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How To Measure and Improve Employee Satisfaction
How To Measure and Improve Employee Satisfaction
Are you happy with the opportunities for growth available in the company?
(Rate from 1 to 10)
Do you feel that you’re adequately rewarded for your dedication and
commitment toward your work? (Rate from 1 to 10)
Do you enjoy being a member of your team? (Rate from 1 to 10)
Does your team provide you with the support you need at work? (Rate from 1
to 10)
Do you think your team respects your personal time? (Rate from 1 to 10)
If you encounter an issue at work, do you know who to reach out to for a
solution? (Open answer)
How often do you feel stressed out at work? (Open answer)
Do you think that work is evenly distributed among members of your team?
(Rate from 1 to 10)
How would you improve the way work is distributed? (Open answer)
You should include enough questions to get the data you need, but not so
many that employees won’t have the patience to complete the survey.
Consider doing a monthly survey on a specific topic like communication,
teamwork, or growth opportunities.
2. Use the employee satisfaction index (ESI)
The Employee Satisfaction Index (ESI) measures the extent to which
employees are satisfied with their job.
You can determine it by surveying employees using the following three
questions:
The result is a number between 1 and 100, with a higher score indicating
greater employee satisfaction.
You can add your ESI questions to an existing survey or send out those
questions alone. ESI is usually used alongside other methods, such as more
comprehensive employee satisfaction surveys, to provide a more detailed
insight into employee satisfaction.
You can use it to measure employees’ overall satisfaction with their
workplace, as well as their satisfaction with specific aspects of their job (e.g.,
salary or company culture).
If you decide to use ESI to measure employees’ satisfaction with a specific
aspect of their job instead of their overall satisfaction, you’ll need to modify the
three questions to reflect that.
3. Use the Employee Net Promoter Score (eNPS)
The Employee Net Promoter Score (eNPS) is a metric that can show you how
employees feel about your company.
It’s calculated based on a survey that asks employees a single question:
On a scale of zero to ten, how likely are you to recommend our company as a
place to work?
Based on their answers, you can divide employees into the following groups:
Promoters – Those who responded to the question with a nine or a ten are
considered promoters. These people can provide valuable insights on what
your company is doing right.
Passives – Employees who responded with a seven or an eight are
categorized as passives. They don’t feel strongly about your company either
way. You should always look for ways to turn these employees into promoters
and prevent them from becoming detractors.
Detractors – Those who responded with anything between zero and six are
called detractors. These people aren’t satisfied with their job and are likely to
leave the company. Detractors can tell you a lot about your opportunities for
improvement.
Your employees probably have plenty of things to say about your company.
However, they might not feel comfortable doing so publicly. This is where an
employee suggestion box can help.
Installing an employee suggestion box in your office is a great way to
encourage employees to voice their opinions and concerns without fearing
that they’ll get punished for it in one way or another. Think of it as feedback
without worrying over payback.
You’ll get feedback when the situation calls for it. Instead of waiting for you to
ask the right questions, your team can share their thoughts in the moment.
As a side benefit, suggestion boxes also help communication between
employees and management. They’re excellent for innovation, creativity, and
problem solving.
Note that you don’t have to use a physical suggestion box. You can set up a
virtual one using your website or a dedicated app. As long as it’s possible to
make suggestions anonymously, use whatever tool you want.
If you do decide to install a physical suggestion box in your office, make sure
that it’s visible and easily accessible to all employees. Put it in a shared space
where people won’t feel like they’re being watched. A table right outside your
office is probably not a good choice, but the lunchroom counter is fine.
It’s also important to let all your employees know about your new suggestion
box and encourage them to contribute. Of course, adding suggestions into the
box should be voluntary — don’t try to force employees to participate.
If you get a lot of negative comments, you obviously have some changes to
make.
Acting on suggestions from your team shows them how much you value their
input and contribution.
Imagine that a dissatisfied employee submits a suggestion, and they quickly
see the positive change they requested. How do you think they feel when they
see that their feedback made a difference?
6. Use specialized software
Since employee satisfaction is so important, there’s an entire software
industry dedicated to it.
In fact, Hubstaff uses one of these programs to check in with our own team.
As a remote company, we find it especially important to keep track of our
team’s status.
Officevibe
The most important thing is that your team feels appreciated for their work.
Make sure to thank your team for getting the job done every day, not just
when they go far above and beyond expectations. Being consistent and
reliable is important to your team’s success, and those people are often
overlooked.
Avoid micromanagement
If you tend to micromanage employees, they feel that you either don’t trust
them or you think they’re incompetent.
This can increase employees’ stress levels and strain work relationships.
Employee satisfaction isn’t the only reason to avoid micromanagement. You’ll
also get less work done and put yourself and your team at higher risk
of burnout.
Help employees take care of their health
It’s hard for employees to feel positive about work if they’re dealing with health
issues.
Help your team stay healthy by:
It might not be within your budget to give your team a bunch of health perks.
That’s okay. Give them time and encouragement, and set the right example
by making your own health a priority.
Provide opportunities for professional development and
growth
Help employees develop the skills they need to grow. Some leaders hesitate
to invest in their team’s career growth because they worry that they’ll pay for
all that training, then the person will take those skills somewhere else.
That will happen. You’ll invest in people and they’ll leave.
But it’s worse if you don’t invest in people and they stay.
You don’t have to provide the training yourself. Consider offering to reimburse
people for the training and workshops they attend on their own time. You can
also buy a subscription to an online training program and allow your team to
access it.
Most importantly, make sure that your employees have the time they need to
upskill.
It’s no use offering to pay for training if you expect people to work at peak
productivity for 55 hours every week. They won’t have the time or energy to
do it. Allow a certain amount of work hours each month for your employees to
develop and grow.
Building employee satisfaction means building
employees up
As a leader, employee satisfaction is one of your most important
responsibilities.
Getting honest feedback from your team is non-negotiable. After all, you can’t
build your employees up if you don’t know what issues you need to address.
This also takes quite a bit of effort to truly measure and understand, since
there’s no one KPI that tells you exactly how employees feel.