GURU GHASIDAS UNIVERSITY

KONI, BILASPUR, CHHATTISGARH

(A CENTRAL UNIVERSITY)

DEPARTMENT OF CSIT
AN REPORT
ON
MINOR PROJECT
“HOTEL MANEGMENT SYSTEM”

SUBMITTED BY UNDER SUPERVISON

OF
AJIT TIWARI MR. ABHISHEK PATEL SIR

GGV/20/05005 ASSI. PROFFESSOR

20606005
 INDEX

INTRODUCTION

REQUIREMENT ANALYSIS

EXISTING SYSTEM

FUNCTIONAL ANALYSIS

ADVANTAGES OF PROPOSED SYSTEM

DESIGN CONCEPT

REPORT MODULE

SOFTWARE REQUIREMENT

SPECIFICATION

SOFTWARE/ HARDWARE REQUIRMENT

SOFTWARE/ HARDWARE USED

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DATA FLOW DIAGRAM

ENTITY RELATIONSHIP DIAGRAM

IMPLEMENTATION

TESTING ANALYSIS

SDLC

OUTPUT

SCOPE OF FUTURE APPLICATION

SCOPE OF IMPROVEMENT

SYSTEM STUDY & ANALYSIS

ADVANTAGES

DISADVANTAGES

CONCLUSION

BIBLIOGRAPHY
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INTRODUCTION:-
The aim of this software is to develop a systematic analysis of the
procedure involved in the Hotel Management System. This should be
used in an effective way so that various advantages are obtained from
the software. Software means establishment of sound and in-depth
development of a task using high-level language that result in well-
equipped, economical software, which is reliable. The introduction may
be divide into various steps based on the developer and also depending
upon the operation to be performed using the particular software. THE
“HOTEL MANAGENENT SYSTEM” undertakes s a project I based on
relevant technologies.

This project provide a stimulus recipe of an investigative summary

researching in helping make the most out of our day to day situation. I
goes further to dissect the SDLC in putting a solution to the problem
found with the intended to alleviating the fear relating to cost that incur
trying take this worthy venture. The rest of the chapters will elaborate
more details finding and methods taken to resolve the problem found.

The Hotel Management System, referred to HMS, is an application that

will help users better utilize room used by UP employees and other
guests. HMS helps manage guest flows by affording them the ability to
easily check UP guests in, check the out and generate stay reports among
other things.

REQUIREMENT ANALYSIS:-

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Addition of the record of the customer who comes into the hotel,
deletion of the record when customer leaves the hotel, printing and
calculation of the bill, record of facilities available in the hotel, allotment
of the room etc. In this project we have also analyzed that the product or
software should not be very costly but its quality and interface must be
attractive. If any wrong operation is being performed then the software
must invoke the operator accordingly.

Requirement are prone to issues of the ambiguity incompleteness and

inconsistency techniques such as rigorous inspection have been shown to
help deal with these issues. Ambiguity, incompleteness and
inconsistencies that can be resolved in the magnitude less to correct than
when these same issues are found in later stages of product
development. The purpose of developing the specified software is to
describe the analysis involved in the Hotel Management System.

EXISTING SYSTEM:-
Hotel Management involves maintaining various operations of the hotel
like Booking or reservation of rooms, cancellation of the rooms, cash
billing etc. The existing system is a manual one and there is lot of issues
like erroneous data, slow process, lack of security etc. Finding out the
final payment amount completely relies on the hotel manager and if he is
absent, it take a long time to find out the details during check out is
prone to errors.

Drawback of the Existing system-

 Manual entry consumes more time.

 It is difficult to maintain Bulk of record in manual.
 Restrictions in the users.

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  Not easy to prepare the daily reports.
 Lack of accuracy and error prone.
 Overall efficiency is less.
 Lot of paperwork.
 Non-secure.
 No perfect maintenance of report.
 No method to trace details.
 Human errors.
 The manual system is too slow.
 Searching is more time consuming.

FUNCTIONAL ANALYSIS:-
INPUT – Collecting the information of the person who is come to
room check in.

OUTPUT – Continuation of the room on the date specified by the

passenger.

ADVANTAGES OF PROPOSED SYSTEM:-

The following are the objectives and highlights of the proposed system

 Secure data
 Faster process
 Error Free
 Batter management
 Save a lot of manpower
 Can easily make the daily reports
 Elimination of Paper Work.

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  High reliability and security
 Fast and economical

DESIGN CONCEPT:-
The algorithm is developed as flow chart and the data flow diagrams,
to describe the step-wise procedure of the application. The basic
requirement, which are got from the customer, should all be covered
in this algorithm developed. Most components describe in the system
architecture section will require a more detailed discussion. Other
lower-level components may need to be described as well, the kind of
component, such as a subsystem like delete, insert, module, like
student detail, class like library, package, function, file etc. The
specific purpose and semantic meaning of the component describe
this. This may need to refer back to the requirement specification.

REPORT MODULE:-
1. Check In/ Payment Receipt
2. Show Guest List
3. Check Out
4. Exit

Module Description-

1. Check In/ Payment Receipt –

This module is used to check in (to book a room for the customer)
in this the costumer has to give his full details name, number, how
many days to stay in room, in which type room he has to stay then
payment has to made by entering all the details then can go to
customer in room.

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 2. Show Guest List-
In this Module, we are to see the name, room number of all the
guest rooms we are staying in and can contact with them this
module shows us all guest list.
3. Check Out-
This module, we do this to check out the customer (going out of
the room) in it, the room number has to be entered, so that we
check out the customer.
4. Exit-
This module is used to exit from hotel management system.

SOFTWARE REQUIREMENT SPECIFICATION:-

Python is a general-purpose interpreted, interactive, object-oriented, and
high-level programming language. It was created by Guido van Rossum
during 1985- 1990. Like Perl, Python source code is also available under
the GNU General Public License (GPL).

Python is an easy to learn, powerful programming language. It has

efficient high-level data structures and a simple but effective approach to
object-oriented programming. Python’s elegant syntax and dynamic
typing, together with its interpreted nature, make it an ideal language for
scripting and rapid application development in many areas on most
platforms.

The Python interpreter and the extensive standard library are freely
available in source or binary form for all major platforms from the
Python Web site, https://www.python.org/, and may be freely
distributed. The same site also contains distributions of and pointers to
many free third party Python modules, programs and tools, and
additional documentation.

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The Python interpreter is easily extended with new functions and data
types implemented in C or C++ (or other languages callable from C).
Python is also suitable as an extension language for customizable
applications.

This tutorial introduces the reader informally to the basic concepts and
features of the Python language and system. It helps to have a Python
interpreter handy for hands-on experience, but all examples are self-
contained, so the tutorial can be read off-line as well.

Tkinter Programming-
Tkinter is the standard GUI library for Python. Python when combined
with Tkinter provides a fast and easy way to create GUI applications.
Tkinter provides a powerful object-oriented interface to the Tk GUI
toolkit.
Creating a GUI application using Tkinter is an easy task. All you need
to do is perform the following steps −
 Import the Tkinter module.
 Create the GUI application main window.
 Add one or more of the above-mentioned widgets to the GUI
application.
 Enter the main event loop to take action against each event
triggered by the user.

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SOFTWARE/ HARDWARE REQUIRMENT:-

Hardware Requirement -

 Processor : Intel Pentium

 Clock Speed : 2 GHz
 RAM : 512 MB
 Hard disk Capacity : 80 GB
 Keyboard : 101 Keys
 Mouse : Optical Mouse
 Monitor : Any Monitor

Software Requirement -

 Languages Used : Python

 Editor : Notepad/Notepad++
 Operating system : Windows Xp/7/8/10

SOFTWARE/ HARDWARE USED:-

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Hardware Used -

 Processor : Intel core i3

 Clock Speed : 2 GHz
 RAM : 4 GB
 SSD : 256 GB
 Hard disk Capacity : 1 TB
 Keyboard : Laptop inbuilt
 Mouse : Optical Mouse

Software Used -

 Languages Used : Python 3.9

 Editor : Notepad++
 IDE Used : Sublime Text Editor
 Operating system : Windows 11

DATA FLOW DIAGRAM:-

The data flow diagram (DFD) is one of the most important tools used by
system analysts. Data flow diagrams are made up of a number symbols,
which represent system components. Most data flow modeling methods
use four kinds of symbols. These symbols are used to represent four
kinds of system components such as Processes, data stores, data flows
and external entities.
Circles in DFD represent processes. Data Flow is represented by a
thin line in the DFD and each data store has a unique name and rectangle
represents external entities. Unlike detailed flow chart, Data Flow
Diagrams do not supply detailed description of the modules but
graphically describes a system’s data and how the data interact with the
system.
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 An arrow identifies the data flow in motion. It is a pipeline through
which information is flown like the rectangle in the flowchart. A circle
stands for process that converts data into information. An open-ended
box represents a data store, data at rest or a temporary repository of data.
A square defines a source or destination of system data.

DATA FLOW DIAGRAM

DFD for Hotel Management System

DFD for Overall System:

Hotel Management
User Data entry System
Receipt
Commands

DFD for Authentication:

Alert Message
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User Data entry

Validate the User
 Data entry

Data Processing

Receipt

DFD for modules in the Hotel Management System:-

Check in
Receipt
Show Guest List
User
Check Out

Exit

DFD for Data Entry:

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 Name

Data All valid Data

Address

Mobile
no. Validate
User data
No. of
Days
Invalid data

Type of
Room
Alert

Payment

DFD for Check-in/Receipt –

Name

Data
Address

Mobile
User data no. Validate All valid14Data
 No. of
Days

Type of
Room

Payment
Payment receipt
Receipt
DFD for Check-out –

Valid data Thankyou Massage

User Room no.

Alert
ENTITY RELATIONSHIP DIAGRAM:-

An entity-relationship (ER) diagram is a specialized graphic that

illustrates the interrelationships between entities in a database. ER
diagrams often use symbols to represent three different types of
information. Boxes are commonly used to represent entities. Diamonds
are normally used to represent relationships and ovals are used to
represent attributes. If the application is primarily a database application,
the entity-relationship approach can be used effectively for modeling
some parts of the problem. The main focus in ER modeling is the Data

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 Items in the system and the relationship between them. It aims to create
conceptual scheme for the Data from the user’s perspective. The model
thus created is independent of any database model. The ER models are
frequently represented as ER diagram. Here we present the ER diagram
of the above mentioned project.
An Entity Relationship (ER) Diagram is a type of flowchart that
illustrates how “entities” such as people, objects or concepts relate to
each other within a system. ER Diagrams are most often used to design
or debug relational databases in the fields of software engineering,
business information systems, education and research.

DIAGRAM:-

ADDRESS
ADDRESS
NAME NAME MOBILE NO.
MOBILE NO.

CHECK IN PAYMENT RECIEPT

NO. OF DAYS

ROOM NO. TOTAL BILL

PAYMENT
TYPE OF ROOM

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 CHECK OUT SHOW GUEST LIST

ROOM NO. NAME ROOM NO.

IMPLEMENTATION:-

Implementation is the realization, application, or execution of a plan,

idea, model, design, specification, standard, algorithm, or policy. The
design must be translated in to a machine-readable form. The code
generation step performs this tasks .If design is performed in a detailed
manner, code generation can be accomplished mechanistically.

TESTING ANALYSIS:-

Unit testing-

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Unit testing is a software testing method by which individual units of
source code are put under various tests to determine whether they are fit
for use. It determines and ascertains the quality of your code.
Generally, when the development process is complete, the developer
codes criteria, or the results are known to be potentially practical and
useful, into the test script to verify a particular unit’s correctness. During
test case execution, various framework log tests that fail any criterion
and report them in a summary.
The developers are expected to write automated test scripts, which
ensure that each and every section or a unit meets its design and behaves
as expected.
Though write manual tests for your code is definitely a tedious and time-
consuming task, Python’s built-in unit testing framework has made life a
lot easier.
The unite test framework in Python is called unit test, which comes
packaged with Python.
Unit testing makes your code future proof since you anticipate the cases
where your code could potentially fail or produce a bug. Though you
cannot predict all of the cases, you still address most of them.
A unit could be bucketed into various categories:

 An entire module,
 An individual function,
 A complete interface like a class or a method.
The best ways to write unit tests for your code is to first start with a
smallest testable unit code could possibly have, then move on to other
units and see how that smallest unit interacts with other units, this

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 way you could build up a comprehensive unit test for your
applications.
Python’s unit testing framework was inspired by java’s Junit and has
similar features as major unit testing framework in other languages.
Python’s unit testing framework various features like.

 Test automation
 Sharing of setup and shutdown code for tests
 Aggregating tests into collections
 Independence of the tests from the reporting framework

SDLC:-

SDLC is a process followed for a software project, within a software

organization. It consists of a detailed plan describing how to develop,
maintain, replace and alter or enhance specific software. The life cycle
defines a methodology for improving the quality of software and the
overall development process.
The following figure is a graphical representation of the various stages
of a typical SDLC.

PLANNIG

MAINTENANCE REQUIREMENT

SDLC
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 TESTING DESIGN

1. PLANNIG- IMPLEMENTATION

Requirement analysis is the most important and fundamental stage

in SDLC. It is performed by the senior members of the team with
inputs from the customer, the sales department, market surveys and
domain experts in the industry. This information is then used to plan
the basic project approach and to conduct product feasibility study in
the economical, operational and technical areas.
Planning for the quality assurance requirements and
identification of the risks associated with the project is also done in
the planning stage. The outcome of the technical feasibility study is to
define the various technical approaches that can be followed to
implement the project successfully with minimum risks.

2. REQUIREMENT-
Once the requirement analysis is done the next step is to clearly define
and document the product requirements and get them approved from
the customer or the market analysts. This is done through an SRS
(Software Requirement Specification) document which consists of all
the product requirements to be designed and developed during the
project life cycle.
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3. DESIGN-

SRS is the reference for product architects to come out with the best
architecture for the product to be developed. Based on the
requirements specified in SRS, usually more than one design
approach for the product architecture is proposed and documented in a
DDS - Design Document Specification.
This DDS is reviewed by all the important stakeholders and based on
various parameters as risk assessment, product robustness, design
modularity, budget and time constraints, the best design approach is
selected for the product.
A design approach clearly defines all the architectural modules of the
product along with its communication and data flow representation
with the external and third party modules (if any). The internal design
of all the modules of the proposed architecture should be clearly
defined with the minutest of the details in DDS.
4. IMPLEMENTATION-

In this stage of SDLC the actual development starts and the product is
built. The programming code is generated as per DDS during this
stage. If the design is performed in a detailed and organized manner,
code generation can be accomplished without much hassle.
Developers must follow the coding guidelines defined by their
organization and programming tools like compilers, interpreters,
debuggers, etc. are used to generate the code. Different high level
programming languages such as C, C++, Pascal, Java, Python and
PHP are used for coding. The programming language is chosen with
respect to the type of software being developed.
5. TESTING-

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 This stage is usually a subset of all the stages as in the modern SDLC
models, the testing activities are mostly involved in all the stages of
SDLC. However, this stage refers to the testing only stage of the
product where product defects are reported, tracked, fixed and
retested, until the product reaches the quality standards defined in the
SRS.

6. MAINTENANCE-

Once the product is tested and ready to be deployed it is released

formally in the appropriate market. Sometimes product deployment
happens in stages as per the business strategy of that organization.
The product may first be released in a limited segment and tested in
the real business environment (UAT- User acceptance testing).
Then based on the feedback, the product may be released as it is or
with suggested enhancements in the targeting market segment. After
the product is released in the market, its maintenance is done for the
existing customer base.

OUTPUT:-
1. Apna Adda The Hotel

2. Check in by Cash

3. Receipt by cash

4. Check in by Card

5. Receipt by Card

6. Show guest list

7. Check out
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8. Exit

1. Apna Adda The Hotel-

2. Check in by Cash-

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3. Receipt by Cash-

4. Check in by Card-

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5. Receipt by Card-

6. Show guest list-

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7. Check out-

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SCOPE OF FUTURE APPLICATION:-
This project can be used in the hotel after adding some more useful
modules in the project for which hotel are providing services. Utmost
care and back-up procedures must be established to ensure 100%
successful implementation of the computerized hotel system. In case of
system failure, the organization should be in a position to process the
transaction with another organization or if the worst comes to the worst,
it should be in a position to complete it manually.

SCOPE OF IMPROVEMENT:-

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Now a day’s hotel are providing many other facilities, this project can
also be improved with the improvement in the Hotels. Utmost care and
back-up procedures must be established to ensure 100% successful
implementation of the computerized banking system. In case of system
failure, the organization should be in a position to process the
transaction with another organization or if the worst comes to the worst,
it should be in a position to complete it manually.

SYSTEM STUDY & ANALYSIS:-

1. Understand the problem before you begin to create the analysis

model.
2. Develop prototypes that enable a user to understand how human
machine interaction will occur.
3. Record the origin of and the reason for every requirement.
4. Use multiple views of requirements like building data, function and
behavioral models.
5. Work to eliminate ambiguity

ADVANTAGE:-
I have designed the given proposed system in the Python to automate the
process of Hotels. This project is useful for the authorities which keep
track of all the users registered in particular state .The authority can add
hotel packages, room details, availability of rooms, online booking etc.
The following steps that give the detailed information of the need of
proposed system are:

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Performance-

During past several decades, the records are supposed to be manually

handled for all activities. The manual handling of the record is time
consuming and highly prone to error. To improve the performance of the
Hotel Management System, the computerized system is to be
undertaken. This project is fully computerized and user-friendly even
that any of the members can see the report and status of the company.

Efficiency-

The basic need of this Software is efficiency. The website should be

efficient so that whenever a new user submits his/her details the website
is updated automatically. This record will be useful for other users
instantly.

Control:

The complete control of the project is under the hands of authorized

person who has the password to access this project and illegal access is
not supposed to deal with. All the control is under the administrator and
the other members have the rights to just seethe records not to change
any transaction or entry.

Security-

Security is the main criteria for the proposed system. Since illegal access
may corrupt the database. So security has to be given in this project

DISADVANTAGES:-
Guest-

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1. If there is a power failure while making a reservation, all the
information has to be given again
2. If there is a power cut while there is a check-in or check-out, the guest
need to wait for full server start up, hitch make him angry.

Hotel-

1. All the staff needs to be trained on the software

2. The software needs to be renewed each year
3. High risk of virus attack as the systems are connected to the internet
most of the time
4. If there is a virus attack the stored information might get corrupt
5. If there is a power failure, the hotel runs a high risk of losing all the
stored information
6. If night auditing is missed one day there might be a distraction the
next day.
7. Most cities / countries do not have local support. Support is possible
via online only and sometimes it takes time.

CONCLUSION:-
This project is designed to meet the requirements of Online Hotel
Management.
It has been developed in Python keeping in mind the specifications of
the system. For designing the system we have used simple data flow
diagrams. Overall the project teaches us the essential skills like: Using
system analysis and design techniques like data flow diagram in

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designing the system. Understanding the database handling and query
processing.
Hotel management system now-a-day have the advantage of
modernization. Computer have done the work more easy. Computer is
playing an important role in management. Reports are made on daily
basis for every customer check in or check out which can easily be seen
by the management. Hotel management system has also primary purpose
is to provide facilities to customers. A software for computers makes the
things many times easy, these are made as user friendly and to keep a
check and balance in hotel management and accounts as well. So, these
things are important.

BIBLIOGRAPHY:-

WEBSITES REFERRED-

1. www.google.com
2. www.youtube.com
3. https://www.instagram.com
4. https://www.python.org/
5. https://www.academia.edu/
6. https://www.slideshare.net/
7. https://www.geeksforgeeks.org/

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