A Project Report

On

“GYM MANAGEMENT SYSTEM"

Submitted in Partial Fulfillment of

Bachelor of Business Administration (Computer Applications)

(Semester 5)

Submitted By

Mohit Anil singh

Roll No: 071
 Faculty of Management (UG)
Department of Bachelor of Business Administration (Computer Application)
BBA(CA)

Prof. Gautam Bapat

Program Head – BBA(CA)

ACKNOWLEDGEMENT

I am very glad to take this opportunity to acknowledge all

those who helped me in designing, developing and
successful execution of my Project on “GYM
MANAGEMENT SYSTEM”.

I would like to extend my thanks and gratitude to my

Project guide Prof. Jijai Pawar for her valuable guidance
and timely assistance throughout the development of this
project.

I would also like to extend my thanks and gratitude to my

Course Incharge Prof. Gautam Bapat and Class Incharge
Prof. Geetika Parmar without whose help and support this
project would not have been possible.
Thank you

INTRODUCTION OF THE SYSTEM

Our Gym Management System helps us to maintain the

records of members, enquiries, fees, facilities of the gym.
The past, present and future records of the members can be
maintained, which helps increase the loyalty of the
members.
Facilities and Offers provided by gym and chosen by
candidates can be added, deleted, selected and saved.
The system provides additional features of adding
candidate photo, membership duration, gym plan fee and
additional facility fee, if any.
It helps us to increase the efficiency of the gym and it
becomes easy to maintain the database.
This project is made using Microsoft Visual Basic 6.0 and
the databases of the candidates, enquiries, facilities, bills,
offers are maintained in Microsoft Access 2000-2002.
Problem Statement:

Issues faced by the existing Gym Management System:

 Store large number of records manually
 Generate handwritten bill
 Difficult to retrieve required data
 Complex to add, update, save, delete data
 Troublesome to check membership expiry of every
candidate

Scope of the study:

 Admin has full rights over this system
 Admin will be able to provide fee recipt
 It will help to increase the efficiency of the system
 It saves time, energy and cost
 It will also help to avoid manual data entries
 The response time of the system is very less and it
works very fast
Objectives of the study :

 To increase the accuracy of the system

 To make user friendly system so that work becomes
easy
 The transaction reports of the system can be retrieved
when required
 To improve the working methods by replacing the
existing manual system with the computer-based
system
 To generate reports
Hardware and Software Requirement
 Hardware Specification

Processor : Intel Core i5 7200U CPU@2.50GHz

Processor Speed: 2.50 GHz- 2.71 GHz
RAM: 8 GB
Hard Disk: 1 TB
Keyboard : 84 keys

 Software Specification.

Language : Microsoft Visual Basic 6.0

Database : Microsoft Access 2000-
2002
Operating System : Windows 10

 Network Specification.

This software works as a stand alone system.

Requirement Gathering
Interview, Questionnaire, Record Review and
Observations are the different methods used by me for
requirement gathering for our project.
To make the system effective, I have followed following
fact finding techniques to collect the detailed information
about each and every aspect of a gym and its working.

 Interview : The gym manager of a local gym were

Interviewed to understand the system more openly.

 Record : Observation of records of gym members,

membership cards, gym advertisements and records of
accounts etc were considered.

 Observation : This technique helped in

understanding the actual process of Adding gym
members, Facilities Provided, Offers Available, Bill
Generation, Report Generation, etc
System Design – erd,CLD, dfd
 CLD
Personal
information,password,
0.0
photo Membership Card
Candidate Candidate
Gym
Management Reports
Admin System Admin

DFD
1.0
Sending Login
Username Details
LOGIN
ADMIN LOGIN.DB
PROCESS
Password

Successful login

2.0
Candidate Saving enquiry Enquiry db
Fills enquiry form
details
Enquiry

Sending enquiry Details

3.0
Facilities and
 Sending facilities
details
Facilities db

Sending offers details

Offers db

Sending facility and offers details

Candidate details
Candidate db

Fills admission form 4.0

Bills db
Adding Saving bills
Candidate Candidate and
receipt

Candidate
Membership cards

Sending candidate details Sending admission and bill details

Candidate db
5.0
Sending
enquiry details result
Enquiry db
REPORTS ADMIN
Sending facilities
Facilities and details

offersdb
Sending login
details

Login db
Data Dictionary

TABLE : Add new candidate

ATTRIBUTES DATA TYPE

Candidate_no NUMBER
Candidate_name TEXT
Gender TEXT
Contact Number TEXT
Dob TEXT
Weight NUMBER
Height NUMBER
Email_id TEXT
Registration_date DATE/TIME
Occupation TEXT
Address TEXT
Description TEXT
Path TEXT

TABLE : Bill Payment

ATTRIBUTES DATA TYPE

Bill_no NUMBER
Candidate_name TEXT
Contact_no TEXT
Registration_date DATE/TIME
Email_id TEXT
Candidate_plan NUMBER
Candidate_no NUMBER
Payment_date DATE/TIME
Start_date DATE/TIME
End_date DATE/TIME
Fee NUMBER
 Extra_facilities TEXT
Additional fee TEXT

TABLE : ENQUIRY

ATTRIBUTES DATA TYPE

Enq_no NUMBER
Candidate_name TEXT
Candidate_contact_no TEXT
Candidate_email TEXT
Enq_date DATE/TIME

TABLE : FACILITIES

ATTRIBUTES DATA TYPE

Facility_no NUMBER
Facility_name TEXT
Facility_fees TEXT

TABLE : LOGIN

ATTRIBUTES DATA TYPE

Username TEXT
Password TEXT

TABLE : OFFERS

ATTRIBUTES DATA TYPE

Ono NUMBER
Operiod NUMBER
Oamount TEXT
 INDEX
S.No Particulars Page No.
1 Certificate  
2 Introduction of the system  
3 Problem Statement  
4 Scope of the study  
5 Objectives of the study  
Hardware and Software
6
Requirement  
7 Requirement Gathering  
8 System Design – DFD, ERD  
9 Data Dictionary  
10 User Interface Design  
11 Form Designing(with input Values)  
12 Reports  
13 Advantages and Limitations  
14 Future Enhancements  
15 Bibliography  
User Interface Design/ Form
Designing(with input Values)
Reports
Advantages and Limitations
The system is very simple in design and to implement. The
system requires very low system resources and will work
in almost all configurations.

Advantages:
 User friendly application.
 Secured database.
 Fast processing.
 Data can be updated easily.
 Database records can be maintained in computers.
 Any records can be retrieved when required.
 System reduces manual workload.
 Redundancy of data is avoided.
 Records can be searched and sorted easily.
 Less error prone and accuracy is maintained.
 Provides data reports.
 Helps to maintain accounts.

Limitations:

Every system has some limitations or drawbacks. Some of

the limitations of Gym Management System are:
 It is a Stand Alone System.
 It can be used by a Single Person.
 As it is machine dependent, machine failure may
result in data loss.
 Some manual data entry required
Future Enhancements
 This project has a very vast scope in future,
 Enhancements like:
 Online payment
 User interaction
 Gym member attendance
 BMI Calculator
 E-commerce for Gym Products
 Google Analytics
 Email and SMS option to keep members updated .
 BIBLIOGRAPHY

BOOKS REFERRED :
 Learn VB in 72 Hours
 Complete Reference VB
 VB Tutorials

WEBSITES REFERRED :
 www.bigresource.com

 www.vb.nettutorials.com