Republic of the Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT PROVINCE OF BUKIDNON City of Valencia OFFICE OF THE CITY LOCAL GOVERNMENT OPERATIONS OFFICE ADVISORY To : ALL PUNONG BARANGAYS ‘THRU : BARANGAY SECRETARIES This City SUBJECT _ : CONDUCT OF FY 2021 BARANGAY DEVELOPMENT COUNCILS (BDCs) FUNCTIONALITY AUDIT DATE :JULY 12, 2021 Pursuant to DILG Central Office Advisory dated June 30, 2021, Subject: CONDUCT OF FY 2021 BARANGAY DEVELOPMENT COUNCILS (BDCs) FUNCTIONALITY AUDIT. Please be advised that the resumption of the conduct of FY 2021 Barangay Development Councils (BDCs) Functionality Audit shall commence in July 2021 and the submission of Audit Results is September 30, 2021. The BDC Functionality Audit cover the performance in FY 2019. Attached is copy of BDC Self-Assessment Audit Form for your reference. However, the said audit form upon completion of data’s, kindly submit it to DILG Office, City Gymnasium and Cultural Center, Valencia City, Bukidnon with attached Means of Verification (MOVs) and other documents as proof. For information and compliance.Repub of he Piopines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT Lt Tegon X- Notte Mindence Sekidhon Proving Ofice MESSAGE tog July 7, 2021 a A TO: C/MLGOOs DILG - Bukidnon FROM: ENGR. CARMELO ENRIQUE B. LIBOT, CESO V Provincial Director SUBJECT: CONDUCT OF FY 2021 BARANGAY DEVELOPMENT COUNCILS (BDCs) FUNCTIONALITY AUDIT Furnishing you herewith DILG Advisory dated June 30, 2021 Re: Conduct of 2021 Barangay Development Councils (BDCs) Functionality Audit. For me Re and dissemination. V ENG) «(CA MELO ENRIQUE B. LIBOT, CESO V Provincial Director MENT OF Thy us is bee; Ns ee OVERNMENT, Matino, Mahusay at Maasahan™ Telelas Mo. (O88) 1 ok: DILG Buk: Ema: ig ss Fem miscernncotLe: Repenaomce 10 RELEASED 10-AGMED-2021.07 01.015 Basaran, 184 sec ee Republic of the Philippines EAE NOOR OF THE INTERIOR AND LOCAL GOVERNMENT Region X - Norther Mindanao « “ MESSAGE rs July 1, 2021 BY ee N TO ALL PROVINCIALICITY DIRECTORS ey DILG REGION 10 SUBJECT: CONDUCT OF FY 2021 BARANGAY DEVELOPMENT COUNCILS (BDCs) FUNCTIONALITY AUDIT SUBJECT KEY POINTS/REMARKS + THE RESUMPTION OF THE CONDUCT OF FY 2021 BDCs FUNCTIONALITY AUDIT SHALL COMMENCE IN JULY 2021 AND THE SUBMISSION OF THE AUDIT RESULTS IS ON NOVEMBER 30, 2021 * THE BDC FUNCTIONALITY AUDIT WILL COVER THE PERFORMANCE IN FY 2019 * REFERENCE MATERIALS CAN BE ACCESSED IN THIS LINK lyBOCAvaitMateral ADVISORY DATED JUNE 30, 2021 * ALL BARANGAYS UNDER MECQ/ECQ SIGNED BY DURING THE ASSESSMENT PERIOD SECRETARY SHALL BE EXEMPTED FROM EDUARDO M. ANO CONDUCTING THE BDC FUNCTIONALITY AUDIT * ALL ARE ENCOURAGED TO USE DIFFERENT TECHNOLOGY PLATFORMS IN THE SUBMISSION OF REPORTS + ASSESSMENT MEETINGS ARE ENCOURAGED TO BE CONDUCTED VIA ONLINE PLATFORMS * FURTHER INSTRUCTIONS RELATIVE TO THIS ADVISORY WILL FOLLOW RD AGABE YVETTE, IN IGA, CESO V ASSISTANT REGIONAL DIRECTOR “Matin, Mahusa im. 3, Masterson Avenue, Upper Carmen, 9000 Cagayan ce Oro City Telephone Nos. (088) 859-0506 Weosite: region 0 dilg gov. ph E-mail 4 Facebook: DILG xon Seem 6 RECEIVED tora, 8 REEL RLIC OF Fk ENT OF THE ANTERIOR 4) DHEGNAPOLCON Congr DSA co wwewses LOCAL GOVERNMENT ADVISORY To : DILG REGIONAL DIRECTORS, BARMM MINISTER FOR LOCAL GOVERNMENT, — PROVINCIAL DIRECTORS, CITY DIRECTORS, CITY/MUNICIPAL LOCAL GOVERNMENT OFFICERS, AND ALL OTHERS CONCERNED SUBJECT : CONDUCT OF FY 2021 BARANGAY DEVELOPMENT COUNCILS (BDCs) FUNCTIONALITY AUDIT DATE > JUN 30 2021 As the country now shifts to more relaxed quarantine protocols, the resumption of systems interrupted by the COVID-19 cnsis is allowed to operate under the new normal, provided that minimum health protocols are stnctly observed Further to the July 31, 2020 Advisory from the undersigned on the “Deferment of the Conduct of Functionality Audit of Barangay-Based Institutions (BBIs)’, the functionality assessment shail resume this CY 2021 In this regard, the assessment of the functionality of BDCs hereby resumes, in accordance with the guidelines prescribed in OIG Memorandum Circulars No 2019-69 and 2019-172, dated May 15, 2019 and July 17, 2018 In addition to the above-mentioned guidelines and issuances, the following shall also be observed A. PERIOD COVERED For FY 2021 BDC Functionality Audit, the barangay development council shall be assesses for its performance in FY 2019 Reference materials for the audit can be accessed in this link http: Jit. HOC AuditMateriais.B. SCOPE OF AUDIT + All Regions shall assess at least 90% of the barangays within their areas of jurisdiction * All barangays under modified and/or enhanced community quarantine (MECQ/ECQ) as declared by IATF and the local government units, during the assessment period shall be exempted from conducting the 8DC Functionality Audit Provided, that the number of exempted barangays will be reflected in the Regional Summary to be submitted to Central Office C. SCHEDULE OF AUDIT The BDC Functionality Audit shall commence in July 2021 In consideration of the current situation, the submission of audit results is extended until November 30, 2021 The DILG Regional Offices shall set the schedules of submission of provincial, city or municipal audit results, provided that the duly signed Regional Summary will be submitted within the deadline prescribed herein 1D, GOOGLE MONITORING SHEET + Results shall be encoded only in the official monitoring sheet to be shared by the National Barangay Operations Office (NBOO) * Encoded results in the Googie Drive shall match the Consolidated Regional Results duly signed by the Regional Director and submitted to the Central Office = Sharing of Google Onve link to DILG Provincial and City/Municipal Field Offices shall be done at the regional tevel E. SAFETY PROTOCOLS: © Minimum health protocols and other measures prescnbed by the IATF shall be strictly observed in the conduct of the BDC Functionality Audit Social distancing, wearing of face masks and face shields shall be mandatory during assessment meetings to minimize the risk of catching and spreading the virus* All are encouraged to use different technology platforms in the submission of reports. including the self-assessment forms and means of verifications to be accomplished by the barangays. * In addition, assessment meetings with City/Municipal Assessment Teams (C/MAT) are encouraged to be conducted via online platforms. F. ROLES AND RESPONSIBILITIES 1. National Barangay Operations Office a. Create the monitoring system for the BDC Functionality Audit, and disseminate the same to DILG Regional Offices b. Provide technical assistance to the Regional Offices in the conduct of the BDC Functionality Audit: and ¢ Prepare a national report and submit the same to the Office of the Secretary on or before December 34, 2024 2. DILG Regional Offices a Formulate regional operational guidelines for the conduct of the BDC Functionality Audit, to include the timelines for city municipal and provincial consolidated reports, b. Disseminate the monitoring system shared by NBOO to field offices within your area of junsdiction: c. Ensure the establishment of safety measures in the conduct of the BDC Functionality Audit based on the local situation dé. For DILG Regional BDC Focal Person, accomplish the directory found on this link 4 @ Provide technical and administrative assistance to the field offices {Ensure compieteness and accuracy of the assessment results andg Conduct validation activities, whenever necessary 3. DILG Field Offices a Together with the City/Municipai Assessment Team, assess the functionality of BDCs based on the submitted barangay self- assessment forms Ensure strict observance of minimum health protocols and other measures in the conduct of the audit. Ensure completeness and accuracy of the assessment results. Conduct validation activities, whenever necessary. and ‘Submit consolidated monitoring report and assessment results to the DILG Provincial Office or DILG Regional Office, in the case of Highly Urbanized Cities (HUCs) or Independent Component Cities (ICCs) within the timelines prescribed by the DILG Regional Offices, For your guidance and compliance eee. ANio Secretarypublic ofthe pines ‘ANNEXT DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT BARANGAY DEVELOPMENT COUNCIL FUNCTIONALITY ASSESSMENT YEAR UNDER REVIEW: (tobe fited-out by the Puncng Barangay) Region: Province: iy Barangay: SELF - ASSESSMENT FORM. Instruction: Put a check (V ) on the box that corresponds to the given questions, A. STRUCTURE 1 The BOC is organizedireconsiituted 2 The BOC is organizedireconsituted within 100, aye upon assumption to ofce Date of exganizatonteconsitton: 43 The BDC Executive Committe is constituted 4 The BDC Secretariat is constituted 5 BDC sectoral or functional committees are ‘organized B. PEOPLE 1 BDC membership is in accordancs with presoribod members per Section 107 of RA 7160 ‘Number of mambers of BDC: 2 Atleast 4 or 1/4 members othe BDC are representatives from accredited NGOs Number of representative from accreted NGOS: YES NO MEANS OF VERIFICATION |sengiriang Barangay Reston YES NO YES NO Esecstve Oner loners: (Please Secty) MEANS OF VERIFICATION Joan ose othe Puneng Barangay | Sarqncing Barangay Resin execute Over loners: (Pease Spey) MEANS OF VERIFICATION | Senanniang Barangay Reson YES NO executive Over Jones: Please Speciy) MEANS OF VERIFICATION sengziang Berane Recolor Yes exacave oer ints of re mecings prepared by the Seon, Joters: (Pease Sect) MEANS OF VERIFICATION snag Barangay Reson YES NO xecuve Orde oters: (ase Spec MEANS OF VERIFICATION |senapiang Barangay Reson YES NO loners: (lease Speci) MEANS OF VERIFICATION |sanopurian BarengayRescuion Esectv ter certo of NSOICSO sortaton vectaryit cf accrued NGOs3 Atleast 6 or 40% of al the BDC members are ‘composed of women pursuant to RA 9710 or the Magna Carta of Women of 2008 Total Number of BOC Members: Number of female BOC Members: Number of male BOC Members: 4 BDC members attended any elated trainings ‘rofientaton at leestcnos inthe previous year c. SYSTEM 1 Conduct of Meetings 4 BDC conducts meeting atleast twice a year Date of st semester mesting Date of 2nd semester moot » BDC Executive Committee conducts meetings atleast once every quarter Date of 1st@ Meeting: Date of 2nd Meeting: Date of dQ Meeting Dato of tho Meeting: «Sectoral and Functional Commitee Meetings are conducted 2 Fomulation of Plans and Programs ‘a Barangay Development Plans formulated » Sectoral plane ao intogratd inthe BDP- YES NO corteatontendowererto represent tho NGO ters; Pease Spec MEANS OF VERIFICATION senaaing Barangay Resin YES NO Jexecuiveoner lorectryPrtle of 80C Members Jones: (Peas Sect) MEANS OF VERIFICATION Postactty Report ofthe Tanrg YES NO YES NO YES NO YES NO latenance Sheets Protcony of Catal of ParicpatonAtendance [eto documentation wn dt and ine star Jomen: Pease Spe) MEANS OF VERIFICATION inte fe meeings tenance sheets Preto documentation with steed tine stamp Joters: (Pease Sect) MEANS OF VERIFICATION ites of things JAtendncs shoots Photo docurertaion wth date an me stamp poenta tthe mesing wih BOC lated concerns loners: (ese Soecty) MEANS OF VERIFICATION Minutes of re macings [atendnca sees Phot docureriaton wah date and testa Jones; Prease Spacty) MEANS OF VERIFICATION Berga Ceteoment Plan (BOP) eats ofthe BOC approving BOP |sengsiang Berga Reson edoping BOP Jones: (Pease Spec) MEANS OF VERIFICATION esrangay Development lan (80P) rte stor pest pansin he BOP JReslion o Sect. eubetng the panto B06 JResouton of 80 adopt ne plans [Aveda of BDC manings refering rcemmendtns ‘fom 8 esto conmtios members© Local Development Investment Program/Annual Investment Program is formulated 4 Sanggunian Barangay approved BOP is submitted {o the Cty/Municipal level for inclusion in the COP 3 Planned Projects are Being Implomented 2 Percentage of accomplished PPAS vis vis targeted PPAS in the AIP. Number of target PPA: ‘Number of accomplished PAs: Jones: (ease Spec MEANS OF VERIFICATION lorie Resston ofthe BOC approving AP ssngpsiangBarangey Rescltin adoring NP Jot: (Pease Spt) MEANS OF VERIFICATION Reson oft 8 aprving he BOP |acentalLetreeliton ef he B08 the ciymonicaty copy ot te BOP wi tap rece by submitinghe 80° othe cymuncalty Joes: (Pease Speci) MEANS OF VERIFICATION 100% - 85% lene cetiteaton by th PB of acct ate » Percentage of ullizaton of allocated budget ‘Amount of snnual budget perPPhs Accomplishment Report Project tats Repo [rernalo Pest Acity Reports Mies the BDC mesing dscussing projec stauslaccomplehments Jers: Please Specty) MEANS OF VERIFICATION poprovedsornritis ordnance ‘Amount of ulized budget |certeaton of tizaion ae by the barangay easier «Submission of annual accomplishment report D. PEOPLE'S PARTICIPATION IN LOCAL DEVELOPMENT 4 Voluntary participation ofthe residents in the Implementation of barangay PPAS 2 Conduct of pubic hearingfbarangay assemblies for public consultation Francis Reports pczemplishert Rape Jones: MEANS OF VERIFICATION Nara Accomplishment Rape Physical nd Fnac Repos stat ote Barangay Ades preserted tra Barangay Asery Days ores: Phese Speci) MEANS OF VERIFICATION certs o Aopen Recogton Peo Dacamentaton wt bt an ee stamp Jaret apts |Atndance sees jones: Pease Spt) MEANS OF VERIFICATION ints ofthe maeings rts ofthe Barangay Assembly Days Photo Documentation wth at ant ee stampJatensance Shes Jomers: Please Specty) 3 Attendance of CSOs tothe reguar meetings YES NO MEANS OF VERIFICATION ofthe BDC sits of masings |aendance sos Photo Dosentatn wth dae aed ie ap Jones: ase Spec) 4 Conduet of consuitation meetings with various YES NO MEANS OF VERIFICATION sectors Mines of he mtinge |stedsnce sot Prot Documentation th dt ntti Samp loners: (ease Spacty) 5 Attondance of BDC members to the mootings! YES NO MEANS OF VERIFICATION consultation intated by higher LGUs (PICM) ruts ofthe mecings |atensrce sets Prom Documentation win at anctie stamp loners: (lease Secty) E. BDC INNOVATIONS AND GOOD PRACTICES YES NO MEANS OF VERIFICATION ‘BOC implements processes, mechanisms and programs Provan bie as innovation to provisions of existing poicies JRessuioncrdrace inpemenignnovaicn Pot Documentation wth date nate stamp nts ofthe mesg Recognition nt avers Newspaper cps jones: Pease Speci) Prepared by Date accomplished:‘ANNEX 3 Republic ofthe Philippines DEPARTMENT OF THE INTERIOR AND LOCAL GOVERNMENT BARANGAY DEVELOPMENT COUNCIL FUNCTIONALITY ASSESSMENT AUDIT FORM YEAR UNDER REVIEW: (tobe filed-out by the City/Municipal Assessment Team) Region: CiyiMuricipaity Provinos Barangay: Instruction: Put corresponding points on every indicator based on the self-assessment form accomplished by the barangay. Please refer to the technical guidenotes for the point system ficxroRS ASR] T pars 7 STRIGTRE 1 [ligaiaiovRecien 300 5 2. |Organization/Reconstitution of BOC within 100 days upon assumption to office 2 3._|Constitution of BDC Executive Committee 2 4 {Constitution of BDC Secretariat 4 5 [Omonzaton e160 sera oriole ¥ BONUS FONTS INDICATORS B PEOPLE 1_ [BDC membership isin accordance with prescribed members of Section 107 of RA 7160 [Atleast 4 or Tof fe members ofthe BUC are representatives fom accredited NGOS aS provided Atleast 6 or 40% of al the BDC members are composed of women pursuant to RA 9710 or the Magna Carta of Women of 2008 [BDC members attended any related tralrings/oientation atleast onos in the previous year 6 [Conduct of meetings [Conduct of BOC meetings atleast twice a year [Conduct of BOC Executive Comities meetings at least once every quarter [Conduct of Sectoral and Functional Commitice meetings = BONUS PONTS, ‘Sub-Total Points [Formulation of Plans and Programs: a] Formulation of Barangay Development Plan integration of sectoral plans in the BOP.Faron Loca DavevopmeNT vesTaT SIqpIPrAIP) [Submission of BOP to the Cay/Municpal level for inclusion in the COP ned Projects are Being Implemented Percentage of accomplished PPAS vis-Svis target PPAs in the AIPIBudget Ordinance 100% - 85% [av - 50% [40% - 25% Below 25% Percentage of ulizaton of allocated budget 100% - 85% a% - 50% [a0% - 25%, [Below 25% [Submission of annul accomplishment report NoicaToRs Assen | | raTinc PEOPLE'S PARTICIPATION IN LOCAL DEVELOPMENT 1 [Voluntary paricipation ofthe residents in tho implementation of barangay PPAS 4 7 [Conduct of public heaingbarangay assembles for publ consultation 5 3_[Atendance of 680s tothe regular meetings ofthe BDC 3 7 [Conduct of consultation meetings with various sectors 3 «5 [Atondano of BDC members to the mesnglconsliatons ite by Higher LGUs i (prc) TOTAL POINTS: 20 ‘ASSIGNED INDICATORS POINTS [E BD INNOVATIONS AND GOOD PRACTICES Trnplementation of processes, mecharieme and programs as innovation to existing provisions Of the ex'sting policies Assessed by: (DILG Field Officer) (CIM Budget Officer) (C/MPDC) (LNB Officer) (CSO Representative)