St.
Francis College
Pascual B. Gutay St., Sabang II
Allen, Northern Samar 6405
MODULE 2
APPLIED PRODUCTIVITY TOOLS
DURATION : 1 WEEK
GRADE LEVEL : 11
LEARNING COMPETENCIES:
uses common productivity tools effectively by maximizing advanced
application techniques CS_ICT11/12-ICTPT-Ic-d4
creates an original or derivative ICT content to effectively
communicate or present data or information related to specific
professional tracks CS_ICT11/12-ICTPT-Ic-d5
I. CONCEPT
Creating content using computer software nowadays has
become one of the most important skills that the 21 st century learners
must possess. This is called productivity software. It is composed of
computer programs that are used mainly for generating information,
such as documents, presentations, worksheets, databases, charts,
graphs, digital paintings, electronic music, and videos.
After acquiring the basic skills in creating content, this module
will discuss some advanced techniques in using the common
productivity tools.
II. DISCUSSION AND EXAMPLES
PRODUCTIVITY TOOLS
Can be a freeware or shareware. A freeware is copyrighted, can
be used for free and for an unlimited time while shareware is
commercial software that is copyright, can be copied for trial but needs
to be purchased for continued used.
One of the most popular productivity suites is the Microsoft
Office productivity suite developed by Microsoft. This includes Word
processing software, electronic spreadsheet, presentation software, and
database and desktop publishing program. These tools will help you
create, organize, and present information to an audience for a more
effective communication.
Report nowadays demand to be well-presented and dynamic,
away from the usual ways of presenting information. A lot of
presentation software are available whether online or offline. Similarly,
way, financial reports are calculated and tabulated using electronic
heets because of the automatic formulas and functions available.
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These programs are also made available to mobile devices
which are also downloadable from the web.
MS word is one of the software of the Microsoft Office 2013
suite, it offers a set of tools that is advanced compared to its previous
versions. Along with its new features are the advanced techniques
including hyperlinks, macros, and mail merge.
MS PowerPoint, on the other hand, allows you to create slide
show presentations wherein you can format the texts and images,
adding also animations and other multimedia components interactively.
MS Excel is one of the applications created by Microsoft, used
to simulate a paper worksheet. It is composed of cells that are
represented in rows and columns designed to perform basic cells that
are arithmetic operations. It is widely used in accounting and financial
applications, as well as statistics and engineering calculations.
ADVANCED TECHNIQUES USING MS WORD: HYPERLINKS
A hyperlink is a link that will direct you to another page or part
of the same document. Hyperlinks can be a word, a phrase, a symbol or
image, a different element in the document, another hypertext
document, a file, or a script. It is activated by clicking on the linked
element usually underlined and of a different color.
MS Word create a hyperlink to a new or existing document or
web page, an e-mail address, a specific location to another document
or web page, a location in the current document, and to another file or
program.
Creating a Hyperlink to an Existing Document
Suppose you are to link a part of your document to an existing
document.
Instructions:
1. Click your mouse on the location in the document where you want to
insert the hyperlink.
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2. On the Insert tab, click Hyperlink or Link button on the Links
Click Insert.
group.
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Click Hyperlink or Link
3. On the Insert Hyperlink dialog box, click Existing File or Web
Page and select the File Name where the source file is located and
then Hyperlink will be created on your document.
Insert Hyperlink
Dialog Box
Existing File or Web
Page
Selecting the File
Name
MAIL MERGE
Is a useful tool that allows you to quickly produce and send
information, newsletter, resumes, or brochures to many people.
Creating a Mail Merge
You need a data source that contains the basic information to
be merge into your Word document. A data source may contain name,
address, telephone, and other information you want to include. A data
source must be created first to be able to use Mail Merge for mass
mailing.
Here are the following steps:
1. Open the Word document that you want to Mail Merge.
Here are the following steps:
2. On the Ribbon, click the Mailings tab, go to Start Mail Merge
group and click Start Mail Merge and select Step by Step Mail
Merge Wizard.
3. The Task Pane will show the Mail Merge steps 1 to 6.
Step 1: Select document type.
1. Choose from the options such as Letters, E-mail messages,
Envelope, Labels, or Directory.
2. Click Next.
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Step 3: Select Recipients.
1. If you have not created yet a recipient list, choose the Type a
new list and click Create, and the New Address List dialog
box will appear where you can type the names and data of your
recipients.
2. Click New Entry to add additional names and after typing,
click Cancel to close the dialog box.
3. After you have entered your list, the Save Address List dialog
box will open.
4. Type your file name and click Save.
Step 4: Write your letter.
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1. Click the Address block to specify the Address elements.
2. Click the Greeting line to set the greeting line format.
3. Click Next.
Step 5: Preview your letters.
1. The name, address, and greeting line will show in the
document.
2. You can click the Forward and Backward arrows to view
other recipients in the list.
3. You can also edit Edit recipient list.
Step 6: Complete the merge.
1. To print directly, select Print.
2. If you want to make adjustments on individual recipients, select
Edit individual letters.
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Advanced Techniques Using MS PowerPoint: Animations and
Hyperlinks
Adding a Slide Animation
Slide animation is a moving computer graphic effect that can be
added to the text, object, or the entire slide itself.
1. Click the Animation Tab and go to the Advanced Animation
group.
2. Select the animation from the list of options grouped as
Entrance, Emphasis, and Exit.
LIST OF
ANIMATIONS
3. You can add animation to any element in the slide – you could
select a title, bulleted list, or graphic. Click the Add Animation
drop-down button to preview the effects.
4. As you click one effect, a menu appears with a list of effect
categories. Entrance animate the element as it enters the slide.
Emphasis effects make the element do something after the
slide. Exit effects animate the element as it leaves the slide.
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Motion path allow you to specify specific paths on how the
element will be animated in the slide.
5. The Animation Pane will show the details about the effect.
6. Use the Start field to select an event which will trigger the
animation.
Adding a Slide Transition
Slide transitions control how your presentation moves from
slide to slide.
1. Use the Transitions tab to select the slide transition you want to
apply in your slides.
2. You can preview the animation by selecting one transition. It
will automatically be applied to the slide. Select Apply To All
to apply the same transition to all your slides in the
presentation.
3. Slide transition can be customized by editing the Duration
option. You can enter the speed you prefer the transition to
play.
Adding Hyperlinks within the Document
Hyperlink allows you to go to other slides in the same presentation or
in another presentation or in a web page and even to e-mail addresses.
1. Click the text where you want to create a hyperlink
2. Click Insert tab, go to the Links group and click the Hyperlink
button.
3. On the Hyperlink dialog box, select Place in This Document.
4. Select the page where you want to go when the with text the
hyperlink is clicked.
5. Click OK.
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Adding Action Button
Action button allows you to play sounds, animate or run a
program. It allows you to move from one slide to another without
using the usual next button in a slide show.
1. On the Insert Tab, click Shapes arrow and on the list select
icon from the Action Button category.
2. Select the Home button icon and click it on the slide.
3. When the Action Settings dialog box appears, click Hyperlink
and set it to the slide you want the action to move.
4. Click OK.
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ADVANCED TECHNIQUES USING MS EXCEL: FORMULAS
AND FUNCTIONS
MS Excel uses Formulas to calculate values. The equal sign
typed in the cell signifies that a formula is created or the AutoSum
function is used to build a formula.
An excel formula always begin with an equal (=) sign.
1. After entering the data shown below, click on cell C11, type
=C3+C4+C5+C6+C7+C8+C9+C10, then press the Enter Key.
2. The result will show after pressing Enter key.
3. Another way you can do, especially when adding on a long
worksheet, on C11 type equal (=) sign, then click the mouse on
C3 and drag it up to C10 then press the Enter Key.
4. Select the cell and look at the Formula bar to view the formula.
FORMULA
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Aside from Formulas, Excel also offer predefined operations
called Functions to make the worksheet construction easier.
Functions are built-in formulas that help in worksheet
operations. The following are the common Excel Functions:
=SUM – Calculates the sum of the values of a range of cells
=AVERAGE – Calculates the arithmetic mean of a range of cells
=MAX – Gives the maximum value in a range of cells
=MIN – Gives the minimum value in a range of cells
=COUNT – Counts the number of cells in a range of cells
AVERAGE FUNCTION
Highlights to find the
average value
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MAX Function
Highlight to find
maximum value
MIN Function
Highlight to find
minimum value
COUNT Function
Highlights to find
count value
III. ACTIVITY
Directions: Take a video of yourself following the steps
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below and send it to your teachers email address or group.
1. Load Excel.
2. Enter the Title EXPENSES in cell A1.
3. On the row below the title enter the column headings:
Costs Jan Mar Apr
4. Under the column heading Costs enter the following labels:
Rent Elec Food Petrol Ins Totals
5. Enter the following numeric data:
Costs Jan Mar Apr
Rent 400 420 420
Elec 50 58 49
Food 220 190 210
Petrol 70 90 78
Ins 20 20 20
Totals
6. Enter a formula in the Totals row to calculate the Total
expenses for January.
7. Insert a header with your name centered and today’s date right
aligned.
8. Save your spreadsheet as Expenses 1.
9. Print one copy.
10. Print a copy displaying the formula used.
IV. EVALUATIONS
Directions: Choose the letter of the best answer.
1. ABC Company planned to invite educational institutions to an
orientation of their ICT curriculum. What is the best
productivity tool for them to create formal letters and
brochures?
a. MS Excel
b. MS PowerPoint
c. MS Outlook
d. MS Word gggggggggggggggg
2. Which of the following should be created first before starting a
mail merge?
a. Data bank
b. Data list
c. Data source gggggggggggg
d. Data room
3. In what field are you going to edit the recipient’s name and
address in creating mail merge?
a. Greeting Line gggggg
b. Address Block
c. Name Block
d. Citation
4. It describes how a slide moves from one to another as the slide
shows run.
a. Slide Movement
b. Slide Show
c. Slide Transfer
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d. Slide Transition ggggg
5. These are set to animate to specific slides in a presentation.
a. Action Buttons gggg
b. Action Blocks
c. Action Shapes
d. Action Sets
6. It is the animation that will occur at the same time as the
previous animation.
a. After Previous
b. Before Previous
c. On Click
d. With Previous
7. It describes and indicates how much formulas and functions
should be entered in MS Excel.
a. Division Sign
b. Equal Sign ggggg
c. Hash Sign
d. Multiplication Sign
8. It allows you to hyperlink a button or a word to a different slide
within the presentation.
a. Create New Document
b. E-mail Address
c. Existing Web File
d. Place in This Document
9. You are supposed to find out the number of students with a
score of 85 in your class list. What function is best to use?
a. COUNT gggg
b. MAX
c. MIN
d. PRODUCT
10. It allows you to add a new recipient of the letter in mail merge.
a. New List
b. New Entry
c. New Address
d. New Mail
V. REFERENCES
https://www.pcworld.com/article/2932533
https://www.msoutlook.info/question/866
https://support.microsoft.com/en-us/office/set-up-a-new-mail-merge-
list-with-word-1a752328-b1b5-4865-96a2-e0acd561fe6f
https://userweb.cs.txstate.edu/~br02/cs1308/lectures/week12/12-2.htm
https://www.ibm.com/support/pages/using-adbc-microsoft-word-mail-
merge
https://edu.gcfglobal.org/en/word2016/mail-merge/1/
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https://www.ablebits.com/office-addins-blog/2016/05/26/howto-
autosum-excel/
Callo, E. R. (2017). SCIENCE in Today's World for Senior High School
Empowerment Technologies. Quezon City: Sibs Publishing House Inc.
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