Job Description and Person Specification

Job Title : HR manager

Department : Human resource

Reporting to : Board of Director

Working Hours: 8 hr (9:00 am to 5:00 pm)

About the organization

Brief info: Myanmar Imperial College is founded in 2006 and one of the leading private institutions
cooperating with the UK’s largest awarding body, Edexcel and the University of Northampton to
provide qualified UK Education for Myanmar students. MIC offers students with an interesting
range of postgraduate & undergraduate courses for Business Hospitality & Media Programme. MIC
has passion and desire to develop leaders for the development of our country, Myanmar.

Profile of MIC

Brand name - Myanmar Imperial College

Founder - Daw Poht Poht Kyi

Founded - 2006

Industry - Education (services)

Partnership - University of Northamptom,UK

Types of product - HND, BBA, DBA

Location - Zay Myout Street

Departments - There are seven departments as

1) Academic department

2) Business development department

3) Human resource department

4) Student service department

5) Finance department

6) Operation department and

7) Marketing department
Vision:

- To be the first chosen leading private institution in Myanmar

Mission:

- To be the first chosen leading college in Myanmar to develop leaders for the country
development.

- To develop qualified leaders with positive attitudes, ethics and leadership skills by
providing globally recognized quality education with academic excellence, knowledge and
encouragement.

To create a desirable, joyful environment fulfilled with shared values and respect

Core values:

- Lead and learn

- Ethic

- Attitude

- Desire

- Professionalism

- Excellence

- Life-long learning for knowledge

- Creativity and innovation

Objectives:

• To be maintain the term over rate of employee until 50% within 6 months.

• To improve until 50% the number of students within 1year.

• To open new campus in Mandalay next 3 years (2019)

• To raise 10% sale demand in 1 year by penetrating into Mandalay market

Objectives of HR department

• To hire a vacant within 2 weeks

• To get 80 % of employee satisfaction
• To reduce employee turnover rate to 85%
Job Purpose

To create the continuous learning environment for all the member of

MIC.

Main Duties and Responsibilities

INTERVIEW ARRANGEMENT PROCEDURES

1. All interviews must be arranged within recruiting period.

Example; if there is two weeks period of recruiting new employee; all the interview must be
arranged during the period.

2. HR manager is required to discuss with Department Head in order to arrange the interview
dates.

3. HR manager is required to communicate with applicants to set the interview dates.

4. HR manager is required to keep all email correspondence or any other necessary document and
attached with respective CV.

5. HR manager is required to prepare the necessary document such as interview form, CV and
supporting document of applicants.

Purpose

In order to have a well prepared for interview and to have full information to refer within the
interview process.

6. Every first interview must be conducted by related department head and HR manager.

Purpose

In order to avoid miscommunication and to be able to make the right decision before recruit the
new employee.

7. Department head and HR manager will have to propose or recommend based on outcome of first
interview to higher level management before the final decision has made.

8. Second Interview will be conducted by higher level management if necessary. (eg. for Assistant
manager, Manager and Lecturer positions)
Procedures for New Hires

1. Offer letter, Employment Contract, performance review and

Acceptance letter

1.1 Offer letter

- Prepare the offer letter based on the serial number (e.g. 2015001, 2016001 etc.)

-Prepared two copies of offer letter print out with MIC letter head.

-Explain and give the copy of HR manual.

-Employee has to sign on both copies and keep one signed copy for record keeping purpose.

1.2 Employment Contract

-Once received the signed offer letter from employee, HR personnel have to start prepare the
contract.

- Print out two copies of offer letter with MIC letter head.

- Employee has to sign on both copies and keep one signed copy for record keeping purpose.

1.3 Performance review

- A week before the end probation, Department head and HR Manager need to conduct the
performance appraisal review in order to decide the confirmation of the employees.

-Once conduct the performance appraisal review, HR Manager needs to submit the performance
review out comes to HOD for the decision.

-Performance review form refer to Appendix A

1.4 Acceptance Letter

-Once HOD have approved HR manager needs to prepare the Acceptance letter to inform to
employee that he or she is accepted for the full time contract employee.

-Acceptance letter must be given by on the day of probation end.

-Print out two copies of offer letter print out with MIC letter head.

- Employee has to sign on both copies and keep one signed copy for record keeping purpose.

2. Preparation and Introduction

- HR manager have to inform IT support staffs to get ready the computer one day before the first
day of new hired staff.
-HR manager have to instruct IT support staffs to open the school
gmail account in order to use the work related email.

-HR manager have to inform operation department to arrange work place, basic stationaries and
the necessary arrangement. The arrangement must be ready a day before the first day of new hired
staff.

-HR manager have to bring around the new hired staff show around the campus, introduce to every
departments and arrange the rest of the necessary according to HR manual procedures.

-HR Manager needs to send welcoming email to all the staffs at MIC and the email should include
the name of the new staff, designation and brief duties.

Note: Every official letters must have company stamp.

HR Procedures for Re-contract

Performance Review/Appraisal, offer letter and Re-contract

1. Performance Review/Appraisal

-Department head and HR manager need to conduct the performance review/appraisal for all the
current full time employees before one or two week from end of contract.

-All the performance review or appraisal must be submitted to HOD with the recommendation
letter (for promotion, for change of department and salary increment) from department head if
there is any.

-Performance Review/ Appraisal Form refers to Appendix A

2. Offer Letter (if the position or salary remain unchanged, pls skip this step)

-Once HOD approved, HR manager need to prepare the offer letter if there is any promotion or
salary increment or change of department.

-Print out two copies of offer letter print out with MIC letter head.

-Employee has to sign on both copies and keep one signed copy for record keeping purpose.

3. Re-Contract

-Once received the signed offer letter from employee, start prepare the contract.

-For the employees who do not get any promotion, salary increment and change of department,
prepare the contract based on previous year contract.

-Print out two copies of offer letter print out with MIC letter head.

-Employee has to sign on both copies and keep one signed copy for record keeping purpose.
-If there is any change on designation or department, HR manager
needs to send the email to all staffs at MIC about new duties and responsibilities.

Note:

Every official letters must have company stamp.

Performance Measures:

(1) Controlling the quality of employee and maintain the term over rate of employee.

(2) Give bonus to the effective employee twice a year.

Additional Duties

• Coordinates management training

• Measure employee satisfaction rate

Personal Specifications

Required skills for the position

• Communication skill
• Presentation skill
• Technological skill
• Negotiation skill
• Problem solving skill
• Technical skill
• Training skill
• Language skill
• Stress management
• Time management
• Team work
• Language skill
• Leadership skill
• Motivation

Knowledge

• Knowledge of human resource procedure

• Laws of human right & labor

Attitude

 Positive attitude
 Good characters
 Well listening
Qualifications

 Bachelor or Master Degree

 Solid understanding of strategy formulation and implementation

Experience

3 – Years experiences in related field

STAFF PERFORMANCE APPRAISAL FORM Serial No.

Date :

Name :

Staff ID :

Current position :

Department :

Type of Appraisal Confirmation

Annual

Other

If other Please Specify

INSTRUCTIONS: This appraisal form must be completed by the immediate supervisor &
Human Resource Department based on performance standards previously established.

Below
Very Good Good Average
Average

Job Knowledge        
1
Remarks :

Quality of Work        
2
Remarks :

Productivity        
3
Remarks :

Dependability        
4
Remarks :

Attendance and Punctuality        

5
Remarks :

Team Work and Relation with the

       
other colleagues
6
Remarks :

Commitment to Work        
7
Remarks :

8 Self-target Goal Set for Upcoming Year        

 Remarks :

Follow Organization Rules and

       
Regulations
9
Remarks :

Positive attitude and Ethics

10
Remarks :

Overall Appraisal Rating        

11
Remarks :

Rater’s Over All Comment

Immediate Supervisor Comment

General Manager Recommendation

Board of Directors’ Decision

Approved Rejected

Remarks