2 Construction Phase HS Plan - Cressex

CONSTRUCTION PHASE PLAN
Shell Cressex
Marlow Hill
High Wycombe
HP11 1TP
ASH HOUSE
ASHLEIGH WAY
LANGAGE BUSINESS PARK
PLYMPTON
PLYMOUTH
PL7 5JX
Tel: 01752 201300
Fax: 01752 201299
Email: mail@williamsbuild.com
Web: www.williamsbuild.com
Health & Safety Co-ordinator:- Dave Murphy (07800 684386)

Shell Cressex, Marlow Hill, High Wycombe, HP11 1TP
HEALTH AND SAFETY PLAN
CONTENTS
1. Project Details
1.1 Description of Project

1.2 Directory
1.3 Existing records and information
1.4 Programme details
2. Management of the work
2.1 Consultation with work force

2.2 Fire and emergency procedures
2.3 Handling design changes during in construction
2.4 Health and safety goals
2.5 Liaison between parties on site
2.6 Management structure and responsibilities
2.7 Permit to Work Systems (PTW)
2.8 Site induction
2.9 Site rules
2.10 Site security
2.11 The exchange of design information between the client, designers, CDM co-coordinator and contractors
on site
2.12 The exchange of health and safety information between contractors
2.13 The reporting and investigation of accidents and incidents including near misses
2.14 The production and approval of risk assessments and written systems of work
2.15 The selection and control of contractors
2.16 Welfare facilities and first aid
3. Management arrangements for controlling significant site risks
3.1 Access and egress to the site

3.2 Accommodating adjacent land use
3.3 Confined spaces
3.4 Control of lifting operations
3.5 Delivery and removal of materials/plant and equipment
3.6 Demolition
3.7 Excavations and ground conditions
3.8 Existing services
3.9 Explosive atmospheres
3.10 General Public
3.11 Liaison with Shell site staff
3.12 Personal Protective Equipment (PPE)
3.13 Stability of existing/temporary structures
3.14 Storage of hazardous materials
3.15 Storage of materials/plant and equipment
3.16 Temporary supplies
3.17 Traffic routes
3.18 Welfare facilities
3.19 Waste disposal (contaminated)
3.20 Working at height (prevention of falls)
3.21 Working with/over or near fragile materials
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4. Health risks
4.1 Asbestos
4.2 Contaminated land
4.3 Control of Substances Hazardous to Health (COSHH)
4.4 Manual handling
4.5 Noise and vibration
4.6 Petroleum products
4.7 Weils disease
APPENDICES
A. Notification to HSE
E. Records of Site Inspection
G. Risk Assessments/Method Statements
H. COSHH Assessments
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1. Project Details
1.1 Description of Project
SYNOPSIS
Redevelop the forecourt :
• Remove and replace canopy and associated M&E works
• Remove and replace pumps and associated M&E works
• Remove and replace tank farm and associated M&E works
• Re-instate interceptor and drainage channels (Possible change of scope due to environmental issues)
• Resurface forecourt area and footpaths.
• All forecourt signage installation and associated M&E works Including ID sign.
• General good to best improvements i.e. paint, re-hang shed doors etc.
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Project Directory
CLIENT: Shell (UK) Ltd

Contact Name:
Address: PO Box 403
Staines
TW18 3ZB
Telephone: 01784 897800
Fax: 01784 897768
Email: jim.lye@shell.com
PROJECT MANAGER: Coteba Ltd
Contact Name: Bernard Beverley
Address: 26 – 28 Hammersmith Grove,
London W6 7HA
Telephone: 020 8237 1800

Fax:
Email:
DESIGNER: Allan B Matthews
Contact Name: David Herniman
Address: 37 Fore Street
Bovey Tracey
Devon
TQ13 9AD
Telephone: 01626 833727
Fax:
Email: david@allanbmatthews.com
CONSULTANTS: Safety First Associates
Contact Name: Don Cody
Address: 34 Langbourne Place
London
E14 3WN
Telephone: 0870 199 9980
Fax:
Email: don@safetyfirstassociates.com
PRINCIPAL CONTRACTOR: Williams Southern Ltd
Contact Name: Ian Saunders
Address: Ashleigh Way
Langage Business Park
Plympton
Plymouth PL7 5JX
Telephone: 01752 201300

Fax: 01752 201299
Email: Keith.Cherry@williamsbuild.com
CDM CO-ORDINATOR Coteba Ltd
Contact Name: Richard Carrington
Address: 26-28 Hammersmith Grove
London
W6 7HA
Telephone: 07500 442574

Fax:
Email:
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LOCAL AUTHORITY Wycombe District Council

Queen Victoria Road,
High Wycombe,
HP11 1BB
Tel: 01494 461 000

Fax:
Email:
HEALTH AND SAFETY EXECUTIVE
AW House
6-8 Stuart Street
LUTON
Bedfordshire
LU1 2SJ
Tel: 01582 444320
Fax:
Email:
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1.3 Existing records and information
1.1.1 Health and Safety File
1.1.2 Existing Drawings
1.1.3 Surveys
1.1.4 Reports
1.4 Programme details
The work on the project is due to start on Monday 1st September 2008, with completion on 14th November
2008 – approximately 11 weeks.
.
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2. Management of the work
2.1 Consultation with work force
Regular meetings with regard H&S with the work force and/or their representative will allow a forum where
any issues regarding H&S may be raised and/or short falls highlighted. The work force and all concerned
need to be encouraged to report unsafe working practices and/or conditions on site so as to avoid risks to
health and safety.
2.2 Fire and emergency procedures
Fire Co-ordinator for site will be:- Alan Hawkins ( 07740 844548)
Where applicable the clients standard fire and emergency policy and procedures will be adopted and made
known to all personnel working on the project
When applicable an Emergency, Fire and Evacuation procedure will be planned for the project. All
necessary Fire fighting equipment will be provided and all personnel made aware of the whereabouts of the
appliances and the procedures for their use
Fire exit routes and meeting points will be established, will be kept free of any obstructions and be
adequately lit. This procedure will form part of the induction training so as to make all concerned aware of
the emergency procedures
Hot works will be strictly controlled and where applicable the clients permit to work system will be adhered
to. If there is no permit to work system and the environment dictates that one is needed the company policy
will be adopted
EMERGENCY PLAN
The aim of this plan is to highlight any situation which will require the evacuation of all parts of the site and
to outline the procedure to be followed. This will help to identify quickly whether any personnel are missing
and set in motion rescue procedures.
Possible hazardous situations which may occur are:-
Fire in cabins or vehicles

Explosion or fire in the site area or compound caused by LPG
Accidents in confined spaces, trenches collapses
ALARM
The alarm will be raised by sounding the bell or alternatively shouting FIRE, FIRE, FIRE.
CONTROL
Control over any incident will be exercised by the site foreman who will remain at the main assembly point
throughout.
COMMUNICATION
A representative from the company will man the office telephone throughout the emergency (if it is safe to do
so), and will be responsible for alerting the emergency services. In the event of a line failure, a telephone is
located with the Site Manager (mobile phone).
ASSEMBLY POINT
The assembly point is to the front of the site.
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ACTION ON FIRE
Person Discovering the Fire
Alert other persons by operating the alarm or shouting FIRE, FIRE, FIRE.
If the fire is small, attempt to put it out using a powder fire extinguisher.
Go to the Muster Point.
ALL CONTRACTORS
Isolate any gas appliances.
Go directly to the assembly point and report to the site foreman
The senior person from each contractor must check if anyone is missing. At the assembly point, contractors
are to report to their supervisors and all other persons are to report to the site foreman
SITE MANAGEMENT
On being alerted of an incident, sound the alarm (if appropriate).
Obtain outline details of the emergency and alert the emergency services.
Detail a guide to direct the emergency services onto the site.
Detail a member of the management team to man the telephone.
Go to the assembly point and assess the situation.
Check with contractor if any operatives are missing.
Standby the fire fighting team (if appropriate).
Receive and brief the emergency services, giving location of the emergency, water supplies/hydrants (as
appropriate).
ACTION ON EXPLOSION OR LPG ESCAPE
As above, except that no attempt should be made to fight the fire. The site management will select a suitable
assembly point, which is upwind of gas.
ACTION ON CONFINED SPACE ACCIDENTS
Banksman
At the first instance of an incident, alert the nearest person, who should in turn alert site management
The banksman must remain in position. They must not in any circumstances enter the confined space. They
should, with assistance of others, attempt to pull out the incapacitated person (if they are attached to a safety
line and wearing safety harness).
Site management should ensure that no-one enters the confined space. Rescue procedures will be undertaken
by the Fire Brigade on their arrival.
FIRST AID
A first aid kit must be taken to the assembly point. The trained first aider must report to the assembly point.
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EMERGENCY SERVICES
The Fire Services should be summoned to all the above incidents. The Ambulance Service must be
summoned to any confined space incident or LPG explosion. They should be summoned to any fire or other
incident if it is thought that there has been an injury.
Site management at the assembly point will receive and brief the emergency services, giving details of any
missing personnel.
PERSONAL PROTECTIVE EQUIPMENT
Safety footwear, safety helmets and high visibility jackets must be worn when operating outside cabins and
car parks.
If you are engaged in, or exposed to any hazardous activity, then you must understand the Risk Assessment
for that activity, and comply with any requirements to wear eye, ear, respiratory, hand or other protective
clothing or equipment.
Hearing protection must be worn when operating or working near excessively noisy equipment. This
includes air lines, still saws, breakers, scrabblers most vibro equipment, dumpers and possibly generators and
pumps. Noise assessments are available in the site office.
Eye protection must be worn when cutting, drilling, using air tools and work near concrete pumps.
When using hazardous substances, or if you are liable to be exposed to hazardous substances, you must wear
the protective equipment detailed in the COSHH Assessment. Details are available in the site office.
2.3 Handling design changes during in construction
In the event of design variations the following action(s) will be taken:
(a) The details of the relevant health and safety issues involved are to be reviewed with the CDMC and
Principal Contractor as soon as possible.
(b) The designers will carry out risk assessments and identify hazards and issue relevant information to the
CDMC and the Principal Contractor in sufficient time to allow for the revision of the Health and Safety
Plan.
(c) Notification issued to all persons affected by the implications of the changes prior to the commencement
of any affected works.
2.4 Health and safety goals
The goals for this contract is to set the high standard(s) for the Health and Safety (H&S), to manage all
foreseeable hazards and try and achieve zero accidents and/or reportable occurrences
Williams Southern Ltd and their Sub-contractor(s), Suppliers, employed and self-employed will carry out
their statutory obligations and undertakings In accordance with the Health and Safety at Work etc. Act 1974
and the CDM Regulations and all statutory Instruments, Regulations, Approved Codes of Practice, guidance
notes and their general duty of care currently in force and/or those that are to come into force during the
course of this contract so as to achieve these goals.
2.5 Liaison between parties on site
Regular meetings with regard H&S with the work force and/or their representative will be scheduled so as to
allow a forum where any issues regarding H&S may be raised and/or short falls highlighted. The work force
and all concerned need to be encouraged to report unsafe working practices and/or conditions on site so as to
avoid risks to health and safety.
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2.6 Management structure and responsibilities
2.6.1 Managing Director
The Managing Director has ultimate responsibility for Health and Safety for Williams Southern Ltd
and is responsible for ensuring the Health and Safety is adequately managed and resourced. In
executing this responsibility they will:
• Appoint a Director with special responsibility for Health & Safety;

• Ensure that all directors are aware of their Health and Safety responsibilities and that they attend
Health and Safety Training;
• Ensure that Health and Safety is on the agenda and discussed at board meetings.
2.6.2 Director responsible for Health & Safety
The Director responsible for Health and Safety is responsible for ensuring that the company’s policy
is full implemented.
He will ensure that:
• That there is a company policy for Health and Safety and that it is reviewed annually as part of the
Health and Safety Audit and/or sooner if required;
• That the companies Health and Safety responsibilities are properly assigned and accepted by all
personnel;
• That all necessary Health and Safety training programmes are identified and delivered;
• That reports on Health and Safety management within the company are prepared and presented at
the regular board meetings;
• That there are effective systems in place for the reporting and recording of all accidents that occur
within the company and same reports are compiled and presented to the board of Directors;
• That an annual Health and Safety audit is carried out within the company and a report is prepared
and presented to the board of Directors; and
• That a company Health and Safety advisor is appointed and has the necessary resources to carry out
their responsibilities and functions
2.6.3 Company Health and Safety Adviser
The company Health and Safety advisor is primarily responsible for ensuring that:
• The Managing Director and Directors are aware of their Health and Safety responsibilities;
• They will establish and maintain effective liaison with the enforcing authority e.g. the HSE;
• They will also report on the Health and Safety performance of the company. To this end they will
keep themselves up to date with all Health and Safety Legislation and its interpretation and will
report to the Managing Director responsible for Health and Safety.
2.6.4 Contract Manager
The contract manager’s main responsibility is to ensure the total delivery of the project safety and:
• Ensure that the H&S plan is implemented and reviewed where necessary;
• Coordination of information between all parties;
• All information is produced and issued for inclusion in the structure H&S file;
Support the site manager/supervisor so as to ensure the effective liaison between the design team,
sub-contractors, operatives and any other persons affected by our undertaking.
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2.6.5 Site Manager/Supervisor
• Be aware of and understand the companies Health and Safety Policy;

• Ensure that all accidents, incidents, dangerous occurrences or occupational illness are reported to
their line Managers, whether injuries whether sustained or not, and record same in the relevant site
accident book.
• Attend all Health and Safety training and any other training courses Appropriate;
• Ensure that the site operatives, sub-contractors and all site visitors observe all safety rules and
instructions at all times;
• Ensure that all site personnel do not carry out any works without first carrying out a suitable and
sufficient risk assessment or if a risk assessment has been carried out, be aware of its findings;
• Co-operate with the company in complying with the legislative requirements and inform their line
management and/or safety advisor of any matter's, which they consider represents a shortcoming in
the companies Health and Safety arrangements; and
• Ensure that all site operatives use any Personal Protective Equipment (PPE) issued for the purpose
of Health and Safety.
2.6.6 Site safety representative
The company representative for the employees is responsible for:
• Bringing to the attention of the Company any known or identified potential hazards, dangerous
occurrences or health risks that affect or could affect any of employees they represent;
• Participate in consultation on health & safety matters amongst the employees they represent;
• Representing that group of employees in consultations with official external health and safety
inspectors;
• Representing the interests of the employees at all health and safety meetings;
• Liaison with all members of the team and relevant managers on health and safety issues in the areas
they represent; and
• Participation in risk assessments.
2.6.7 Operatives
All employees are responsible and accountable for their own Health and Safety. To assist in the
company in meeting their obligations they shall:
• Be aware of and understand the companies Health and Safety Policy;

• Report all accidents, incidents, dangerous occurrences or occupational illness to their line
Managers, whether injuries whether sustained or not, and record same in the relevant site accident
book.
• Attend all Health and Safety training and any other training courses Appropriate;
• Observe all safety rules and instructions at all times;
• Not to carry out any works without first carrying out a suitable and sufficient risk assessment or if a
risk assessment has been carried out, be aware of its findings;
• Co-operate with the company in complying with the legislative requirements and inform their line
management and/or safety advisor of any matter's, which they consider represents a shortcoming in
the companies Health and Safety arrangements;
• To use any Personal Protective Equipment (PPE) issued for the purpose of Health and Safety. And
where necessary:
a) Receive training in its use where appropriate;

b) Maintain it in a good and proper condition;
c) Inspect it regularly to ensure it is fit for its purpose of use; and
d) Report any defective equipment immediately and arrange for its replacement.
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2.7 Permit to Work Systems (PTW)
Before any works are carried out that comes under the clients PTW system the company Project
Manager/Site Supervisor (PM/SS) will apply for a PTW from the authorized person and will submit:
• clear and concise details of the work location;

• the work to be undertaken,
• the equipment to be used; and
• the duration of the work.
The contractor's PM/SS will also submit a detailed method statement with the Permit request and the
client’s permit to work will be followed whenever e.g.:
• Confined spaces;
• Electrical Works (live Circuits & Panels);
• Excavations;
• Hot works;
• Lifting operations; and
• Any operation, deemed by the Clients Engineer/PMC or CDMC to be of high risk;
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2.8 Site induction
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CONFIRMATION OF SITE INDUCTION
Contract Name ……………………………………………………………………………………….… Site No. …………………………….
1. Have you signed in? YES / NO
2. Have you read the site rules and been shown the site plan? YES / NO
3. Do you understand the site rules? YES / NO
4. Do you have the minimum P.P.E.? (Boots, Hard Hat, Hi-Vis Tabard) YES / NO
5. Are you fully aware of the emergency procedures in the event of an accident or incident? YES / NO
6. Are you aware of the emergency muster point? In the event of an emergency, I must
report there and await further instructions. YES / NO
7. Have you been shown the location of the first aid box and do you know who the first aider is? YES / NO
8. Do you hold a current (4 Day) first aid certificate? YES / NO
9. Do you know where the welfare facilities are? YES / NO
10. Has the site agent advised of any hazardous work operations in progress? YES / NO
11. Are you quite clear of your duties? (Give brief details):-
………………………………………………………………………………………………………………………..
12. Have you read your Method statement, Risk Assessment, or Esso JSA/Shell JHA and signed it? YES / NO
13. Do you understand it? YES / NO
14. I have been made fully aware of the company’s hazard / Near Miss Procedure 1.8.2
You are required to report & record all accidents or incidents however trivial they may appear. YES / NO
Name ………………………………………………………………………………. Trade …………………………………….
Address …………………………………………………………………………………………………………………………
Contact in an Emergency………………………………………………………. TEL No: ………..…………………………..
State any medical condition/drug requirements that may need to be taken into consideration in case of injury
or unconsciousness. E.g. Diabetes, Asthma, Dermatitis, severe allergenic reaction to any drug or chemicals,
Bee/wasp sting/nut allergy etc. Any condition requiring long term use of and name of prescribed drugs.
…………………………………………………………………………………………………………………………………………….
IF THERE IS ANYTHING YOU DO NOT UNDERSTAND ASK THE SITE AGENT NOW!!!
Only sign this document if you are sure that you understand it.
Signature: ……………………………………………………… (Operative) Date: …………………………….…
Signature: ……………………………………………………… (Site Agent) Date: …………………..............
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2.9 Site Rules
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2.10 Site security
All necessary fences, barriers and/or warning signs will be erected to the site(s) boundaries so as to restrict access
to unauthorised persons, and make all persons aware of the potential hazards; and
a) A visitor’s book will be put into place for the booking in and out of all visitors to the site; and
b) In the case of extreme circumstances the local police should be made aware of the project and request them
to monitor the site.
2.11 The exchange of design information between the client, designers, CDM co-coordinator and contractors on
site
Any variation(s) to the specification(s) and/or design will be made known to the Project Manager who will give
or decline their permission with regard to those variation(s).
Any variations that affect(s) the Health and Safety of any person(s) and/or the Health and Safety Plan will be
made known to the Planning Supervisor and where applicable the Planning Supervisor will advise as to the need
for the re-issue of the Safety Plan, in part, or complete.
2.12 The exchange of health and safety information between contractors
The health and safety plan serves two different purposes. During the pre-construction phase of the project, the
plan brings together health and safety information obtained from the client and designers and the CDM/H&S
coordinator.
The health and safety plan during the construction phase will draw on the principal contractor’s health and safety
policy and assessments, the health and safety plan prepared by the planning supervisor and the details on the
management and prevention of health and safety risks created by contractors and sub-contractors. The health and
safety plan will continue to provide a coordinating mechanism as construction progresses.
2.13 The reporting and investigation of accidents and incidents including near misses
If an accident occurs on site which results in injury, damage, dangerous occurrence and /or a “near miss”, it will
be reported to the Site Foreman, who will enter it in the Accident Book. Copies of the accident book entry will
also be sent to the Project Manager.
If the accident is or becomes RIDDOR reportable, it will be report in accordance with current legislation by
‘phoning the Incident Contact Center on 0845 300 9923.
2.14 The production and approval of risk assessments and written systems of work
The monitoring and review of the Health & Safety Plan and it’s associated risk assessments and/or method
statements will be carried out continuously throughout the life cycle of the project and all updates and reviews
will be carried out and prepared by the PC, in accordance with the CDM Regulations. Where changes affect
existing:
• Method statements;
• COSHH assessments; and/or
• Safe working procedures
The PC will amend any affected RA’s and/or method statements taking into account the contributions from all
Contractors/Sub-Contractors employees rep or any other person(s) affected by their undertaking as required and
make known any amendments to any person affected by the amendment.
Where necessary the PC will liaise with the CDMC so that they may review the amended construction phase plan
and advise the client on it’s suitability and/or acceptability.
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2.15 The selection and control of contractors

Health and Safety on a petrol retail site can be affected by the actions of contractors working at the location.
Therefore to help co-ordinate the work of contractors, the company approved contractor system is to be followed.
Only contractors who have been vetted and approved can work on petrol retail sites and to obtain approval,
contractors must:
1) Have completed the company document-contractor screening and audit questionnaire;
2) Agree to be subject to auditing and ongoing evaluation; and
3) Undertake the necessary training of all their personnel who will work on petrol retail sites.
2.16 Welfare facilities and first aid
2.16.1 Welfare Facilities
• Welfare arrangements will be provided as agreed in the contract document, or as an absolute minimum,
required by the CDM Regulations 07 and the facilities will include the provision of shelter, toilets and
washing facilities;
• Fire extinguishers of an agreed type (i.e. AFFF multi purpose spray. dry powder or carbon dioxide) will
be provided and maintained. They will be positioned and clearly marked in an appropriate position and
be kept free of obstructions and available for use at all times; and
• Where necessary all operatives will receive training in their use.
2.16.2 First Aid

There will be provided an adequately stocked first aid box in accordance with The Health and safety
(First Aid) Regulations 1981and/or the Health and safety (First Aid) Regulations ACoP 1997 and as a
minimum an appointed person on site to take charge should an incident occur. Notices should be clearly
posted to inform site operatives:
• where the first aid box is located;

• who is the trained first aider, or appointed person; and
• there will be facilities readily available for summoning assistance from the emergency services (i.e.
telephone or mobile phone).
First Aider on this site:- Alan Hawkins (07740844548)
Nearest Hospital:- Wycombe Hospital, Queen Alexandra Road, High Wycombe,

Buckinghamshire, HP11 2TT
Telephone: 01494 526 161
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3. Management arrangements for controlling significant site risks
3.1 Access and egress to the site will be via Marlow Hill.
Ground Level:
• All access and egress routes at floor level will be as far as reasonably practicable adequately lit and kept
free of any obstruction so as not to present a hazard and/or impede the free passage of any person(s)
using that route.
• Where this is not possible visual hazard warnings will be used i.e. Signs and Hazard cones etc.
3.2 Accommodating adjacent land use
Williams Southern Ltd will take all reasonable care so as not to damage any existing boundary fences
and/or any other structures and/or adjacent land during the course of the construction project. The same
due care and diligence is required to any completed works during this and any other phasing of the
development; and
Will take all necessary precautions so as to prevent any damage, noise dust and/or any sort of pollution to
any part thereof of the new development, which will completed in phases.
3.3 Confined spaces
All operatives embarking on works in an area deemed a confined space will be given induction training
from the site supervisor before entering into the area: and
• The space will then be opened up and allowed to vent for not less than 15 minutes;
• The space will then be checked with a gas detector for not less than five minutes;
• The operative will only enter when the site supervisor has been informed that the space is clean and that
they have ensured the following:
• Where applicable, that the operative has a second operative outside the space to keep watch;
• Where applicable, harnesses will be issued and training in their use provided;
• A form of audible alarm supplied for the operative in the confined space;
• Where applicable, a mobile phone will be supplied to summon the emergency services if required;
• Where applicable, a method of forced air will be supplied for the venting of the space;
• Where applicable, all necessary breathing apparatus is supplied for use and the training in its use
provided; and
• Any pit and/or chamber that is covered by an IC that the IC lid will be secured against accidental
closure and that the area around the IC will be barriered off.
3.4 Control of lifting operations
All works using machinery and/or equipment for lifting operations must be carried out
in accordance with The Supply of Machinery (Safety) Regulations 1992 as amended
by the Supply of Machinery (Safety) (Amendment) Regulations 1994 (SMSR),
Provision and Use of Work Equipment Regulations 1998 (PUWER), Lifting Operations
and Lifting Equipment regulations 1998 (LOLER); and
Any contractor bringing any crane, lifting appliance including excavators, or lifting tackle onto site will
comply with Shell’s PTW system and have:
• copies of current statutory test and thorough examination certificates available for inspection;
• All operations will be properly planned, which will be carried out by a competent person;
• All operatives will be competent to carry out their respective tasks;
• Be in possession of current CITB training record or similar, which a copy of will be requested and
included within the H&S file; and
• The works will be carried out under the supervision of a competent appointed/authorised person.
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3.5 Delivery and removal of materials/plant and equipment
Where large items of construction plant and/or materials are scheduled for delivery and/or removal at the
location, the contractor will temporarily cease activities in the area, make the work area safe and confirm
this has been done before deliveries/removal begin and;
• Put into place all necessary arrangements so as not to obstruct fire and emergency exits, walkways
roadways etc and to minimise the interference of the normal operation of the location;
• Safeguard all vehicular and pedestrian traffic by the correct use of barriers, fencing, signs and lighting;
• All necessary signs will be put into place to warn of the impending Hazards; and
• All necessary Barriers, Fencing and Hand rails etc. to the project boundaries will be erected to restrict
the access of unauthorised persons to the affected area.
3.6 Demolition
• Demolition of the canopy will take place.

• For Major demolition works a specialist contractor will be engaged to carry out these operations;
• Only specialist contractors who are members of an approved and recognised body will be used;
• For minor Demolition/dismantling works, the work will be carried out by in house staff;
• Only operatives that have previous experience and/or training will be used for these operations;
• All appropriate PPE will be issued i.e. Hard hats, goggles, masks and gloves etc. and the issue of that
equipment recorded;
• On site supervision will monitor to ensure the use of all PPE is carried out.
• All areas affected by these operations will be fenced and/or barriers erected so as to restrict unauthorised
persons;
• All appropriate signs will then be posted advising of the impending Hazards and potential Risks.
3.7 Excavations and ground conditions
Prior to commencement of any excavations and/or site clearance work(s) where the information is not
available in the health and safety file or the H&S information pack the following procedures will be
followed:
• Drainage/Sewage: a request for information regarding the location of any Drains and/or Sewer runs
crossing and/or entering the site from the Local Authority
• Electricity: a request for information regarding the location of any Mains and/or Street Lighting
crossing and/or entering the site from the Supply Company
• Gas: a request for information regarding the location of any Gas mains crossing and/or entering the site
from the Supply Company
• Communications: a request for information regarding the location of any under ground
communications services crossing and/or entering the site from Supply Companies
• Water: a request for information regarding the location of any mains crossing and/or entering the site
from the Supply Company
• London Underground: a request for information regarding the location and depth of any London
Underground routes which may cross the location of the site.
Failure to obtain information from any of the above will result in the scanning of the site with a suitable
locating device and any services found will be marked clearly for all to see. The location of all services
will be further marked on the project drawings and the information recorded in the structure Health and
Safety File.
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3.8 Existing services
The very nature of the work involved with the works dictates that work will be carried out at some time
where excavation will need to be carried out. This will inevitably bring operatives into close contact to
buried services i.e. gas, water, electricity, cable TV supplies and IT lines. This work will be planned and
co-ordinated with other utilities suppliers as there is the potential for e.g. explosions, flooding, data
disruption etc., which could have devastating impact on both the network and commercial businesses alike
and all as 3.6 above
3.9 Explosive atmospheres
A restricted area will be set up where any planned work may lead to exposure of petroleum and/or liquid
gas, involve the handling of leaded products or leaded sludge or the introduction of sources of heat or
ignition. This will be set up for but not limited to the following circumstances;
• Opening of plant and equipment for routine maintenance;

• Gas freeing of the tanks;
• Tank entry (see also confined spaces);
• Tank removal;
• When hot work(s) are undertaken
• When any leaded equipment, sludge or waste is exposed or handled;
• Excavation work.
3.10 General Public
All necessary signs will be put into place to warn of the impending Hazards i.e. Men working overhead,
Construction Site, No Unauthorised Access etc.
All necessary Barriers, Fencing and Hand rails etc. to the project boundaries will be erected to restrict the
access of unauthorised Person(s) to the site and where practicably possible erect covered walkways to give
safe passage
3.11 Liaison with Shell site staff

Before any operatives are sent to site, Williams Southern will:
• Contact the Location Manager and agree the date, time, duration and scope of work;
• Obtain any necessary information from the CDM/H&S Coordinator and/or Health & Safety
File/location log book to ensure the scope of work is properly planned and as far as reasonably
practicable, all foreseeable hazards are taken into account;
• Specific risk assessments and method statements will be prepared where required and these will be
available on site to provide guidance to both the contractor's staff and location staff, clearly stating the
precautions to be taken;
• If contractors identify a hazard which is outside their control and requires assistance from the client they
will contact the CDMC/H&S coordinator, client and/or the client’s representative.
3.12 Personal Protective Equipment (PPE)
Whilst carrying out works on behalf of Shell we will comply with the Personal Protective Equipment at
Work Regulations 1992, Construction (head protection) Regulations 1989 ; and
• Provide and maintain P.P.E. of an acceptable standard as identified in our risk assessments;
• Provide any training when an operative has to use specialised equipment;
• Make provision for the proper storage and cleaning of P.P.E.
• Renew old or worn out equipment as required.
• It is mandatory that employees shall wear a safety helmet and safety boots or safety shoes at all times.
• Other P.P.E. may be required as a result of risk assessments carried out for the proposed work(s).
• When construction activities are being carried out, safety helmets and safety boots will be worn at all
times, or in accordance with the site rules issued by the principal contractor.
24
Personal Protective Equipment – Visitors to Site:

Official visitors to sites (e.g. surveyors, engineers, inspectors etc.) will be required to wear a safety helmet.
Other P.P.E. such as safety boots and high visibility vests and/or jackets at all times whilst on site.
3.13 Stability of existing/temporary structures
Before any operative starts any work(s) that may affect the structural integrity they will inspect it to ensure
that its integrity has not bee compromised due to:
• previous structural modifications, including weakening or strengthening of the structure;

• fire damage;
• ground shrinkage;
• movement; or
• poor maintenance which may have adversely affected the structure or any element of the structure; and
• If there is any doubt whatsoever they will advise Shell and/or the project manager and await further
instruction before proceeding.
3.14 Storage of hazardous materials
Chemicals/Substances COSHH:
All harmful materials and/or substances will be identified and alternative materials and/or substances will
be substituted where practicably possible. Where this is not possible Williams Southern will ensure that:
• The materials will be stored in accordance with the manufacturers instructions and in accordance with
current legislation, which will include specialist storage facilities where necessary; and
• all appropriate protective clothing and/or equipment will be supplied for use. If specialised equipment is
necessary all training in the use of that equipment will be given and recorded
3.15 Storage of materials/plant and equipment
• No plant, equipment, materials and/or arising(s) will be allowed to accumulate on site so as to cause a
Hazard;
• Materials will be stored in a proper and orderly manner in designated areas and in accordance with
manufacturer(s) recommendations;
• where applicable. These areas will be made known to all concerned and the site supervisor will monitor
this element to ensure conformity;
• All plant and equipment will be secured and immobilised when not in use and locked in the site
compound outside of normal working hours;
• All waste and arising(s) will not be allowed to accumulate on site so as to cause a Hazard; and
• All wastes and arising(s) will be stored in suitable receptacles and removed on a regular basis.
3.15.1 Temporary supplies
Supplies: Temporary supplies will be planned to take into account the loading required for the
specific project. All supplies will be connected using only qualified personnel and/or specialist
Contractors.
Installations: Will be carried out using only competent operatives and to the IEE. Regulations.
Upon completion all tests will be carried out and the Test Certificates completed and placed into
the Safety File for incorporation in the Structures Safety File.
3.16 Traffic routes
• Where practicably possible, traffic routes will be planned and in such a way so that vehicle and
pedestrian routes are segregated;
• They will be clearly marked and made known to all operatives/visitors during their induction;
• As far as is reasonably practicable, all materials will be scheduled so as to be used upon delivery;
• Any materials that are to be stored will be done so as not to impede the free passage of any traffic and/or
access/egress routes;
• Storage areas will be designated and visually marked by barriers or cones etc.
25
3.17 Welfare facilities
Enquiries will be made to ascertain whether the client’s facilities will be made available during the
projects duration if facilities are not made available:
• All practicably possible arrangements will be made to supply all necessary welfare facilities so as to
comply with the CDM Regulations 2007 with regard Welfare Facilities taking into consideration the
contract size and the space available for same;
• Any Sub-Contractors employed by us, as Principal Contractor, will have all available welfare facilities
made available to them.
3.18 Waste disposal (contaminated)
The disposal of any spoil and/or arisings from the project suspected of being contaminated will be tested
and if confirmed contamination is present the disposal of all contaminated material(s) will be carried out
using only Licensed Contractors and the materials disposed of at Licensed tips. Copies of all licences will
be requested and the copies placed in the Safety File for issue to the client at PC.
3.19 Working at height (prevention of falls)
Works carried out on the structure/infrastructure will necessitate working at height and where any works
being carried out at height are concerned the following information and/or guidance, but not limited to,
should be taken into consideration;
• Scaffolding: where practicably possible and/or where necessary, we will provide tubular Scaffolding
erected by specialist Contractors, to provide working platforms;
• Mobile Towers: where practicably possible and/or where necessary we will provide Mobile Towers to
provide working platforms. These will be erected only by competent operatives, who have had formal
training. Copies of the competence of theses operatives will be supplied and a copy placed in the Safety
File for inspection;
• Where practicably possible, No prolonged work will be allowed on any roof works without the supply
of edge protection; and
• In the extreme circumstances where none of the above is possible, Safety Harnesses will be supplied
with appropriate anchor points as will suitable Head protection and where necessary training will be
given in its use.
3.20 Working with/over or near fragile materials
Roof coverings that appear to be strong enough to support a person’s weight may not be capable of
carrying the concentrated load of someone walking on the covering or falling onto it. Also many types of
single thickness asbestos sheeting material, glass, plastic sheeting are liable to shatter without warning and
are likely to become even more brittle with age.
Materials that might not normally be recognised as possible fragile materials can be concealed beneath
dirt, paint, rust, sprayed coatings or other substances. All works where there are potentially fragile
materials will be identified for potentially fragile materials before commencing work and making where
necessary:
• The provision of use of a sufficient number of crawling boards, lightweight staging etc, so that it is
never necessary for the weight of the people (and of their tools/materials) to be applied directly to the
roof;
• Use of safety harnesses attached to suitable anchorages (where appropriate);
• tower scaffolds; or
• mobile access platforms.
Note: Where access is needed permanent walkways will be provided and no attempt should be made to
access or egress any area where this is required..
26
4. Health Risks
4.1 Asbestos
The contract documents will be inspected to determine if asbestos containing material is likely to be
encountered and any known information contained within the H&S information pack and/or surveys
and/or reports are made available.
If any contractor exposes material which they suspect may contain asbestos, they must stop work, protect
the affected area and inform the Shell Engineer/PMC.
All asbestos removal will be carried out following agreed written procedures in accordance with the
Control of Asbestos at Work Regulations;
4.2 Contaminated Land

Where known or suspected contaminated material will be excavated or removed from site all necessary
tests will be carried out (where necessary) and for any contaminated materials the following processes
will be applied:
• The disposal of any spoil and/or arisings from the project will be carried out using only Licensed
Contractors and the materials disposed of at licensed tips.
• Copies of all licences will be requested and the copies placed in the Safety File for inspection: and
• All waste transfer documents and/or copies of the notes will be issued to Shells nominated
coordinator.
4.3 Control of Substances Hazardous to Health (COSHH)
All work(s) involving materials that are potential hazardous will be done so in accordance with the
Control of Substances Hazardous to Health Regulations 2002 and:
• The Principal Contractor and/or all Subcontractor/Suppliers will ensure that any materials used and/or
supplied, are done so with all the necessary data sheets and/or recommendations with regard health
and safety;
• All data sheets and/or copies will be included in the Construction Phase Plan/File, these will also form
the basis of the risk assessments for those materials/substances;
• This information will be made available to any person who has the need to inspect it.
Any contractor working with a hazardous substance will:
• Have appropriate procedures to comply with the COSHH Regulations;

• Have an assessment sheet on site for the substance and work taking place.;
• Inform other contractors/location staff and advise them of the precautions to be taken for their safety;
and
• Where appropriate employees using the substance must be trained and aware of the precautions to be
taken, using the required P.P.E. when required.
4.4 Manual handling
Deliveries: Where practicably possible all deliveries will be on vehicle(s) that have the capability to self
discharge
Materials: Where practicably possible use of smaller packaging of Heavy and/or bulky components
Training: Promotion of safe lifting techniques by way of posters and/or safety tool box talks by site
supervisor.
27
4.5 Noise and vibration
The Control of Noise at Work Regulations 2005 applies to all workplaces and requires employers to carry
out assessment of noise levels within these premises, and to take appropriate action and will include:
• assess the risks to our employees from noise at work;

• take all necessary action to reduce the noise exposure that produces those risks;
• provide our employees with hearing protection if we cannot reduce the noise exposure enough by
using other methods;
• where reasonably practicable make sure the legal limits on noise exposure are not exceeded;
• provide all employees with all necessary information, instruction and training; and
• carry out health surveillance where there is a risk to health.
4.6 Petroleum products
The safe development and operation of all works carried out to the filling station will be based primarily
on an assessment of the likelihood of flammable or explosive atmospheres being present during operations
and will include the following:
• The need to prevent, as far as possible all sources of ignition reaching such atmospheres;
• Therefore, the concept of hazardous area classification and zoning set out for fixed electrical
equipment in B5 5345 Parts 1 and 2 will be followed;
• All sources of ignition, including those associated with sparks of any sort or hot surfaces of electrical
equipment, will be excluded from hazardous areas or, in the case of electrical equipment, will be
specially protected.
• This includes both fixed and portable equipment.
4.7 Weils disease
Caused by spiral shaped bacteria (Leptospira) and will be found in areas where rats live, breed and travel
e.g. drain runs, chambers and water courses. Your GP should be made aware of the fact that you could
come into contact with rats. The following are typical symptoms of weils disease:
• Flu-like illness
• Liver damage (Jaundice)
• Kidney failure
• Meningitis
• Conjunctivitis
Infection Routes
• direct contact with blood, tissues, organs, urine or indirectly by contaminated environment
• via broken skin/mucous membrane
• inoculation e.g., animal bites, laboratory accidents
• handling infected animals e.g., cattle urine
• inhalation of aerosols containing leptospires
Control
Where there is a known or suspected rodent problem there will be need for an effective rodent/pest control
and where possible we will manage the potential hazard by:
• wearing protective clothing;

• promoting sensible basic health and hygiene precautions;
• protection of cuts;
• removal of contamination; and
• training to ensure GP is advised of person’s occupation to assist early diagnosis;
Note: Weils disease is a reportable disease under RIDDOR and is a prescribed industrial disease.
28
APPENDICES
A. Notification to HSE
E. Records of Site Inspection
G. Risk Assessments/Method Statements
H. COSHH Assessments
29

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CONSTRUCTION PHASE PLAN

Health & Safety Co-ordinator:- Dave Murphy (07800 684386)

HEALTH AND SAFETY PLAN

1.1 Description of Project

2. Management of the work

2.1 Consultation with work force

3. Management arrangements for controlling significant site risks

3.1 Access and egress to the site

1.1 Description of Project

Redevelop the forecourt :

• Remove and replace canopy and associated M&E works

• Remove and replace pumps and associated M&E works

• Remove and replace tank farm and associated M&E works

• Resurface forecourt area and footpaths.

CLIENT: Shell (UK) Ltd

Telephone: 020 8237 1800

Telephone: 01752 201300

Telephone: 07500 442574

LOCAL AUTHORITY Wycombe District Council

Tel: 01494 461 000

1.3 Existing records and information

1.1.1 Health and Safety File

1.1.2 Existing Drawings

1.4 Programme details

2. Management of the work

2.1 Consultation with work force

2.2 Fire and emergency procedures

Possible hazardous situations which may occur are:-

Fire in cabins or vehicles

The assembly point is to the front of the site.

Person Discovering the Fire

Go to the Muster Point.

Isolate any gas appliances.

Go directly to the assembly point and report to the site foreman

On being alerted of an incident, sound the alarm (if appropriate).

Detail a guide to direct the emergency services onto the site.

Detail a member of the management team to man the telephone.

Go to the assembly point and assess the situation.

Check with contractor if any operatives are missing.

Standby the fire fighting team (if appropriate).

ACTION ON EXPLOSION OR LPG ESCAPE

ACTION ON CONFINED SPACE ACCIDENTS

PERSONAL PROTECTIVE EQUIPMENT

2.3 Handling design changes during in construction

In the event of design variations the following action(s) will be taken:

2.4 Health and safety goals

2.5 Liaison between parties on site

2.6 Management structure and responsibilities

2.6.1 Managing Director

• Appoint a Director with special responsibility for Health & Safety;

2.6.2 Director responsible for Health & Safety

He will ensure that:

2.6.3 Company Health and Safety Adviser

2.6.4 Contract Manager

2.6.5 Site Manager/Supervisor

• Be aware of and understand the companies Health and Safety Policy;

2.6.6 Site safety representative

The company representative for the employees is responsible for:

• Be aware of and understand the companies Health and Safety Policy;

a) Receive training in its use where appropriate;

2.7 Permit to Work Systems (PTW)

• clear and concise details of the work location;

2.8 Site induction

CONFIRMATION OF SITE INDUCTION