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    6 views22 pages

    Oksa

    Uploaded by

    AMOL GAWANDE

    Copyright:

    © All Rights Reserved
    Download as PDF or read online from Scribd
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    Br (HTTPSi/coo.cL/sMQn) (hepsurblogbitain °™*" ar) SBIT. WHATS BIT? (HITPS:[BIT-AVDOCUMENT-COLLABORATION) Looking to create an awesome instruction manual? You've come to the right place! This, blog post will make you a pro on how to create a stellar instruction manual. A free template A is also there to make things easier for you! ‘One of the first. “nes customers of your business do before reaching out to you with :IGOC.CUSMGNR) SBT Are f revieloyput/bingitnign fmanal Ree TAT 2s posible, the user a apa shove is air? (ur TPofaItA/OOCUMENT-cOLL be an integral part of any product experience. Companies often postpone the creation of these manuals until after the product is ready, which usually doesn't turn out so well SBITAL ‘Nex Gen Document Collaboration Businesses should start planning these documents as early as possible in order to forlndvdiale Teams note down each and every step and minor problems that can cause a problem in the 17 ace Docume future, Ys tations So what exactly are instruction manuals and how can you create them? Lets find out! erates iota Contentbny What is Instruction Manual? (Definition) ve ‘An instruction manual, also known as “user manual" is an important document that, tet hepsyourcuttomersgetonboxéwthyouproucosmegcyonpnen — ID solve an issue when they get stuck, Chetpssbital Almost all products, whether physical, hardware, or sofware, are aided with an ‘Putm_source=Bitts208I0R8 ttm _medium=AD%208anner& instruction manual to help users get up to speed with their product quickly. ital 2ONeXt20 tut. campaign=t But the problem is not the value of the user manual, we all know it's extremely crucial Ge"#20Document4#20Collaborat to create one, The problem arises when you actually sit down to write an instruction manual for the first time About Bit.ai 5 ‘That's why we're going to talk about the things you need to include in your instruction _Bit.ai's the essential next-gen "wars arr gers ert AyDocUMENT-couLBRARRKNONGaE® by (hepsuiblog bitin TA MTPSMCoo.cusMaNm) workplace and document connecting any ype of igtal What to Include in Your Instruction Manual? content. With this intuitive, cloud- based solution, anyone con work Instruction manuals are not novels. Customers don't read them for pleasure or to pass me time! They read them to get actionable advice on how to navigate your product or to ‘overcome an issue when they encounter one, Visually and collaborate in real- time while creating internal notes, team projects, knowledge bases, lientfacing content, and more, ‘The smartest online Google Docs and Word alternative, ita sed in over 100 countries by professionals everywhere, from IT teams creating internal documentation and knowledge bases, to sales and marketing teams sharing cient materials, and cient portals. ©©-Cliek Here to Check out Bical. (hetps://bit.ai) Customers typically look at the table of content, find the topic or page they are looking. for, and then quickly read the part which they want to know more about. Nobody is, reading manuals from start to finish, but everyone is reading parts of it, This is why you need to be extremely detailed while writing this technical document. A 5 /COOCLISHaIYR) Re SHU etna It's time to ditch Word and Google Does. 4 (https:/bit.ai/2utm_source=Middle%20blog%s20banner8utm_medium=blog%20posts& tm _campaign=Leadsi20through%20plugin) Below are some tips on writing user manuals that will help you write an awesome instruction manual that your customers are bound to find useful 1. Objective Of Your Instruction Manual The first step in creating an effective manual is to have a clear objective in mind, Answers to questions like “What's is the purpose of creating the instruction manual?" and ‘What activities should be included in the instruction manual?" should be thought of well before you begin writing, Make sure you know exactly what your instruction manual needs to cover in order to avoid information overload or confusion. (https://blog, bit.aifinformation-overload/) 2. Think About What You Want to Include In order to create an effective user manual, you need to have a good idea of what type Recent Posts (hrtpsbl obit Jreputati manage ment) (tps: og.bita wo factor: authentic ation’) Management: What isita Howto Doit? (hepsu/blogbital ‘reputation management) ‘Authentication: What leita why iit Important? (hupsiiblog ital rwo-factor- authentication’) of content you want to include in it. {hetpsd/ol t cnagement (htrpsi/blog bitaiy "A" eemeee Smee Og.bICAl Systems & Software 2B {Tat eerte® process, checklists, ete. that need to be ‘alent. in202 luded. Maké'sure you 8 q ee with every poing and bave everything you nest. aes Som htseiblog bial ‘to write the instructions. Never, ever, rely on your memory! ‘talenitmanagement- systems-_systems-and- Even skipping a small step may lead to confusion amongst the readers. For example, and- sofware forgetting to tell the reader about an important switch in a new piece of equipment can SOftware/ not only be misleading but can also be dangerous. ) hslnt management: Read more: Technical Manual: What, Types & How to Create One? Steps Included) (https://blog.bital/technical-manual/) thtpsirbl "Kanban Tools and Software to Export og.bital TManban._(httes//olog.bital 3. Keep Your Readers in Mind aoa Jkanban-tools-and- and software/) When writing a manual, you need to think like a user. We know that you know a everything about your product, but guess what, your customers don't. ) When you begin to prepare instructions, you need to get out of your own head and start thinking from your customers point of view who are engaging with your product “ ” ps Beene youre {https://b| 11 Dashboard for the first ime in their ves. Software You Should og-bit-ai Explore in 2021 Assume that your readers have absolutely zero knowledge of the subject matter and ae {https://blog.bit.ai rd write away! You are more likely to write an effective manual you have a good we warey "noord understanding of who your customers are and what their major use cases are. ; software) Instruction manuals are not novels. Customers don't read them for pleasure or to pass time! io a ogbital Senet Worle? USMaIYR) Towsgn, onetnat Wer brief) (https2blogbital Iesign-brieff rAYDOCUMENT-COLLABORATION) SBIT.Al Blog” SBITAL | temic sna atontintor Ifyou have the opportunity to watch a user test your product, it can help you in determining how customers are interacting with the product and where they get stuck and have problems. 4, Collaboration is Key Writing these documents is not an easy task. You can't be casual about it. Your customers are counting on you for help as they rely on the information present in the instruction manual. A good way of making sure you don't miss out or miswrite some critical information is to get same help. Gather your peers around and start working on the document. collaboratively. (One person could be in charge of writing it while others review it, help organize the information, and create visual assets for the user manual, Read mor : How to Create an Agile Product Roadmap? (https://blog.bit.ai/how-to- create-a-product-roadmap/) (hetpsiblog bit ay (arpssicoocuisMaryn) SBITE Blog manual, it’s time to organize that information. Outline the flow of the manual into different sections, or parts. Think about breaking it up into categories based on what users may search for. Make sure that the instruction manual isin a smooth flow and covers all and in-depth processes from start to finish, Organizing the information is important to avoid confusion amongst the readers and make it an easy read for them. 6. Write Clear Instructions Now that you have everything outlined and organized with a clear structure in mind, the next step would be to start writing! Always keep in mind that the primary purpose of user manuals is to help users complete tasks and solve problems, ‘Thus, giving clear, to-the-point instructions help your customers get up to speed with your product or solve their issues with it quickly. Always using numbered lists for instructions and keep the content concise are some great practices for writing a good manual Add Structure with Table of Contents Adding a table of contents to your instruction manual is a must. If your instruction Salt P etree SHER D Ade ec ion to the reader and helps them {0 to a particular topic quickly. [WHAT 1S BIT? (ETTPSUfSITAVDOCUMENT-COLLABORATION) —Q. ‘since customers are not looking to read your manual from start to finish and are just looking to solve a particular problem or learn about a topic, adding a table of contents helps them save time and effort. Using @ document editor that automatically creates a table of contents around headings and subheadings is a great way to go about it 8. Add Visual Aid to Your Instruction Manual Lets face it. Instruction manuals are well, boring. They are filled with text and are not very engaging, Studies have shown that we can get the sense of a visual scene in less. than 1/10 of a second! (http://www.t-sciences.com/news/humans-process-visual-data- Apia better faster inthe brain than text SBITAL are pibcwssetsepinosinimies thitpuiwn.esciences.com Bk Ie clear, images and videos convey a richer communication experience than text- heavy content alone. Making your online manual interactive with how-to videos and audio instructions can be a great way to enhance engagement and help customers or clients effectively. However, most document editors don't allow you to add a video or audio to your documents. Don't worry, we got you covered with a neat trick to add audio/video content to your instruction manuals at the end of this blog. Keep on reading! Read more: The Ultimate Guide On How To Create An Interactive Ebook (https://blog.bit.aisinteractive-ebook/) 9, Time for a test drive! Since an instruction manual will play a crucial role in helping your users understand your product, it’s important to always keep on improving the user manual and try to make it even more perfect. ‘Therefore, always ask employees, especially those who are unfamiliar with the product or have not worked with you in creating the instruction manual, to give their honest feedback and suggestions on how to make it more effective. Create Instruction Manuals the Right, Waycwith.Bit, ‘ei Hn.source= HZOBIog& Jog%20Post& WHAT IS, BIT? (HTTPS://BIT.AVDOCUMENT-COLLABORATION) utm_campaign=Instruction%20Manual) Q [ve column text] MANUAL ¢ Instruction Manual Template SHIT A! bo.” oe SisRUcTION == —— a Overview After learning about all the key points to include in your instruction manuals, we know BI “ar me »tevononod BIA (HTTPS:/COO.CL/SMGNYR) ifyou dontthave te meangto deploy Tiss wh Te Wh eo NE don have ee NE TIS co aoaron we would like to introduce you to Bit (https://bit.aiutm_source=Bit%20Blog& tutrn_mediurn=Blog%20Post&utm_campaign=Instruction%20Manual), the smartest document collaboration too! (httpsi//blog,bit.ai/document-collaboration-tools/) to create instruction manuals and other digital workplace (https://blog.bit.a/digital- workplace/) documents for free! Bitis a new age cloud-based document collaboration tool that helps teams create, manage and track workplace documents including- «+ Instruction manuals + fact sheet (https://blog.bitaishow-to-create-a-fact-sheet/) + sales decks (httpsi//blog.bit.ai/sales-deck-examples/) + project proposals (https://blog.bit.ai/project proposal”) + ebooks (hitps://blog bit ai/how-to-create-an-ebook!) «+ case studies (httpsi//olog. bit ai/how-to-create-a-case-study/) + employee onboarding docs ‘+ media kits (https://blog.bitai/media-kit) and many more enira . =a The World's Most Powerful Workplace and Document Collaboration Platform, oe oo) IRAN FTViGoo.cUsManm) SBIT.AI Blog “elie” Bit helps you make sure your instruction manuals are MRBME'HRIH USTERUMSURRENERT COUABORATION and images. Apart from allowing muttiple users to collaborate on a manual, Bit also allows users to embed any sort of rich media (https://blog bit ai/embed-rich-media/) like YouTube videos, Google Docs, One Drive Excel Spreadsheets, Gifs, Tweets, interactive charts, etc. by adding any web link in Bit’s editor. Bit wll automatically turn itinto a live visual web link or embed content that lives on your workplace documents! Q Just copy-paste the URL of your content on a biank line of the document editor and hit enter. Bit then generates a live preview of your digital content within in your document. Imagine how rich and interactive your instruction manuals can become! Modern. Beautiful. Powerful Communication. Fully integrated smart ving documents designed for the new era, =u onl marae mpi mona augne BUSINESS PLAN TEMPLATE ey pein BIA (TTPsufcoo.cL/sMaNvR)

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