Request of atleast threo (3) > ACR Master Teachers or % Naratve Report ficient and dedicates | 4 Photo documentaon teachers quarterly on their field of experise such as: -CoachingiMentoring -Resourve Person! Speaker | __-Demonstration Teacher 8. Has organized functional | % ~ Copy of stot Sctoot School Grievance Grievance Committee Committee + Resolutions 'S.Has organized functional | & Copy of Listof Chi Child Protection Policy Protection Commitee + Resolutions 4s Reports/og Book 70. Hasimprovedisustained |“ Copy of Certiicale of Level SBM Level of Pracice OF SBM Practoe 4+ SBM Assessment Result TOTAL ‘OVERALL RATING Rating = (Sum of Totals of KRA |, KRA 2, KRA 3, KRA 4, and KRA 5) +44 Rubric: 1-No MOVs 2—Lacking with 1 or more MOVs ~ Complete MOVs Page 6 of7Republic of the Philippines ‘Bepartment of Education REGION IL SCHOOLS DIVISION OF BULACAN ‘School Head Monitored by: Page 7 of 7