Administrative Proceeding 3: Correction of Clerical Error

You can correct clear clerical errors, such as when a name is

misspelled.

Cost: 1,000 for the petition but notarization and other document

processing fees may bring it up to 2,000.

Requirements: Documents needed are the Philippine Statistics

Authority Birth Certificate (SECPA) and at least 2 of the following:
 Voter’s Affidavit
 Employment Record
 GSIS Record
 SSS Record
 Medical Record
 Business Record
 School Record
 Driver’s License
 Insurance
 Civil Registry records of ascendants
 Land Titles
 Certificate of Land Transfer
 NBI/Police Clearance
 To be honest, given what I’ve seen of the Local Civil Registrars, I would prefer to
present as many documents that support my case. Some petitions do get
disapproved, mostly for lack of convincing evidence.

Process:
 Go to the Local Civil Registrar and verify that a Correction of Clerical Entry is
what you need to file. Also ask for the documents required.
 You’ll need to fill up the form, attach your documents, and submit this during your
interview with the Local Civil Registrar.
 Pay the fees at local treasury office.
 Present your receipt at the Local Civil Registrar.
 Return to pick up your approved petition.
 Mail your approved petition to the Office of the Civil Registrar General and make
sure you keep the receipt of the forwarder/courier together with the duplicate
copy of the mailed documents.
 Follow up with the Local Civil Registrar for the decision of the Office of the Civil
Registrar General. An approved petition will allow you to get a Certificate of
Finality.
 Mail your Certificate of Finality to the Office of the Civil Registrar General along
with additional records such as the Endorsement letter, etc.
 You can then get your annotated Birth Certificate from the PSA
 If your birth was reported to a Philippine embassy and you are now in the
Philippines, if you are abroad but your birth was reported to a local civil registrar
in the Philippines, or if you are abroad and your birth was reported abroad, you
should read this post. It deals specifically with these issues.