Running head: TRAVEL 1

Week 4 Assignment: Travel Administration

American Military University

Athletic Programs Administration

SPHE416

James Miller

Dr. Barry Shollenberger

November 2nd, 2019

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Solanco Golden Mules Baseball Team

585 Solanco Road, Quarryville, Pennsylvania 17566

The Solanco Golden Mules baseball team will take a short summer trip to participate in a
baseball camp on Santa Catalina Island, California from June 12 th to June 14th 2020. The trip will
educate players about the history of baseball, with emphasis on the Major League Baseball team
the Chicago Cubs. This trip will also provide educational instruction aimed at nature
conservation efforts specific to the island and include team oriented community service
opportunities with the island youth.
Trip Summary
Who: Solanco Golden Mules baseball team and Coaching Staff
What: Baseball Techniques and Tactics Camp
When/Trip Dates: June 12th – June 14th 2020
Where/Trip Location: Catalina Island, California
Why/How: This trip will provide educational and sport specific training from subject matter
experts in the fields of baseball, nature preservation, and youth sports.
Parental Consent for Athletic Travel and Education
I the parent or legal guardian of: ________________________________ give my permission for
my child to attend and participate in all activities associated with this sport/trip during the
proposed dates. Employees and Staff of Solanco High School are hereby given supervisory
authority during the entire trip named above for all activities and any pre or post game arranged
travel and events. Supervision may be assumed/delegated during the activities listed by Solanco
High School personnel and/or on-site personnel; however, all rules outlined in the Student/Parent
Handbook are applicable.
Permission to ride in a privately owned vehicle (POV)
I understand that in certain instances a bus/van will be provided for transportation. But in the
absence of a bus/van, POV’s are used for the transportation of students to school sponsored
activities. In these instances, coaches, staff and/or volunteers use their POVs and expose their
own insurance for the benefit of the school and the activity. I hereby give my permission for my
child to travel to this school-sponsored activity in a bus/van or a POV.
*By initialing, signing, and printing below I acknowledge the above statements and do not hold
Solanco High School, its Staff or Employees liable in the event or mishap, injury, or death.*
Date: _________ Signature of Parent or Guardian: ____________________________________
Printed Name of Guardian Above: _________________________________________________
INTITIALS: ______ PLEASE RETURN, NOT LATER THAN 30 APRIL 2020, THIS
PACKET OF INFORMATION WITH APPROPRIATE INITIALS AND SIGNATURES
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TO THE COACH OR STAFF. For questions please call or email Head Coach James Miller (c)
619-915-8056, (w) 832-871-0008 or james.miller@solanco.edu.mail
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Detailed Travel Itinerary

Friday June 12th

0600: All participating students and employees meet at high school for check-in and bus
boarding.
0630: Bus departs the high school for Harrisburg International Airport. 1 Terminal Drive
Middletown, PA 17057.
0700: Bus Arrives at Harrisburg International
0730: Flight departs Harrisburg for non-stop flight to Los Angeles (LAX) International Airport.
Flight information: American Airlines
Flight ULA4563
Departure Time 0730 (EST)
Projected Arrival Time 1030 (PST)
1030: Flight arrives in LAX (PST)
1100: Depart LAX for Long Beach, CA/Catalina Express port
1130: Arrival at Long Beach/Catalina Express port for transport to Catalina Island
1200: Depart Catalina Express for Catalina Island Holiday Inn Resort
1230: Arrive at Holiday Inn
1330: Shuttle to Joe Machado Field
1400: Practice begins: Brilliance in the Basics, Technique.
1600: Practice ends, shuttle to hotel
1800: Dinner and Welcome Aboard with the Wrigley Family at the Catalina Casino. Includes
history of major league baseball and Cubs player/mascot meet and greet
2100: Festivities Conclude. Movement to hotel for free time/personal time
2200: Lights out

Saturday, June 13th

0630: Breakfast at Holiday Inn serving room
0730: Shuttle to Joe Machado Field
0800: Practice begins: Advanced Techniques, In-Field Management
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1000: Practice ends, shuttle to hotel

1100: Shuttle to Nature Center for lunch with the Boy Scouts and class on Catalina Island Flora
and Fauna; i.e. famous buffalo, endangered fox, and shooting stars
1200: Hike through Wrigley Memorial and Botanical Garden with boy scouts
1300: Shuttle to hotel
1330: Shuttle to Joe Machado Field
1400: Practice begins: Advanced Techniques, Hitting Home Runs.
1600: Practice ends, shuttle to hotel
1700: Shuttle to the Airport in the Sky
1800: Dinner at the DC3 Grill, Tour the air field (BRING A CAMERA), U.S. military history of
the island, and night time astronomy classes
2100: Festivities Conclude. Movement to hotel for free time/personal time
2200: Lights out

Sunday, June 14th

0630: Breakfast at Holiday Inn serving room
0730: Shuttle to Joe Machado Field
0800: Practice begins: Advanced Techniques, Position Specific Training
1000: Practice ends, Begin community service work, field beatification and area clean-up and
closing ceremony preparations
1100: BBQ lunch catered at the field by Tuna Club of Avalon, Photos with island staff and sports
club representatives and youth ball teams. Closing remarks from coaching staff, island reps, and
recognition of key players.
1300: Closing ceremony and lunch conclude, shuttle to hotel
1400: Shuttle to Catalina Express port/Cabrillo Peninsula
1430: Catalina Express departs for Long Beach, CA/Catalina Express port
1500: Arrival at Long Beach/Catalina Express port
1530: Depart for LAX
1600: Arrive at LAX
1700: Depart LAX on non-stop flight to Harrisburg International Airport.
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Flight information: American Airlines

Flight UHB 2589
Departure Time 1700 (PST)
Projected Arrival Time 2300 (EST)

2300: Arrive at Harrisburg International

2330: Depart Harrisburg for high school, 585 Solanco Road, Quarryville, Pennsylvania 17566
2400: Trip concludes at the high school students depart

INTITIALS: ______ PLEASE RETURN, NOT LATER THAN 30 APRIL 2020, THIS
PACKET OF INFORMATION WITH APPROPRIATE INITIALS AND SIGNATURES
TO THE COACH OR STAFF. For questions please call or email Head Coach James Miller (c)
619-915-8056, (w) 832-871-0008 or james.miller@solanco.edu.mail
TRAVEL 7

Team Roster and Contact Information for Events and Locations

Solanco Mules Baseball Team Roster
Position/Title Name Personal Work
1st Base AGUILARRAMOS, HECTOR 682-404-7115 865-469-9143
3rd base BABL, JOHN R. 714-290-5270 904-680-4053
Left Field BOLING, ANDREW T. 714-290-5270 904-680-4053
Asst. Coach CARPENTIER, JAMES M. 661-332-9688 864-714-9067
Right Field COX, JOHN T. 714-290-5270 904-680-4053
Center Field CREASMAN, JUSTIN R. 682-404-7115 865-469-9143
Short Stop ESTRADA, GABRIEL 619-915-8056 832-871-0008
Catcher FORREST, KENNETHRAY A. 682-404-7115 865-469-9143
Pitcher GONZALEZ, IVAN A. 720-352-2712 909-561-2254
Pitcher HARVEY, DONOVAN J. 661-332-9688 864-714-9067
Short Stop HAYES, ANWAR J. 720-352-2712 909-561-2254
Team Trainer HOLGUIN, LUIS E. 619-915-8056 832-871-0008
Catcher HOUTARY, GRANT H. 661-332-9688 864-714-9067
3rd base HUBBARD, ERIC S. 720-352-2712 909-561-2254
Center Field JONES, ROOSEVELT J. 661-332-9688 864-714-9067
2nd Base KIRMELEWICZ, LUKE J. 619-915-8056 832-871-0008
1st Base LARSON, TREVOR J. 714-290-5270 904-680-4053
Right Field LATTER, MICHAEL N. 682-404-7115 865-469-9143
Pitching Coach MEDINA, OSCAR J. 682-404-7115 865-469-9143
Head Coach MILLER, JAMES D. 619-915-8056 832-871-0008
Left Field PEREZ, DANIEL A. 720-352-2712 909-561-2254
2nd Base RYAN, CONNOR P. 661-332-9688 864-714-9067
Event Manager SANGER, CHEYENNE R. 720-352-2712 909-561-2254
Pitcher TUCAY, NICOLE P. 619-915-8056 832-871-0008
Hitting Coach VELEZ, MATTHEW 714-290-5270 904-680-4053

Solanco High School

585 Solanco Road, Quarryville, PA 17566
717-786-2151
https://www.solanco.k12.pa.us/
Mr. Longanecker, Robert M.

Harrisburg International Airport.

1 Terminal Drive Middletown, PA 17057
717-948-3900
https://flyhia/com/
Mr. Teitelbaum, Elias

Los Angeles International Airport

1 World Way, Los Angeles, CA 90045
855-463-5252
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https://www.flylax.com/
Catalina Express (Long Beach)
320 Golden Shore, Long Beach, CA 90802
800-995-4386
https://www.catalinaexpress.com/
Mr. Judah, Ryan K.

Catalina Express (Avalon)

328 Sunny Lane, Avalon, CA 90704
800-613-1212
https://www.catalinaexpress.com/
Mr. White, Andrew

Holiday Inn Resort Catalina Island

888 Country Club Drive, Avalon, CA 90704
https://www.ihg.com/holidayinnresorts/hotels/us/en/avalon
Mr. Hunley, Gary

Joe Machado Field

Avalon Canyon Road, Avalon, CA 90704
310-510-4569
Mr. Devich, Chance M.

Catalina Casino
1 Casino Way, Avalon, CA 90704
310-510-0179
https://visitcatalinaisland.com/things-to-do.catalina-casino/
Mr. Alvarez, Leonardo

Nature Center
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100 Avalon Canyon Road, Avalon, CA 90704

310-510-0954
https://www.catalinaconservancy.org/
Mr. Tovar, Jonathan

Wrigley Memorial and Botanical Garden

1400 Avalon Canyon Road, Avalon, CA 90704
310-510-2897
https://www.catalinaconservancy.org/
Mr. Perez, David

DC3 Gifts and Grill

1 Airport Road, Avalon CA 90704
310-510-2196
https://catalinadc3.com/
Mr. Martinez, Franco
Tuna Club
100 Saint Catherine Way, Avalon, CA 90704
310-510-0079
https://tunaclub.com/
Mr. Riordan, John

Los Angeles Charter Bus Rentals

4011 W. Jefferson Blvd. Los Angeles, CA 90016
323-868-2007
https://labusrental.com/
Mr. Soule, Ricky
INTITIALS: ______ PLEASE RETURN, NOT LATER THAN 30 APRIL 2020, THIS
PACKET OF INFORMATION WITH APPROPRIATE INITIALS AND SIGNATURES
TO THE COACH OR STAFF. For questions please call or email Head Coach James Miller (c)
619-915-8056, (w) 832-871-0008 or james.miller@solanco.edu.mail
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Packing List
To Wear/Carry-on
-Casual clothing for travel-must look semi-professional
-Cell Phone
-Hygiene Items as necessary (tooth brush, deodorant, feminine product)
-Wallet/Purse with travel/souvenir money and identification as needed
-School/Student Identification
-Carry-on bag not to exceed specified airport dimensions. See website for most accurate
information
-All items must adhere to TSA and airport regulations

In Checked Baggage (Limited to Two Bags per airport regulations)

-Baseball uniform and Personal practice gear/equipment
-3 days of clothes for casual wear and hiking
-One formal dinner wear clothing

INTITIALS: ______ PLEASE RETURN, NOT LATER THAN 30 APRIL 2020, THIS
PACKET OF INFORMATION WITH APPROPRIATE INITIALS AND SIGNATURES
TO THE COACH OR STAFF. For questions please call or email Head Coach James Miller (c)
619-915-8056, (w) 832-871-0008 or james.miller@solanco.edu.mail
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Financial Breakdown
-Bus fee to Harrisburg-------------------------------------------Funded by Solanco High School $0.00

-Airline fee per participant---------------------------------------------------------------------------$471.00

-Bus to/from LAX/Long Beach per participant------------------------------------------------------$4.00

-Catalina Express fee 2 ways per participant-------------------------------------------------------$60.00

-Holiday Inn room fee 3 nights per participant---------------------------------------------------$360.00

Meal and Event Costs------------------------------------------- Funded by Solanco High School $0.00

Total Trip Cost per participant----------------------------------------------------------------------$895.00

INTITIALS: ______ PLEASE RETURN, NOT LATER THAN 30 APRIL 2020, THIS
PACKET OF INFORMATION WITH APPROPRIATE INITIALS AND SIGNATURES
TO THE COACH OR STAFF. For questions please call or email Head Coach James Miller (c)
619-915-8056, (w) 832-871-0008 or james.miller@solanco.edu.mail
TRAVEL 12

Introduction

Traveling isn't as straightforward as picking a destination and booking your hotel or plane

tickets. Some people appear to travel with ease while others have a nightmarish experience and

vow to never do it again. If traveling by yourself or with a small family can be this crazy, then

how does and entire team travel together and stay focused for a game at the same time? The

answer is simple, they have an agenda in place and a schedule to follow. They have a detailed

travel itinerary that encompasses all the information needed to maneuver from place to place and

exactly who to talk to. Having a detailed itinerary will help decrease communication errors,

maximize your time, and manage your team’s expenses. “Traveling together with a sports team

for an overnight tournament can be an excellent experience. The team can spend time playing the

sport they all love, bonding together as they spend time at the hotel, and enjoying the excitement

of competing at a high level” (GTI Travel, 2017).

The Plan

An itinerary is a detailed plan for any journey; the more places and stops, the more detail

that is required (Dictionary, 2019). There are several highlights to possessing a comprehensive

itinerary for all your traveling adventures. The most important to this author is communication.

As a coach one of your main focal points of the occupation is to constantly impart knowledge on

staff and team. The travel plans and in-depth coordination that comes with it should be

communicated as well as the next play is to a quarterback on the field. It is also a burden of

many tasks that can and should be delegated as needed.

Travel itineraries will help to keep a team and staff on schedule and will assist in

maximizing available time. A proper itinerary guarantee the latter. In order for this to remain true
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it must include any and all accounts of events and activities and time in between these events.

Adding time for unanticipated conditions and delays will further secure your successful plan.

While things may happen that are still unplanned for, a meticulous plan we help you become

more flexible as the schedule is altered (Silva, 2019).

Learning to manage your money is part of growing up. Being able to manage an entire

sports program’s expenditures is a part of growing as an adult in sports management field. This

is another important aspect directly and positively associated with a well thought-out plan.

Travel itineraries should have precise figures enclosed so you can better estimate the cost of your

club’s travel before you run into mistakes. This information will help you plan the budget and

help to reduce any financial strain that may be inherent with travel (Silva, 2019).

Conclusion

Traveling isn’t as easy as jumping up and hitching a ride on an airplane. It takes

deliberate planning to successfully connect all the pieces need to make a trip a victory. While

some do this with a particular sense of calmness, other will struggle. It is not uncommon to hire a

professional to assist in these efforts. A well thought-out itinerary will provide excellent

communication tools, maximize a team’s time and help with financial planning.
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References

Dictionary. (2019). Itinerary. Retrieved from https://www.dictionary.com/browse/itinerary

GTI Travel. (2017, August 15). Expert Travel Planning for Sports Teams. Retrieved from

https://www.gtitravel.com/expert-travel-planning-sports-teams/

Silva, S. (2019, September 21). 5 Reasons why having a Travel Itinerary is Important. Retrieved

from https://www.northsouthtravel.com/5-reasons-why-having-a-travel-itinerary-is-

important