EMPOWERMENT

TECHNOLOGIES
MODULE 4

Name: __________________
Date: ___________________
Grade level: ______________
Chapter 2: Advanced Productivity Tools
Lesson 10: Mail Merging
 Vocabulary Definition
kind, generous
Benevolent Many cultures believe in benevolent spirits.
to support, strengthen, or fortify
Bolster If we work together, we should be able to lift and then bolster the
couch.
an intense, loud fight, to fight loudly and disruptively
Brawl A brawl broke out at school today after one student accused another
of cheating. The two students brawled for an hour.

Time is a very important measure for productivity. Since everything is time

bound, the more things that a person does in a day, the more accomplishment is
credited to him or her. This, however, is easier said than done. a day’s activities
need careful planning, scheduling, and using the right tools to do the job. This is
where the advanced productivity tools help an individual make his or her daily tasks
a lot easier and organized while at the same time, showcasing outputs with impact.
This is called time management.

One feature of ICT are the productivity tools that enhance the functionality,
creativity, and ease of technology use. Productivity tools such as word, processors,
database, spreadsheets, presentation, and multimedia tools allow for individual
expression. Productivity tools are used to organize, manipulate, shape, and
ultimately, present ideas in creative new ways. These office productivity tools
improve the learner’s skills and provide them with 21 st century readiness to take on
life and career challenges.

Whether the user is a student hoping to finish his or her project on time or an
employee who wants o stay on top of his or her workload, there is surely a suitable
productivity tool for the job. Nowadays, one can easily download free productivity
tools on the web. Maximizing the use of these productivity tools will surely improve
your overall efficiency.

Self-audit. Below is a matrix containing the important skills in productivity tools.

Circle ( ) the appropriate column that describes the level of your confidence in
performing the given tasks.
 Competencies I can do it confidently I can do it confidently I am not confident.
(3) but with assistance. (2) (1)
1. I can use mail
merge.
2. I can integrate
images to a word
processor software.
3. I can prepare a
presentation with
hyperlinks.
4. I know how to apply
animations and timing
in a presentation.
5. I know ho wot
create a list of
recipients in mail
merge.
6. I can add a video to
a power point
presentation.
7. I can use simple
formulas in a
spreadsheet
application.
8. I can use complex
formulas in a
spreadsheet
application.
9. I can manipulate
objects in a word
processing software.
10. I can use different
hyperlink techniques
in a Power point
presentation.

Total

Grand total

Add all the scores to get the grand total and then divide if by the total number of
items. Refer to the verbal interpretation on the tablet below to determine your
initial competency on configuration of computer systems and networks.

Numerical Value Verbal Interpretation

2.51 – 3. 00 Confident
1.76 – 2.50 Confident but needs assistance
1.00 – 1.75 Not yet confident
Microsoft Word, which is a word processing application software, offers a wide
variety of features and tools that can be used in everyday school and office words
one of its advance tools is mail merge.

ENRICH YOUR KNOWLEDGE

Mail Merge is a useful tool that allows you to produce multiple letters, labels,
envelops, name tags, and more using information stored on a list, database, or
spreadsheet. When performing a Mail Merge, you will need a word document
(you can start with an existing one or create a new one) and a recipient list, which
is typically an Excel workbook.

This productivity tool id commonly used to generate bulk mail that the user
sends to a large contacts list with ease. Image if you have 100 people whom you
need to send the same message to. Instead of changing the recipient’s name and
address mail after mail, you can just let mail merge do its job and generate the
appropriate headers for each recipient in a few seconds.

HOW TO USE MAIL MERGE

The following is the general process in mail merge.
1. Create the main document. This is basically your template. You may open
an existing Word document or you may create a new one.
2. Identify the data source. This could be the Excel file or list of your
recipients.
3. Define the merge fields in the main document.
4. Merge the data and save. From the Mailings tab, click the Start Mall Merge
command select Step-by-Step Mail Merge Wizard form the drop-down
menu.

1) Open an existing Word document, or create a new one.

2) From the Mailings tab, click the Start Mail Merge command and select Step by
Step Mail Merge Wizard from the drop-down menu.
The Mail Merge pane appears and will guide you through the six main steps to
complete a merge. The following example demonstrates how to create a form letter
and merge the letter with a recipient list.

Step 1:
Choose the type of document you want to create. In our example, we'll select
Letters. Then click Next: Starting document to move to Step 2.

Step 2:
Select Use the current document, then click Next: Select recipients to move to Step
3.
Step 3:
Now you'll need an address list so Word can automatically place each address
into the document. The list can be in an existing file, such as an Excel
workbook, or you can type a new address list from within the Mail Merge
Wizard.

1) From the Mail Merge task pane, select Use an existing list, then click
Browse... to select the file.

2) Locate your file and click Open.

3) If the address list is in an Excel workbook, select the worksheet that
contains the list and click OK.

4) In the Mail Merge Recipients dialog box, you can check or uncheck each
box to control which recipients are included in the merge. By default, all
recipients should be selected. When you're done, click OK.
 5) From the Mail Merge task pane, click Next: Write your letter to move to
Step 4.

1) If you don't have an existing address list, you can click the Type a new list
button and click Create. You can then type your address list.

Step 4:
Now you're ready to write your letter. When it's printed, each copy of the letter will
basically be the same; only the recipient data (such as the name and address)
will be different. You'll need to add placeholders for the recipient data so Mail
Merge knows exactly where to add the data.

To insert recipient data:

1) Place the insertion point in the document where you want the information
to appear.
2) Choose one of the four placeholder options: Address block, Greeting line,
Electronic postage, or More items.

3) Depending on your selection, a dialog box may appear with various

options. Select the desired options and click OK.
4) A placeholder will appear in your document (for example, «Address
Block»).

5) Repeat these steps each time you need to enter information from your
data record. In our example, we'll add a Greeting line.

6) When you're done, click Next: Preview your letters to move to Step 5.
 2) For some letters, you'll only need to add an Address block and Greeting
line. Sometimes, however, you may want to place recipient data within the
body of the letter to personalize it even further.

Step 5:
1) Preview the letters to make sure the information from the recipient list
appears correctly in the letter. You can use the left and right scroll arrows
to view each document.

2) Click Next: Complete the merge to move to Step 6.

Step 6:
1) Click Print... to print the letters.

2) A dialog box will appear. Click All, then click OK.

3) The Print dialog box will appear. Adjust the print settings if needed, then
click OK. The letters will be printed.
 Watch this video: https://edu.gcfglobal.org/en/word2016/mail-merge/1/

A. Draw a diagram that demonstrate the steps by step procedures in

performing a mail merge.
 B. Do the following:

1) Using MS Word 2013, create a solicitation letter asking for any assistance
for the upcoming intramural meet and mail it to 20 recipients.
2) Use mail merge tools and functionalities.
3) Sent it to my e-mail. Batacjustin27@gmail.com.

Lesson 11: Integrating Images and External Materials in Word

Processors
Vocabulary Definition
 Indicating a rough texture. The horse’s mane was coarse, as if it had
Coarse never been washed.
The queen’s coarse way of speaking surprised the other members of
royalty.

To provide evidence. The note signed by her father corroborates her

Corroborate claim that she was absent from class that day.
An argument used to criticize or dismantle another argument. Make
Counterargument sure to include a counterargument in your essay so that you can
show you’ve considered the topic from all perspectives.

Adding images to your document can be a great aid to illustrate important

information or add decorations on an existing text. Pictures, when properly integrated
to a document, can improve the overall appearance of your document. Word offers a
variety of ways on how to insert pictures from many different places, including a
computer and online source or a web page. In this lesson, find out how to go about
enhancing your documents with images and or other external materials to make the
meaning of your word document clearer to its readers.

ENRICH YOUR KNOWLEGDE

How to insert a picture from a file

Select the Insert tab, then click the Pictures command in the Images group.

A dialog box will appear. Locate and select the desired image file, then click
Insert.
 The picture will appear on the currently selected slide.

3) You can also click the Pictures command in a placeholder to insert

images.

Inserting online pictures

If you don't have the picture you want on your computer, you can find a picture online
to add to your presentation. PowerPoint offers two options for finding online pictures:
 4) OneDrive: You can insert an image stored on your OneDrive (previously
called SkyDrive). You can also link other online accounts with your
Microsoft account, such as Facebook or Flickr.

5) Bing Image Search: You can use this option to search the Internet for
images. By default, Bing only shows images that are licensed under
Creative Commons, which means you can use them for your own projects.
However, you should go to the image's website to see if there are any
restrictions on how it can be used.

Previously, you also had the option to insert clip art images from Office.com, but this
service has been discontinued. Instead, you can use Bing Image Search to find
images for your presentation.

To insert an online picture:

1) Select the Insert tab, then click the Online Pictures command.
2) The Insert Pictures dialog box will appear.
3) Choose Bing Image Search or your OneDrive. In our example, we'll use
Bing Image Search.

4) Press the Enter key. Your search results will appear in the dialog box.
5) Select the desired image, then click Insert.

6) The image will appear on the currently selected slide.

 You can also click the Online Pictures command in a placeholder to insert
online images.

When adding images, videos, and music to your own projects, it's important to
make sure you have the legal right to use them. Most things you buy or
download online are protected by copyright, which means you may not be
allowed to use them. For more information, visit our Copyright and Fair Use
lesson.

Watch this video: https://youtu.be/gvwlC4sTbxQ

A. Arrange the following steps in inserting an online picture on a document by

numbering the items from 1-7.

_________ Choose Bing Search or OneDrive.

_________ Place the insertion point where you want to insert the image.
 _________ Press Enter key. You search result will appear in the dialog box.
_________ Select the desired image, then click insert.
_________ Select the Insert tab, then click Online Pictures command.
_________ The insert pictures dialog box will appear.
_________ The image will appear in the document.

B. On the space below, design a temple for a catalog showcasing the different
sceneries in the Philippines. After you have completed the template, recreate
the design on your computer. Use photos and related materials for your work.

Lesson 12: Custom Animation and Timing

Vocabulary Definition
 Diminish To become smaller in scope or degree. The itchiness of mosquito
bites usually starts to diminish after a few days.
Dubious Doubtful, questionable. The man’s claims to the throne were
dubious since nobody knew where he’d come from.
Eccentric Peculiar or odd; deviating from the norm. She’s a little eccentric but
still fun to be around.

Animated presentations will always be more engaging than one that is flat and text
heavy. This is the reason why innovation in presentation software’s have been
developed and redeveloped over the years.

Since the launch of Microsoft’s PowerPoint in the 90s, it has been the leading slide-
based presentation software used by many.

To this day, the popularity of this software has been constantly growing – even
penetrating the mobile applications market for both android – based and iOS –
based operating systems. You may already know that PowerPoint is a presentation
program that allows you to create slide presentations. A PowerPoint presentation
can be created using your personal computer, tablet, or smartphones. Some of
PowerPoint’s unique features are the integration of images, videos, voice-over,
narration, charts, and more. Also, themes can be added to create the design that you
want for you presentation.

In PowerPoint, you can animate texts and objects such as images, clip arts, and
shapes. Animation or simply the movement on the slide is used to attract and
stimulates the audience’s attention to a specific content.

ENRICH YOUR KNOWLEGDE

FOUR TYPES OF ANIMATION

There are several animations affects you can choose from, and they are organized
into four types.

Entrance: These controls how the object enters the slide. For example, with
the Bounce animation the object will "fall" onto the slide and then bounce
several times.
Emphasis: These animations occur while the object is on the
slide, often triggered by a mouse click. For example, you can set
an object to spin when you click the mouse.

Exit: These controls how the object exits the slide. For example, with the
Fade animation the object will simply fade away.

Motion Paths: These are similar to Emphasis effects, except the object
moves within the slide along a predetermined path, like a circle.
To apply an animation to an object:

1. Select the object you want to animate.

2. On the Animations tab, click the More drop-down arrow in the Animation
group.

3. A drop-down menu of animation effects will appear. Select the desired effect

4. The effect will apply to the object. The object will have a small number next to
it to show that it has an animation. In the Slide pane, a star symbol also will
appear next to the slide.
 At the bottom of the menu, you can access even more effects.

Effect options

Some effects will have options you can change. For example, with the Fly In effect
you can control which direction the object comes from. These options can be
accessed from the Effect Options command in the Animation group.
To remove an animation:

1. Select the small number located next to the animated object.

2. Press the Delete key. The animation will be deleted.

Animations are best used in moderation. Adding too many animations can
make your presentation look a little silly and can even be distracting to your
audience. Consider using mostly subtle animations, or not using animations at
all.

Working with animations

To add multiple animations to an object:

If you select a new animation from the menu in the Animation group, it will replace
the object's current animation. However, you'll sometimes want to place more than
one animation on an object, like an Entrance and an Exit effect. To do this, you'll
need to use the Add Animation command, which will allow you to keep your current
animations while adding new ones.

1. Select an object.
2. Click the Animations tab.
3. In the Advanced Animation group, click the Add Animation command to view
the available animations.
4. Select the desired animation effect.
 5. If the object has more than one effect, it will have a different number for each
effect. The numbers indicate the order in which the effects will occur.

To reorder the animations:

1. Select the number of the effect you want to change.

2. From the Animations tab, click the Move Earlier or Move Later commands to
change the ordering.

To copy animations with the Animation Painter:

In some cases, you may want to apply the same effects to more than one object.
You can do this by copying the effects from one object to another using the
Animation Painter. In our example, we want to copy an animation from one slide to
another because they have similar layouts.

1. Click the object that has the affects you want to copy. In our example, we'll
click our answer text.
 2. From the Animations tab, click the Animation Painter command.

3. Click the object you want to copy the effects to. In our example, we'll click the
answer text on the next slide. Both objects now have the same effect.

To preview animations:

Any animation affects you have applied will show up when you play the slide show.
However, you can also quickly preview the animations for the current slide without
viewing the slide show.

1. Navigate to the slide you want to preview.

2. From the Animations tab, click the Preview command. The animations for the
current slide will play.

The Animation Pane

The Animation Pane allows you to view and manage all of the effects that are on the
current slide. You can modify and reorder effects directly from the Animation Pane,
which is especially useful when you have several effects.

To open the Animation Pane:

1. From the Animations tab, click the Animation Pane command.

 2. The Animation Pane will open on the right side of the window. It will show all
of the effects for the current slide in the order in which they will appear.

If you have several animated objects, it may help to rename the objects
before reordering them in the Animation Pane. You can rename them in the
Selection Pane. To open the Selection Pane, click an object, then from the
Format tab click Selection Pane. Double-click the name of an object to
rename it.

To reorder effects from the Animation Pane:

1. On the Animation Pane, click and drag an effect up or down.

 2. The effects will reorder themselves.

To preview effects from the Animation Pane:

1. From the Animation Pane, click the Play button.

2. The effects for the current slide will play. On the right side of the Animation
Pane, you will be able to see a timeline that shows the progress through each
effect.
 If the timeline is not visible, click the drop-down arrow for an effect, then select
Show Advanced Timeline.

To change an effect's start option:

By default, an effect starts playing when you click the mouse during a slide show. If
you have multiple effects, you will need to click multiple times to start each effect
individually. However, by changing the start option for each effect, you can have
effects that automatically play at the same time or one after the other.

1. From the Animation Pane, select an effect. A drop-down arrow will appear
next to the effect.
 2. Click the drop-down arrow and select one of the three desired start options.
Start on Click will start the effect when the mouse is clicked, Start with
Previous will start the effect at the same time as the previous effect, and Start
After Previous will start the effect when the previous effect ends.

When you preview the animations, all of the effects will play through
automatically. To test effects that are set to Start on Click, you will need to
play the slide show.

The Effect Options dialog box

From the Animation Pane, you can access the Effect Options dialog box, which
contains more advanced options you can use to fine tune your animations.
To open the Effect Options dialog box:

1. From the Animation Pane, select an effect. A drop-down arrow will appear
next to the effect.
2. Click the drop-down arrow, then select Effect Options.
 3. The Effect Options dialog box will appear. Click the drop-down menus and
select the desired enhancement. You can add a sound to the animation, add
an effect after the animation is over, or animate text in a different sequence.

Some effects have additional options you can change. These will vary
depending on which effect you have selected.

To change the effect timing:

1. From the Effect Options dialog box, select the Timing tab.
 2. From here, you can add a delay before the effect starts, change the duration
of the effect, and control whether the effect repeats.

A. True of False. Write before each number if the statement is correct and
False if otherwise

______1 There are four types of animation effects in PowerPoint.

______2 Some of the effects can be changed according to what the user wants.
______3 The animations effects in PowerPoint cannot be rearranged.
______4 You can add a delay to an effect using the Effect Timing.
______5 Animation Painter allows you to copy several effects to several objects
for the purpose of uniformity.
______6 A PowerPoint presentation allows the user to perform computations
just like a calculator.
______7 A PowerPoint presentation can be created using a personal computer,
tablet, or smartphones.
______8 Themes can be added to personalize a presentation.
______9 Videos cannot be integrated to a presentation.
______10 Slide design is limited to the templates provided.
B. Answer the following questions.

1. What is the importance of making customized on a presentation?

2. What are the points to consider when preparing a presentation? Why do you
say so?