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 SAP AG 2006


„ The external procurement process is structured in the following way:

„ 'HWHUPLQDWLRQRIUHTXLUHPHQWV The user department responsible can pass a requirement for
materials to the Purchasing department manually, via a purchase requisition. If you have set a MRP
procedure for a material in the material master, then MRP will automatically generate a purchase
requisition.
„ 'HWHUPLQDWLRQRIWKHVRXUFHRIVXSSO\: mySAP ERP supports the buyer responsible in many
different ways when determining sources of supply. You can use determination of the source of
supply to create requests for quotation (RFQs) and then to enter the quotations.
„ 9HQGRUVHOHFWLRQ The system supports you during vendor selection by comparing the prices of the
different quotations. By comparing quotations, you can establish, for example, the most favorable
vendor. You can send rejection letters automatically.
„ 3XUFKDVHRUGHUSURFHVVLQJWhen you enter purchase orders, the system helps you with the entries.
„ 3XUFKDVHRUGHUPRQLWRULQJThe buyer can monitor the processing status of the purchase order at
any time online. The buyer can, for example, determine whether goods or an invoice have been
received for the corresponding purchase order item. The system also supports dunning procedures.
„ *RRGVUHFHLSW The system compares the goods receipt quantity with the purchase order quantity.
„ ,QYRLFH9HULILFDWLRQVendor invoices are checked for accuracy of prices and contents.
„ 3D\PHQWSURFHVVLQJ Financial Accounting normally deals with vendor payments.

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