INSURANCE POC

1. Sent the Vendor Insurance Package with Samples: send out the sample package corresponding to
which job you’re setting up insurance for
2. The HHA is signed with the legal name and nothing crossed off: legal name is the name on the
certificate and must match that name, if anything is crossed off in the agreement, send to the broker
and ask if it’s a problem. if yes, the sub will need to do a new HHA with nothing crossed off
3. Proposal matches insurance name: proposal must match the legal name which is on the certificate and
HHA. DBA name may be on contract too, but legal name MUST be there. If it doesn’t show legal name,
request from sub to add it anywhere on the proposal
4. Check limits, coverage and language: $ amount in ‘limits’ section in our sample should be same, check
boxes in ‘type of insurance’ section should be checked off the same, and most importantly, descriptions
of operations box should contain same wording and coverage language. Must also make sure that Rock
Builders is certificate holder, property entity LLC name is listed as additional insured and job location is
correct. If anything is missing, we need to ask sub to add it in the box. Note: employers liability coverage
and no action over exclusion is the same thing
5. Check WC online: to check if the Worker’s comp policy is active and there’s no policy cancellation
coming up and is active from date we are setting up the insurance and on
6. Send certificate for broker to review: send to the email addresses I gave you, indicate what work they
do on site and attach certificate AND policy
7. Received broker's approval: if broker approves, save approval email under the sub’s insurance folder. If
broker has comments, copy paste to the sub the comments and follow along the conversation between
the sub and our broker to make sure the sub complies with the broker’s comments/request until the
broker approves it in email
8. Set insurance reminders: set reminders in google calendar for all the expiration dates on the certificate.
One reminder 1 week before the expiration date and another 2 weeks before. Add Leo as a guest to the
calendar reminder.

Good Luck