HOSTEL MANAGEMENT SYSTEM

ABSTRACT

“HOSTEL MANAGEMENT SYSTEM” is project developed for managing

various activities in the hostel. For the past few years the number of educational

institutions is increasing rapidly. Thereby the number of hostels is also

increasing for the accommodation of the students studying in this institution.

And hence there is a lot of strain on the person who are running the hostel and

software’s are not usually used in this context. This particular project deals with

the problems on managing a hostel and avoids the problems which occur when

carried manually.
EXISTING SYSTEM

The existing system is manual based and need lot of efforts and consume

enough time. In the existing system we can apply for the hostels online but the

allotment processes are done manually. It may lead to corruptions in the

allocation process as well as hostel fee calculation. The existing system does not

deal with mess calculation and complaint registration.

DISADVANTAGES:

 More human power

 More strength and strain of manual labour needed

 Repetition of same procedure.

 Low security.

 Data redundancy.

 Difficulty to handle.

 Difficulty to update data. Record keeping is difficult.

 Backup data can be easily generated.

PROPOSED SYSTEM

The proposed system is having many advantages over the existing system. It

require less overhead and very efficient. The proposed system deals with the

mess calculation and allotment process efficiently.

ADVANTAGES

 The drawback of the existing system is that it is very difficult to retrieve

data from records.

 It is difficult to handle the whole system manually and it is less accurate

and to keep the data in records for future reference because it may get

destroyed.

 Moreover it is very difficult to retrieve data.

 Redundancy of data may occur and this may lead to the inconsistency.

 The manual system is so time-consuming. The proposed system is very

easy to operate. Speed and accuracy are the main advantages of proposed

system.

 There is no redundancy of data. The data are stored in the computer

secondary memories like hard disk, etc.

  it can be easily receive and used at any time. The proposed system will

easily handle all the data and the work done by the existing systems.

HARDWARE REQUIREMENTS

System : Intel3core

Hard Disk : 8GB

Monitor : 14’ColorMonitor

Mouse : Optical Mouse

SOFTWARE REQUIREMENTS

Operating system : Windows7/8/10

Coding Language : ASP.Net with C# (Service Pack 1)

Data Base : SQL Server 2014

Tools : Visual studio 2013

Functionality Performed by Admin, Front Office, and Accountant:

These are the functionality performed by Admin, Front Office and Accountant

MODULES

This Project has following Modules:

 1) Admin

2) Front Office

3) Accountant

1) Admin

 Home

 Change Password

 Staff

a. Staff Creation

b. View Staff Details

 Rooms

a. Room Creation

b. View Room Details

 User Details

 Rents

a. Daily Rental Bills

b. Monthly Rental Bills

 Logout

2) Front Office

 Home

 Change Password
  My Profile

 Room Status

a. Vacant Rooms

b. Allocate New Customers

 Visitor Books

a. In time & Out Time details

b. View Room Details

 Logout

3) Accountant

 Home

 Change Password

 My Profile

 Expenses

a. Daily Expenses

b. View Daily Expenses

c. Monthly Expenses

 Rents

a. Rent Collection

b. View Daily Bills

c. View Monthly Rental Bills

 Logout
Reports of the Project Hostel Management System

 Report of Admin Process

 Report of Front Office Process

 Report of Accountant Process