S

STUDENT RECORD SHEET SYSTEM

Final Assessment project for the Web-based IS

LUKANGA Fulgence (2018-M132-20028)

Introduction

This project entitled “Student Records Sheet System (SRSS)” was carried out to automate the
manual processes of compiling Students Examination Marks. It was necessitated because of
some setbacks in manual result processing. The system was designed to automatically take raw
scores and generates a full student’s report card.

Objective of the application

The major aim of this project is to serve as data management, raw records (student records as
well as student marks) are input into the system, and the system thus far generates a full report
card.

It also serves as a communication tool between the student and the school.

In general, this is an automated SRSS project that can save the time involved in result
processing. This will permit easy and fast access to student information especially results and
student status from a normalized database.

System Design and Analysis

This section looks at the tools which were used to designs and implement the web-based
application.

The tools used for physical and database design are: Unified Modeling Language (UML)
diagrams for description of the class diagram, Use cases and Activity Diagrams used for the
actors and their process activities.

The description covers the logical and database structural designs as well as its database
normalization (McConnell, 2004). Database implementation was done in MySQL (mariaDB).
The entire web-based application is designed and developed with object-oriented codes, mainly
with server-side PHP scripts for the back end. JavaScript, bootstrap and Cascade Style
Sheets(CSS) for the front end designs.

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Actors involved and their responsibilities

The SRSS application is a web-based and has the following actors;

1. Student : This use simply view the report card upon logging with the correct RollID and
selecting own class.
2. Admin: This acts on behalf of the institution to manage the entire system i.e manages
student by adding/deleting/updating student records. Also manages raw marks and can
manage admission status of the student.

Fig1: Shows the Use case diagram of the SRSS

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Fig2: Shows class diagram for the SRSS

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Fig3: Show the Activity Diagram for SRSS

Conclusion

This team finally presented a software application meant to automate the processing of students
results following standard statutes and guidelines. The application was successfully developed,
tested, and found to be working as expected. The Result Processing System was developed using
PHP and MySQL. It has some qualities such as reduction in the cost of processing, reduction in
time spent in computing final scores, generation of transcripts, and elimination of duplicate
records, which makes it superior to the manual system of students’ results processing.

Recommendation

The mobile result processing system should be developed to enhance flexibility in operation. The
system should be recommended for most primary and secondary schools.

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User manual of SRSS

This section provides a way on how to log into the system, perform some actions.

The system can be accessed on this URL: final.smartekdesigns.com

i) On page loading, you will see the interface as follows;

ii) Student can view their report by clicking on Click here to view Your Report Card

Upon clicking it, you will access a view as following;

Use the demo Roll Id as;

 RollID: 1234
 Select class: Senior One A

You are choosing that class,

because the student with the above
ID belongs to that class

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 iii) Admin can login with the credential as below;
Username/password: admin/admin

As seen from the above dashboard, on admin login, one can view automatically the number of
registered, subjects in the system, class