How to be presentable and efficient in attending meetings ?

1. Write an agenda.
- Make a list of everything that has to be covered in the meeting.
- Put the name of the person who is expected to address that particular issue.
- Distribute the agenda, at least 24 hours in advance.
2. Cover the important items first.
- When you draw up the agenda apply the 80/20 rule. Organize the agenda so that the
top 20% of the item are first item to be discussed. And if you run out of time you will
have covered the items that 80% of the value of the meeting before the time runs out.
3. Keep notes and circulate minutes.
- A key of getting the maximum effectiveness from meeting is to keep accurate notes and
to circulate the minutes of the meeting within 24 hours, whenever possible. Agendas
prepared in advance, followed by meeting minutes prepared shortly afterwards, ensure
that every One is clear about his agreed-upon responsibilities.