Conversion Documentation for Finance PUBLIC

Document version: 1.1 – 2016-11-28

Converting Your Accounting Components to SAP S/

4HANA
Document History

Caution
Before you start the implementation, make sure you have the latest version of this document. You can find the
latest version at the following location:SAP Note 2332030

The following table provides an overview of the most important document changes.

Table 1
Version Date Description

1.1 2016-11-28 Information on use of report FINS_MASS_DATA_MONITOR_MSG_TRA during migration

testing added

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Content

1 Converting Your Accounting Components to SAP S/4HANA . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

2 Before You Start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

3 Important SAP Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

4 Supported Conversion Paths . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

5 Prepare Phase: Getting Your System Ready for the Conversion . . . . . . . . . . . . . . . . . . . . . . . . . 12

5.1 Check and Reconcile Your Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
5.2 Period-End Closing Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
5.3 Document your Posting Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

6 Realize Phase: Migration and Follow-On Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

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1 Converting Your Accounting Components
to SAP S/4HANA

This document describes the conversion tasks you have to perform to convert your Accounting components to
SAP S/4HANA. These tasks include preparatory steps before you start the conversion as well as follow-on
activities to be performed after you have converted your system to SAP S/4HANA. These tasks are a subset of all
activities that may be required to adapt your system to SAP S/4HANA.

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2 Before You Start

Process Overview
The conversion to SAP S/4HANA follows a defined process. The following figure gives an overview of the tools,
the phases, and the activities involved in this process.

Figure 1: SAP S/4HANA System Conversion: Sequence

For detailed information on the conversion process, please see the conversion guide for SAP S/4HANA at
help.sap.com/s4hana .
For hardware sizing related questions, please see the information compiled on the SAP Community Network
(SCN) at scn.sap.com/docs/DOC-59920 .
Considerations for the Project Set-Up
Complete the analysis and effort estimation before converting your system.
The conversion to SAP S/4HANA requires application consultants with in-depth FI, CO, and Asset Accounting
knowledge to be involved in the preparation of the data migration before the installation. Any existing data
inconsistencies must be resolved before the installation, not after it.
While tasks, such as sizing and installation, can be planned and carried out by the project lead and administrator,
also make sure you have application consultants available for the following taks that have to be performed
throughout the conversion:
● Check of custom code and modifications
● Implementation of SAP Notes
Effects of Data Model Changes
To use Finance in SAP S/4HANA you have to migrate the existing user data from the General Ledger, Asset
Accounting, Controlling and Material Ledger. The data migration is necessary because Finance in SAP S/4HANA
rests on a uniform data model for all accounting areas. The comprehensive ACDOCA data table contains all line
item documents. After the migration, all postings of the named applications are written into the ACDOCA table.
The following tables are replaced by views using the same technical names:
● The line item, totals tables and application index tables of the General Ledger (GLT0, BSIS, BSAS and
FAGLFLEXA, FAGLFLEXT, FAGLBSIS, FAGLBSAS)

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● The totals tables and application index tables of Accounts Receivable and Accounts Payable (KNC1, KNC3,
LFC1, LFC3, BSID, BSIK, BSAD, BSAK)
● The line item and totals tables of Controlling (COEP for certain value types, COSP and COSS)
● The material ledger tables for parallel valuations (MLIT, MLPP, MLPPF, MLCR, MLCD, CKMI1, BSIM)
● The Asset Accounting tables (ANEK, ANEP, ANEA, ANLP, ANLC)
Replacing these tables with views using the same names ensures that all read accesses to the tables mentioned
are retained.

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3 Important SAP Notes

Relevant Simplification Items

Table 2
Area Description Application SAP Note
Component Number

Finance

Accounts Payable/ S4TWL – SAP Working Capital Analytics/DSO and FI-AP FI-AR 2270383
Accounts Receivable DPO

Accounts Payable/ S4TWL – Integration with FSCM Biller Direct (FI-AR) FIN-FSCM-BD-AR 2270384
Accounts Receivable

Accounts Payable/ S4TWL – Integration with FSCM Biller Direct (FI-AP) FIN-FSCM-BD 2270386
Accounts Receivable

Asset Accounting S4TWL – SELECTED BUSINESS FUNCTIONS IN FI-AA 2257555

FINANCIAL ACCOUNTING (FI-GL AND FI-AA)

Asset Accounting S4TWL – DATA STRUCTURE CHANGES IN ASSET FI-AA 2270387

ACCOUNTING

Asset Accounting S4TWL – ASSET ACCOUNTING FI-AA 2270388

Asset Accounting S4TWL – INTEGRATION TO LEASE ACCOUNTING FI-AA 2270391

ENGINE (LAE)

Asset Accounting S4TWL – JOINT VENTURE ACCOUNTING (JVA) FI-AA 2270392

Cash Management S4TWL – CASH MANAGEMENT – GENERAL FIN-FSCM-CM 2270400

Controlling S4TWL – TECHNICAL CHANGES IN CONTROLLING CO-PA 2270404

CO-PC
CO-OM

Controlling S4TWL – PROFIT AND LOSS PLANNING AND PROFIT CO-OM 2270407
CENTER PLANNING FI-GL

Controlling S4TWL – ACTIVITY-BASED COSTING CO-OM-ABC 2270408

Controlling S4TWL – GENERAL COST OBJECTS AND COST CO-PC-OBJ 2270411

OBJECT HIERARCHIES

Controlling S4TWL – TRANSFER PRICES/ PARALLEL DELTA CO-PA 2270414

VERSIONS

Controlling S4TWL – ALE SCENARIOS CO-PA 2270416

Controlling S4TWL – COST ELEMENTS CO-PA 2270419

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 Controlling S4TWL – Profitability Analysis CO-PA 2349278

Controlling S4TWL – Reporting/Analytics in Controlling CO-OM-IS 2349297

CO-PA-IS
CO-PC-IS

Controlling S4TWL – Summarization Hierarchies in Controlling CO-PC-IS 2349282

Controlling S4TWL – Technical Changes in Material Ledger with CO-PC-ACT 2354768

Actual Costing

Controlling S4WTL Reference and Simulation Costing CO-PC-PCP-REF 2349294

General S4TWL – DATA MODEL CHANGES IN FIN FI-CF 2270333

General S4TWL – REPLACED TRANSACTION CODES AND FI-CF 2270335

PROGRAMS IN FIN

General Ledger S4TWL – Closing Cockpit with S/4 HANA OP FI-GL-G 2332547

General Ledger S4TWL – Currencies in Universal Journal FI-GL 2344012

General Ledger S4TWL – GENERAL LEDGER FI-GL 2270339

General Ledger S4TWL – SAP HANA ODP ON HANA CALC VIEW- FI-GL 2270360
BASED REPORTING

General Ledger S4TWL – SAP INVOICE AND GOODS RECEIPT FI-GL 2270359
RECONCILIATION

Miscellaneous S4TWL – Credit Management FI-AR-CR 2270544

FIN-FSCM-CR

Miscellaneous S4TWL – Technical Changes in Material Ledger CO-PC-ACT 2270546

Miscellaneous S4TWL – Real Estate Classic RE-FX 2270550

Miscellaneous S4TWL – Conversion to S/4HANA 1610 Material FIN-MIG-ML 2352383

Ledger and Actual Costing

Miscellaneous S4TWL – SAP Data Aging for SAP S/4HANA Finance FI-GL-GL 2170722

Miscellaneous S4TWL – SAP Smart Business for SAP Simple Finance FIN-FSCM-CLM 2270562
FI-AP-IS
FI-AR-IS

Treasury and Risk S4TWL – Correspondence Functionality FIN-FSCM-TRM-TM 2270450

Management 

Treasury and Risk S4TWL – Interest Rate and Yield Curve Functionality FIN-FSCM-TRM 2270461
Management 

Treasury and Risk S4TWL – Accrual/Deferral of Expenses and Revenues FIN-FSCM-TRM 2270462
Management 

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Treasury and Risk S4TWL – Commodity Risk Management FIN-FSCM-TRM 2270469
Management 

Treasury and Risk S4TWL – Credit Risk Analyzer Link to Cash FIN-FSCM-TRM 2270470
Management  Management

Treasury and Risk S4TWL – Exposure Management 1.0 FIN-FSCM-TRM 2270514

Management 

Treasury and Risk S4TWL – Fiduciary Deposits FIN-FSCM-TRM 2270518

Management 

Treasury and Risk S4TWL – Drawable Bonds FIN-FSCM-TRM 2270521

Management 

Treasury and Risk S4TWL – Drilldown Reporting in Treasury and Risk FIN-FSCM-TRM 2270522
Management  Management

Treasury and Risk S4TWL – Master Agreements FIN-FSCM-TRM 2270523

Management 

Treasury and Risk S4TWL – Offers FIN-FSCM-TRM 2270526

Management 

Treasury and Risk S4TWL – Simulation in Transaction Management FIN-FSCM-TRM 2270527

Management 

Treasury and Risk S4TWL – Quantity Ledger Always Active for Money FIN-FSCM-TRM 2270529
Management  Market Transactions

Treasury and Risk S4TWL – Several Kinds of Financial Objects Disabled FIN-FSCM-TRM 2270530
Management 

Globalization

Globalization Financials S4TWL – Globalization – Financials FI-LOC-IS 2270311

FI-LOC-SRF

Master Data: Business Partner

SAP Business Partner S4TWL – Business Partner Approach LO-MD-BP 2265093

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4 Supported Conversion Paths

If you are using one of the following products, you can convert your system to SAP S/4HANA:
● SAP ERP 6.0 or higher
● SAP S/4HANA Finance 1605
● SAP Simple Finance, on-premise edition 1503
● SAP Simple Finance add-on 1.0
The following options are supported:

Figure 2: Conversion Paths to SAP S/4HANA

You can go from any enhancement package of SAP ERP to the Finance add-on and then to SAP S/4HANA, or you
can go directly from any enhancement package of SAP ERP to SAP S/4HANA.

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5 Prepare Phase: Getting Your System
Ready for the Conversion

Identify the relevant Simplification Items

Using the Simplification List, identify the items that have been simplified in SAP S/4HANA as compared to your
source systems release.

Prepare Your Data

Before starting your system conversion, get your system ready by performing the following activities:
● Check the consistency of your financial data and perform reconciliation between your accounting
components, so the data can be merged correctly in the universal journal entry.

In SAP S/4HANA all line item documents are stored in the universal ACDOCA data table.

For more information, see Check the Consisteny of Your Data [page 13].
● Perform period-end closing including the storage of reporting key figures and closing the posting periods.

For more information, see Period-End Closing Activities [page 13].

● Document your posting data.

For more information, see Document your Posting Data [page 14].
● Archive any data that you no longer need in every day business processes before the migration.
● If you have not been using the new depreciation calculation from the Enterprise Extension Financials
Extension (EA-FIN) you must implement it as part of a separate project.

Prepare Asset Accounting

Activate the new depreciation calculation in your source system. To do so you must activate the EA-FIN business
function.

Perform Pre-Checks

Pre-Checks help you identify the steps you need to take to ensure your system is compatible with the conversion
process.

The Controlling and General Ledger pre-checks provided analyze whether your ledger, company code and
controlling area settings are consistent and can be migrated to SAP S/4HANA.
These Controlling and General Ledger pre-checks are automatically executed when you run the report
R_S4_PRE_TRANSITION_CHECKS.

To run pre-checks for Asset Accounting (FI-AA), please implement the SAP Notes listed in the collective SAP Note
2333236 . The pre-check program for Asset Accounting (FI-AA) is not included in the central pre-check report
R_S4_PRE_TRANSITION_CHECKS. To execute the appropriate pre-checks for Asset Accounting, please run the
report RASFIN_MIGR_PRECHECK.

Whereas you run the report R_S4_PRE_TRANSITION_CHECKS in client 000 to perform the checks across all
clients, please run the report RASFIN_MIGR_PRECHECK in each productive client.

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5.1 Check and Reconcile Your Data

Check the technical correctness of your financial data. SAP recommends the following checks:
Table 3
Report Purpose

RFINDEX_NACC Checks the consistency of the document views (BSIS, BSAS, BSID,
BSAD, BSIK, and BSAK) with the line items in the BSEG table

RFINDEX_NACC Checks the consistency of documents against transaction figures for

all fiscal years not yet archived

SAPF190 Reconciles the classic General Ledger and the Accounts Receivable
and Accounts Payable subledgers

TFC_COMPARE_VZ Reconciles the new General Ledger and the Accounts Receivable and
Accounts Payable subledgers

RAABST02 Reconciles the General Ledger with Asset Accounting for the leading

RAABST01 valuation and parallel valuation

RGUCOMP4 Compares ledgers with the new General Ledger

RM07MBST Reconciles Materials Management (MM) with the General Ledger

RM07MMFI

5.2 Period-End Closing Activities

Perform the following activities and document the results.

Note
A certified financial statement for the previous fiscal year is a prerequisite for the conversion.
Regarding Asset Accounting (FI-AA) you are not allowed to reopen the previous fiscal year.

1. Lock the current and previous periods in Materials Management using program RMMMPERI.
2. Perform closing for periodic asset postings using program RAPERB2000.

Note
This activity is only relevant if you are using Asset Accounting.

3. Execute the periodic depreciation posting run using program RAPOST2000.

Note
This activity is only relevant if you are using classic Asset Accounting, new Asset Accounting, or the SAP
Simple Finance add-on 1.0.

4. Check for update terminations in your system and correct any you find.

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5. Make sure that all held documents have either been posted or deleted.
You post held documents, using the FB50 transaction. You delete held documents using program RFTMPBLD.
6. If you are already using account-based profitability analysis, perform a delta upload to SAP BW for all
account-based CO-PA DataSources for which you use the delta method.

Note
You perform this activity if you are using the classic General Ledger, new General Ledger, or the SAP
Simple Finance add-on 1.0.

7. Make sure that you have carried forward all of the balances in all applications to the current fiscal year. This
also applies to the subledgers.
Use the following transactions:
○ FAGLGVTR for the new General Ledger
○ F.16 for the classic General Ledger
○ AJRW for Asset Accounting
○ F.07 for Accounts Receivable and Accounts Payable
8. If you are using Asset Accounting, close all fiscal years except the current fiscal year using program
RAJABS00.
9. If you have been using the Valuation for Balance Sheet Preparation function as part of the classic General
Ledger to valuate foreign currencies, you have to set the valuation differences in the open items to zero.
This means, that you have to reset the valuations for all periods in the current fiscal year using program
SAPF100.

Note
Foreign currency valuation in the new General Ledger does not take into account the results of the
Valuation for Balance Sheet Preparation function available with the classic General Ledger. If you do not
reset the valuations, this could result in incorrect values after the migration.

10. Execute all scheduled jobs.

11. Do not schedule any new jobs.
12. Lock all periods in Financial Accounting using program SAPL0F00.
13. Lock all periods in Controlling (Plan/Actual) using program SAPMKCSP.
14. Execute program RASFIN_MIGR_PRECHECK.
Correct all errors the program returns.

5.3 Document your Posting Data

Make sure that all carry forward balances are complete and consistent. To ensure this, carry forward the balances
for all currencies and all ledgers.
To be able to verify your posting data after the migration, document your posting data using, for example, the
following standard reports provided by SAP as well as any customer specific reports you are using during the
period-end closing:

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● The financial statements (program RFBILA00)
● The totals report for cost centers (transaction S_ALR_87013611)
● Order: Actual/Plan/Variance (transaction S_ALR_87012993)
● The G/L account balance list (program RFSSLD00)
● The general ledger line items list (program RFSOPO00)
● The compact document journal (program RFBELJ00)
● The asset history sheet (program RAGITT_ALV01)
● The depreciation run for planned depreciation (RAHAFA_ALV01)
● The vendor sales (program RFKUML00)
● The vendor open item list (program RFKEPL00)
● The customer sales (program RFDUML00)
● The customer open item list (program RFDEPL00)
● The customer recurring entry original documents (program RFDAUB00)

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6 Realize Phase: Migration and Follow-On
Activities

Data and Customizing Migration

After you have technically converted your system to SAP S/4HANA , you have to migrate your migration-relevant
Customizing settings as well as your General Ledger, Asset Accounting, Controlling and Material Ledger data to
the new data structure.

All the activities required for the migration of your data and Customizing settings you can find in the SAP
Customizing Implementation Guide under Conversion of Accounting to SAP S/4HANA.

The first level of the Implementation Guide is structured according to the different steps you take during the
migration.

The second level of the Implementation Guide reflects the components for which you perform the migration.

For each component you migrate, please perform all of the Customizing activities for each step.

Make sure you perform the activities in the order given and please do not skip any Customizing activities.

During the migration, your financial data stored in their existing tables is automatically transformed into the new
data model of the universal journal. Depending on the source release you are migrating from different steps have
to be executed. The data migration monitor indicates which migration steps are required. You access the monitor
in the SAP Customizing Implementation Guide under Conversion of Accounting to SAP S/4HANA Data
Migration Start and Monitor Data Migration . The monitor automatically executes the data migration and
ensures the right sequence of migration activities.

Example
If you are migrating from SAP S/4HANA Finance 1503 or higher, your financial data already conforms to the
new data model. So while you are migrating to SAP S/4HANA the monitor will only execute the required steps
related to the Material Ledger.

If you have been using Credit Management (FI-AR-CR) in your source system, you must migrate to Credit
Management (FIN-FSCM-CR) as part of Financial Supply Chain Management.

If you have been using SAP Treasury and Risk Management (FIN-FSCM-TRM) in your source system, there are no
migration tasks required.

Authorizations

To be able to perform the migration, make sure you are assigned the authorization role SAP_SFIN_MIGRATIONIn
particular, you require the authorization for activity 16 (Execute) of the FINS_MIG authorization object.

Procedure

The Conversion in the “Distributed System Landscape” section in the “Conversion Guide for SAP S/4HANA”
outlines an example of a simple system landscape. Based on this example landscape the conversion can be
broken down into the following two step procedure:

1. Testing Customizing and data migration on a copy of your productive system

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 Caution
You must clean up any inconsistent data that you detect during the testing phase both in your test and
your productive systems to be able to successfully perform the live migration.

2. Live migration
Test of Customizing and Data Migration
1. Create a system copy of your SAP Business Suite development system.
2. Copy the production data from each productive client of your SAP Business Suite productive system into this
system copy.
You have to migrate your Customizing settings and data from each client separately.
3. Convert your system copy to SAP S/4HANA.
4. Test the data and Customizing migration in your system copy during several iterations.
Clean up your data and correct any errors while you execute and monitor the check programs in the Start
and Monitor Data Migration Customizing activity.
During these test iterations the system records all Customizing settings in transport requests based on the
copy of your production data.
During your test iterations of the data migration, you can use report FINS_MASS_DATA_MONITOR_MSG_TRA to
transport errors you have accepted during a previous iteration sequence.

Example
Using this report, you can automatically accept errors originating from old fiscal years during the next data
migration iteration.

The report records the errors you have accepted in a Customizing request. To make testing more efficient, import
this transport before you continue with the next test iteration.
After you have completed your test runs start the live migration.
Live Migration
1. Upgrade your productive SAP Business Suite system to SAP S/4HANA.
2. Import your Customizing settings from the system copy.
3. Migrate your transactional data in the SAP Customizing Implementation Guide under Conversion of
Accounting to SAP S/4HANA Data Migration Start and Monitor Data Migration .

Caution
Make sure you only migrate your data once.

4. Complete your migration.

Set the migration to completed after the following conditions have been met:
○ You have finished all Customizing activities required for a complete migration.
○ Your data is complete and you have corrected all erroneous data.
Once you have set the status to completed, you cannot reset it.
After you have completed the migration, you can unblock all users, open the posting periods and start using your
SAP S/4HANA system.

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Typographic Conventions

Table 4
Example Description

<Example> Angle brackets indicate that you replace these words or characters with appropriate entries
to make entries in the system, for example, “Enter your <User Name>”.

Example Example Arrows separating the parts of a navigation path, for example, menu options

Example Emphasized words or expressions

Example Words or characters that you enter in the system exactly as they appear in the
documentation

www.sap.com Textual cross-references to an internet address

/example Quicklinks added to the internet address of a homepage to enable quick access to specific
content on the Web

123456 Hyperlink to an SAP Note, for example, SAP Note 123456

Example ● Words or characters quoted from the screen. These include field labels, screen titles,
pushbutton labels, menu names, and menu options.
● Cross-references to other documentation or published works

Example ● Output on the screen following a user action, for example, messages
● Source code or syntax quoted directly from a program
● File and directory names and their paths, names of variables and parameters, and
names of installation, upgrade, and database tools

EXAMPLE Technical names of system objects. These include report names, program names,
transaction codes, database table names, and key concepts of a programming language
when they are surrounded by body text, for example, SELECT and INCLUDE

EXAMPLE Keys on the keyboard

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