Safety Audit

Safety audit
• An audit is a systematic independent review to
verify conformance with established guide lines
or standards. It employs well defined review
process to ensure consistence and to allow the
auditor to reach defensible conclusions.
• It is a systematic critical examination of
the system or process to review its
strengths and weaknesses with reference
to the loss potential
 Definitions
• Auditee
– An organization to be audited.
• Audit Team
– A team of qualified and experienced persons to do auditing
• Management Representation
– The official of the auditee organization authorized to deal with the
audit team.
• Nonconformity
– The non fulfilment of specified requirement.
• Observation
– A statement of fact made in the course of an audit and preferably
substantiated by objective evidence.
 Audit Goals
• To provide the auditee with an opportunity to assess its own
OS&H system against a OS&H system standard and identify
areas for improvement
• To determine the conformity of the implemented OS&H
system with specified requirements and identify areas for
improvement
• To meet regulatory requirements.
 Audit Objectives
• To carry out a systematic, critical appraisal of all potential
hazards involving personnel, plant, services and operation
method
• To ensure that OS&H system fully satisfy the legal
requirements and those of the company’s written safety
policies, objectives and progress.
 Roles and Responsibilities
• Audit team
– Complying with the applicable audit requirements
– Planning and carrying out assigned responsibilities
effectively and efficiently
– Documenting the observations
– Reporting the audit results
– Verifying the effectiveness of corrective actions taken as a
result of the earlier audits (if requested by the client)
– Retaining and safeguarding documents pertaining to the
audit ensuring such documents remain confidential, and
treating . privileged information with discretion
– Cooperating and supporting the lead auditor.
• Auditee

– Inform relevant officials and staff about the objectives and scope of
the audit
– Appoint one or two officials to coordinate/liasion with audit team and
responsible officials to accompany members of the audit team during
their visit to respective departments
– Provide all resources needed for the audit team in order to ensure an
effective and efficient audit process
– Provide access to the facilities and evidential material as requested by
the auditors
– Co-operate with the auditors to facilitate achievements of audit
objectives
– Determine and initiate corrective actions based on the audit report.
Elements of Occupational Safety and Health
System-IS14489

• Occupational Health and Safety Policy

• OS&H organizational set up
• Education and Training
• Employees participation in OS&H Management
• Motivational and Promotional measures for
OS&H
• Safety Manual and Rules
• Compliance with Statutory Requirements
• New Equipment review and inspection
Elements

• Accident reporting analysis investigation and

implementation and recommendations
• Risk Assessment including hazard identification
• Safety inspections
• Health and safety improvement plan/targets
• First aid facilities-Occupational health center
• Personal Protective Equipment
• Good housekeeping
• Machine and general area guarding
• Material handling equipment
Elements

• Electrical and Personal safeguarding

• Ventilation, illumination and noise
• Work environment monitoring system
• Prevention of occupational diseases including
periodic medical examination
• Safe operating procedures
• Work Permit systems
• Fire Prevention, Protection and fighting systems
• Emergency Preparedness plans(onsite/offsite)
• Process Plant modification procedure
Elements

• Transportation of hazardous substances

• Hazardous waste treatment and disposal
• Safety in storage and warehousing
• Contractor safety systems
• Safety for customers(including MSDS)
 Records Examined During Audit
• OS&H Policy
• Safety organization chart
• Training Records on safety, fire and first aid
• Accident investigation reports
• Accidents and dangerous occurrences-Statistics and analysis
• Records of tests and examination of equipment and structures
• Safe operating procedures for various operations
• Record of work permits
• Record of montioring of flammable and explosives
 Records Examined During Audit
• Maintenance and testing records of fire detection and fire
fighting equipment
• Medical records of employees
• Records of industrial hygiene surveys (noise, ventilation,
illumination levels, airborne and toxic substances, explosive
gases)
• MSDS
• Onsite emergency plans and record of mock drills
• Records of waste disposal
• Records of effluent discharge to the environment
• Housekeeping inspection records
 Records Examined During Audit
 Minutes of Safety committee meetings
 Approval of layouts and other approvals from statutory
authorities
 Records of any modifications carried out in plant and process
 Maintenance procedure records
 Calibration and testing records
 Shutdown maintenance procedures
 In service inspection manuals, records including that of
material handling
 Safety Budget
 Statutory Records, Previous audit reports, Transportation of
Hazardous substances
 Safety Audit Questionnaire
• A set of questions are asked to ensure that the
company confirms to the specific procedure

• These questions are asked in various areas

from OHS policy to Documentation

• By this process the information and details of

various operations and procedures are
acquired
Topics from which information is collected
using questionnaire
 SAFETY ORGANIZATION.
 CONTRACTOR EMPLOYEE ACTIVITIES.
 MATERIAL SAFETY DATA.
 OCCUPANCY.
 SAFETY AND HEALTH POLICY.
 OPERATION AND MAINTENANCE OF SAFETY MANUAL.
 EXPANSION MODIFICATION -AUTHORIZATION PROCEDURES.
 SAFETY EDUCATION , TRAINING.
 STATUTORY STANDARDS, SAFETY IF
 JOB SAFETY ANALYSIS.
 JOB SAFETY INSTRUCTIONS
 SAFETY INSPECTION.
 SAFETY OBSERVATIONS.
 WORK PERMIT SYSTEM.
 FIRE PROTECTION ARRANGEMENTS
 FIRE EMERGENCY CONTROL PROCEDURES.
 WORK ENVIRONMENT MONITORING
 PERSONAL PROTECTIVE EQUIPMENT.
 MEDICAL/AMBULANCE FACILITIES.
 ACCIDENT/INCIDENT -REPORTING INVESTIGATION ANALYSIS.
 IDENTIFICATION OF CRITICAL EQUIPMENT AND PREUSE INSPECTION
OF CRITICAL EQUIPMENT
 OFF THE JOB -SAFETY.
 STATISTICAL INF. ON LOSSES INJURIES.
 EMERGENCY COMMUNICATION FACILITIES.
 EVACUATION FACILITIES.
 PRODUCT/SERVICE-LIABILITY
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