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Abstract
Project delays and cost overruns are becoming major problems in many projects, especially industrial projects. The present eco-
nomic situation has forced owners to establish time and cost reduction programs to control expenditure. The main objectives of this
study are to study the perceptions of owners and contractors about incentive/disincentive (I/D) contracting. A questionnaire was
used to gather the required data for the study. This was distributed among owners and contractor companies working in petro-
chemical plants, power plants, and refineries. The findings of the study support the use of I/D provisions in contracts. In addition,
the use of I/D contract provisions ensure that contractors do their utmost to manage and control factors that influence labor pro-
ductivity, project duration and/or project cost. # 2002 Elsevier Science Ltd and IPMA. All rights reserved.
Keywords: Industrial projects; Contract administration; Incentive contract; Contractor performance; Contract penalty; Saudi Arabia
contracting? What are the types of I/D contract? And compressed into an expedited schedule with a 6- or 7-
finally, what is the optimal I/D amount per project? day week and extended working hours. There is general
agreement between owners and contractors that this
method is widely used to determine the project duration
2. Types of incentive contract in I/D contracting [3].
In response to question (7) regarding the managerial they did not know the exact answer to this question
techniques that contractors should use in I/D contract- (80% contractors, 36.4% owners). This probably is due
ing, 90% of the contractors indicate that a bar chart to the small sample size and the lack of records. Perhaps
should be used while only 54.5% of owners supported further study should be done to draw valid conclusions.
the use of bar charts. The reason for the high ranking Regarding the magnitude of change orders [question
given to the bar chart relates to its simplicity. On the (13)], 70% of the contractors said that they did not
other hand, the critical path method (CPM) is not used know; while only 27.3% of the owners stated that the
by most contractors since it needs skilled planners to magnitude of change orders in I/D project was less than
operate it. an average non-I/D project. In response to question 14,
Whether the contractor should use more manpower 45.5 and 60% of owners and contractors, respectively,
and equipment to meet the project’s early completion is agreed that non-I/D projects generally last longer than
discussed in question (8). The result shows that the most I/D projects, however, no one specified the percentage
frequently used method by contractors is seven work- of how much longer non-I/D project last I/D projects.
days with multiple crews in different locations. How- Incentive contracting is set for some projects to promote
ever, owners think that contractors should work only 6 timely and quality work without exceeding the assigned
workdays a week with multiple crews in different sites. budget. Owners incorporate I/D clauses to motivate
This is a realistic approach since it is very hard for contractors to use their maximum power to fulfill the
workers to work continuously for the whole week espe- contract requirement. Question (15) was about the
cially for a long duration project. Workers’ productivity advantages of I/D contracting to owners. Ninety percent
will undoubtedly be lowered due to long working peri- of the owners and 70% of the contractors commented
ods and related illnesses. that the incorporation of I/D provisions was to encou-
Regarding manpower policy [question (9)], two mea- rage contractors to expedite the construction work.
sures were suggested: (a) the contractor needs to adept a
policy of selecting field personnel (70%), and (b) the
contractor needs to establish a system of selecting sub- 11. Fee calculations
contractors (50%). Some 45.5% of owners suggested that
contractors should focus first on selecting subcontractors, I/D fee calculations are discussed in questions (16)–
followed by the selection of qualified field superintendents (20). It is important for a firm to have a mechanism for
and supervisors. Moreover, owners think that selecting a calculating I/D amounts for a project. The majority of
senior management team is not as important as selecting companies do not have a systemic procedure to calcu-
subcontractors in I/D contracting. late the amount of I/D fees [questions (16) and (17)].
Motivation, especially, monetary motivation, has Some companies use a percentage of the total contract
proven its influence on the productivity of workers. cost as an I/D fee.
Sometimes moral motivation is also important to pro- Although both parties did not agree on a fixed per-
mote the productivity of the work crew. About 27.3% centage of optimal amount of incentive per project, they
of the owners indicated that the incentive should be suggested that the amount of I/D should depend on the
passed to middle management while only 9.1% said it criticality of the project and the risk sharing (63.3% own-
should be passed to workers. Fifty percent of the con- ers, 80% contractors). The majority of them do not have a
tractors said that the incentive should be passed to system to assign I/D fees. Some companies do not include
workers and only 20% stated that it should be passed to incentive clauses in their contracts; they specify only
middle management. penalties for late completion. They think that penalties
In response to question (11), both parties agree that will force contractors to be proactive and will try to
contractors have some problems in increasing labor increase the work productivity to meet the contract
productivity. Several factors can negatively affect labor deadlines. In response to question (20) about whether
productivity. Contractors should be aware of these fac- the amount of incentive and disincentive be assigned
tors and try to eliminate them or mitigate their effects. equally or one higher than the other, the parties vary in
their answers. The majority of owners (54.5%) stated
that the incentive and penalty should be equal. How-
10. Comparison of I/D versus non-I/D contracts ever, as expected, the majority of the contractors (80%)
said that the incentive should be more than penalty.
In conventional contracting methods, most owners
suffer from change orders imposed by contractors.
Some contractors make a good profit from change 12. Conclusions and recommendations
orders. Questions (12) and (13) discussed the frequency
and the magnitude of change orders in I/D projects This research highlights the variation in owner and
compared to non-I/D projects. Both parties said that contractor perception about incentive/disincentive
A.A. Bubshait / International Journal of Project Management 21 (2003) 63–70 67
contracting in industrial projects. Most of the respon- implement strategies to mitigate their effects. This
dents agree on the effectiveness of I/D contracting in is not an easy task and requires an experienced
promoting contractor performance while few companies contractor who knows how to deal with labor
use I/D contracting in their contracts. problems.
Most of the companies who participated in the survey 3. The general contractor needs to properly plan
use a penalty system rather than an incentive system to subcontractors’ work to avoid construction pro-
penalize the contractor for late completion. Only one blems and delays.
company was found having a written formula to calcu- 4. The contractors should make sure that quality is
late the amount of penalty; other companies do not not affected due to the fast track of the project and
have any form to calculate the amount of I/D fee. In all measures should be taken to maintain the level
most cases they use a percentage of the contract price as of quality not affected by the construction speed.
a base to provide the I/D. 5. The contractor should be mindful of safety and
Project delay and cost overruns are a nightmare should never forget that safety is always the top
especially in industrial projects. Several reasons con- priority at any job site.
tribute to this problem, among them are: poor planning,
low productivity, inadequate resources, inaccurate esti-
mates. Many companies are trying to resolve this
problem by imposing penalties on contractors for late Acknowledgements
project completion. They do not use incentives simply
because they think that incentives will add to their The author wishes to acknowledge the support given
costs. by the King Fahd University of Petroleum and Minerals
It was found that the schedule I/D type is the most during the course of this study.
widely used I/D contracting type. The other I/D types
such as performance incentives and safety incentives are
used, but to a smaller extent. In addition, it is concluded
that mechanical completion and start-up and commis-
sioning are two important criteria that are used to Appendix A. Study questionnaire
define project completion in I/D contracts. The study
indicated that a rapid return on investment is one Name (optional): ______
important reason why owners put I/D provisions in Title: _______ Company: ________
some projects. Therefore, owners need to put I/D pro- 1. How should the incentive amount be paid to the con-
visions on projects that will have a rapid return on tractor?
investment. Adding more manpower, proper planning
and scheduling of project activities, using advance
equipment and construction techniques, and increasing Descriptions O% C% T%
labor productivity are the essential extra measures that A. In full upon completion of 0 0 0
a contractor has to take into consideration in I/D con- some milestone activities
tracts. The majority of the companies who participated B. Partially upon completion 27 30 29
in the study do not have a system to calculate the I/D of some milestone activities
amount; the majority of the respondents believe that the C. In full upon completion 45 50 48
I/D amount should depend on the criticality of the of the project
project and the cost saving that will be gained. On the
O%, % of owners’ response; C%, % of contractors’ response; T%, %
other hand, about one-fifth of the respondents indicated
of total responses.
that the optimal I/D amount is 10% of the project cost
and can be generalized for all projects. The participants
of the study also indicated the major problems encoun-
tered in I/D projects. Study recommendations are sum- 2. What is the most widely used criterion to define pro-
marized in the following points: jects completion?
1. I/D contracts are usually dealt with in a rush, and
the likelihood of errors by contractor are large. If Descriptions O% C% T%
the contractor wants to win the incentive, he needs
to be proactive, anticipate problem areas, and fix A. Mechanical completion 27.27 70 47.6
them before occurrence. B. Project turnover to operation 27.27 0 14.3
2. Contractors need to identify and be aware of C. Start up and commissioning 27.27 30 28.6
factors that influence labor productivity and D. Other (please specify) 9.09 0 4.8
68 A.A. Bubshait / International Journal of Project Management 21 (2003) 63–70
3. What are the reasons that encourage the use of I/D 6. How should the line of communication between the
contracting? Please mark all that apply. owner and contractor be developed?
Descriptions O% C% T% Descriptions O% C% T%
A. Early completion will insure 81.81 20 52.4 A. By pre-design field reviews 27.27 0 14.3
rapid return on investment B. By pre-construction meetings 36.36 0 19.0
B. Project has direct influence 18.18 10 14.3 C. By regular construction meetings 54.54 100 76.2
on profitable other projects D. Other (please specify) 0 0 0
C. Project is needed on a specific 18.18 0 9.5
date for safety reasons
D. Project is needed as soon as 9.09 10 9.5 7. What kind of managerial techniques should the con-
possible to comply to tractor use in I/D projects?
government regulations
E. Do not know 0 60 28.6 Descriptions O% C% T%
F. Other (please specify) 9.09 0 4.8
A. Bar charts 54.5 90 71.4
B. CPM 27.3 10 19.0
C. CPM with time cost trade 27.3 0 14.3
off analysis
D. Computerized materials 9.1 0 4.8
inventory
4. At what stage should I/D provisions be included in E. Computerized equipment 9.1 0 4.8
the contract? management
F. Computerized communication 0 0 0
Descriptions O% C% T% system (E mail)
10. Should the contractor pass the incentive down to the 14. Would projects last longer if they are non-I/D projects?
personnel? If yes, down to what level?
Descriptions O% C% T%
Descriptions O% C% T%
A. Yes, by __% 45.5 60 52.4
A. Yes, down to upper management 0 10 4.8 B. No 18.2 0 9.5
B. Yes, down to middle management 27.3 20 23.8 C. Don’t know 9.1 20 14.3
C. Yes, down to workers 9.1 50 28.6
D. No 0 0 0
E. Don’t know 27.3 10 19.0 15. What are the benefits of incentives/disincentive
contracting?
11. What are the difficulties that the contractor may Descriptions O% C% T%
experience due to labor agreements? A. Encourage contractors to 90.9 70 38.1
expedite the construction work
Descriptions O% C% T% B. Encourage contractors to 18.2 10 14.3
find ways to reduce cost
A. Optimizing crew sizes 0 20 9.5 C. Allocate some of the risk to 9.1 10 9.5
B. Adjusting scheduled over time 9.1 10 9.5 the contractor
C. Setting wages in second or third shifts 0 0 0 D. Encourage contractors to 18.2 20 19.0
D. Increasing labor productivity 45.5 60 52.4 furnish quality and safe work
E. Other (please specify) 0 10 4.8 E. Other (please specify) 9.1 0 4.8
18. What is the optimal amount of incentive per project? 20. The amount of incentive and penalty should be:
Descriptions O% C% T% Descriptions O% C% T%
A. 5% of the project cost 18.2 0 9.5 A. Assigned equally 54.5 0 28.6
B. 10% of the project cost 27.3 10 19.0 (i.e. 10% incentive,
C. 15% of the project cost 0 0 0 and 10% penalty).
D. 20% of the project cost 0 0 0 B. Incentive should be more 9.1 80 42.9
E. It depends on the criticality 63.6 80 71.4 than penalty
of the project and the cost C. Penalty should be more 27.3 0 14.3
saving that will be gained than incentive
F. Other (please specify) 9.1 10 9.5 D. Other (please specify) 9.1 10 9.5
19. Penalties:
Descriptions O% C% T% References
A. Force contractors to be proactive 36.4 50 42.9 [1] Gilbreath RD. Managing construction contracts. New York:
B. Improve contractors productivity 36.4 10 23.8 John Wiley, 1983.
C. Force contractors to complete 36.4 20 28.6 [2] Stukhart G. Contractual incentives. Journal of Construction
Engineering and Management 1984;110(1):34–42.
projects as planned and within
[3] Arditi D, Yasamis F. Incentive/disincentive contracts perceptions
budget but it will scarify the of owners and contractors. Journal of Construction Engineering
quality of the work and Management 1998;124(5):361–71.
D. The amount of penalty should 27.3 0 14.3 [4] Clough RH. Construction contracting. New York: John Wiley,
not exceed 10% of the project cost 1981.
[5] Hinze JW. Construction safety. Columbus, Ohio: Prentice Hall,
E. Other (please specify) 0 20 0
1997.