fee ® et Republic of the Philippines = 4 ba Department of Education vio 1,0 AUG 2021 / REGION X A SCHOOLS DIVISION OF VALENCIA CITY DIVISION MEMORANDUM No. To: 1. Rain , s. 2021 GUIDELINES AND FORMATS IN WRITING INNOVATION AND INCOME GENERATING PROJECT PROPOSALS AND TERMINAL REPORTS Assistant Schools Division Superintendent Chief Education Supervisor, Curriculum Implementation Division Chief Education Supervisor, School Governance and Operations Division Public Elementary and Secondary School Heads All Others Concerned ‘This Office informs the field of the enclosed guidelines and prescribed formats in writing innovation and income generating project proposals and terminal reports. 2 All personnel shall adopt and follow all indicated guidelines, formats, and other instructions for speedy approval of proposals and reports 3. Proposals and terminal reports must be endorsed by respective school heads, noted by the chief of the concerned division, recommended for approval by the Assistant Schools Division Superintendent and approved by the schools Division Superintendent. Only reports approved by the head of the Division Office will be considered for ranking for promotion. 4. This Memorandum shall take effect immediately upon issuance. Innovation and income generating project terminal reports written prior to this issuance may still be accepted provided they were approved by the Schools Division Superintendent and were not used in previous promotions. 5. Queries relative to this matter can be relayed to Dr. Conniebel C. Nistal, Assistant Schools Division Superintendent at 09178590221. 6. Widest dissemination of this Memorandum is desired. Qe saa Py ged ROWENA H. Ades CESO VI OIC-Schools Division SuperintendenOhe/ Valencia City, BukidnonEncl: As stated Reference: None To be indicated in the Perpetual Index under the following subjects: INNOVATION INCOME GENERATING PROJECT RANKING PROPOSAL ‘TERMINAL REPORT JCV/DM ~ Guidelines and Formats in Writing Innovation and Income Generating Project Proposals and Terminal Reports August 9, 2021 Julapu St, Poblacion, Valencia City, Bukidnon CA =Enclosure No. 1 to Division Memorandum No. __, s. 2021 Guidelines in Conducting an Innovation 1. An innovation is the introduction of new ideas, goods, services, and practice which are intended to be useful. It could be a project or a program. 2. The innovation should be aligned with DepEd thrusts and contributory to the attainment of the Department's Vision and Mission. 3. The proponent must present the reasons for the innovative project/program, and what needs or problems he/she wants to solve/address and innovate. 4. It must be qualified to benefit the learners and other school stakeholders. 5. It must have a realistic management plan and the resources needed to complete the project/program within a calendar year. 6. If it is an infrastructure project, the proponent must present or include a layout/ project design in her/his project proposal. Ex: the establishment of solar panel, windmill, e-library. 6 7. Sources of fund to sustain the innovative project must be in the form of donations, income generating project (IGP), etc. It should not be taken from the school MOOE fund. 8. Solicitation is prohibited. 9. The proponent must show proof of donation, MOA, or any evidence of the project’s sourcing. 10.When the project/ program is already complete, the evaluators will monitor the project/program again and will issue an evaluation form showing that the project/program is already finished. The evaluation should be a requisite for the approval of the final report. 11.While the project/ program is ongoing, the evaluators will come and visit to monitor the status of implementation. 12.If the proponent will use the project/ program as “innovation” for promotion purposes, acceptance of the project/program depends on the Personnel Selection Board. 13.The project/program must have a provision for sustainability and replicability. 14. The following technical guidelines must be followed: Aspect Description Font for headings Boldface Bookman Old Style size in accordance with hierarchy | Font for text portion _12-point Bookman Old Style I | Margins Layout Standard, at least 1 inch One column | Indented paragraphs, no line skip between | Paragraphing paragraphs in a section; justified Page number Bottom centered Paper AG Spacing 15Enclosure No. 2 to Division Memorandum No. _, s. 2021 Format in Writing Innovation Proposals Name of Proponent: Project/Program Title: Sentence summary of the project scope Project/Program Time Frame: I. Project/Program Contacts List the persons who are involved with the project/program and can be contacted. Be sure to include their names, titles, roles in the project/program, as well as phone numbers and-email addresses. Il. Project/Program Summary The goal of this section is to present the reasons for doing this project/program as well as stating the objectives. In this section, it is essential to write concisely and clearly. Be able to answer the following questions: + Why are you doing this project/ program? What will you be doing? How will you be doing it? Who will be doing it? Where will it be done? How long will it take? How much will it cost? Ill. Project/Program Background Explain what needs/problems you are trying to solve, and why these needs/problems are worth solving. You should also provide a brief setting and history behind the project. This section should be no more than a page. IV. Project Objectives State explicitly what goals the project/program is aiming to achieve. V. Project Methodology ‘This section details the plan for how the project/ program objectives will be achieved. It usually starts with a description of the overall approach. A. Work Breakdown and Task Time Estimates In this section, you should create a detailed project/program schedule. Make a list of tasks that will be performed, make sure the list is complete enough and the tasks broken down. B. Project Deliverables Make a list of the project “deliverables.” (These are the products that will be delivered to the client at the end and throughout the project). Make sure to include a description of the deliverable.C. Project Risk Management This section details the significant project/program risks and delineates the plans to alleviate or control them. Make sure to address each risk’s likelihood of occurring as well as its impact on the project/program and the school. VI. Project Costs In this section you will need to estimate the overall cost of the project. A. Project Budget - must be detailed B. Sources of fund - Should not come from the MOOE VII. Monitoring and Evaluation Describe how progress will be evaluated throughout and at the end of the project. Formulate clear indicators for objectives and result.Enclosure No. 3 to Division Memorandum No. _, s. 2021 Format in Writing Innovation Terminal Reports ‘Name of Proponent: Project/Program Title: Sentence summary of the project scope Project/Program Time Frame: I. Project/Program Contacts List the persons who are involved with the project/program and can be contacted. Be sure to include their names, titles, roles in the project/program, as well as phone numbers and email addresses. Project/Program Summary The goal of this section is to present the reasons for doing this project/program as well as stating the objectives. In this section, it is essential to write concisely and clearly. Be able to answer the following questions: + Why are you doing this project/ program? + What will you be doing? + How will you be doing it? + Who will be doing it? + Where will it be done? + How long will it take? + How much will it cost? Ill. Project /Program Background Explain what needs/problems you are trying to solve, and why these needs/problems are worth solving. You should also provide a brief setting and history behind the project. This section should be no more than a page. IV. Project Objectives State explicitly what goals the project/ program is aiming to achieve. Project Methodology This section details the plan for how the project/program objectives will be achieved. It usually starts with a description of the overall approach, A. Work Breakdown and Task Time Estimates In this section, you should create a detailed project/program schedule. Make a list of tasks that will be performed, make sure the list is complete enough and the tasks broken down. B. Project Deliverables Make a list of the project/program “deliverables.” These are the products that will be delivered to the client at the end and throughout the project/ program. Make sure to include a description of the deliverable.C. Project Risk Management This section details the significant project/program risks and delineates the plans to alleviate or control them. Make sure to address each risk’s likelihood of occurring as well as its impact on the project/program and the school. VI. Project Costs In this section you will need to estimate the overall cost of the project. C. Project Budget - must be detailed D. Sources of fund - Should not come from the MOOB VII. Monitoring and Evaluation Describe how progress will be evaluated throughout and at the end of the project. Formulate clear indicators for objectives and result. VIII. Next Steps Specify the actions required for sustainability of the Project/Program + Next Step 1 + Next Step 2 + Next Step 3 IX. Appendices Include pictures, letter/MOA (Donors), bill of materials, receipts of deliverables, letter of acceptance, approved evaluation form signed by project evaluators.Enclosure No. 4 to Division Memorandum No. __, s. 2021 Guidelines in Conducting an Income Generating Project (IGP) 1. An IGP is one of the support activities for a subject to provide additional learning experiences in skills and attitudes and acquire knowledge particularly in the field of entrepreneurship and generate income to finance a certain program/project of the class or school. 2. The proponent/s may conduct a survey/assessment on what additional learning activities can be done as IGP. 3. The IGP must be related to a competency of the subject being handled. 4. The duration of the IGP will depend upon its purpose and to be reflected in the Gannt chart. 5. The DepEd programs and projects with financial assistance such as Gulayan sa Paaralan, feeding program and others are not included in the IGP initiative. : 6. The expenses of the IGP must be assumed by the proponent/s subject for reimbursement from the generated income while the profit will be utilized according to the proceeds of the IGP. 7. Bank book or other proof of evidence of financial transaction relative to IGP is encouraged. 8. Learners must be directly involved in the IGP. 9. After the full implementation of the IGP, the proponent/s must submit narrative report to the Division Office with pictorials and supporting evidences. 10. In general, IGP must observe the DepEd core values: MakaDiyos, Makatao, Makakalikasan at Makabansa. 11. The following technical guidelines must be followed in writing IGP terminal reports: Aspect Description Boldface Bookman Old Style size in accordance with hierarchy Font for text portion —_12-point Bookman Old Style Font for headings Margins Layout Standard, at least 1 inch One column. | i Indented paragraphs, no line skip between | Borers) paragraphs in a section; justified Page number Bottom centered Paper Aa Spacing is)Enclosure No. 5 to Division Memorandum No. _, s. 2021 Format in Writing Income Generating Project (IGP) Proposals I. Project Summary Information Project Title Proponent Address /Project site Contact Persons Number of Beneficiaries Total Project Cost Source of Funds Nowkone Il. Rationale Ill. Project Objectives + General + Specific IV. Project Description V. Mechanics and Implementation Describe pre, during and post implementation VI. Expected Output + Production capacity and expected outputs + Projected summary of Gross Sale of Products VII. Workplan of Activities (can be presented in table form) + Major Activities + Persons Responsible + Time frame or duration (may be divided by quarter) can be presented in a table or Gantt chart VII. Budgetary Requirements + For production project (particular item, period and cost) + For equipment, supplies, tools and implements (particular item, description and costs) + For administrative expenses (particulars-monitoring and evaluation and training on financial record keeping) IX. Project Operational Description A. Market + Product Description Target Market Price and Pricing (prevailing market price) Terms of Sale (wholesale, retail, direct consumers) Projected Sale Volume B. Technical + Project Location + Production capacity and expected output + Technical Production ProcessesC. Organization and Management + Project Organization and Management Structure D. Financial + Capital Requirement + Source of Funds + Investment Cost + Projected Income Statement X. Monitoring and EvaluationEnclosure No. 5 to Division Memorandum No. _, s. 2021 Format in Writing Income Generating Project (IGP) Terminal Reports I. Project Summary Information 8. Project Title 9. Proponent 10.Address/Project site 11.Contact Persons 12. Number of Beneficiaries 13.Total Project Cost 14.Source of Funds Il. Rationale IIL, Project Objectives + General + Specific IV. Project Description V. Mechanics and Implementation Describe pre, during and post implementation VI. Expected Output + Production capacity and expected outputs + Projected summary of Gross Sale of Products VII. Workplan of Activities (can be presented in table form) + Major Activities + Persons Responsible + Time frame or duration (may be divided by quarter) can be presented in a table or Gantt chart VIII. Budgetary Requirements + For production project (particular item, period and cost) + For equipment, supplies, tools and implements (particular item, description and costs) + For administrative expenses (particulars-monitoring and evaluation and training on financial record keeping) IX. Project Operational Description A. Market + Product Description Target Market Price and Pricing (prevailing market price) Terms of Sale (wholesale, retail, direct consumers) Projected Sale Volume B. Technical + Project Location + Production capacity and expected output + Technical Production ProcessesC. Organization and Management + Project Organization and Management Structure D. Financial + Capital Requirement + Source of Funds + Investment Cost + Projected Income Statement X. Results and Evaluation XI. Conclusion Explain the potential of the project and its feasibility and sustainability. XII. Appendices