AASTU Senate Legislation - Revised July 2017

Addis Ababa Science and Technology University Senate Legislation
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(Senate EC-Approved Version)
1 CHAPTER ONE | Revised Version, July 2017.

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Contents Page
PREAMBLE ............................................................................................................................................ 10
CHAPTER ONE ..................................................................................................................................... …11

GENERAL PROVISIONS ...................................................................................................................... 11
Article 1. Short Title and Issuing Authority ................................................................................................. 11
Article 2. Definition and Interpretation......................................................................................................... 11
Article 3. Gender References ........................................................................................................................ 16
Article 5. Scope of Application..................................................................................................................... 16
CHAPTER TWO ...................................................................................................................................... 16
GOVERNANCE OF THE UNIVERSITY .............................................................................................. 16

Article 6. Governing and Advisory Bodies ................................................................................................... 16
Article 7. The University Board.................................................................................................................... 17
Article 9 Committees of the Senate .............................................................................................................. 23
Article 10. Major Functions of the Committees ........................................................................................... 25
Article 11. Secretaries of Senate Standing Committees................................................................................ 25
Article 12. Executive and Standing Committees .......................................................................................... 25
Article 13. Ad-hoc Committees .................................................................................................................... 26
Article 14. Membership of Standing Committees ........................................................................................ 26
Article 15. Decisions of the Committees ...................................................................................................... 26
Article 16. The Executive Committee........................................................................................................... 27
Article 17. Powers and Duties of the Executive Committee ......................................................................... 28
Article 18. Graduate Programs Committee (GPC) ....................................................................................... 29
Article 19. The Academic Standards and Program Review Committee (ASPRC) ....................................... 31
Article 20. Admissions and Enrolment Committee (AEC) ........................................................................... 34
Article 21. Research and Technology Transfer Committee (RTTC) ........................................................... 35
Article. 22 Library and Information and Communication Technology Committee (LICTC) ..................... 36
Article 23. The Academic Staff Affairs Committee (ASAC) ....................................................................... 38
Article 24. The Student Affairs Committee (SAC) ....................................................................................... 40
Article 25. Ethics and Code of Conduct Committee (ECCC) ....................................................................... 41

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Article 27. The University Council .............................................................................................................. 42
Article 28. University Advisory Council (UAC) .......................................................................................... 43
Aarticle 29: College Academic Council (CAC) ........................................................................................... 43
Article 30: Academic Unit Managing Council (AUMC) .............................................................................. 47
Article 31: Department Assembly (DA) ....................................................................................................... 47
CHAPTER THREE .................................................................................................................................. 50
OFFICES OF THE UNIVERSITY ......................................................................................................... 50

Article 32: Office of the President ........................................................................................................... 50
Article 33. The Vice Presidents of the University ................................................................................... 51
Article 34: Offices under the vice president for academic affairs (VPAA) ............................................ 51
Article 35. Director for Academic Staff Affairs ...................................................................................... 51
Article 36. Academic Directors and Deans ............................................................................................. 53
Article 37. Department Heads ................................................................................................................. 56
CHAPTER FOUR ..................................................................................................................................... 59
CENTRAL OFFICES OF THE UNIVERSITY ...................................................................................... 59

Article 40. Continuing Education Office (CEO )......................................................................................... 59
Article 42.The University Registrar .............................................................................................................. 62
Article 43.The College Associate Registrars ................................................................................................ 63
Article 44.Other Units of the Office of University Registrar........................................................................ 65
Article 45. The University Library .............................................................................................................. 65
Article 46. Library Staff ................................................................................................................................ 68
Article 47. The University Librarian............................................................................................................. 68
CHAPTER FIVE ...................................................................................................................................... 70
THE ACADEMIC STAFF ......................................................................................................................... 70

Article 48. General Provisions ...................................................................................................................... 70
Article 49. Status of this Legislation in the University Contracts............................................................... 71
Article 50. Academic Freedom ..................................................................................................................... 71
Article 51. Category of the Academic Staff .................................................................................................. 72
Article 52. Rights of Academic Staff............................................................................................................. 72

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Article 53. Duties and Responsibilities of Academic Staff .............................................................................. 73
Article 54. Ranks for Academic Staff .......................................................................................................... 76
CHPTER SIX……… .................................................................................................................................. 78
TEACHING AND RESEARCH LOAD..................................................................................................... 78

Article 55. Teaching and Research load ...................................................................................................... 78
Article 56. Full Teaching Load ..................................................................................................................... 79
Article 57. Overload in Teaching Assignments ............................................................................................ 80
Article 58. Reporting Teaching Load ........................................................................................................... 80
Article 59: Pay for Extra-Teaching Assignment ........................................................................................... 80
Article 61. Benefits of Academic Staff ........................................................................................................ 81
CHAPTER SEVEN .................................................................................................................................... 83
APPOINTMENT AND PROMOTION OF ACADEMIC STAFF ............................................................. 83

Article 62. Promotion.................................................................................................................................... 83
Article 65: Criteria for Appointment and Promotion of Professional Librarians ........................................ 99
Article 66: Academic and research assistants ............................................................................................. 100
CHAPTER EIGHT ................................................................................................................................... 101
LEAVES AND OTHER ADMINISTRATIVE MATTERS..................................................................... 101
Article 67. Study Leave ............................................................................................................................. 101

Article 68 . Research Leave ........................................................................................................................ 102
Article 69. Sabbatical Leave ....................................................................................................................... 103
Article 70. Other Leaves ............................................................................................................................. 104
Article 71. Tenure………………………………………………………………………………………….106
Article 72. Criteria for Awarding Tenure ................................................................................................... 106
Article 73. Procedure for Awarding Tenure ............................................................................................... 107
Article 74: Right of Tenured Staff .............................................................................................................. 107
Article 75. Designation of Emeritus/Emeriti .............................................................................................. 107
Article 76: Arrest or Conviction ................................................................................................................. 109
CHAPTER NINE…. ................................................................................................................................... 111
ACADEMIC STAFF DISCIPLINE............................................................................................................ 111
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Article 78. Breaches of Duty and Disciplinary Regulations ....................................................................... 111
CHAPTER TEN........................................................................................................................................ 115
ACADEMIC RULES AND REGULATIONS ......................................................................................... 115

Article 79. Policy Premises.................................................................................................................... 115
Article 80. Academic Calendar.............................................................................................................. 116
Article 81. General Provisions on Admissions to Undergraduate Programs ......................................... 116
Article 82. Admission Requirements ..................................................................................................... 117
Article 83. Admission Requirements for CEP ....................................................................................... 118
Article 84. Choice of Program of Study ................................................................................................ 118
Article 85. Fast Track
Students…………………………………………………………………………...……….120
Article 86. Transfer of Students............................................................................................................. 120
Article 88. Academic Advisor/Guidance and Counseling ..................................................................... 123
CHAPTER ELEVEN............................................................................................................................. 124
COURSES OFFERED BY THE

UNIVERSITY…………………………………………………………………124
Article 89. General Provisions on Modular Courses ............................................................................. 124

Article 90. Courses in General Module Category.................................................................................. 124
Article 91. Elective Modular Courses.................................................................................................... 125
Article 92. Phased-out Modular Courses ............................................................................................... 125
Article 93. Semester Load for Regular Students ................................................................................... 125
Article 94. Semester Load for Continuing Education Students ............................................................. 126
Article 95. Duration of Study and Validity of Modular Courses ........................................................... 126
Article 96. Credit Requirements ............................................................................................................ 127
CHAPTER TWELVE ............................................................................................................................... 128
GRADING SYSTEM, ACADEMIC ACHIVMENT AND STATUS...................................................... 128
UNDERGRADUATE PROGRAMS ........................................................................................................ 128

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Article 97. Undergraduate Grading System ................................................................................................ 128
Article 98. Grading Scale and Letter Grade System for AASTU UGP ...................................................... 130
Article 99: Description of the Grading System ........................................................................................... 130
Article 100. Student Academic Achievements ...................................................................................... 131
Article 101. Academic Standing of Undergraduate Students ................................................................ 131
Article 103. Class Attendance ............................................................................................................... 134
Article 104. Registration, Adding and Dropping of Courses................................................................. 134
CHAPTER THIRTEEN ............................................................................................................................ 136
ASSESSEMENT AND EVALUATION .................................................................................................. 136

Article 105: General Provisions of Examinations ................................................................................. 136
Article 106. Administration of Examinations ........................................................................................ 138
Article 107. Violations of Examination Regulations ............................................................................. 139
Article 108. Remarking of Examinations .............................................................................................. 143
Article 109. Re-marking Procedure ....................................................................................................... 143
Article 110. Make-up Examinations ...................................................................................................... 145
Article 111. Repeating Courses ............................................................................................................. 147
Article 112: Re-admissions.................................................................................................................... 148
Article 113. Re-Examinations ............................................................................................................... 150
Article 114: Course Waiver and course Allergic ................................................................................... 151
Article 115. Graduation Requirement of Undergraduate Program ....................................................... 152
Article 116. Graduation with Distinction and Great Distinction ........................................................... 152
Article 117. Graduation Failures ........................................................................................................... 152
Article 118. The University Awards ...................................................................................................... 153
CHAPTER FOURTEEN ........................................................................................................................ 154
ACADEMIC RULES AND REGULATIONS FOR GRADUATE STUDEIS ........................................ 154
Article 119. General Provisions on the Graduate Program ......................................................................... 154

Article 120. The Department Graduate Committee (DGC) ........................................................................ 155
Article 123. Admission to the Graduate Program (GP) .............................................................................. 156
Article 124. Enrolment and Registration in Graduate Programs ................................................................ 159
Article 125. Program of Study for Graduate Programs............................................................................... 160

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Article 126. Credit Requirements and Course Load at the GP ................................................................... 160
Article 127. Duration of Study at the GP .................................................................................................... 161
Article 128. Grading System at the GP ....................................................................................................... 162
Article 129. Academic Status of Graduate Students ................................................................................... 162
Article 130. Repeating Courses at Graduate Program ............................................................................... 165
Article 131: Withdrawal from and Readmission to the Graduate Program ................................................ 165
Article 136. Thesis/Dissertation.................................................................................................................. 167
Article 137. Advisor-ship............................................................................................................................ 171
Article 138. The External Examiner ........................................................................................................... 172
Article 139 Discussion of Course Structure ............................................................................................... 173
Article 140. Graduation and Award of Credentials to Graduate Students .................................................. 174
CHAPTER FIFTEEN ............................................................................................................................. 175
RESEARCH AND TECHNOLOGY TRANSFER .................................................................................. 175
Article 141. Policy Premises on Research and Technology Transfer ......................................................... 175
Article 142. General Provisions on Research and Technology Transfer .................................................... 175
Article 144. Research Priorities .................................................................................................................. 176
Article 145. Proprietary Rights on Research Findings and Research Property .......................................... 176
Article 146. Administration of Research .................................................................................................... 176
Article 147. Reputability of Journals .......................................................................................................... 177
Article 148. Commissioning and Approval of Textbooks and Books ....................................................... 177
Article 149. Organization of Research Offices/Centers and Units ............................................................. 177
Article 151. General Provision of University Industry Linkage ................................................................. 181
CHAPTER FIFTEEN ............................................................................................................................. 182
COMMUNITY AND CONSULTANCY SERVICES ............................................................................. 182
Article 152. Principles ................................................................................................................................ 182

Article 153. General Provisions .................................................................................................................. 183
Article 154. Private Consultancy ................................................................................................................ 184
Article 155. University Consultancy ........................................................................................................... 184
Article 156. The Responsibility of University Units for Consultancy Services ......................................... 185

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Article 157. Determination of Payment for Consultancy Services ............................................................. 186
Article 158 .Sub-Contracting and Property Ownership. ............................................................................. 187
Article 159. Publication and Intellectual Property Rights .......................................................................... 187
CHAPTER SEVENTEEN ...................................................................................................................... 188
STUDENT AFFAIRS AND STUDENT ORGANIZATIONS................................................................. 188
Article 160 : Policy Premises on Students’ Affairs .................................................................................... 188

Article 161: Intimidation, Violence, and Settlement of Grievances ........................................................... 189
Article 162: The Dean for Student Affairs office ....................................................................................... 190
Article 163 : Duties and Responsibilities of the dean of Student Affairs ................................................... 190
Article 164: International Students ............................................................................................................. 192
Article 165: Fiscal Authority of Dean for Student Affairs ......................................................................... 192
CHAPTER EIGHTEEN ......................................................................................................................... 193
STUDENT RIGHTS, DUTIES AND DISCIPLINE ................................................................................ 193
Article 166: Rights and Duties of Students ................................................................................................. 193

Article 167 : Students’ Discipline ............................................................................................................... 195
Article 168: Student Participation in Disciplinary Matters ......................................................................... 196
Article 169: Responsibility to Report Violations of the Code of Conduct ................................................. 196
Article 170: Primary Responsibility for Implementation............................................................................ 196
Article 171: Students’ Code of Conduct ..................................................................................................... 196
Article 172: Special Rules Relating to Defamation .................................................................................... 197
Article 173: Authority to Supplement the above Rules .............................................................................. 198
Article 174: Special Provisions for Time of Crisis ..................................................................................... 198
Article 175 : Emergency Management Committee..................................................................................... 199
Article 176: Student Discipline Committee (SDC) ..................................................................................... 199
CHAPTER NINTEEN ............................................................................................................................ 201
MISCELLANEOUS PROVISIONS ......................................................................................................... 201

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Article 177. Forgery and False Statements ................................................................................................. 201
Article 178. University Rules and Regulations Inconsistent with this Legislation. .................................... 201
Article 179. Power to Issue Regulations, Directives or Guidelines ........................................................... 201
Article 180. Obligation to Comply ............................................................................................................. 201
Article 181. Effective Date………………………………………………………………………………..202

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PREAMBLE
WHEREAS, Addis Ababa Science and Technology University is established in accordance with
Article 49(3) of Higher Education Proclamation No. 650/2009 of the Federal
Democratic Republic of Ethiopia and then transformed to be a new Science and
Technology University in accordance with the Council of Ministers regulation
No.314/2014.
WHEREAS, AASTU’s vision is to become internationally recognized and respected Hub of
Science and Technology with strong national commitment and significant continental
repute;
WHEREAS, the university aspires to be an agent of change and development, a catalyst for
progress in science and technology, addressing the immediate and long-term demand
of national economy, innovative research and education;
WHEREAS, the University is committed to serve as a dynamic center of the capacity building
endeavor of the country, and to contribute immensely to peace, democracy and
development of the country;
WHEREAS, the University is committed to be the center of excellence in science and technology
and provides the highest quality education and training which builds the technical
capacity of manufacturing and other industries;
WHEREAS, the University has the responsibility of undertaking and encouraging relevant academic
programs, groundbreaking researches, and community services in national and local
priority areas and disseminating the findings thereof;
WHEREAS, the University is in general desirous of reinforcing and expanding its areas of
excellence in the teaching- learning, research and community services;
WHEREAS, the University envisions building a strong and committed academic community that
aspires attaining the lofty ideals and goals of higher education institutions;

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Now therefore, in accordance with Article 49 (3) of Higher Education Proclamation No. 650/2009,
and Article 6 of the Federal Universities Council of Ministers Regulation No.210/2011, the Senate
has proclaimed this Legislation as follows:
CHAPTER ONE
GENERAL PROVISIONS
Article 1. Short Title and Issuing Authority
1.1. This Legislation may be cited as the “Senate Legislation of Addis Ababa Science and
Technology University.”
1.2. This Legislation is issued by the Senate of Addis Ababa Science and Technology
University as per the power vested in it by Articles 49(3) of the Higher Education
Proclamation No. 650/2009 and Article 6 of the Federal Universities Council of Ministers
Regulations No. 216/2011 as well as amended by regulation number 314/2014.
Article 2. Definition and Interpretation
2.1 Definitions
Unless otherwise expressly stated herein or the context demands, the terms and expressions in this
Legislation shall have the following meanings:
2.1.1 “Academic Advisor” refers to an academic staff assigned to students to offer them academic
guidance and counseling including, but not limited to, courses of study available, the
content, structure and requirements of each course as well as academic status.
2.1.2 “Academic Calendar” refers to the time allotted to the teaching -learning process as
approved by the Senate.
2.1.3 “Academic Community” refers to all those individuals studying, teaching and doing
research as permanent or visiting members of the University.
2.1.4 “Academic Commission” refers to the highest academic decision-making body found in
each college and which is constituted in accordance with this Legislation.

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2.1.5 “Academic Matter” refers to issues of the teaching –learning process and includes matters
relating to admissions, course contents, course delivery, assessment, examination, grading
and graduation and extends to embrace related activities such as conducting tutorials,
seminars, workshops, panel discussions.
2.1.6 “Academic Staff” means a member of the University employed as teaching and/or research
staff including persons employed in joint appointment and research fellows and any other
professional of the university who shall be recognized as academic by the senate.
2.1.7 “Academic Unit” means, faculty, college, institute, department, division or program.
2.1.8 “Administrative Support Staff” refers to the personnel of the University employed to
provide administrative, business management, accounting, catering, maintenance, safety,
security, gardening and such other services.
2.1.9 “Board” refers to the Board of Addis Ababa Science and Technology University established
as per the Proclamation;
2.1.10 “College/faculty/Institute/School/institute” shall mean an academic unit of the university
which may constitute departments and other units that offer courses of study and conduct
research in which a degree or a diploma may be obtained.
2.1.11 “Center” shall mean a unit that is directly attached to the University for defined purpose.
2.1.12 “Credit Hour(s)” means credit values to an individual course on the basis of time allocated
to lecture, tutorial, laboratory works or practices in the conventional system.
2.1.13 “College or Department Council” shall mean the College/Department level decision
making body.
2.1.14 “Dean’’ shall mean an executive manager of the college or the faculty or institute.
2.1.15 Director” shall mean the executive manager of the University academic programs and
research offices.
2.1.16 “Dean of Student Services” refers to the head of students’ services.
2.1.17 “Department” shall mean a unit of a college/faculty/ institute/College that offers
courses and conducts research.
2.1.18 “Fiscal Year” shall mean the Ethiopian fiscal year [Hamle 1 (July 8) – Sene 30
(July 7)].
2.1.19 “Head” shall mean an executive manager of a department.

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2.1.20 “Ministry” or “Minister” means the Ministry or Minister of Science and
Technology respectively.
2.1.21 “Managing Council” refers to the Managing Council of the University which
comprises the President, vice presidents, Director for Student Affairs , and other
pertinent officers selected by the president.
2.1.22 “Module” means a group of similar courses organized to form a meaningful
thematic program unit.
2.1.22.1 “President” means the President of Addis Ababa Science and Technology
University appointed in accordance with the Proclamation.
2.1.23 “Program” means a set of modules in the undergraduate or postgraduate study
disciplines.
2.1.24 “Proclamation” means Higher Education Proclamation No. 650/2009.
2.1.25 ”Registrar” shall mean an executive manager responsible for operations
pertaining to student admission, placement, registration and academic records.
2.1.26 “Research staff” is an academic staff devoting 75% of his time for research and
25% for teaching activities.
2.1.27 “Research and Development” shall mean and include research extension,
publication, consultancy and industry/ community -University linkage
2.1.28 “Regulation” means Federal Universities Council of Ministers Regulation No.
216/2011 and 314/2014.
2.1.29 “Semester” means duration of 14 - 16 weeks of teaching-learning time for
regular semester and 8 – 9 weeks of teaching learning time for kiremt semester
including registration and examination.
2.1.30 “Senate” means the Senate of Addis Ababa Science and Technology University
established as per the Regulation.
2.1.31 “Staff” shall mean the academic and support staff of the University.
2.1.32 “Student” means a person for the time being registered for a program of study in
the University.
2.1.33 “Technical staff” refers to non-administrative personnel employed to support the
teaching- learning, research and community service processes and includes non-

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academic professional medical personnel employed in such a status by the
University.
2.1.34 “University” means Addis Ababa Science and Technology University.
2.1.35 “University Community” shall mean all students and staff of the University.
2.1.36 “University Council” refers to the University’s council which consists of the
president, core members of the managing council, all deans and directors, all
members of the senate standing committees, the director of libraries of the
University, other key academic officers, appropriate service department heads,
and representatives of academic staff as well as students.
2.1.37 “Vice Presidents” refers to the various vice presidents of the University
appointed by the Board in accordance with the Proclamation.
2.1.38 ‘Visiting scholar’ shall mean a scholar visiting the University for academic
purposes such as teaching, student supervision, consultation, observation, lecture
delivery and attending scientific, educational, and professional conferences and
seminars.
2.1.39 ‘International student’ shall mean any person who is not an Ethiopian citizen
who has resident permit or refugee in Ethiopia and is admitted and registered at
the University with the view of pursuing his undergraduate or graduate degrees
or improving his language skills or advancing his specialized studies.
2.1.40 ‘Institute’ shall mean an academic unit of the University with the principal
objectives of carrying out multi-disciplinary research and publishing the results
thereof, and whose staff may also engage in teaching at the institute itself or at
other academic units of the University.
2.1.41 “Load” is defined as the total credit hours of teaching and related assignment an
Academic Staff carries, which takes into account the total lecture equivalent
hours of courses, class size, contact hours, research work, student advising,
administrative duties and other items that the Senate considers as a load.

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2.1.42 “Full workload” is the number of hours that an Academic Staff is required to
work for the institution. Any Academic Staff is expected to spend about 39 hours
of work per week in preparing for courses, teaching, research, administrative
work, committee assignment, student advising, etc.
2.1.43 “Full teaching load” is the number of credit hours beyond which an Academic
Staff is not required to teach without compensation (extra pay) for extra lecture
equivalent hour of work rendered.
2.2 Interpretation of this Legislation
2.2.1. The Legislation shall be interpreted in good faith in accordance with the
ordinary meaning to be given to its terms in their context and in the light of its
object and purpose.
2.2.2. Interpretation of provisions of this Legislation shall be compatible with the

provisions of the Proclamation No. 650/2009 and the Council of Ministers
Regulations No. 210/2011 and 237/2011 and the object and purposes of this
Legislation.
2.2.3. The determination of the object and purposes of this Legislation shall be
made taking the following into account:
2.2.3.1 The preamble; and
2.2.3.2 . The supplementary means of interpretation which shall

include policies of the University approved prior to the
coming into force of this Legislation, the preparatory work
of the Legislation and the deliberations of the Senate on
the final draft of this Legislation.
2.2.4. The Vice President for Academic Affairs shall be responsible for the appropriate
interpretation of this Legislation.
2.2.5. Where controversies ensue in interpreting the provision of this Legislation, the

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interpretation preferred by the Senate shall be final and binding, not only for the
specific case in relation to which the interpretation was needed but for all subsequent
applications of the provision concerned.
Article 3. Gender References
Unless the context provides otherwise, in this Legislation, provisions enacted in the
masculine gender shall be deemed to include the feminine gender.
Article 5. Scope of Application
Unless otherwise provided in this Legislation and other laws of the country, all provisions of this
legislation shall apply to both the academic and administrative affairs of the University.
CHAPTER TWO
GOVERNANCE OF THE UNIVERSITY
Article 6. Governing and Advisory Bodies
Governing and advisory bodies of the university shall consist of:

a) Board;
b) President;
c) Senate;
d) Managing council;
e) University council;
f) University Advisory Council;
g) College Council;
h) Academic Unit Managing Council;
i) Department Assembly;
j) Advisory, standing or ad-hoc committees that may be established by the Senate,
University Council or executive University officers. However, the structure and

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nomenclature of governing and advisory bodies of the university may be modified by
the board upon advice by the president pursuant to Article 43(1) of the proclamation.
Article 7. The University Board
7.1 Membership and Quorum
The Board shall be composed of seven voting members elected in accordance with
article 45 of the Proclamation.
7.2. Sessions
The Board shall conduct four regular sessions in a year and may hold extra-ordinary
sessions.
7.3. Accountability
The board shall be accountable to the Ministry.
7.4. Responsibilities of the Board
The board shall be the supreme governing body of the university and shall have the
responsibilities as stipulated in Article 40 of the proclamation.
Article 8. The University Senate

8.1. Membership
As per Article 50 (4) of the Proclamation and Article 6(3) of Regulation, the senate, which
shall be chaired by the president of the university, shall have the following members:
8.1.1 The University Vice Presidents;
8.1.2 The University Registrar;
8.1.3 The University Librarian;
8.1.4 12 to 25 leaders of academic units and /or academic staffs selected on the
basis of their individual merit and academic seniority.
8.1.5 Two representatives of the University teachers’ union one of which is female;
8.1.6 Two representatives of the University students’ union one of which is female.
8.1.7 The senate members mentioned under paragraph (8.1.4) of sub-article (8.1)of
this Article shall be appointed by the president of the university through the
procedures established by the university`s board.

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8.2. Terms of Office of Senate Members
8.2.1 As per article 6 sub -article 5 of the Regulation, the term of office of the senate
members listed under paragraph (8.1.4) of sub-article(8.1)shall be three years;
however, they may be reappointed as may be appropriate.
8.3. Terms of Office of Senate Members
8.3.1 As per article 6 sub-article 5 of the Regulation, the term of office of the senate
members listed under paragraph (8.1.1 - 8.1.7) of sub-article (8.1) shall be three years;
however, they may be reappointed as may be appropriate.
8.4. Powers and Responsibilities of the Senate
The Senate, being the leading body of the University for academic matters and without
prejudice to the responsibilities of the board, shall have the responsibilities to:
8.4.1. Determine the academic calendar of the University;

8.4.2. Accredit academic programs and their curricula and supervise academic units to
ensure the relevance and quality of education and research;
8.4.3. Legislate and ensure proper implementation of the University’s statutes related to
all academic and research matters in accordance with the Proclamation;
8.4.4. Determine conditions on which degrees are awarded or revoked;
8.4.5. Determine an institution-wide framework for quality enhancement and student
assessment including the overseeing of quality assurance and excellence of
programs;
8.4.6. Advise the President, up on request, on appointments of academic office holders;
8.4.7. Recommend to the board promotions of academic staff to the rank of professor
and promote to the rank of associate professor;
8.4.8. Approve nominations by academic units for employment of academic staff with
the rank of professor;

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8.4.9. Decide on the type, number, membership, and responsibilities of its specialized
committees;
8.4.10. decide on the conferring of degrees, diplomas and certificates, as well as medals
and prizes;
8.4.11. Award honorary degrees and other academic prizes to persons with outstanding
achievements meriting recognition by the University, up on request by the
president;
8.4.12. Examine and approve recommendations by the president in respect of opening,
closure or merger of academic units under the University;
8.4.13. Formulate criteria for the admission and enrolment of students;
8.4.14. Set criteria for the determination of academic standards;
8.4.15.Provide governing guidelines for the settlement of disciplinary problems;
8.4.16.Determine criteria for graduation and its ceremonial processions;
8.4.17.Recommend to the Board tuition fees to be charged by the University;
8.4.18. Issue guidelines on conditions and procedures of competitions for grants,
fellowships, and scholarships;
8.4.19. Formulate policies and guidelines for the planning and utilization of resources;
8.4.20. Establish committees, which may include persons who are not members of the
Senate, to carry out any of the functions or exercise any of the powers of the
Senate;
8.4.21. Develop and formulate policies designed to promote principles of tolerance and
accommodate issues of diversity in the various activities and programs of the
University;
8.4.22. Propose policies to the Board regarding employment, salaries, allowances and
other benefits of the academic staff;
8.4.23. Formulate policies that promote social and cultural activities of the University
Community;
8.4.24. Formulate policy and devise mechanisms for staff recruitment, retention and
promotion;

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8.4.25. Set budgetary areas of priority, devise mechanisms for generating and retaining
internal financial resources for the University, and administer the same as well as
revise plans and budgetary appropriation schemes;
8.4.26.Provide an overall governing policy for external funding; and
8.4.27. Perform such other duties as may be given to it in the establishing law of the
University or may be referred to it by the President
8.5 Sessions of the Senate
8.5.1 As per Article 50 (4) of the Proclamation and Article 6(3) of Regulation, the senate
shall be chaired by the President of the University. Accordingly, the President shall
preside over Senate meetings.
8.5.2 In the absence of the President, the Vice President for Academic Affairs (VPAA), the
Vice President for Research and Technology Transfer (VPRTT), the Vice President
for Administration (VPAD) or the Vice President for Institutional Development and
Business (VPIDB) shall, respectively, preside over the meetings of the Senate.
8.5.3 If, for any reason, the President or his deputies cannot be present at a meeting, the
Senate shall be presided over by a pro-tempore chairperson who shall be elected from
the members of the Senate present at that particular meeting.
8.5.4 The senate shall hold at least three Senate meetings in a year and shall determine its
extraordinary sessions in its own rules of procedure and internal regulations, which
shall also include disciplinary rules of its members.
8.5.5 Notwithstanding the provisions under sub-article 8.4.4 of this Article, the senate may
hold continuous sessions upon request by the president.
8.5.6 The senate may hold extraordinary sessions upon the request of the president, the
Board or one third of the voting members.
8.5.7 The senate shall have a quorum when more than half of its members attend and shall
make decisions by simple majority votes, and in case of a tie, the chairperson shall
have a casting vote.

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8.5.8 The senate, consistent with its mandate, shall devote some of its sessions to
evaluations of the academic performance of the academic units, of its committees,
and its own performance; and the results of the evaluations shall be duly
communicated by the president to the Board.
8.5.9 The senate at its discretion may invite resource persons it deems necessary to any of
its sessions.
8.6 Communication of Senate Decisions
8.6.1 Issues on which the Senate deliberated and decided upon shall be communicated in
writing to deans, directors, and center heads by office of the President. Such
communication shall be made within ten days after every Senate meeting.
8.6.2 Deans, directors, and center heads shall communicate the decisions, in any modality,
to respective departments and/or unit and academic staff within three days as of the
date they received the communication from the office of the President.
8.6.3 Powers and Duties of the Chairperson of the Senate
The Chairperson of the Senate has the following powers and duties;
8.6.3.1 Ensure that the University’s academic community is appropriately represented in
its membership
8.6.3.2 Ensure that the senate sessions are well-facilitated and prepared for, properly
documented and the documentation kept in order, and are exhaustive in the
discussion of issues; and that senate decisions are properly communicated and
implemented
8.6.3.3 Leads and supervises the activities of the Senate.
8.6.3.4 Directs and follows up the implementation of Senate decisions.
8.6.3.5 Calls to order the regular and extraordinary meetings of the Senate.

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8.6.3.6 Sees to it that the Senate members are notified in time of the agenda of Senate
meetings.
8.7. The Secretariat of the Senate
8.7.1 There shall be a Secretariat of the Senate within the Office of the President.
8.7.2 The Secretariat of the Senate shall be non-voting member and he is selected by
the president.
8.8. Powers and Duties of the Secretariat of the Senate

The secretariat of the senate shall have the following powers and duties;
8.8.1 Follow-up and ensure the implementation of the decisions of the Senate
and of the Executive Committee;
8.8.2 Compile, publish and disseminate rulings of the Senate and/or revisions of
this Senate Legislation on a regular basis.
8.8.3 Follow-up the activities of the standing committees;
8.8.4 Keeps the files and documents of the Senate and the Executive Committee;
8.8.5 In consultation with the Chairperson, sets agenda for Senate meetings and
dispatches letter of call for meeting to all Senate members.
8.8.6 Records minutes of the Senate meetings and when necessary arranges for
audio-visual records and, with the collaboration of the ICT director, as
deemed necessary releases same in the website of the University;
8.8.7 Ensures proper handling, documentation, and distribution of the minutes
taken thereof.
8.8.8 Briefs Senate members with information concerning the activities of the
Senate, dates of future meetings, etc.
8.8.9 Makes the necessary arrangements for Senate meetings (organize the
meeting place and reception).

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8.8.10 Publicizes and communicates, as deemed necessary and in consultation
with the chairperson, decisions of the senate to concerned bodies of the
University
8.8.11 Undertakes any additional relevant tasks pertaining to senate matters given
by the Chairperson of the Senate.
8.9 Rights of the Senate Members
Every member of the Senate has the right to:
8.9.1 Express his idea freely at every Senate meeting
8.9.2 Support or oppose motions or abstain from voting at Senate meetings
8.9.3 Present criticisms or self-criticisms on undertaking the activities of the Senate
provided that the criticism is substantiated with evidence
8.9.4 Generate new ideas at the Senate meetings and suggest new agenda items
through the proper mechanism
8.9.5 Enjoy any benefits that the Senate members are entitled to
8.9.6 Be provided with a certificate for his contributions as a member of the
Senate
8.10 Obligations of Senate Members
Every member of the Senate shall have the following obligations;
8.10.1 Attend all Senate meetings and to be punctual.
8.10.2 Notify the Chairperson in advance through any means available when
finding one unable to attend a meeting.
8.10.3 Refrain from disclosing confidential issues discussed on the Senate
meetings.
8.10.4 Be governed by the rule of majority vote.
8.10.5 Perform other tasks that may be assigned to him by the Senate.
Article 9 Committees of the Senate

General Provisions
9.1 The Senate shall have Executive, Standing and ad-hoc committees.
9.2 The Committees shall serve and function on behalf of the senate in accordance with
the mandates vested on them.
9.3 The Committees shall be accountable to the Senate.

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9.4 Each committee shall adopt its own guidelines and rules of procedure in line with
this Legislation.
9.5 Committee work is expected of all University staff as part of their obligation to the
University.
9.6 Election of members of the committees of the University Senate shall be conducted
at Senate meetings as deemed necessary.
9.7 The Chairpersons of the Standing Committees of the Senate can recruit additional
members, as deemed necessary who shall have ex-officio, (i.e., non-voting) status
and the Chairperson shall request the Senate to replace missing members.
9.8 Students elected by the student body to serve on Senate and its committees shall be
notified by the President in writing early of each academic year.
9.9 The President shall promptly notify in writing members elected to serve in Senate
committees, with the attachment of their respective duties and responsibilities.
9.10 The President shall name the member responsible for calling the first Meeting of
each Senate committee.
9.11 Unless provided otherwise in this Legislation, a committee of the Senate shall elect
its chairperson.
9.12 The committees shall conduct their first meetings and begin their function within a
month of their establishment.
9.13 Each Standing Committee shall have, at least, four regular meetings in a year.
When a request is made by more than a third of the members or by staff on justified
urgent situations, the Chairperson must call a meeting of the committee within two
weeks of such a request.
9.14 The term of office of committee members shall be three years.
9.15 A majority (50% +1) of any committee composes a quorum.
9.16 Heads of Academic Units shall be informed by the Chairpersons of the Committees
whenever any agenda item of the Committee meeting includes a matter of direct
concern to the particular academic unit. The Head shall have the right to appear
personally, or through a representative, to present positions on the matter. However,
the Head or an appointed representative shall not have the right to vote unless they
are a member of the Committee.

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9.17 A decision of every standing committee is appealable to the senate. Particulars shall
be determined by senate regulation.
9.18 At the end of each semester, the Chairperson of each standing Committee shall
submit a written report to the Senate on the activities of said Committee.
9.19 Academic issues that shall come to the Senate should be examined by the
appropriate standing committee.
Article 10. Major Functions of the Committees
Without prejudice to the specific duties and responsibilities entrusted to them in subsequent
provisions of this Legislation, committees of the Senate shall carry out the following
functions within their respective domains:
10.1 Monitoring the implementation of this Legislation, and policies, directives and
decisions of the Senate;
10.2 Deliberating on matters under their competence and jurisdiction, and deciding
according to the general policy and principles that are provided in this
Legislation, directives of the Senate and their own work guidelines;
10.3 Reporting to the Senate the results of their deliberations and the implementation
of their mandate;
10.4 Initiating and proposing new policy guidelines as well as directives to be
deliberated upon by the Senate; and
10.5 Submitting recommendations for Senate deliberation and decisions.
Article 11. Secretaries of Senate Standing Committees
Each standing committee of the Senate shall have a secretary who shall be a pertinent office
bearer of the University.
Article 12. Executive and Standing Committees
The Senate may function through the following committees as provided here under:
12.1Executive Committee (EC)

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12.2Graduate Program Committee (GSC)
12.3Academic Standards and Program review Committee(ASPRC)
12.4Admissions and Enrolment Committee (AEC)
12.5Researches and Technology Transfer Committee (RTTC)
12.6Academic Staff Affairs Committee (ASAC)
12.7Ethics and Code of Conduct Committee (ECCC)
12.8Students’ Affairs Committee (SAC)
Article 13. Ad-hoc Committees
13.1 The Senate may establish ad-hoc committees whenever it deems necessary. Unless
otherwise provided by the decision of the Senate, these committees shall be
disbanded upon completion of the tasks for which they were set up and upon
submission of their reports to the Senate.
13.2Terms of Reference of Ad-hoc Committees
13.2.1 The terms of reference of an ad-hoc committee shall be issued by the
Executive Committee subject to approval by the Senate.
13.2.2 Each Committee shall have a minimum of five members
Article 14. Membership of Standing Committees
Each standing committee shall have a minimum of five members.

14.1 As far as circumstances warrant, members of the various standing committees of the
Senate shall include representatives of the pertinent offices of the University and, in
constituting the committees, expertise, individual merit, gender and diversity shall be
taken into account.
14.2 Standing committees of the Senate are encouraged to co-opt into their committees
additional members from among the staff and representatives of stakeholders where
this deems helpful.
14.3 The relevant committee shall formulate the rights and duties of such members and
notify the Senate of the same.
Article 15. Decisions of the Committees

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15.1 In the exercise of the powers vested in it by the Senate, a standing committee may
make decisions on matters under its competence and may propose decisions to the
Senate.
15.2 The Senate may at its discretion review any decision of a committee.
15.3 A committee may also make interim decisions in between meetings of the Senate.
15.4 Interim decisions are decisions of a committee that require final approval by the
Senate.
15.5 The reasons for passing interim decision could be the weight of the matter under
consideration, or the absence of clearly spelt out provisions in this Legislation, other
University rules or relevant laws of the country.
15.6 Whenever an interim decision is made, the chairperson of the committee making
such decision shall forthwith communicate this fact to the President.
15.7The President shall subsequently forward the interim decision to the next Senate
meeting for review and/or approval.
Article 16. The Executive Committee
16.1Membership
16.1.1 The Executive Committee shall have five members elected by the Senate from its
voting members due regard being had to representation of the different
disciplines and areas of specialization. Its membership shall in addition include
the President, the Vice Presidents and the Secretary of the Senate.
16.1.2 Election of the members of the Executive Committee shall be conducted by
secret ballot if, following the nominations, there is a contest.
16.1.3 The Term of Office of members of the Executive Committee shall be three years.
16.1.4 The Chairperson of the Senate shall also be the Chairperson of the Executive
Committee provided, however, that the VPAA, the VPRTT, VPAD, the VPIDB
shall in that order preside over the meetings of the Executive Committee in the
absence of the Chairperson.
16.1.5 The Secretary of the Senate shall also serve as the secretary of the Executive
Committee.
16.2Meetings and Reporting

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16.2.1 The Executive Committee shall meet at least once before each Senate meeting;
16.2.2 The Chairperson may also convene a meeting of the Executive Committee
whenever he deems it appropriate, or whenever three of its members make a
request for such a meeting;
16.2.3 The power of the Executive Committee can be exercised by a majority of a
quorum. Quorum for the Executive Committee shall consist of more than half
(50%+1) of the members
16.2.4 The Committee shall submit biannual activities to the Senate.
Article 17. Powers and Duties of the Executive Committee

The Executive Committee shall:
17.1 Advise the Chairperson of the Senate on the agenda of meetings of the Senate and
on ways in which issues and problems brought before the Senate can be clarified to
promote orderly and efficient deliberations;
17.2 keep the Senate advised of recommendations and interim decisions of its standing
committees by receiving and transmitting, as expeditiously as possible, all reports
of standing committees and its own comments thereon to each member of the
Senate;
17.3 recommend the convening of extraordinary sessions of the Senate whenever a
matter within the jurisdiction of the Senate assumes such urgent importance as to
warrant the action;
17.4 establish procedures for nomination of candidates eligible for honorary degrees
and the modalities of review thereon and consider nominations for the eventual
submission of names of candidates to the Senate;
17.5 refer issues and problems that shall come before the Senate to the appropriate
standing committee for advice and recommendations, unless in those cases where,
in the opinion of the Executive Committee, the matter is of such extraordinary
urgency as to warrant direct submission to the Senate;

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17.6 review or suspend any decision made by any one of the standing committees of the
Senate where appropriate but any such review or suspension and the circumstances
thereon shall be communicated to all members of the Senate in a week’s time;
17.7 Determine, whenever the need arises, the limits of jurisdiction of the standing
committees and select the appropriate committee to which a matter falling within
the general jurisdiction of the Senate shall be referred;
17.8 Submit nominations of College/Faculty/Institute/school representatives for
membership in each Senate Standing Committees to the Senate; and
17.9 Take all measures necessary in the exercise of its powers and duties as outlined
hereof, including the co-option of and consultation with other members of the
Senate in the course of its deliberations.
17.10 . Identify, examine, draft and recommend to the Senate appropriate policies and
strategies;
17.11 Initiate the development of policies on issues such as affirmative action and
equal opportunity;
17.12 Communicate to the appropriate legislative authorities its proposal for review of
this legislation;
17.13 Update university rules and regulations with the relevant provisions of newly
issued federal laws and regulations;
17.14 Perform such other duties given to it by the Senate
Article 18. Graduate Programs Committee (GSC)
18.1Membership
The committee shall consist of the following members:
18.1.1 VPAA (Chairperson);
18.1.2 The University Registrar
18.1.3 Director, research directorate,
18.1.4 Director, Graduate Programs(Secretary of the committee);
18.1.5 Three Staff representatives from related fields as determined by the senate;
and;

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18.1.6 A representative of students enrolled in graduate programs as determined by
the senate.
18.2. Meeting and Reporting
18.2.1 The Committee shall meet at least once before each Senate meeting.
18.2.2 The chairperson may also convene a meeting of the Committee
whenever he deems it appropriate, or when one-third of its members
make a request for such a meeting.
18.2.3 The Committee shall submit bi-annual activities report to the Senate.
18.3 Powers and Duties of the GPC
The Graduate Program Committee shall:
18.3.1 Formulate and propose revision and amendment of rules and regulations
governing graduate programs to the Senate;
18.3.2 Examine proposals by the various graduate programs for improvement,
revision or adjustment of existing rules and regulations;
18.3.3 Promote and co-ordinate interdisciplinary programs for Graduate Programs
and ensure research and teaching programs are well integrated;
18.3.4 Recommend for approval to the Senate proposals for new graduate programs
submitted to it by College Council;
18.3.5 Set guidelines for admission of candidates to graduate programs;
18.3.6 Propose suggestions on tuition fees and waivers to the Senate;
18.3.7 Facilitate collaboration with graduate programs in other universities, or with
organizations that seek such collaborations;
18.3.8 Ensure that both existing and new guidelines set by the Senate, or decisions
made by it are implemented by concerned graduate program offices;
18.3.9 Formulate and recommend general policy for the welfare of graduate
students and the award of graduate studentship and other awards;
18.3.10 recommends to the Senate the award of the appropriate postgraduate
diploma, certificate or degree in accordance with University rules and
regulations;
18.3.11 issue directives to the Office of the VPAA on any matter pertaining to
graduate programs;

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18.3.12 participates in the periodic assessment of the graduate programs of the
University;
18.3.13advise the Senate on all matters regarding graduate programs; and
18.3.14Establish its own rules of procedure and set up standing and ad-hoc
committees as necessary.
Article 19. The Academic Standards and Program Review Committee (ASPRC)
19.1Membership
The Committee shall consist of the following members:
19.1.1 The VPAA (Chairperson);
19.1.2 Director for Continuing Education;
19.1.3 The University Registrar;
19.1.4 Director for graduate programs;
19.1.5 Director for undergraduate Programs;
19.1.6 Institutional Quality Assurance & enhancement Director (Secretary)
19.1.7 Three academic staff from different units elected by the Senate;
19.1.8 Two student representatives each from under graduate program and graduate
program.
19.2Meeting and Reporting
The Committee shall meet at least once a month
19.2.1 The Chairperson may also convene a meeting of the Committee
whenever he deems it appropriate, or whenever one third of its members
make a request for such a meeting.
19.2.2 The Committee shall submit a bi-annual activities report to the Senate
19.3Powers and Duties of ASPRC
The ASPRC shall:
19.3.1 Provide expert advice on curriculum design, review, approval, and
revision;
19.3.2 Formulate guidelines for curricular revision and course changes;

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19.3.3 Where appropriate, ensure the inclusion in the curricula of pedagogical
methods with the view to encouraging and rewarding open and active
interaction between faculty and students;
19.3.4 Enhance practice-oriented system of education through inclusion in the
curricula programs of internships, attachments and the like;
19.3.5 Formulate and recommend policies and guidelines that enhance the cultivation
of an educational environment that fosters the creative and critical capacities
of students;
19.3.6 Examine proposals for changes in courses and forward recommendations to
the Senate;
19.3.7 Review class size policy and practices at various Colleges and units;
19.3.8 Initiate and monitor periodic review of courses;
19.3.9 Check the balance among components of programs and courses;
19.3.10 Develop procedure regarding phasing-in and phasing-out courses;
19.3.11 Advise Colleges on the offering of interdisciplinary courses;
19.3.12 Foster interdisciplinary discussion about general education;
19.3.13Set the principles of and criteria for general education courses, and approve
courses for inclusion within the general education requirements;
19.3.14 Formulate guidelines for course exemption and waiver of rules on academic
requirements;
19.3.15 Review and regulate semester academic load of students;
19.3.16 Periodically reviews policies and practices of the University relating to
academic work load;
19.3.17 Formulate an effective evaluation and appraisal system of academic staff and
prepares guidelines for the preparation of questionnaires used for evaluation;
19.3.18 Review the process and procedures used to evaluate the University’s
undergraduate and graduate programs;
19.3.19Review modes of assessing students’ academic performance, the frequency
thereof, the manner of distributing scores as well as re-grading procedures;
19.3.20Act as a board of appeal for complaints of students that could not be handled
by their respective Colleges and institutes;

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19.3.21Propose effective means by which Colleges and other units of the University
can help students with registration, selection of majors, minors, electives,
realistic course loads and tutorial programs administration;
19.3.22Initiate trainings on goal setting, study skills, test-taking skills, tutorial,
motivation, time management, stress and the campus environment in general;
19.3.23Oversee the conduct of academic advising and ensure the preparation of
guidelines on student advising;
19.3.24Oversee that attrition data is regularly reported by the University registrar;
19.3.25Devise and implement all possible retention and enhancement strategies and
initiatives;
19.3.26Initiate and organize studies for the identification of the causes of attrition,
preventive methods and possible interventions, and communicates the results
of these researches to the University;
19.3.27Develop an early warning system to identify students in academic difficulty
19.3.28Initiate studies for diversifying educational programs in conjunction with
departments and institute ASQAC members and forward recommendations on
the establishment and maintenance of departments, Colleges, institutes, and
other teaching units in the University to the Senate;
19.3.29Formulate guidelines for evaluating the depth, contents and credit hours
allocation of courses offered in various academic units of the University.
19.3.30Oversee implementation of curriculum development and reviews.
19.3.31Report to the University Senate on matters pertaining to students' academic
performance and teaching standards within the University.
19.3.32Consider Department Assembly (DA) decisions on certain deviations from the
established academic standards legislated by the Senate.
19.3.33Recommend to the Senate on the Degrees, Diplomas and Certificates of
proficiency to be granted by the university.
19.3.34Evaluate and recommend changes on make-up exam rules academic
achievements of students repeating courses and issuance of credentials.
19.3.35Determine its own rules of procedures within the framework of the University
Legislation.

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19.3.36Prepare quality assurance criteria and standards, and audits efficiency thereof.
19.3.37Perform any other duties given to it by the Senate.
19.3.38Initiate and develop policies on academic freedom, program expansion and
cost sharing;
Article 20. Admissions and Enrolment Committee (AEC)
20.1 Membership
The Committee shall have the following members:
20.1.1 The University Registrar (Chairperson);
20.1.2 Director for Quality Assurance;
20.1.3 Director of Graduate Programs;
20.1.4 Director for Undergraduate Programs
20.1.5 Director for students’ Affairs;
20.1.6 Director for Continuing Education;
20.1.7 Two academic Staff representatives as determined by the senate;
The Committee shall meet four times a year
20.2.1 The Chairperson may also convene a meeting of the Committee whenever he
deems it appropriate, or whenever one third of its members make a request
for such a meeting.
20.2.2 The Committee shall submit a biannual activities report to the Senate
20.3 Powers and Duties of AEC
The Admissions and Enrollment Committee (AEC) shall:
20.3.1 Assess intake capacity against available human and material resources;
20.3.2 Examine retention rate and advise the Senate on mechanisms for
improvement;
20.3.3 Make arrangements to promote diversity in admission;
20.3.4. Set clear and transparent criteria for admission;
20.3.5. Set and review readmissions and placement guidelines; and
20.3.6 Examine and review admission criteria set by Colleges and programs;

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20.3.7 Oversee the implementation of admissions and placement of students of
various categories;
20.3.8 Determine its own rules of procedures within the framework of the
University Senate Legislation;
20.3.9 Perform any other related duties as may be required by the senate.
Article 21. Research and Technology Transfer Committee (RTTC)

21.1Membership
21.1.1 The VPRTT (Chairperson)
21.1.2 Director for Research;
21.1.3 Director for Technology Transfer;
21.1.4 PG Program Director,
21.1.5 Three directors of Centers of excellence /research institutes elected by the
Senate;
21.1.6 Two senior researchers/academic staff/ designated by the Senate;
21.2Meeting and Reporting.
The Committee shall meet four times a year;
deems it appropriate, or whenever one third of its members make a request
for such a meeting.
21.2.2 The Committee shall submit a biannual activities report to the Senate.
21.3Powers and Duties
The RTT Committee shall:
21.3.1 Formulate strategies for promoting research, technology transfer and
dissemination of research results in line with national research priorities and
for the development of science and technology;
21.3.2 Guide the Office of the VPRTT and other units of the University in designing
and conducting training workshops on research methods and research writing
and preparation of ;
21.3.3 Specify priorities for research and technology transfer at national level;
21.3.4 Set guidelines for the approval of research proposals;

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21.3.5. Monitor the activities of the Office of the VPRTT in relation to approved
research and technology transfer work;
21.3.6 Provide procedures for the launching of a new journal;
21.3.7 Determine criteria for establishing the reputability of journals;
21.3.8. Re-assess the reputability of journals every three years;
21.3.9 Determine courses of action in the case of breach of agreement by researchers;
21.3.10 Specify the calendar for submission of research proposals and research
reports;
21.3.11Examine and endorse the activity reports of research
institutes/centers/laboratories;
21.3.12 Advise and assist the Office of the VPRTT in securing funds from
organizations inside and outside of the university;
21.3.13 Reviews and recommends to the Senate the establishment and abandonment of
research stations.
21.3.14 Establish award system for recognizing outstanding research;
21.3.15Assist the Office of the VPRTT in preparing code of ethics
governing/safeguarding research and intellectual property rights;
21.3.16 Approve allocation of funds for research institutes/centers/laboratories;
21.3.17 Issue guidelines pertaining to visiting researchers who wish to be affiliated
with the various units of the University;
21.3.18 Promote the publication of outstanding theses and dissertations;
21.3.19 Ensure the appropriate academic standard of publications;
21.3.20. Prepare and submit to the Senate policy and strategy for the development of
teaching/learning materials, including textbooks and references, etc.; and
21.3.21 Advise the Senate on all matters pertaining to research, publications and
technology transfer
Article. 22 Library and Information and Communication Technology Committee (LICTC)

22.1Membership
22.1.1 The VPAA (Chairperson);
22.1.2 The VPIDB;

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22.1.3 The University Librarian;
22.1.4 The Director for the Information and Communication Technology Office;
22.1.5 Two senior staff members designated by the Senate;
22.2 Meeting and Reporting
. The Committee shall meet four times a year.
22.2.1. The Chairperson may also convene a meeting of the Committee whenever he
deems it appropriate, or whenever one-third of its members make a request for
such meeting.
22.2.2 .The Committee shall submit a biannual activities report to the Senate.
22.3. Powers and Duties of LDICTC
The Library and Information and Communications Technology Committee shall:
22.3.1 Formulate library policies and devise strategies in relation to the development of
resources for instruction, research and other services;
22.3.2 Ensure that libraries are maintained as a national and international scholarly
resource;
22.3.3. Formulate policy on the overall implication and development of the libraries
and information service centers;
22.3.4. Formulate policy for the allocation of funds for the libraries;
22.3.5. Set mechanisms to enhance the potential of libraries to contribute to the
maximization of the information resources available to researchers, and the
facilitation of their access;
22.3.6. Formulate rules and regulations on donated books, manuscripts, projects, pieces
of art and other materials, including the rights of donors and their families;
22.3.7. Formulate regulations on the implementation of the University’s library and
information service policy;
22.3.8. Set regulations on the control, management, and security of the use of the
facilities of the University library services;
22.3.9. Formulate policy for the acquisition, development, management, and disposition
of collections in the libraries;
22.3.10. Formulate guidelines for the preservation of materials in the University's
library collections;

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22.3.11 Devise strategy and plan for the provision of electronic information resources;
22.3.12 Prepare and submit to the Senate policy and strategy for the utilization and
maintenance of all types of teaching/learning materials including textbooks,
references, manuals, manuscripts, technical equipment, modules, films, etc.;
22.3.13. Participate actively in the effort to secure suitable from external sources;
22.3.14 Develop a system for assessing the relevance, appropriateness and other similar
qualities of audio-visual in cooperation with the relevant units of the University;
22.3.15. Assess periodically the major needs of the various programs of the University
for educational materials;
22.3.16. Ensure the formulation and continued development of a University-wide
strategic plan on information and communications technology (ICT) in the
furtherance of the University’s aims and objectives;
22.3.17 Facilitate the efficient initialization of ICT in the University;
22.3.18 formulate policy to enhance the University’s potential in information and
communications technology, and its application in teaching-learning, research
and administrative services;
22.3.19 formulate policy on University-related website publication; and
22.3.20 set regulations on the control, management, and security of the use of the
University’s ICT facilities;
Article 23. The Academic Staff Affairs Committee (ASAC)
23.1 Membership
23.1.1 VPAA (Chairperson);
23.1.2 VPRTT
23.1.3 Five academic staff from various units of the university elected by the senate
up on nomination by each respective College deans.
23.1.4 Director, the University’s Legal Officer;
23.1.5 Director for graduate programs
23.1.6 Director for Undergraduate Programs
23.1.7 Two Senior academic staff members with strong contributions and
selected by the president,

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23.1.8 Director of Human Resource Directorate (Secretary)
The Committee shall meet once a month.
deems it appropriate, or when one third of its members make a request for such
a meeting.
23.3 Powers and Duties of ASAC
The ASAC:
23.3.1 Recommends promotions of Assistant, Associate and full professorship
according to the general procedures specified by the legislation.
23.3.2 Follows up and check that staff recruitments are implemented as per the rules
and regulations of the University.
23.3.3 Reports to the University Senate on matters relating to the general welfare of
the Academic Staff
23.3.4 Develops guidelines and advise the Senate on Honorary Degree for those
scholars contributing to Addis Ababa Science and Technology University, in
particular, and also the country at large.
23.3.5 Assesses the overall academic manpower requirements of the University.
23.3.6 Handles selection of candidates for contested training/research opportunities.
23.3.7. Initiates institutional policies, procedures and programs with respect to staff
development and scholarship that shall assist the Academic Staff to meet the
institutional needs.
23.3.8 Recommends the optimal staff size and composition in terms of academic
rank and qualification required by various units of the University.
23.3.9 Approves the number of University staff going for further studies and for
sabbatical/research leaves.
23.3.10. Follows up the progresses of staff on study or sabbatical/research leaves
through the appropriate offices.
23.3.11 Develops and update guidelines on administration of scholarships.
23.3.12 Approves extension of all sorts of leaves when necessary.

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23.3.13 Formulates policies and strategies concerning the welfare of the academic
staff.
23.3.14 Encourages the academic staff to participate in the University and community
affairs.
23.3.15 Designs strategies to improve staff services and promote extra-curricular
activities and follow up the implementations thereof.
23.3.16 Devises mechanisms for promoting accountability and positive attitude
towards professional development.
23.3.17 Fosters the development of healthy relationship among staffs and the
University community at large.
23.3.18 oversees the proper implementation of the rules, regulations and other
provisions pertaining to rights and benefits of the academic staff.
23.3.19 Assists and facilitates the establishment of the teachers association.
23.3.20 Proposes relevant incentive mechanisms for the academic staff.
23.3.21 Determines rules of procedures within the framework of the University
Senate Legislation.
23.3.22 prepares guideline for promotion to be approved by the senate,
23.3.23 Develops comprehensive policy and strategy to reward merit;
23.3.24Performs any other related duties as deemed necessary.
Article 24. The Student Affairs Committee (SAC)

24.1Membership
The Student Affairs Committee (SAC) shall have the following members:
24.1.1 VPAd (Chairperson)
24.1.2 Gender and HIV AIDS Director
24.1.3 Director for Student Affairs (Secretary);
24.1.4 Two representatives of students (one male, one female) from student union;
24.1.5 University Registrar;
24.1.6 Two academic staff members elected by the senate,
24.1.7 One Guidance and Counseling Officer;
24.2.1 The Committee shall meet once a month.

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deems it appropriate, or whenever one third of its members make a request for
such a meeting.
24.3Powers and Duties of SAC
24.3.1 Formulates ways of improving student services and promoting extracurricular
activities.
24.3.2 Assists and facilitate in developing guidelines for the establishment and
management of student organizations;
24.3.3 Encourages students’ participation in University and/or community affairs.
24.3.4 Devise mechanisms for promoting positive attitude among students towards
their professional obligations.
24.3.5 Fosters the development of healthy relationships among students and between
students and the University Community
24.3.6 Assists Departments, Colleges and institutes in developing student
disciplinary rules and regulations;
24.3.7 Develops guidelines on student loan and financial services;
24.3.8. Determines its own rules of procedures
24.3.9 Performs any other duties as may be required.
Article 25. Ethics and Code of Conduct Committee (ECCC)
25.1Membership
25.1.1 VPAA (Chairperson)
25.1.2 VPAd;
25.1.3 The University Legal Officer (Secretary)
25.1.4 The Officer for University Ethics and Anti-corruption;
25.1.5 Director for student affairs;
25.1.6 A representative of the Teachers’ Association of the University; and
25.1.7 Two student representatives from student Union (one male and one female).
25.2.1. The Committee shall meet four times a year

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25.2.2. The Chairperson may also convene a meeting of the Committee whenever he
deems it appropriate, or whenever one-third of its members make a request for
such a meeting.
25.3 Powers and Duties of ECCC
The Ethics and Code of Conduct Committee shall:
25.3.1 Produce a full-fledged Code of University Conduct for the academic staff and
make amendments thereon;
25.3.2 Formulate guidelines, rules and procedures for the determination of cases
related to ethics and violation of code of university conduct; and
25.3.3. Initiate appropriate training on ethical issues for the University community and
particularly for officers with specific responsibility relating to ethical issues.
Article 26. Managing Council
26.1 Membership
Members of the Managing Council shall be established in accordance with Article
56 of the Proclamation.
26.2Meetings and Reporting
The managing council shall meet regularly at least twice a month on a regular day
and time.
26.3 Powers and Duties of the Managing Council
The managing council shall advise the president on strategic issues and on other
cases that the president believes require collective examination as well as serve as a
forum for monitoring, coordination, and evaluation of institutional operations.
Article 27. The University Council
27.1 Membership
Members of the University Council are stipulated under Article 57 of the
Proclamation.
27.2 Meetings and Reporting
The university council shall meet at least once every six months on the day and time
that shall be fixed.
27.3 Powers and Duties of the University Council

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The university council shall advise the president by expressing its views on
institutional proposals regarding plans, budget, organizational structures, academic
programs, agreements of cooperation, and on division, merger and closure of academic
unit as well as on performance.
Article 28. University Advisory Council (UAC)

28.1Membership
28.2UAC members will be from relevant government and non-government organizations,
institutions, known academicians, industry leaders, professional organizations and
other stake holders.
28.3The composition of UAC shall be worked out using best practices from other
universities.
28.4 Powers and Duties of the UAC
28.4.1 The UAC will have advisory role to the University in a way of fine tuning the
University mission delivery, providing feedback of public opinion and
expectations;
28.4.2 The detailed powers and duties of the UAC shall be worked out using best
practices from other universities in the world.
Aarticle 29: College Academic Council (CAC)

For each College/Faculty/Institute/school, there shall be established a College Council
(CC) which is accountable through the Dean/Director, to the VPAA.
29.1 Membership
The CC shall consist of:
29.1.1 The Dean/Director of College/Faculty/Institute/school (Chairperson);
29.1.2 The Associate Dean/s of College/Faculty/Institute/school;
29.1.3 Heads of departments of the College/Faculty/Institute/school;
29.1.4 Heads of other academic/research units of the
College/Faculty/Institute/school;
29.1.5 Associate Registrar of College/Faculty/school/Institute
29.1.6 Two elected college/College/institute members with the rank of lecturer or
above whenever possible;

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29.1.7 Two elected student representatives from undergraduate and graduate
programs of the College/Faculty/Institute/school one of whom shall be a
female student;
29.2Organization
29.2.1 The term of service of elected members of the CC shall be two years.
29.2.2 The CC shall have its own rules of procedure.
29.2.3 The SC shall have the following standing committees:
29.2.3.1 College/Faculty/Institute/school Academic Standards and
program
29.2.3.2 Review Committee(ASPRC)
29.2.3.1.1 College/Faculty/Institute/school Research and Technology
Transfer Committee(RTTC)
29.2.3.1.2 College/Faculty/Institute/school Staff Affairs Committee
(CSAC);
29.2.3.1.3 College/Faculty/Institute/school Student Affairs
Committee(CStAC); and
29.2.3.1.4 College/Faculty/Institute/school Graduate Programs
Committee(CGPC)
29.2.4 The CC may establish ad-hoc committees to perform specific tasks.
29.2.5 The CC may co-opt other persons to attend its meetings. However,
such persons shall not have voting rights.
29.3 Meetings
29.3.1 The CC shall meet at least once every month and shall maintain a
proper record of the agenda and minutes of its meetings;
29.3.2 Meetings may be called at any time by the dean or when requested
in writing by one third of its members.
29.3.3 The chairperson of each CC shall send minutes of the CC to the Vice
President for Academic Affairs, the university registrar,
undergraduate programs director, graduate programs director, and
other concerned programs as well as operational units of the
University as may be necessary.

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29.3.4 A quorum of the CC shall consist of more than half (50%+1) of its
members attending the meeting.
29.4 Powers and Responsibilities.
The CC has the following responsibilities:
29.4.1 Set guidelines to facilitate the teaching-learning process;
29.4.2 Issue guidelines for setting/marking of examinations in the
College/Faculty/Institute/school in accordance with rules and
regulations approved by the Senate;
29.4.3 Recommend to the Senate the establishment of new programs and
modifications of existing programs pertaining to study and research
in the College/Faculty/Institute/school;
29.4.4 Deliberate and decide upon all appointment and promotion cases
presented to it through the staff Affairs Committee;
29.4.5 Recommend, to the VPAA, all leaves of academic staff;
29.4.6 Promote research works within the College/Faculty/Institute/school,
issue guidelines on their execution, on the basis of regulations issued
by the Senate or GPC, and follow up/ monitor their implementation;
29.4.7 Review the missions and objectives of the
College/Faculty/Institute/school on a periodic basis and evaluate the
success of their implementation;
29.4.8 Promote the welfare of staff and students and ensure observance of
discipline within the College/Faculty/Institute/school as provided by
rules and regulations of the University;
29.4.9 Review grades and determine academic status of students of the
College/Faculty/Institute/school every semester;
29.4.10Recommend to the Senate the graduation of students of the
College/Faculty/Institute/school and College/Faculty/Institute/school
medal winner;
29.4.11Review and recommend budget proposals to the budget office and
allocate approved budget for the various activities of the

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29.4.12Initiate staff development schemes for the
College/Faculty/Institute/school; prioritize training programs for the
staff and recommend candidates for training;
29.4.13Issue guidelines on conditions of employment and remuneration for
consultancy services in the College/Faculty/Institute/school in
accordance with the general University policies;
29.4.14Receive and assess the results of the annual performance evaluation
of the members of the academic staff and make recommendation to
the dean on possible actions to be taken as a result of the evaluation;
29.4.15Issue guidelines for promotion of links with relevant external bodies
and organizations with a view to enhancing the College’s
academic/research functions in line with the rules and regulations of
the University;
29.4.16Initiate and execute schemes for scholarships, fellowships, prizes
and other awards to promote academic excellence within the
29.4.17Determine the allocation and appropriate utilization of the physical
resources of the College/Faculty/Institute/school based on
considered recommendations of the dean and administrator of the
College;
29.4.18Issue guidelines and procedures on the functions and activities of its
standing committees; and
29.4.19Perform such other functions relevant to the betterment of the
teaching-learning process and promotion of research in the
College/Faculty/Institute/school.
29.4.20The powers and responsibilities of CCs with respect to graduate
programs shall be to:
29.4.20.1 propose to the GPC graduate programs to be offered
by the College/Faculty/Institute/school including changes
thereof;

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29.4.20.2 undertake every three years evaluation of graduate
programs, formulate appropriate recommendations to be
forwarded to the GPC and supervise implementation of
the decision of the GPC thereon;
29.4.20.3 recommend to the GPC the granting of graduate
degrees, diplomas or certificates;
29.4.20.4 ensure that the rules governing appointment of
advisors and examination boards as well as those
governing their functions are uniformly implemented;
29.4.20.5 Settle all academic problems that concern the
College/Faculty/Institute/school at Graduate Programs
level
29.4.20.6 Perform such other responsibilities entrusted by the
senate or the president.
Article 30: Academic Unit Managing Council (AUMC)
There shall be an AUMC established for each College/Faculty/Institute/school whose

detailed operational guideline shall be set and approved by the respective CC.
Article 31: Department Assembly (DA)
In each department of every College/Faculty/Institute/school, there shall be a departmental

assembly, the composition, powers and duties of which are set forth as follows.
31.1 Membership/Composition
31.1.1 A department assembly is composed of all full time teaching staff of the
department.
31.1.2 One representative of the students from the respective program, as deemed
necessary.
31.1.3 The department head shall act as chairperson of the department assembly.
31.1.4 One of the members of the department assembly shall serve as its
secretary.
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31.1.5 The rules of procedure of the CC shall apply to the working of the
department assembly mutatis mutandis.
31.2 DA Standing Committees
The DA has the following standing committees.
31.2.1 Departmental Academic Standards, and program review Committee
(DASPRC)
31.2.2 Departmental Academic Staff Affairs Committee (DASAC)
31.2.3 Departmental Research and Technology Transfer Committee (DRTTC)
31.2.4 Departmental Students’ Affairs Committee (DSAC)
31.2.5 The DA, when it deems it necessary, may appoint ad-hoc subcommittees,
whose membership may be drawn from among itself or other staff of the
department, to perform specific tasks.
31.2.6 The DA can co-opt and invite to its meetings any member of the staff from
other departments in the course of execution of its tasks. Such invited
members shall not have voting rights.
31.3 Powers and Duties of DA
31.3.1 prepare the department's short and long term objectives, plans and programs,
and necessary budgets for their implementation and submit the same to the
dean through the department head;
31.3.2 recommend criteria to the CC for the selection of students joining the
department;
31.3.3 ensure that all examinations are reviewed for completeness of content, rigor
and soundness;
31.3.4 review grades and recommend the academic status of students to the CC
every semester;
31.3.5 recommend graduation of students;
31.3.6 plan and coordinate regular reviews of curricula, initiation of new courses,
cancellation of obsolete ones, merger of courses, conduct of research, proper
utilization of departmental resources, maintenance of academic standards and
quality of the programs of the department;
31.3.7 review and approve research proposals presented to it through DRTTC;

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31.3.8 promote and coordinate consultancy services in the department; and ensure
the University’s regulations governing consultancy services are adhered to;
31.3.9 deliberate and decide on disciplinary cases of students pertaining to academic
matters in accordance with the rules and regulations of the University; and
31.3.10 recommend actions to the dean, regarding: promotion of the well-being of
staff and the students of the department;
31.3.11 staff development schemes for the department; and initiation of scholarships,
fellowships, prizes and other awards to students of the department;
31.3.12 Recommend to the CC, the appointment and promotion of faculty members
of the department.

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CHAPTER THREE
OFFICES OF THE UNIVERSITY
Article 32: Office of the President
32.1 General Provisions
32.1.1 The President of the University shall be the chief academic and administrative
officer of the university.
32.1.2 Without prejudice to the provisions of the Proclamation 650/2009, all
administrative actions are answerable to him; the authority of final adjudication of
administrative and academic decisions resides in the Office of the President.
32.1.3 Without prejudice to the provisions of the Proclamation 650/2009 and Council of
Ministers Regulation No 216/2011 and 314/2014 the president may issue a
presidential order that directs and guides all administrative and academic matter of
the university.
32.1.4 The President exercises the powers vested in him under the Proclamation
650/2009 and Council of Ministers Regulation No 216/2011 and 314/2014 .
32.1.5 The President shall propose to the board, the organizational structure of the
university as well as offices under him.
32.2 Appointment
The president shall be appointed as per article 52 of the proclamation and article 7 of the
regulation by the Ministry among the list of nominees provided by the board. However,
the president should have a PhD.
32.3 Terms of Office

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The terms of office of the president shall be six years, provided however, that and without
prejudice to other provisions of this proclamation, he may be repeatedly reappointed.
32.4 Powers and Duties of the President shall be as in 32.1.4 of this article.
Article 33. The Vice Presidents of the University
33.1 Appointment
The vice presidents of the university shall be appointed by the board based on merit and
through competition on the basis of nominations made by the president. A vice president
should have a PhD.
33.2 Terms Office

The terms of office of the Vice Presidents shall be four years. However, without prejudice
to other provisions of the Proclamation, they may be repeatedly reappointed.
33.3 Duties and Responsibilities:
33.3.1 Vice Presidents of the university shall exercise the powers and duties
provided in Council of Ministers’ regulation No 216/2011 and
314/2014, in addition to those entrusted to him under the Higher
Education Proclamation.
33.3.2 A Vice President shall carry out such other activities which may be
specifically entrusted to him by the Board, the President, or the
Senate.
33.3.3 A Vice President may determine the organizational structure of his
office subject to Approval by the President.
Article 34: Offices under the vice president for academic affairs (VPAA)
The office of the vice president for academic affairs shall lead the teaching learning
activity of the university through various offices organized under it.
Article 35. Director for Academic Staff Affairs

35.1 Appointment
Director for Academic Staff Affairs shall be nominated by Academic Vice President
and appointed by the president following open competition considering his experience,
and performance evaluation result.

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The director for Academic Staff Affairs shall serves for three years. However, he cannot
serve for more than two consecutive terms.
35.3 Accountability
The director for Academic Staff Affairs shall be accountable to the vice president for
Academic Affairs.
35.3Duties and Responsibilities
35.4Follows up and ensures that the academic staff recruitment is in accordance with the rules
and regulation of the university;
35.4.1 Supervises, controls and directs the human resource management (HRM) unit
personnel to ensure the proper handling of the academic staff files and data;
35.4.2 Coordinates and monitors short-term and long-term trainings which are prepared
for the academic staff members in-house or outside the university;
35.4.3 Handles scholarship matters of the academic staff in accordance with the
existing staff development guideline;
35.4.4 Prepares strategic staff development plans and monitor its implementation.
35.4.5 Advices and supports the vice president for Academic Affairs on matters of
academic staff affairs of the university;
35.4.6 Check and Facilitate monthly salary payment of academic staffs, overloads, part
time and other extra load payments;
35.4.7 Arrange academic staff members’ promotion cases;
35.4.8 Facilitates new full-time and part time academic staff appointments for the
colleges and divisions;
35.4.9 Prepares administrative reviews and manages records on candidates eligible for
review or leave;
35.4.10coordinates appointments made to foreign national faculty ensuring compliance
with government and visa requirements;
35.4.11Serves as administrative liaison in Academic Staff Affairs Office and organizes
appeals and grievance process;
35.4.12Prepares projection plan for the recruitment of academic staff in rank based on
the demands of the colleges and divisions.

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35.4.13Coordinates induction activities for the newly employed academic staff
members.
35.4.14Accomplishes other relevant tasks assigned to him by the vice president for
Academic affairs.
Article 36. Academic Directors and Deans
36.1 Director for Undergraduate Program (DUG)
36.1.1 Appointment
Director for Undergraduate program shall be nominated by the vice president for
Academic Affairs, in open competition basis and appointed by the president. The
director should have an academic rank of at least assistant professor and served the
University for at least a year.
36.1.2 Terms of Office
The director for Undergraduate program shall serves for three years. However, he
may be reappointed for the second term.
36.1.3 Accountability
The director for Undergraduate program shall be accountable to vice president for
Academic Affairs.
36.2 Director for Graduate programs (DGP)
36.2.1 Appointment
The director for Graduate programs shall be nominated, in open competition
basis, by the AAVP and appointed by the president; and should have an
academic rank of at least assistant professor and served the University for at
least a year.
The director for post graduate programs shall be accountable to the vice
president academic Affairs.
36.2.3 Terms of Office
The Terms of Office of director for the graduate programs shall be three
years. However, he cannot serve for more than two consecutive terms.
36.2.4 Duties and Responsibilities

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Director for the graduate programs shall have the following duties and
responsibilities:
36.3 Colleges
Colleges shall have dean, associate deans and department heads.
36.3.1 Accountability: The dean is accountable to the VPAA.

36.3.2 Term of Office
The terms of office of a dean shall be three years. However, a Dean may
be re-appointed on the basis of good performance.
36.3.3 A dean shall be subjected to periodic performance evaluation which may
result in termination of the office term or for good cause.
36.3.4 Powers and Duties
The dean shall have the following duties and responsibilities:
36.3.4.1 Serve as the chairperson of the College Council;
36.3.4.2 Carry out all decisions of the College Academic Council (CAC) with
respect to appointment and promotion, renewal of contracts,
admission of students, graduation and other decisions in accordance
with the rules and regulations of the University;
36.3.4.3 Promote multidisciplinary academic/ research programs;
36.3.4.4 Propose to the CAC the establishment of new programs, and revision
of existing programs; dissolution or amalgamation of programs, etc.;
36.3.4.5 Conduct follow-up on the various academic programs to assess
whether recommendation of the CAC has been taken into account and
present a report to the CAC;
36.3.4.6 Coordinate the preparation of College/Faculty/Institute/school plans,
programs and budgets in collaboration with department heads and
submit to the CAC for review and endorsement. The dean shall also
recommend to the CAC schemes for the allocation of the approved
budget among the various units of the
College/Faculty/Institute/school and follow-up on the implementation
of the CC’s decisions;

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36.3.4.7 Direct and coordinate the activities of the departments and other
units of the College/Faculty/Institute/school;
36.3.4.8 coordinate all research activities of the
36.3.4.9 coordinate continuing education programs, professional development
courses, seminars, workshops and similar educational programs;
36.3.4.10 Coordinate the formulation of criteria for admission of
students to the College/Faculty/Institute/school and departments and
participate in the placement of such students;
36.3.4.11 Administer and oversee the proper utilization of the physical
resources of the College/Faculty/Institute/school; issue rules and
procedures for the proper administration of the
College/Faculty/Institute/school in line with the overall policies and
regulations of the University;
36.3.4.12 Ensure that the policies, rules and regulations of the University are
readily available to be well known by the staff and students of the
36.3.4.13 Recruit professionals who can either on a fulltime or part-time basis
contribute to the research and teaching needs of the
36.3.4.14 Endeavor to foster good working relationships with relevant
research institutes and other units of the University;
36.3.4.15 Promote the good image of the College/Faculty/Institute/school by
providing appropriate and full information on its the activities;
36.3.4.16 Plan and implement schemes and programs that promote academic
excellence;
36.3.4.17 Plan and implement welfare of both staff and students;
36.3.4.18 Ensure the proper maintenance of student records in the
College/Faculty/Institute/school in accordance with guidelines to be
set by the Office of the Registrar;

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36.3.4.19 Carry out any other relevant tasks assigned to him by the vice
President and the CAC;
36.3.4.20 Delegate his duties and powers as appropriate to the associate dean
or department heads; and
36.3.4.21 Submit an annual report to the CAC and the VPAA on the activities
of the College/Faculty/Institute/school.
36.3.4.22 Perform all other activities given by the VPAA.
Article 37. Department Heads
37.1 Appointment and accountability
37.1.1 A department head shall be appointed by the VPAA, under election of three
candidates by the department assembly and recommendation of College/
Faculty/Institute/school academic commission from among full-time academic staff
members of the department.
37.1.1 The department head shall be accountable to the college dean.
37.2.1 The term of office of a department head shall be two years. However, a department
head may be re-appointed on the basis of good performance.
37.2.1 A department head shall be subject to periodic performance evaluation
which may result in termination of the office term or for good cause.
37.3 Powers and Duties
The department head, in regular consultation with the staff members and dean, shall:
37.3.1 Direct the teaching and research activities of the department;
37.3.2 Promote the enhancement of the quality and relevance of teaching and
research in the department;
37.3.3 Initiate proposals for deliberations by DA on matters within the jurisdiction
of the latter
37.3.4 Follow-up and implement the decisions and recommendations of the SC and
the DA;
37.3.5 Seek to provide opportunities for educational and professional development
of the staff and students of the department;

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37.3.6 Follow-up the processing of appointments, promotions, salary increments
and the benefits due to the staff of the department in accordance with the
rules and regulations of the University;
37.3.7 Plan and prepare or cause to be prepared plans, programs and budgets for the
activities of the department and closely supervise the implementation of
approved plans, programs and budgets;
37.3.8 Create conducive atmosphere for the expansion of academic and research
efforts in the department;
37.3.9 Prepare up-to-date reports on the teaching, research and consultancy services
provided by the department;
37.3.10assign students’ advisors, senior essays supervisors and examiners;
37.3.11supervise the proper use of physical and human resources within the
department;
37.3.12ensure that academic staff of the department submit periodic report on their
teaching and research activities and, in consultation with the DA, take
appropriate actions on issues raised in such reports;
37.3.13Keep records of activities of all staff of the department to serve as inputs for
evaluations. Such records shall, inter alia, include reports on research work,
publications, conference papers and talks, status of works in progress during
that year, professional public services and participation in University affairs;
37.3.14conduct performance evaluation of each staff at the end of each academic
year;
37.3.15Ensure that students’ evaluations and peer reviews of staff of the department
are properly conducted and the necessary reports are submitted to the dean as
per procedures on these matters;
37.3.16Keep or ensure the keeping of proper academic records of students of the
department;
37.3.17Facilitate all students’ registration, evaluations, grade submission and grade
approval related issues (be it manual or electronic) of all students taking
courses offered by the department.

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37.3.18Timely assign/request instructors for courses through the online system for
this purpose.
37.3.19Delegate his powers to another full-time academic staff of the department,
and where necessary carry out other relevant tasks assigned to him by the
dean.
37.3.20Perform such other relevant tasks as may be assigned to him by the dean.
58 | Revised Version, July 2017.

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CHAPTER FOUR
CENTRAL OFFICES OF THE UNIVERSITY
Article 40. Continuing Education Office (CEO )
40.1General Provisions
40.1.1 The purpose of Continuing Education Program is to increase access to
education and to reach out the public at large.
40.1.2 CEO shall place excellence in the pursuit of the University’s mission of
providing education, conducting research and rendering service to the public.
40.1.3 For the purpose of this legislation, the phrase “Continuing Education”
implies instructions offered outside the regular full-time program, such as
evening programs, summer in-service programs, and radio programs as well
as seminars and workshops.
40.2Appointment
The director for continuing education shall be nominated, in open competition
basis, by the AAVP and appointed by the president,
40.3Accountability
The director for postgraduate programs shall be accountable to the vice
president academic Affairs.
The Terms of Office of director for continuing education shall be three years.
However, he cannot serve for more than two consecutive terms.
40.5 Powers and Responsibilities of the CE director
The CE director shall have the duties and responsibilities to:
40.5.1 prepare a strategic plan for Continuing Education program of the
University by identifying the educational needs of the public;
40.5.2 make provisions to meet these needs by proposing, in consultation with
the appropriate College, distance education courses and programs
leading to university degrees and organizing certificate programs,
lectures, seminars, and related activities;
40.5.3 provide part-time, on-the-job and/or on-the-spot education and facilitate
lifelong learning by overcoming barriers of time and distance through
59 CHAPTER FOUR | Revised Version, July 2017.

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the use of appropriate media of communications such as
correspondence, internet, interactive video and others;
40.5.4 improve the quality of education by tapping the best global academic
resources with a view to nurturing problem solving skills and
entrepreneurial spirit;
40.5.5 design specialized program of studies specifically tailored to fit the
needs of stakeholders of Continuing Education;
40.5.6 design policy for course assignment of academic staff and recruitment of
support staff for Continuing Education program;
40.5.7 facilitate the launching of graduate programs of study within Continuing
Education;
40.5.8 review and revise, from time to time, the rate of tuition fee in order to
provide quality service at an affordable price and means of revenue
generation for the university; and
40.5.9 Develop partnerships both within the University and beyond in order to
discharge its duties and responsibilities.
Article 41. Office of the University Registrar
41.1. General Provisions on the Office of the University Registrar
41.1.1 The Office of the University Registrar is a unit of the University responsible
for all operational matters pertaining to student admission, selection and
placement, student registration, allocation of classrooms, lecture halls and
keeping the academic records of all the Colleges, and graduation.
41.1.2 The office carries on the duties and responsibilities set forth in the provisions
of this article in close cooperation with Colleges and other offices of the
University.
41.1.3 The Office of the Registrar shall have the University Registrar, the Deputy
Registrar and an Academic Record team leaders, Alumni and customer
service team leader, Cost sharing team leader and College Associate
Registrars.
41.2 Responsibilities of the Office of the University Registrar
The Office of the University Registrar shall:

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41.2.1 Prepare the Academic Calendar of the University each year in consultation
with the VPAA and submit the same to the Senate for approval;
41.2.2 ensure that pertinent laws, this Legislation, directives of the Senate and its
committees and guidelines on students (admission, registration, graduation,)
and curricula (courses, credit requirements, etc.) are equitably observed;
41.2.3 maintain up-to-date records on programs of study of the University;
41.2.4 create and maintain up-to-date, confidential and permanent records of all
students, including drop-outs, dismissals, withdrawals, and alumni of
undergraduate and graduate programs;
41.2.5 create and maintain up-to-date and accurate information on student admission,
placement, registration, academic performance, retention, attrition, and
graduation based on types of programs and modes of delivery;
41.2.6 ensure that optimum use is made of classrooms, lecture halls and laboratories
and maintain accurate records of such utilizations;
41.2.7 prepare and issue the Academic Calendar, University Catalogue(s), and
admission prospectus and student handbooks of the University on a regular
basis;
41.2.8 issue transcripts, degrees, diplomas and certificates;
41.2.9 be responsible for the custody of the Common Seal of the University;
41.2.10support, coordinate and oversee the registrar units of the University;
41.2.11without prejudice to the relevant provisions of the Proclamation, and upon
approval of the President and Vice Presidents, consult with the Ministry of
Science and Technology on intake capacity, admission, and set university-wide
general criteria for admission and placement;
41.2.12oversee the College intake;
41.2.13prepare the list of candidates recommended by the CCs eligible for the award
of degrees, and certificates;
41.2.14ensure that all admissions of students from foreign Colleges are conducted as
per the rules and regulations of the University;
41.2.15manage all finance-related issues of the office; and
41.2.16Perform such other relevant tasks as assigned by the VPAA.

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Article 42.The University Registrar
42.1 . Appointment
The University Registrar shall be nominated by the VPAA, based on merit in open
competition, and appointed by the President. The university registrar shall have an
academic rank of at least assistant professor.
42.2 Powers and Responsibilities of the University Registrar
The University Registrar shall:
42.2.1 administer all operational matters of the Office of the University
Registrar and its various units;
42.2.2 submit the annual budget of the Office of the Registrar to the VPAA and
administer such funds as may be placed at his disposal;
42.2.3 be responsible for the implementation of the policies and directives laid
down by the Senate pertaining to students (admission, placement,
registration, academic performance, attrition, graduation, etc.) and
curricula (courses, credit requirements, etc.);
42.2.4 continually analyze and evaluate all existing rules and regulations on
registration, academic performance, attrition, graduation, etc. and
curricula (courses, credit requirements, etc.) and recommend
modifications where necessary;
42.2.5 submit to the Senate, after approval by CCs or the GPC, the names of
candidates eligible for the award of certificates, diplomas and degrees
including special awards in conformity with University rules and
regulations;
42.2.6 submit to the VPAA timely progress reports on student admission,
placement, registration, academic performance and attrition, and make
any recommendations thereon;
42.2.7 submit to the VPAA regular reports on the activities of the Office of the
Registrar and its various units, and make recommendations on how to
improve the overall operations of the Office of the Registrar and its
various units;

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42.2.8 perform such other duties consistent with his responsibility as may be
assigned to him by the VPAA; and
42.2.9 Delegate some of his powers to College Associate Registrars.
Article 43.The College Associate Registrars

43.1.1 The University shall have College Associate Registrars appointed by the
VPAA upon the recommendation of the College Dean, in consultation with
the University Registrar.
43.1.2 The College Associate Registrar is accountable to the College dean in
respect of matters within the domain of the college concerned while he shall
be accountable to the University Registrar in respect of University-wide
policies, rules, standards and guidelines
43.1.3 He shall be responsible for all activities of the Office of the Registrar, mutatis
mutandis, at the College level;
43.2 Powers and Responsibilities of the College Associate Registrar
The College Associate Registrar shall:
43.2.1 be responsible for all matters pertaining to academic records,
certification, registration and other such functions for the College
concerned;
43.2.2 provide proper guidance, leadership and checking of the registrar
personnel and their activities at College level;
43.2.3 maintain a statistical data on academic performance and progress,
academic excellence and rate of retention of students and services
rendered and regularly submits to the Dean and the Registrar;
43.2.4 arrive at the solution of new problems on the basis of and consistent
with established policies and procedures;
43.2.5 be resourceful, habitually accurate, visionary, perceptive with mastery
of details, and tolerant, and possess initiative, discretion, good
judgment and common sense;
43.2.6 be able to supervise assistants and delegate authority as necessary to
successfully accomplish these duties;

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43.2.7 consolidate the registrar system of the College under one unit
including undergraduate and graduate, regular and Continuing
Education and other special and short-term programs of the College
and departments;
43.2.8 plan, prepare and issue ID cards to students in consultation with the
University Registrar;
43.2.9 develop efficient systems for handling add and drop,
withdrawal/clearance and readmissions;
43.2.10prepare enrolment data and other necessary data including prospective
graduates and submit to the Office of the Registrar on a timely basis
and as required;
43.2.11issue all necessary certification of active students and drop-outs on a
timely basis;
43.2.12develop fee structure and service charges in consultation with the
College dean and the University Registrar and seek its approval at the
appropriate level;
43.2.13ensure that University regulations and College CC decisions are
effectively executed;
43.2.14contribute to the preparation of the Academic Calendar of the
University and ensure that it is respected by the College;
43.2.15ensure that students who have completed graduation requirements are
immediately presented to the SC and subsequently forwarded for
approval and timely conferment of degrees and diplomas;
43.2.16be creative and visionary to continuously improve operational systems
and improve both efficiency and quality of services;
43.2.17ensure that all student records are immediately transferred to the
Office of the Registrar upon graduation of the student; and
43.2.18Perform such other duties assigned to him by the University Registrar
and the college Dean.

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Article 44.Other Units of the Office of University Registrar
The Office of the University Registrar shall determine the organizational structure of all
units under it.
Article 45. The University Library

45.1 General Provisions on the University Library
The University Library consists of a central library and such other constituent
libraries. The University shall not allocate funds to maintain any library which is not
a recognized part of its library. Faculties, colleges, Colleges and institutes may have
their own constituent libraries.
45.2Property Interest in Books and Other Media
All materials purchased by, or donated to, any library within the University become
automatically the property of the University and no library of the University may
obtain property interest in library materials separate and distinct from the University,
for the University alone has the capacity to enjoy property interests in such materials.
Where an item is loaned to any particular library within the University, the use of
such loaned materials may still be made subject to general library regulations but
without prejudice to the property interests retained by the lender and the observance
of any restrictions imposed as a condition of loan. Excess copies of books acquired by
way of gift may, however, be donated to other libraries as a resource sharing exercise.
45.3 Creation and Dissolution of Constituent Libraries
45.3.1 The planning and development of institutional collections shall proceed in a
systematic manner within the framework of this Legislation, with due
consideration to the individual needs and requirements of departments.
45.3.2 Constituent libraries may be authorized by the AVP in consultation with the
University Librarian and the deans and directors concerned. Any constituent
library may be merged or dissolved by agreement between the University
Librarian and the deans or directors of the involved
Colleges/faculties/institutes/Schools and subject to the rules set forth below.
45.4 Creation of Smaller Collections
45.4.1 Upon request, a librarian may make provisions for the deposit of a small
working collection of books from the relevant library to be housed within a

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faculty or department of the University in order to facilitate academic
instructions. Small collections of this nature are not constituent libraries and
are governed by such arrangements as the University Librarian may stipulate;
45.4.2 Any acquisition of books or other reference materials by such units shall be
duly registered and catalogued by the University Library System.
45.5 Organizational Structure of the University Library System
45.5.1 The University Library System shall have two divisions: the Technical
Processing Division and the Readers Services Division;
45.5.2 The Technical Processing Division shall be a centralized service responsible
for collection, management, coordination, cataloguing, and processing of
books, journals and other library materials for the constituent libraries. The
Division shall also organize electronic resources for the constituent libraries;
45.5.3 The Readers Services Division shall be responsible for providing direct
services to users of library. All constituent libraries come under this Division.
45.6 Functions of the University Library System
45.6.1 The primary function of the University Library is to build and maintain
balanced collection and access points to information sources that support the
teaching, learning and research activities of the University.
45.6.2 The collection should include a wide range of basic monographs, a selection
of core journals in different formats, the standard reference tools, selected
databases, online information sources and documents pertaining to different
subject areas.
45.6.3 It shall also collect information sources that support the curriculum and
research programs of the University as selected by the teaching faculty,
researchers and students in cooperation with the library and information
professionals.
45.6.4 It shall identify and build a database of suppliers of books, periodicals and
other sources of information.

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45.6.5 It shall develop criteria for selection of suppliers of books, periodicals and
other source of information and submit the same for the Library Committee of
the Senate.
45.7 Weeding of Library Materials
45.7.1 The weeding process is a continual evaluation of resources intended to remove
items that become obsolete, are superseded by later editions, are unnecessary,
unused, or are in poor physical conditions.
45.7.2 Decisions on weeding of materials shall be made by using an item-by-item
procedure and requires collaboration between the library professionals charged
with the weeding process and appropriate faculty members to evaluate the
material and to determine if it is up for weeding. Involvement of faculty
members most directly concerned with possible future use of the materials is
essential in the weeding process to assure that materials of interest are not
inadvertently discarded.
45.7.3 The University Librarian, upon approval from the LICTC, shall formulate an
appropriate weeding policy in which procedures and an appropriate criterion
for carrying out the weeding activity is set. Items weeded out from the Library
may, at the discretion of the University Librarian, be donated to other
institutions, sold as used books, kept in store for use whenever the need arises
or disposed of by other means.
45.8 Budget Appropriations for the Library
45.8.1 The University Librarian shall ensure that faculties, in submitting faculty
budget request to the University, include budgetary request for equipping,
staffing, maintenance and development of the library;
45.8.2 The University Librarian, in consultation with the relevant University body
responsible for planning and budget, shall prevent duplication of expenses. He
shall submit annual proposal on budgetary matters pertaining to the University
Library System to the VPAA, to all relevant deans and to the LICTC in order
to guide the faculties in obtaining improved planning and clarification of
budgetary allocation policies and maintaining a balanced Library System.

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Article 46. Library Staff
46.1 The Libraries shall have professional librarians and other support staff.
46.2 The terms of employment, promotion and termination of employment of
professional librarians shall be governed by the rules and regulations applicable to
academic staff.
46.3 Professional librarians shall be expected to teach or assist in teaching courses in their
areas of specialization.
Article 47. The University Librarian

47.1.1 The University Librarian is the chief administrative officer of the University
Library System and is employed under such contractual arrangements with the
University as prescribed under this Legislation and other rules governing
academic rank, salary, freedom and responsibility.
47.1.2 The university librarian shall be nominated by the VPAA and appointed by the
university President,
47.1.3 The university librarian shall be accountable to the VPAA.
47.2 Duties and Responsibilities
47.2.1 The University Librarian is responsible for the general administration of the
Library and employment and supervision of its personnel, and in consultation
with the LICTMC of the Senate, for its planning, budget, and development as
a resource for teaching and research and for the promulgation of all rules
governing use of the Library by students, faculty and external readers.
47.2.2 The University Librarian shall protect the University's interest in its property
and ensure the efficient use of library resources. To this end he shall:
47.2.2.1ensure the availability of trained library staff in adequate numbers and
meeting prescribed standards, through employment, transfer and/or
appropriate training;
47.2.2.2 require adherence to procedures regarding the acquisition, accession
and cataloguing of all information resources;

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47.2.2.3 require adherence to rules to assure that all materials in the University
Library System are available, on reasonable terms, to all University
students and academic staff, subject to the priority of meeting the
academic needs of the faculty to the constituent library;
47.2.2.4 Request, annual report, including statistical information from each
constituent library and dean of the faculty where it is situated as may
be necessary to inform the Librarian of its expenditures and
operations; and
47.2.2.5 inspect all libraries within the system and take all other steps
necessary and proper to secure the above objectives;
47.2.2.6 Other libraries in the University but outside the University Library
System shall conduct their activities in line with memoranda of
understanding to be signed with the University Librarian.

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CHAPTER FIVE
THE ACADEMIC STAFF
Article 48. General Provisions
48.1 The satisfactory fulfillment of the vision of the University and the effective realization
of its mission and objectives set out in the preamble of this Legislation is premised on
the professional competence and quality as well as intellectual and moral discipline of
its staff.
48.2 It is through the instrumentality of its staff that the University can best accomplish its
core activities and strive to serve the society in the production of skilled and
knowledgeable human resources and in the creation of knowledge relevant to meet the
needs of the country in all spheres of life and to develop itself as a community of
scholars devoted to teaching, research and community and national services in the best
traditions developed by universities throughout the world.
48.3 The staff of the University shall endeavor to attain the requisite level of competence
and expertise in their respective discipline and to maintain and improve such
competence and expertise by keeping abreast with new developments and changes in
their respective fields of studies.
48.4 On its part, the University shall strive to create a conducive environment that
nurtures excellence and assists the staff in the endeavor to develop itself and
discharge its responsibility with efficacy
48.5 The University shall also clearly define what is required of its academic staff in the
areas of teaching, research and services.
48.6 The University shall develop policies with respect to salary scales, academic ranks
and promotion which enable members of the academic staff to enjoy a standard of
living compatible with the responsibility, dignity and competence which the
University might demand from them.
48.7 The University is also duty bound to work out rules and regulations governing the
academic rights, freedoms and responsibilities of its staff.
48.8 Such rules and regulations shall have the purpose of regulating opportunities for
regular, research or sabbatical leaves to enable faculty members to complete research
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projects, to pursue courses of study at other universities or to engage in activities
related to their University duties and areas of specialization, which will advance
their capacities as teachers and scholars.
48.9 The University, in implementing the provisions of this Legislation regarding its
academic staff, shall adhere to policies on and procedures for general academic
human resource, academic staff recruitment and appointment, staff development,
staff productivity and promotions, mentorship and succession of academic staff,
separation and termination of employment for academic staff
Article 49. Status of this Legislation in the University Contracts
This Legislation shall form an integral part of the employment contracts for full-time
University staff unless it or a part thereof is expressly waived by the parties.
Article 50. Academic Freedom

Without prejudice to Article 16 of the Proclamation, the University Academic staff has
the following Academic Freedoms.
50.1 All members of the academic community have the right to fulfill their functions of
teaching, doing research, writing, learning, exchanging and disseminating
information, and providing services without fear of interference or repression from
the government or any other forces;
50.2 All members of the academic community with teaching functions have the right to
freely teach without any interference, subject to the generally accepted principles,
standards, and methods of teaching;
50.3 All members of the academic community with research functions have the right to
carry out research without interference, subject to the universal principles and
methods of scientific enquiry. In particular, researchers shall not be denied
information or permission to do, or hindered in any way from doing, research on any
ground except for reasons of public health and morality, or, in circumstances of
clear, present, and imminent danger to the nation and its independence;
50.4 All members of the academic community shall have freedom of association,
including the right to form and to join independent and autonomous trade unions.
The right of association includes the right of peaceful assembly and formation of
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groups, clubs, associations, and such other bodies to further the academic and
professional interests of the members of the academic community;
50.5All members of the academic community shall have the right to write, print, and
publish their own newspapers or any other form of media, including wall literature,
posters, and pamphlets. The exercise of this right shall have due regard to the
obligation of the members of the academic community not to interfere with the right of
others to privacy and in any manner or form to unreasonably arouse religious, ethnic,
national, or gender hatred.
Article 51. Category of the Academic Staff
The University may have the following academic staff:

51.1. Professors, associate professors, assistant professors, senior lecturers, lecturers, ,
academic and research assistant and, under unique circumstances or conditions of
transition, graduate assistants employed for teaching and/or research;
51.2. Other employees of the institution considered academic staff by decision of the
senate following international good practice and the provisions of the University's
internal regulations.
Article 52. Rights of Academic Staff

Every academic staff shall have the right to:
52.1. Exercise academic freedom consistent with the University's mission;
52.2. Conduct research and disseminate findings, render consultancy services, take
sabbatical and research leaves to conduct research and studies beneficial to the
University and the country, in accordance with internal regulations of the university;
52.3. Be entitled to further education and training for professional development, subject to
internal rules and regulations of the university;
52.4. Be promoted and assume new academic rank on the basis of merit in accordance with
the university’s rules and regulations and in accordance with national norms and
standards the Ministry may issue as necessary;
52.5. Enjoy transparent, fair, and equitable administration and system of remuneration and
benefits that shall be instituted by Government as the economic condition of the country
may permit;

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52.6. Participate, as feasible, in formulations of university direction, plans, regulations, and in
curricula development and make comments on the quality and appropriateness of the
teaching-learning process;
52.7. Be informed on his performance results and of any records kept in his personal file
without his prior knowledge as well as enjoy confidential maintenance of information in
his personal file except for the official business of the university or the provisions of
pertinent laws require otherwise;
52.8. Enjoy campus security for himself and for his personal property while rendering the
proper services;
52.9. Be informed on the plan, development, direction, condition and performance of the
university;
52.10. Elect and be elected where election of academic and /or by academic staff shall be
necessary or is the norm;
52.11. Receive due process in disciplinary matters and demand and receive redress in cases
of inappropriate/injurious decisions;
52.12. compete for academic offices and leadership positions on the bases of the
applicable University criteria and be treated in selection process on the basis of merit
and without any discrimination, transparent, or otherwise;
52.13. The university shall formulate rules and procedures on all matters of rights of its
academic staff and adopt and implement the same after having them duly debated
through participatory processes.
Article 53. Duties and Responsibilities of Academic Staff
Every academic staff member of the university shall have the following responsibilities:
53.1 An Academic Staff of the University is required to be a scholar with full devotion to
the advancement of the frontiers of knowledge in accordance with the best traditions
developed by scholarly circles throughout the world. It shall be the primary duty of
the Academic Staff to carry out functions in the best interest of the University and the
nation having due regards to professional etiquette.

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53.2 An academic staff of the university shall design, develop and implement courses in
an area of specialization following established university procedures in such a way
that the course material may be delivered over the entire semester in a balanced way.
53.3 Without limitation to the generality of the provisions of sub-article 1 of this Article, a
member of the Academic Staff at the University shall:
53.3.1 Uphold the objective of higher education and the guiding principles applicable
to the institution;
53.3.2 Prepare graduates who are cultivated in a democratic culture, competent in
knowledge and skills and internationally competitive in their fields;
53.3.3 treat and interact with students and other members of the institutions
community giving due respect to their human dignity, emotions, effort and the
particular circumstances they may find themselves and rid off oneself from
injuries bias and prejudice, iniquitous and discriminatory practices;
53.3.4 Participate and play due role in curriculum development, review, enhancement
and/or enrichment;
53.3.5 Respect the constitution, higher education proclamation, legislations of the
University and other pertinent laws of the country;
53.3.6 Refrain from promotion of ethno-centrism, discrimination against any
individual or group on the basis of race, ethnicity, sex or creed, political
partisanship, preaching of religion, impositions of one’s belief and views on
students of the University in class rooms;
53.3.7. Be evaluated for once performance by students, colleagues and the University
and remonstrate only appropriately in case of disagreement with all or any of
the evaluation results;
53.3.8. Contribute to the best of once ability and as a member of the institution’s
community to prevalence of orderly conduct and peaceable operations of the
institution and to peaceful resolutions of intra-institutional conflicts.
53.3.9. give course lectures and other forms of instruction to students in line with the
policies and general guidelines set forth by the University;
53.3.10. Educate, examine, and evaluate students;

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53.3.11. Conduct basic and or problem solving research that contributes to the
advancement of knowledge or has direct impact on community development;
53.3.12. Participate in University Affairs as required;
53.3.13. participate in organizing, directing and developing the activities of the
respective Academic Unit as required by the University;
53.3.14. Render services to the University as full-time employment and shall not be
employed in other institution without prior knowledge of AASTU.
53.3.15. Consult and advice students;
53.3.16. Accept teaching assignments in Continuing Education Programs. However,
instructors should be paid appropriate remunerations;
53.3.17. Accept additional teaching assignments when compelling circumstances arise
in any Academic Unit of the University
53.3.18. Submit exams, marked examination paper with answer key and grade reports
on time to his/her department
53.3.19. Use and properly handle all University properties;
53.3.20. Accept instruction from superiors where such instruction is not contrary to
law, morality and/or the terms and conditions of employment within the
University;
53.3.21. Maintain a democratic and civil outlook by demonstrating a willingness to
work with others and respecting the ideas of fellow Academic Staff members
and students;
53.3.22. Submit periodic reports to the respective Academic Unit on assigned courses
,current research and/or study leave progresses;
53.3.23. Be empathic to the solidarity of the University community;
53.3.24. Carry out required tasks in an efficient and effective manner as assigned by
the academic unit head or any other senior University body;
53.3.25. Within the resources available, endeavor to stay abreast of the latest thinking
in the area of specialization and shall periodically update pedagogical skills
and teaching material;

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53.3.26. Inform the respective immediate supervisor well in advance if and when he
cannot report to duty due to involvement in field work, seminars, workshops
or any similar events;
53.3.27 Conduct practical laboratory and workshop sessions and establish laboratories,
prepare laboratory/workshop manuals, conduct tutorial classes.
53.3.28. Arrange make up classes, in consultation with the head of the academic unit
and students, for all classes missed due to involvement in field work, seminar,
workshop or other activities. However, such make up classes should not
exceed 25% of the course unless approved by AAVP;
53.3.29. Not handover pre-assigned courses to any other individual for any length of
time without the approval of the academic unit head.
Article 54. Ranks for Academic Staff
The University uses the following hierarchy of academic rank (in an ascending order):
54.1. Teaching staffs
54.1.1. Lecturer
54.1.2. Senior Lecturer.
54.1.3 Assistant Professor
54.1.4. Associate Professor
54.1.5. Professor
54.1.6 Notwithstanding sub-article 1 of this Article, the University may recognize and
provide for special nomenclatures for academic ranks for fulltime research staff
following international good Practice.
54.1.7 Notwithstanding sub article 1 of this article, the university may have teaching
and research assistants with a graduate assistant level.
54.2. Adjunct staff and honorary staff shall be considered as academic staff.
54.3Academic and Research Assistant,
54.3.1 Academic and research assistant,
54.3.2 Senior Academic and research assistant
54.3.3 Chief Academic and research assistant I
54.3.4 Chief Academic and research assistant II

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54.4 Professional Librarians
54.4.1. Assistant Librarian V
54.4.2. Assistant Librarian IV
54.4.3. Assistant Librarian III
54.4.4. Assistant Librarian II
54.4.5. Assistant Librarian I
54.4.6. Associate Librarian
54.4.7. Librarian
54.5. A person joining the University, as a full-time academic staff shall be assigned an
academic rank, in accordance with the general criteria and with other procedures
established for that academic unit by the University. Each person assigned to a rank
shall be eligible for promotion in accordance with the rules and procedures set by the
senate.
54.6.A research staff may change his/her status to his/her teaching staff or vice versa
where requested by academic unit and approved by academic vice president of the
University and VPTT with the consent of the staff.
54.7. Adjunct/honorary academic ranks may be assigned to qualified professionals on the
basis of staff joint appointment, part-time, or other arrangements in accordance with
the general university policy.
54.8. Unless specific contractual arrangements are made to the contrary, an instructor
joining the University for the first time shall be subjected to a probationary period of
six month with the University;

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CHPTER SIX
TEACHING AND RESEARCH LOAD
Article 55. Teaching and Research load
55.1. Measurement Unit for Teaching Load
55.1.1. The teaching load of an Academic Staff shall be expressed in terms of Lecture
Equivalent Hours (LEHs). A Lecture Equivalent Hour is normally 1 credit hour or 1.67
ECTS, and a credit hour requires 3 hours of workload.
55.1.2. A course having only lecture hours in ECTS curriculum structure is in a straight-line
identical to conventional credit hour system by rejecting home study hours billed in
ECTS. Therefore, for such courses:
Credit Point (CP) in ECTS = Conventional Credit Hours (Cr. Hr) = Lecture contact
hours.
55.1.3. A course that has lecture and tutorial hours in ECTS equals to conventional credit
hours system plus the tutorial hours. Therefore, for such courses:
Instructor Load in Credit hours (Cr. Hr) in conventional system = a + b
Where a= lecture hours in ECTS, b= tutorial hours in ECTS
55.1.4. A course that has lecture, tutorial and laboratory/practice hours in ECTS equals to
conventional credit hours system plus each hour specified in tutorial and
laboratory/practice. Therefore:
Instructor Load in Credit Hours (Cr. Hr) in conventional system = a + b + c
Where c= laboratory/practical hours in ECTS
55.1.5. For the purpose of computing staff load, course credits, lab/tutorials, senior
project/essay or thesis advising etc, are expressed in terms of LEHs according to the
following category:
55.1.5.1 One undergraduate course credit ……… ………………..……. = 1.0 LEH
55.1.5.2 One graduate course credit …………………………………… = 1.5 LEH
55.1.5.3 One hour Lab/Practical/ or Tutorial session…………………..=0.67 LEH
55.1.5.4 One undergraduate student internship/ senior Project/essay advising ……. = 0.2
LEH
55.1.5.5 Undergraduate senior Project/ senior essay group advising………… =0.33 LEH (
group members could range from two to five)

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55.1.5.6 One PhD student Dissertation advising …………….........= 2.0 LEH
55.1.5.7One PhD student Dissertation Co-advising ……….…= 1.5 LEH
55.1.5.8One Master’s Thesis advising …………………….…= 1.5 LEH
55.1.5.9Co-advisory for one Master’s Thesis…………..……= 1.0 LEH
55.2. Normal Class Sizes per Section
55.2.1. Lecture for undergraduate program …………………….. . 50 students
55.2.2. Lab/Field sessions………………………………................25 students
55.2.3. Tutorial and seminar classes ………………………………… 25
55.2.4. Lecture for graduate program (MA/MSc)…….………... 25 students.
55.2.6. Lecture for graduate program (PhD)…….………….. 15 Students.
55.3 Normally a master’s thesis extended beyond 2 semesters and PhD dissertation extended
beyond 4 years shall not be used for load calculations.
55.4 Considering that an Academic Staff is expected to work for 39 hours per week, the full
teaching load of a full time Academic Staff is 12 LEHs. Based on the assumption given
in sub-article 1 of this Article, 12 LEHs are equivalent to 36 hours of work per week.
Every Academic Staff is required to advise/consult students for at least 3 hours a week.
55.5 The teaching staff members of the University are expected to engage in research
activities. However, not to take a big share of the teaching time, teaching staff is not
expected to be engaged in a research work for more than 50% of their time and one LEH
has to be given to community service and the detail modalities of community service
shall be based on the guideline for research, consultancy and community service to be
prepared by RTTC.
Article 56. Full Teaching Load

A full teaching load in the regular program for the different categories of Academic Staff is
as follows:
56.1 Full-time Academic Staff …………………………………………… 12 LEHs
56.2 Deans and Directors …... …………………………………………….5 LEHs
56.3 Associate deans/Associate registrars……..……..……………………..6 LEHs
56.4 Department/Division Heads.........6 LEHs
56.5 Research staff may be required to teach a maximum of ……….…..3 LEHs

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56.6 Academic staff on local study leave………………..…………………3 LEHs;
56.7 The Vice-Presidents may be required to teach maximum load ………….3 LEHs.
56.8 President…...………………………………………………………………0 LEHs
56.9 In order not to overload Academic Staff to the detriment of the quality of instruction,
the total full teaching load in the University, in both the regular and continuing
education programs, shall not be more than two courses. In case a course is offered to
more than one section, each extra section will have the same load as the first section.
56.10 In cases where academic units have serious shortage of staff and it can be
demonstrated that there are no other alternatives, an additional 3 to 6 (In the required
proportion) more LEHs for each category of staff may be approved by the AAVP or
designate.
56.11 The provisions of this particular article shall not be applicable for expatriate staff. The
teaching load for such staff shall be governed by a guideline to be approved by the
senate.
Article 57. Overload in Teaching Assignments
57.1 An Academic Staff member who, due to a serious shortage of staff, is assigned to
take teaching duties in excess of the full load for the regular and continuing
education programs shall be remunerated at the prevailing rate for part-time
employment.
57.1.1 In cases where academic units have serious shortage of staff and it can be
demonstrated that there are no other alternatives, an additional LEHs for each
category of staff may be approved by the AAVP or his designate.
Article 58. Reporting Teaching Load
Teaching loads for all staff members engaged in teaching (full or part-time) shall be
reported each semester by academic unit heads through their respective channel to the AVP
on forms prepared for this purpose before the end of the fourth week after the start of
classes. Justifications have to be provided in writing in instances where the teaching load of
an Academic Staff is below the average or above the maximum.
Article 59: Pay for Extra-Teaching Assignment
The University shall make payments to the Academic Staff for services rendered in
teaching/research/community service beyond the full load expected of them.

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Article 60.The components of research activities, duration of every research project and shared
LEH can be treated as per the working guideline prepared by the RTTC of the
senate.
Article 61. Benefits of Academic Staff
61.1 The University shall provide house/housing allowance for its academic staff. Detailed
procedures shall be worked out pertaining to the housing policy of the university.
61.2 Spouses and children of full time staff who has been serving the University for at least
one year shall have the privilege of being placed at the University`s undergraduate
program of their choice provided they meet the placement and admission requirements
of the program concerned. Such fulltime staff shall also have the privilege to transfer
their spouses and children placed in another public university to the University
provided they fulfill the placement and admission criteria of the undergraduate program
they apply to be admitted into.
61.3 Spouse and children of Retired or deceased academic staff will also enjoy the privilege
in sub article 61.2 provided that they served the university or the constituent
departments/institute/Colleges for a minimum of one year. Detail guidelines shall be
worked out by the Senate.
61.4 The university staff shall have priority to have access to any income generating
activities, services and products provided by the university.
61.5 The university shall provide to its academic staff transport services or transport
allowances depending on its resource.
61.6 The university shall establish other special rewards, prizes, honoraria and incentives.
Guideline shall be issued by the senate concerning the implementation of these
benefits.
61.7 Spouse and children of a passed-away academic staff who have been residing in the
university’s house shall be allowed to stay for one year after his date of death, in any
case.
61.8 Spouse and children of an academic staff that is abroad due to a study leave shall be
allowed to live in the university’s house rented by the staff until the end of the contract
period.

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61.9 Married academic staff that is abroad due to study leave shall be paid for house
allowances until the end of the contract period.
61.10 Spouse and children of an academic staff who has served the university for at least
two years shall be admitted to continuing education programs with free of full tuition
frees provided they fulfill the admission requirements of the given program.

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CHAPTER SEVEN
APPOINTMENT AND PROMOTION OF ACADEMIC STAFF
Article 62. Promotion
62.1General Provision
Requests for promotion for academic staff and academic and research assistant
including expatriates from all Colleges/centers shall be in general subject to the
scheme set forth based on Ministry’s directive March, 2015.
62.2Procedures for Promotions
62.2.1 The academic staff concerned, department heads or institute directors, colleagues
within the department, or the dean of the faculty may initiate application or
nomination for promotion of a staff.
62.2.2 The department shall assess the application and, upon denial, inform the
applicant of the same and, upon acceptance, recommend it to the AC of the
College /Faculty within one month of the receipt of the application. If the
deadline cannot be adhered to, the Department should make sure to inform the
applicant the reasons for the delay.
62.2.3 Upon receipt of the recommended application from the department, the AC
shall process the same within a period of one month through its standing
committee for ASAC and, when required, forward the documents to the office
of the AVP or forwards the application back to the department if the application
is denied.
62.2.4 Promotions to the rank of Assistant professor and below shall be approved by
the concerned College endorsed and communicated to the candidate by the
AAVP within one week from the date of approval, or if, denied, communicated
to the candidate within the same period of time.
62.2.5 Promotion requests to the rank of associate professor and above are forwarded
by the Office of the AVP to the ASAC of the senate, which in turn processes the
promotion request within one month, and upon acceptance, recommends the
same to the Executive Committee, or returns the document to the college if the
request is denied.
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62.2.6 Promotions to the rank of associate professor and above are considered by the
Executive Committee during the next meeting following recommendation of the
same by the ASAC for final approval by the Senate in the case of associate
professorship, and for submission to the Board in the case of professorship.
62.2.7 Promotion requests for the rank of professorship that are endorsed by the Senate
shall be presented to the Board, for its final approval, by the President at its next
meeting.
62.2.8 Upon approval by the Senate or by the Board, as appropriate, the President
communicates the appointments to the candidates and relevant University
bodies within a period of one week.
62.2.9 Rejected promotion requests may be reinitiated a fresh and processed following
the same procedure.
62.2.10 When a head of a department is a candidate for promotion, the dean shall
designate a senior member of the department to act as chairman of a
department staff affairs committee or its equivalent for the specific purpose of
processing the promotion. The person so designated shall be responsible for:
62.2.11 convening and chairing all department meetings for the purpose;
62.2.12 being in custody of all relevant forms, documents and confidential
correspondence relating to the case;
62.2.13 selecting, in confidential consultation with appropriate senior members of the
department, relevant evaluators for the publications submitted;
62.2.14 handling all confidential correspondence on the case; and
62.2.15 Submitting the final recommendations of the department on the promotion to
the dean.
62.3Effective Dates of Promotion
A case of promotion shall be said to have reached a final stage if the following
conditions are satisfied:
62.3.1 promotions of academic staff below associate professor, when approved by the
appropriate standing committee of the college; and
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62.3.2 Promotions to the rank of associate professor and professor that are duly approved
by the appropriate University organ shall be deemed to have become retroactively
effective as of the date of acceptance by the ASAC.
62.4Criteria for Promotions: Principles Governing Promotions
The length of service within a given rank, effectiveness in teaching or research and
publications, participation in the affairs of the University, and public and professional
service rendered in various capacities shall be the basic criteria on the basis of which
promotion is determined. The components of the requirements that have to be met to
fulfill each of these criteria and the manner in which these are assessed are set forth in
this Article.
62.4.1 Length of Service within a Given Rank
62.4.1.1 There shall be a minimum number of years an academic staff has to serve with a
given rank for promotion to the next higher rank.
62.4.1.2 For an academic staff who has served in other accredited institutions of higher
learning before being appointed in a given department, his/her years of service
outside shall be considered for the fulfillment of this criterion. However, such
an academic staff must serve for at least one year at the University before
submitting application for promotion.
62.4.1.3 The provision of the preceding sub-Article shall not apply where the length of
service in other institutions of higher learning has been considered and used to
determine the rank of an academic staff at the time of appointment.
62.4.1.4 For persons who join the University as academic staff after a given period of
service in other non-academic institutions or organizations, their service years in
such organizations may be used to determine their academic rank and salary at
the time of employment only.
62.4.1.5 The duration of service of academic staff who are on local study leave and
working for the University on half load basis shall be counted towards the year
of service in that proportion.
62.4.1.6 In exceptional cases where an academic staff is not handling courses due to
other assignments given by the University, the weighted evaluation of

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students may be waived and the rest criteria evaluation can be taken out of
100%.
62.4.1.7 For fulfillment of the criteria of effectiveness in teaching or research, the
weighted average of the evaluation over a given number of years the academic
staff has served after his last promotion shall not be less than 75%.The average
of evaluation over these years in each category shall not be less than 50%.
62.4.2 Requirements on the Number and Quality of Publications
62.4.2.1.Publication of a book, an article or articles in reputable
journals, preparation of a teaching material or, production of realized
pieces of work or projects demonstrating professional and creative
talent is a mandatory requirement for promotion to the rank of
assistant professor, associate professor or professor.
62.4.2.2.The reputability of journals shall be determined on the basis
of existing criteria by the RTTC and approved by the senate.
62.4.2.3.Research papers presented at scientific, academic or

professional conferences, seminars, symposia, etc. and published in
peer-reviewed proceedings of the same may be presented for purposes
of fulfilling the publications criteria for promotion. However, such
papers will have to be assessed for their academic merit and
contributions to knowledge in the particular discipline. The criteria and
procedures for the assessment of such papers or articles shall be issued
by the RTTC. These papers shall not, however, be considered as full-
fledged articles, and the points allocated to them shall be equivalent to
one-half of a full-fledged article.
62.4.2.4Research papers published in peer reviewed journals whose

reputability has not been established or chapters in books may
be presented for purposes of fulfilling the publications criteria
for promotion. However, such papers will have to be assessed
for their academic merit and contributions to knowledge in the
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particular discipline. The criteria and procedures for the
assessment of such papers or articles shall be issued by the
RTTC. These papers shall not, however, be considered as full-
fledged articles, and the points allocated to them shall be
equivalent to one-half of a full-fledged article.
62.4.2.5Publications that appear in reputable journals under the titles

such as technical notes, short communications, discussions,
reviews, case reports etc. may be counted towards the
fulfillment of the criteria for promotion. Even though these
appear under different sections in different journals, they are
defined as reviewed and published findings in reputable
journals but not as full-fledged research articles. Accordingly,
they will be taken as one half of a full-fledged article.
62.4.2.6Each co-author of an article published in a reputable journal shall be
given a share point as per the following schedule:
No. of co-authors 1 Share of each co-author (%)
1 100
2 70
3 60
4 50
5 40
6 or more 35
62.4.2.7 Publications arising out of thesis/dissertation work may also be considered

for promotion if the published work does not depend more than 50% on the
data in the Theses or Dissertations and is published by the staff member after
the last promotion.
1 The share of the co-authors indicated for journals shall also apply for other publications to be
considered for promotion.
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62.4.2.8 Text or reference books published for specific field and course as well as
books published on the bases of original research shall be considered for
promotion.
62.4.2.9 The publication points to be attached to certain publications are illustrated as
follows:
62.4.2.9.1 A reference book / a text-book shall carry two publication points,
respectively;
62.4.2.9.2 One article published in a reputable journal or one invented patent shall
carry one publication point; and one realized and recognized professional
or artistic piece of work or technology package or technological patent
shall carry one-half of a full-fledged article subject to the provisions of
Articles in this Legislation.
62.4.2.10 Textbooks and Reference Books
These are major undertakings that represent the efforts of academic staff
in putting together his/her teaching and research experience, normally
over several years. When these are submitted for promotion purposes,
they will have to be critically and favorably assessed by both internal
(one) and external (two) evaluators.
62.4.3 Participation in the Affairs of the University and Professional
Activities
62.4.3.1This requirement may be fulfilled by holding a post of academic
administration at department, faculty and/or university level,
participating in standing or ad-hoc committees and taking
assignments when called upon by the department, faculty or
University administration. Participation in activities such as
journal editing, organizing workshops, reviewing, etc. that
enhance one’s profession shall also count towards the fulfillment
of this criterion. The relative weights to be assigned to the three
components of this criterion shall be as follows:
Senior Lecturer
Academic administration .......................................................50%
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Work in committees ...............................................................40%
Professional activities ............................................................10%
Associate Professor and Professor
Academic administration ......................................................60%
Work in committees ..............................................................20%
Other special assignments ......................................................20%
62.4.3.2 Academic staff members who, for no justifiable reasons, refuse to accept
positions of academic administration or committee assignments shall forgo the
points for participation in University affairs. Those who did not have the
opportunity to do so or those who, for valid reasons, decline to accept such
offers may be evaluated having regard to their willingness and participation in
other University-wide, or departmental committees and such other assignments
as may be deemed appropriate by the academic unit head. For this purpose, the
points they score in committee works and other professional activities shall be
converted into 100%.
62.4.3.3 In all cases, an Academic Staff member should at least score 80% of the points
allotted to each of these criteria to qualify for promotion to the next academic
rank.
62.4.4 Community Service
The following may constitute activities of community service:
62.4.4.1 participation in local, regional and national committees whenever called upon
and other non-religious services relevant to the community;
62.4.4.2 conducting press, radio and/or TV programs for public education and
outreach; and
62.4.4.3 Any other professional service, paid or unpaid, to the community, the
contents and quality of which are to be determined by the concerned
guideline prepared by RTCC of the University.
62.4.5 Weighted Values of the Criteria for Academic Promotion
Weighted values are assigned to each of the major components of the criteria
in the manner provided hereunder.
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62.4.5.1For promotion to the rank of senior lecturer
• Effective teaching and research………………….. 50%
• Publication (authorship or co-authorship of
an article in a reputable journal) …….......30%
• Participation in University affairs ......................... 20%
62.4.5.2For promotion to the rank of Associate Professor and professor
• effective teaching and research…………………….…40%
• Publication ……………………………………………35%
• Participation in the affairs of the University……….. 15%
• Professional and related community services…….… 10%
62.4.5.3 Apart from the fulfillment of the individual criterion specified earlier, it is
required that a candidate should earn a minimum of 80% of the maximum
possible total points indicated hereof. However, the candidate should earn
full points allotted to publication to request any promotion to the rank of
senior lecturer and above.
62.4.6 Accelerated Promotion or Extra-ordinary Promotions
62.4.6.1 A particular academic unit in which the
candidate is a member can initiate recommendations for extra-
ordinary appointments and/or promotions. Such
recommendation should be supported by documents that
evidence the special merits of the candidate.
62.4.6.2 Review of the recommendation shall follow the
normal process and shall be submitted to the committee of the
relevant academic unit or the Senate and/or the Board for
approval. Such recommendation shall be accompanied by a
detailed description of the special merits of the candidate which
would justify the academic unit concerned or the Senate and/or
the Board taking an extraordinary decision on the
recommendation for promotion.

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62.4.5. 4 A staff member who demonstrates extra-ordinary accomplishments
in their area of specialization, and administrative contributions since
last promotion may qualify for accelerated promotion. For this
purpose:
62.4.7 Every extra publication point achieved over and above the required point for
publication in a given academic rank shall be considered equivalent to a year
of effective teaching. However, a candidate for promotion should at least
fulfill 50% of the required service years for a rank and score 90% weighted
average on all evaluations
62.4.8 Appointment and Promotion Requirements for Academic Staff
The appointment and promotion of academic staff shall be implemented based on the
requirements indicated below for each academic rank. However, during the appointment
process, female academic staff shall get three (3) additional points as affirmative action
and given priority when they have tie points with male candidates.
The maximum age limit for the appointment of academic staff shall be 45 and 55 years
for masters and PhD holders, respectively. However, the maximum age limit can be
waived under special circumstances justified by an academic unit and approved by the
VPAA.
62.4.8.1 Lecturer
• Appointment
o Normally a candidate with the qualification of a Master’s degree with at
least CGPA of 3.5 and a minimum thesis or equivalent grade of “Very
good”; and
CGPA of at least 3.25 for male and 3.0 for female respectively during
BA/BSc studies.
62.4.8.2 Senior Lecturer
• Promotion

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o A candidate with a qualification of a Master’s degree, or its equivalent;
and
o A minimum of two years of effective teaching and research as a lecturer
at AASTU and
o One point of publications in a reputable journal or technology package or
artistic piece of works or in other equivalent contribution.
• Appointment
o A candidate with the qualification of a Master’s degree with at least
CGPA of 3.5 and a minimum thesis/project grade of “Very good”; and
CGPA of at least 3.25 for male and 3.00 for female respectively during
BA/BSc studies.
o And, at least one year industry and two years of teaching experience in
higher institutions.
o And one publication point or one technology package or other equivalent
contribution.
62.4.8.3 Assistant Professor
• Promotion
A candidate with the qualification of the degree of Doctor of Philosophy
(PhD) or equivalent.
• Appointment
A candidate with the qualification of the degree of Doctor of Philosophy
(PhD) or equivalent.
62.4.8.4 Associate Professor
• Four years of effective teaching and research as an assistant professor (With
PhD);
And at least two publication points that could be achieved by submitting any
one of the following published or accepted for publication or other equivalent
works since the last promotion;
o A textbook or reference book based on original research ; or
o three articles in reputable journal(s) in his field of specialization ; or

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o Two published articles in a reputable journal in his field of
specialization and two technology packages.
• Active participation in the affairs of the University; and
• Community service.
62.4.8.5Professor
• Four years of effective teaching and research as an associate professor;
• and
Publications or professional works done after the last promotion as provided
hereunder:
• At least four publication points that may be met by submitting either of the
following:
o Two reference /text books based on original research and one article
published in reputable journal in his area of specialization; or
o A reference/ textbook and three articles published in a reputable
journal(s) in his area of specialization; or
o or
o Release of two technological packages through a nationally accredited
mechanism and at least two articles in a reputable journal in his area of
specialization ; or
o Five articles published in reputable journal(s) in his area of
specialization out of which, at least, two publication as first author;
• Active participation in the affairs of the University; and
• Public service.
• Notwithstanding the preceding provisions of this Article, publications or
works not employed for the last promotion may be considered for subsequent
promotion provided they do not exceed one-fourth of the required number of
publications or works for the promotion sought.
• Combinations on evaluation of published works may further be worked out
taking a book based on original research as being equivalent to four articles, or
to two textbooks.

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62.4.9 Promotion of research staff in Research centers/institutions
62.4.9.1 The promotion requirements for research staff in research and technology
transfer units shall be similar to those in teaching units in terms of teaching
effectiveness, participation in University affairs and public service, but the
number of publications shall be twice as much as is required of those in
teaching units.
62.4.9.2 Appointment and Promotions pertaining to adjunct staff and joint appointment
shall be governed by the guidelines that would be formulated by ASC of the
University.
62.4.9.3 Any professional who will be involved both in teaching and research without
any pay from the University may be given a merit-based honorary academic
rank.
62.4.10 Joint Appointment
62.4.10.1 Joint appointment of academic staff shall apply in circumstances when it

shall prove an effective solution for an institution's challenge to ensure the
relevance and quality of education as well as to meet demand of academic
staff; and it shall be restricted in application to an institution's professionals
with Master's degree and above and to professionals with high degree of
relevant expertise from industry, business, research establishments and other
organizations.
62.4.10.2 Without prejudice to other provisions of this legislation and other applicable
laws, an academic staff or a government employee, may be employed, with
his/her consent and the consent of his/her institution or capability to do so.
62.4.10.3 Issues of importance to the joint appointee and the concerned employers such
as status, duration of appointment, remuneration and other benefits, the tasks
to be achieved and the apportionment of working time shall be negotiated
and agreed by the parties within the framework of rules and procedures
enacted by the concerned Senate.

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62.4.10.4 The provisions of this Article shall include to entitle an academic staff of a
public institution or a government employee to be jointly appointed in a
recognized private institution or the vice versa.
Article 63. Adjunct Professorship
Principle
As per Article 34 of the Proclamation, institutions of higher education are empowered

to establish adjunct employment and academic positions and offer appointments in
these positions to selected and willing academicians and professionals so that they can
formally participate in the teaching and research activities of the University and in
curriculum development as well as supervision of theses/dissertations. Accordingly, the
University may confer the following title and promotion for adjunct academic staff:
63.1 Adjunct Assistant professor;

63.2 Adjunct Associate professor; and
63.3 Adjunct professor.
Conferring of these titles shall be based on the professional competence and experience
of the candidate with regard to teaching, research and creative works. The criteria and
procedure governing adjunct appointments and promotions shall be as follows:
63.4 .The academic unit seeking the conferment of an academic rank in an adjunct
series shall establish that such conferment is an efficacious solution for the unit`s
challenge to ensure the relevance and quality of instruction or to research or to
meet its demand of academic staff;
63.5. The candidate must hold a Master`s degree or above and possess high degree of
relevant expertise from industry, business, research establishments and other
organizations;
63.6. At the time of appointment, the appropriate academic rank in the adjunct series
shall be conferred as per the appropriate provisions of this Legislation that govern
the appointment and promotion of academic staff; and

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63.7.Promotion in the adjunct series shall follow the current practice of promotion of
academic staff of the University. The SRAPC shall formulate detailed guidelines.
63.8. Conditions of Appointment
63.9. A staff on whom the University has conferred an appropriate rank in the adjunct
series shall be entitled to the privileges normally given to the academic staff of the
University of similar rank, participating in departmental meetings (when possible),
attending seminars, etc.;
63.10. Termination of contract for unsatisfactory performance shall occur only after
appropriate review;
63.11. For termination of contract because of misconduct, the University Code of
Conduct for academic staff applies;
63.12. Policies, guidelines and regulations of the University pertaining to intellectual
property rights, patents and copyright with regard to persons using research
facilities of the University shall also apply to appointees in the adjunct series;
63.13.Adjunct academic staff shall be subject to all rules and regulations of the
University.
63.14. Terms of Service
63.15. A staff on whom the University has conferred an appropriate rank in the adjunct
series shall enter into a contractual agreement with the University. Such contract
shall constitute part of the contract between the University and the employee.
63.16.All appointments in the adjunct series shall be made for a period not exceeding
two years, subject to renewal by mutual agreement of the University and the other
employer, as well as the employee.
63.17.Renewal of contract shall be subject to appropriate institutional review by the
University based on performance evaluation.
Article 64: Honorary Academic Staff Appointment
64.1Overview
The University supports the appointment of honorary academic staff as a
means of optimizing significant links with academics of different
organizations, academics with special merits and international standing.
64.2Purpose
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The University recognizes the importance of retaining esteemed retiring
academic staff, professionals from national and international institutions and
also attracting eminent commercial and industry experts to honorary academic
positions, which serve to enhance the University’s research and teaching
expertise and standing.
64.3 Description
The University may appoint as an Honorary Academic staff those professionals
retired from the university, person of great distinction and international
standing who can serve the University in a teaching and/or research capacity
but who, by virtue of the existing appointment, cannot be considered for a full-
time position. Such appointments will not normally carry remuneration from
the University. Reimbursement may be made for out of pocket expenses, for
example travel and accommodation. However, honorary appointees are not
otherwise paid for contributions made.
64.4 Procedure
The University shall, from time to time, appoint retiring academic staff,
professionals from national and international institutions and also recognized
industry experts to honorary research and teaching positions in the following
categories and titles:
64.4.1 Honorary Lecturer
64.4.2 Honorary Senior Lecturer
64.4.3 Honorary Assistant professor
64.4.4 Honorary Associate Professor
64.4.5 Honorary Professor
64.4.6 Professor Emeritus
64.5 The candidate to be appointed with honorary rank should at least fulfill the
requirements of the respective academic ranks as per this article of this
legislation. Appointments and reappointments of honorary academic staff up to
the level of Lecturer are approved by the relevant Dean/Head of academic unit, on
the recommendation made by the department. Written support for the
appointment must accompany the nomination.
July 2017.
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64.6 Appointments and reappointments of honorary staff at Assistant professor and
above are recommended by the College and approved by Staff Affairs
Committee.
64.7 The Vice-president for academic affairs will subsequently approve the
appointment of Assistant and Associate Professors and report to the Senate any
such appointments.
64.8 Appointment of Professor and Professor Emeritus is approved by University
Senate.
64.9 Nomination and appointment of honorary staff request of the department or
College must contain the following specific information that should be
addressed to the approving organ:
64.9.1 The duties and responsibilities of the proposed appointee;
64.9.2 How the appointment will advance the university’s contribution to
research, teaching, community or professional service or the
university’s links with industry or government;
64.9.3 The benefits that will flow through to the department from the
appointment; and
64.9.4 In case of reappointment, how the university has realized the expected
benefits from the previous appointment.
64.10 Offer of Appointment
64.10.1 After the honorary appointment has been approved, VPAA will
arrange for an offer to be sent to the nominee.
64.10.2Appointments of the level of honorary lecturer will be referred to the
relevant College/academic unit. Appointments up to Honorary
Associate Professor referred to the Staff Affairs Committee.
Appointments of Honorary Professor will be referred to the University
Senate.
64.10.3 All appointment and promotion are bound by the university staff
appointment and promotion regulation.

July 2017.
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64.11 Period of Appointment
Honorary appointments will be for a maximum of three years in the first
instance. The appointment will lapse unless a case for reappointment is made
and approved.
64.12 Renewal of Appointment
o The proposal for renewing the appointment must follow the same process
as for the initial appointment but also include a reflection on the benefits
realized from the previous appointment.
o No numerical limitation is placed upon the number of appointments,
although in considering each nomination, the Committee should bear in
mind that appointment to honorary staff position should be of rare
occurrence.
64.13 Conditions of Appointment
The University shall determine and issue the necessary conditions with respect to
rights and obligations for honorary academic staff.
64.14 Promotion
Honorary academic staff may request promotion and be promoted to the
requested level during the period of appointment if he/she fulfills the
requirements set by this legislation.
64.15 Patents and Exploitation of Inventions
Honorary members of staff must follow the procedure laid down by the
University, in the event of a potential patent registration or where an invention
or discovery may be commercially exploitable.
Article 65: Criteria for Appointment and Promotion of Professional Librarians
65.1The provisions of this Legislation providing for the appointment and promotion of an academic
staff shall apply to the appointment and promotion of professional librarians, provided they engage
in teaching and/or research.
65.1.1 The details of the criteria for recruitment, appointment and promotion for the library staff
shall be based on the guideline set by the ASAC of the senate.

July 2017.
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Article 66: Academic and research assistants
66.1 The provisions of this Legislation providing for the appointment and promotion of
an academic staff shall apply to the appointment and promotion of academic and
research assistants,
66.2 The details of the criteria for recruitment, appointment and promotion for the
academic and research assistants shall be based on the guideline set by the ASAC of
the senate.

July 2017.
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CHAPTER EIGHT
LEAVES AND OTHER ADMINISTRATIVE MATTERS
Article 67. Study Leave
67.1Any Academic Staff who is awarded fellowship through the University or who can provide
satisfactory evidence regarding an opportunity for a reasonably funded scholarship in a
reputable University leading to a higher degree in a particular field of specialization and who is
not more than 45 years old may be granted a study leave provided that it is in line with the staff
development plan worked out by the respective Academic Unit and approved at the university
level.
67.2For all Academic Staff, the leave provided in this Article may be taken only after a staff
member has served for a minimum of one year following employment or reinstatement after a
study leave. However, under special circumstances, Graduate Assistants can be granted a study
leave in a shorter time frame. Such special circumstances include the following:
a) The Academic Unit to which such a Graduate Assistant belongs has a great
shortage of qualified Academic Staff, and it has been decided a priori that the
Graduate Assistant would be granted a study leave in a shorter time frame.
b) The condition in 65.2 (a) above is in line with the staff development plan of the
University and approved by CAC.
67.3There shall be no year of service requirement for local study leave.
67.4Payment of salaries to staff members on study leave shall be governed by the applicable
Government policy during the tenure of the leave or any other rules that may be issued by the
university and /or MoST.
67.5A staff member who is on a study leave shall keep the University informed via semester and
annual reports for in country and abroad, respectively, starting from the end of the first
semester/year of leave. These regular reports shall in all cases be endorsed by the appropriate
academic advisor(s) or major Professor of the staff member in the University or College.
Failure to submit such reports may result in the discontinuation of payment of salary that may
be due or other appropriate actions.

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67.6An Academic Staff who, for acceptable reasons, cannot complete the required studies within the
originally granted period of absence has to formally request the University for an Extension of
leave. Such an extension shall be limited to a maximum period of one year for those pursuing
M.A./M.Sc/M.Eng/LL.M. degrees and a maximum of two years for those studying for PhD degree.
67.7Salary payment during the study leave shall be based on the rules and regulations of the
Government. While extension due to enrollment into a higher degree is not normally desired,
extension may be granted upon the recommendation of the SC/DC and the approval of AAVP.
67.8The University reserves the right to claim damages from staff members who fail to return to
their respective duties within the periods of time specified in the agreement made between the
Academic Staff and the University.
67.9A staff member who fails to return to the University to resume required duties within the
periods of time specified in this Article or fails to complete required studies due to
incompetence or for unjustified reasons shall lose standing with the University. In the event of
reemployment, the case shall be handled as though it were employment of first instance and
services rendered to the University prior to the award of the study leave shall not count towards
any benefits that may accrue.
Article 68 . Research Leave
68.1A full-time Academic Staff member who has served in the University for a Minimum of three
consecutive/uninterrupted years is entitled to a research leave for a maximum period of six
months with pay provided the applicant has not taken any other academic leave during the three
years preceding the anticipated starting date of the leave sought.
68.2A Staff member requesting research leave under this Article shall present a specialized program
of study or research to improve scholarly capabilities to the respective Academic Unit. In
certain cases such a leave could be a study leading to certificate, diploma or higher degree. The
applicant is required to continue rendering services to the University for a Minimum of one
year upon completion of the leave. Failure to comply with the undertaking shall entitle the
University to claim the salaries paid to the staff during the leave period plus damages.
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68.3Application for research leave shall be submitted by the staff member to the appropriate Head
of Academic Unit three months in advance of the start of the leave. The Head shall convene the
CAC/DC on and decide on the application of the Academic Staff. The decision of the CAC/DC
shall be sent to the AAVP. The AAVP , in consultation with the SAC, shall grant the leave
unless it is determined that the teaching need of the academic unit cannot be met if the leave is
granted for the period sought in which event the leave is to be granted within a period of one
year.
68.4Research leaves provided in this Article shall be granted with full pay and benefits.
68.5Research leave may be extended without pay for a period not exceeding six months on the
condition that:
a) The academic Unit confirms that such extension will not seriously impede
its academic or research programs;
b) The staff member concerned produces satisfactory evidence that the leave is
necessary to complete the on-going piece of research, the output of which is
expected to enhance knowledge and also improve the teaching and research
skills of the individual staff member.
Article 69 Sabbatical Leave
69.1 A full-time Academic Staff member holding academic rank who has served the
University continuously for a period of six uninterrupted years and intends to
continue association with the University for at least two years is entitled to a
sabbatical leave, as of right and with full pay, for a period of a year in accordance
with the following conditions:
a) A staff member requesting for sabbatical leave under this Article shall present to
the respective Academic Unit, a program of study or research related to a
particular area of specialization for scholarly development. In certain cases
such a leave could be a study leave leading to certificate, diploma or higher
degree, consultancy, employment, community development work and etc.
b) A request for a sabbatical leave cannot be entertained if the person forwarding
the request is already past the retirement age as determined by law.
69.2Application for sabbatical leave shall be submitted by the staff member to their respective
Academic Unit Head six months in advance of the start of the leave. But such an intention
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should not necessarily be considered a final application for a leave, which should be submitted
at least two months before the intended departure.
69.3The Head shall convene the CAC/DC and decide on the application for the Academic Staff.
The department shall ensure that the normal function of teaching and research will not be
adversely affected by the departure of the staff member in question.
69.4The decision of the CAC shall be sent to the CSAC for final approval, unless it is determined
that the teaching needs of the academic unit cannot be met if the leave is granted for the period
sought in which event the leave is to be granted within a period of one year.
69.5Academic Staff may apply for an unpaid leave of absence for a maximum period of one year
contiguous to their sabbatical leave if they can demonstrate to the satisfaction of their academic
unit and the University that returning to full time duty would seriously prejudice the
completion of work on which they had spent the full length of their sabbatical. This additional
leave of absence can be granted only if the academic unit determines that teaching activities in
the unit would not be compromised and the right of other staff member for leave would not be
jeopardized by the granting of the leave. Such a determination should be endorsed by the
CSAC. The AVP, in consultation with ASAC, shall approve the decision of the CAC before the
extension is granted.
69.6An Academic Staff who is granted sabbatical leave shall be required to sign an undertaking to
continue services to the University for a minimum period of two years after the completion of
the leave. Failure to comply with the undertaking shall entitle the University to claim the
salaries that were paid during the leave plus any other damages.
69.7A beneficiary of a sabbatical leave shall upon completion of the leave, submit a report detailing
experiences and/or accomplishments to the respective academic unit. Such a report should be
in line with the original proposal for the leave. Failure to do this will be considered as a serious
breach of duty.
Article 70: Other Leaves
70.1 An Academic Staff member who has served the University for more than one year shall be granted
sick leave with full pay for three months and an additional six months of leave with half pay in the event
of protracted illness within a given year. However, such sick leave should not exceed 16 months in four
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years time. In either case, the leave shall be granted only where the staff member produces proof from a
recognized medical institution that such a leave is medically required.
70.2 A University-employed spouse of an Academic Staff member who is on a study leave may be
granted leave of absence without pay for a maximum period of one year to be in the company of the
latter provided that the study leave is at least two years long and that the University unit for which the
spouse works confirms that the granting of such a leave would not cause a serious disruption of its
normal functioning. However, such leaves should not contravene with agreements entered with the
University.
70.3 Occasional leaves including those to attend seminars, workshops, symposia, short courses, etc.
may be granted with full pay for a period not exceeding a total of 30 calendar days continuously in
one semester. If such leaves are required for longer than one month in a semester the following
conditions must be met:
a) The teaching assignment of the Academic Staff can be covered by another staff;
b) The training is relevant to the professional development of the Academic Staff
and the capacity building of the University;
c) The Academic Staff is willing to compensate for such leave by taking
assignment during the long vacation period;
d) The maximum duration of such a leave should not be more than 6 months in one
academic year and may not be granted in consecutive years, unless the nature of
the training program warrants continuity in subsequent years.
e) Such leave of absence must be approved and endorsed by SC/DC, and any leave
longer than one month at a time should be approved by the VPAA.
70.4 A full time Academic Staff may be granted leave without pay for a maximum period
of two years without extension provided that the following conditions are fulfilled:
a) The staff member applying for the unpaid leave of absence had not benefited from a
study leave or a sabbatical leave during the three years prior to applying for such a
leave.
b) That the granting of the leave will not seriously disrupt the normal functioning of
academic activities in the academic unit.
c) The period of time for which the Academic Staff member would be on such a leave
shall not be counted as a period of service to the University.
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d) A staff member eligible for such a leave must have effectively served the
University for a Minimum of five years altogether
70.5 Maternity leave
Maternity leaves shall be as per the Ethiopian Civil Servants Proclamation.
70. 6. Accumulating Leaves
Sabbatical and research leaves can be split but cannot be accumulated.
70.7. Leave for personal matters
Staff members are entitled to leave for personal matters such as mourning,
wedding, examination and the like for a maximum of seven days within a budget
year.
Article 71. Tenure
71.1An academic staff may have tenured employment, which shall constitute a privilege and an
incentive for professional excellence; and an academic staff shall attain tenured employment
through service and scholarly contribution in teaching and/or research or institutional
leadership.
71.2. A tenured academic staff shall have job security, and may not be dismissed from his position
unless he has committed a serious breach of discipline as stipulated by this Policy.
71.3. Professors or associate professors who meet the requirements of sub-article (1) of this Article
may, upon retirement, be given the rank and status of professor emeritus or associate professor
emeritus.
71.4. The retirement age of an academic staff of the university may be extended by the Ministry, for
two consecutive sets of terms of three years each, where:
a) the staff holds a Master’s Degree or above, remains in good health and has a
meritorious continuous service;
b) the institution reasonably justified, on the basis of actual and projected demand,
the need to extend the retirement age;
c) the staff has freely consented to extension of the retirement age.
Article 72. Criteria for Awarding Tenure
Tenure may be awarded to a full-time University Academic Staff member who:
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72.1. holds the rank of Associate Professor or above and serve the university for a total of
ten years or assistant professor with 10 years service after holding such status ; and
72.2. demonstrates a desire to continue to serve the University as a staff member for an
indefinite period;
AND
72.3. has demonstrated throughout their professional career:
72.3.1. scholarly ability through teaching, research, publications or other contributions
to the advancement of the respective academic field; and
72.3.2. Service of merit to the University, through contributions to University committees
or its constituents or in connection with other tasks which may have been
assigned.
Article 73. Procedure for Awarding Tenure
The University may offer tenure appointments on request of the applicant,
endorsement of the CAC and Approval of the Senate.
Article 74: Right of Tenured Staff
An Academic Staff member awarded tenure is guaranteed continued employment by the
University at their present rank, or any rank to be promoted, and at their present salary scale
or any other salary scale to which the Staff member may be elevated, so long as the Staff
member does not violate any of the conditions justifying discharge of Academic Staff
members.
Article 75. Designation of Emeritus/Emeriti

75.1. Principle
75.1.1. A natural corollary of the lifetime commitment of a faculty member to the
University is the expectation that he will be a welcome and contributing
member of the University community, even after formal retirement has
occurred. The University's treatment of retired faculty should be consistent
with this expectation. It is appropriate to assume that a person who was a
creative scholar or scientist will continue his creativity afterwards. The
University should, therefore, devise regulations which are sensitive to these
facts and which maximize the opportunities for continuous contributions that
can be made by retired faculty;
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75.1.2. The designation of Emeritus/Emeriti is offered in a University setting to
individuals who have left the employment of the University and who have
earned by service the privilege of such an honorific title since the honor is
provided in recognition of distinguished service to the University. The major
criterion for nomination and approval should be the associative benefit to the
University in continuing a formal relationship with a previous faculty member
who has maintained a distinguished record of scholarly service to the
University.
75.2. Mode of Appointment
75.2.1. Designation for the title of Emeritus/Emeriti may be initiated by the
department in which the scholar has rendered his services, by another
academic staff of the department concerned or any other unit of the
University;
75.2.2. The proposal, along with the recommendation of the department and the
candidates’ curriculum vitae, shall be submitted to the relevant SC. The
recommendation of the Faculty/College/College/Institute shall be submitted to
the Office of the VPAA who shall submit it for eventual consideration of the
Senate;
75.2.3. An academic staff that fulfills the following criteria is eligible for the title of
Emeritus/Emeriti:
a. Served the University for a minimum of ten years till his retirement;
b. Is retired at the time of application from the University;
c. Has a rank of associate professor or professor; and
d. Is a distinguished scholar with notable publications or a significant body
of work.
75.3. Privileges
Academic staffs who are awarded the title of Emeritus/Emeriti shall have the following
Privileges:
75.3.1. To hold a University identification card which allows him to make full use of
libraries, sport facilities, e-mail and any other system privilege enjoyed by the
regular academic staff, provided, however, that direct cost items such as travel,
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office space, photocopying and clerical support may not be construed as consisting
automatic system privileges;
75.3.2. To attend campus events that is open to other staff;
75.3.3. To participate in public ceremonies, commencements, processions and convocations;
75.3.4. To participate in campus seminars, colloquia, lectures, ad-hoc committees and other
scholarly pursuits as and where appropriate;
75.3.5. To be listed in the University catalogue and appropriate publications with other
academic staff;
75.3.6. To be invited to serve as a member of a Senate Committee or other bodies of the
University;
75.3.7. There are no formal duties and remuneration associated with the title of
Emeritus/Emeriti.
Article 76: Arrest or Conviction
An Academic Staff member who is arrested, charged with, or convicted of, any criminal
offence, save for petty offences like violation of traffic regulations, etc., shall take all
reasonable measures to inform anyone of the respective superiors.
Article 77: Working for Other Institutions or Private Interest
77.1. An Academic Staff member shall give full energy and attention, to the best of his ability,
to the required duties in the University unless with the endorsement of head of the academic
unit and approval of AAVP, assigns duties for other institutions.
77.2No Academic Staff member shall undertake any outside activity which may tend to
impair his usefulness to the University or conflict with their duties.
77.3 No Academic Staff member shall take up or accept any activities outside prearranged
University duties for remuneration which may impede upon University time and without
written prior permission of the head of the academic units.
77.4The provisions of this Article, however, shall not be deemed to constitute a bar on an
Academic Staff member from participating in social organizations, civil societies, and
professional associations without affecting the University working time
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CHAPTER NINE
ACADEMIC STAFF DISCIPLINE
Article 78. Breaches of Duty and Disciplinary Regulations
78.1. Minor Disciplinary Offenses
The following acts and/or forbearances, which are not committed repeatedly, shall
constitute non-serious breach of duty and/or violation of disciplinary regulations by
an academic staff.
78.1.1. Unpunctuality to any of duties/responsibilities to be discharged in the
University;
78.1.2. Dressing clothes below the standard of an instructor and inappropriate clothing
which does not go with the profession of teaching;
78.1.3. Inappropriate wordings and annoying intonation in speeches;
78.1.4. Failure to give the appropriate responses to any requests presented by the
concerned body of the University;
78.1.5. Absence from classes, invigilation duties, meetings, etc., without adequate
reasons and prior permissions from the immediate responsible body of the
University;
78.1.6. Negligence of responsibilities and duties;
78.1.7. Failure to submit grades on time according to the centralized schedule
produced and distributed by the concerned body (the office of the Registrar).
78.2. Serious Breach of Duties
The following acts and/or forbearances shall constitute serious breach of duty and/or
violation of disciplinary regulations by an Academic Staff.
78.2.1. Willful refusal to perform assigned teaching and/or research function or
assignments of the University or College/department committee;
78.2.2. Willful failure to perform anyone or all of the obligations stipulated in one’s
contract of employment with the University and/or any one or all of the duties
and responsibilities specified under the provisions of Article 53 of this
Legislation;
78.2.3. Continuation of a willful course of conduct, despite warning from the head of
academic unit specifying the conduct disapproved of, that demonstrates open
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disloyalty to, and disrespect of, the University or causes unjustified
embarrassment to the University and harm to its programs;
78.2.4. Conviction of a serious crime or the commission of other acts of misconduct
that clearly reflect immorality or dishonesty;
78.2.5. Continuation of a willful course of conduct, despite warning by Head of
academic unit specifying the conduct disapproved of, that exhibits neglect of
duties, repeated absence from class and invigilation, failure in grade
submission, habitual drunkenness or similar breaches of social decorum, which
produce serious embarrassment to the University;
78.2.6. Abuse of position and/or authority in the University in clear violation of the
professional ethics and principles governing the academic profession and/or the
profession of the staff concerned;
78.2.7. Favoritism in grading, sexual harassment, molestations, physical violence,
incitements of riots & ethnic clashes, theft or breach of trust, abuse of power
and accepting bribes.
78.3. Type and Classification of Disciplinary measures
Depending on the gravity of the offense, one of the following penalties may be
imposed on an academic staff for breach of discipline.
78.3.1. Measures to be taken for Minor disciplinary breaches:
a) Oral warning
b) Written warning
78.3.2. Measures to be taken for serious disciplinary breaches
a) Final written warning
b) Fine up to one month salary
c) Fine up to three months salary
d) Withholding the next academic rank or salary increment up to the period of
two years
e) Dismissal
78.4 Disciplinary Action by a Head of the Academic Unit
A head of academic unit may take measures specified under a & b in both measures
stipulated in Article 78.3 above. Any sanctions beyond these shall be referred to
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AVP. An academic staff dissatisfied with the action taken by the head of the
academic unit can appeal to the AVP, in accordance with the procedures set by the
academic staff code of conduct of the University, whereas appeal against AVP’s
decision shall be submitted to the President, within two weeks time.
78.5. Academic Staff Disciplinary Committee (ASDC)
78.5.1 At each college or equivalent institute of the University there shall be established
Academic Staff Disciplinary Committee accountable to the respective head of the
college.
78.5.2. When there are cross-cutting disciplinary that cannot be seen by the college/institute
level , or in events that the AAVP finds it necessary to scrutinize the findings of ASDC, the
AAVP/President shall set up an ad-hoc disciplinary committee. The composition of the
committee is at the discretion of the AAVP. However, there shall, at least, be a member
from the academic unit of the staff member, whose case is under scrutiny.
78.5.3. The ASDC shall be chaired by a senior Academic Staff member to be assigned by
the head of the college and shall have no less than two and no more than four other members
to be elected by the general staff meeting of the campus from among the full-time staff
members for a period of two years.
78.5.4. The ASDC shall be responsible for the hearing and investigation of any breach of
duty or violation of disciplinary regulations by an Academic Staff submitted to it in
accordance with the provisions of sub-article 6 hereof.
78.5.5. The university shall establish rules of procedures for ASDC in line with the Law of
the Land, this legislation and accepted norms of fairness and equity.
78.5.6. An initiation of disciplinary proceedings shall be made in writing including the name
of the accused, particulars of the offense, the time and place of the offense, list of the
evidences and contravened provisions of the law.
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 78.5.7. Proceedings before the ASDC may be initiated by:
o The head of the academic unit where an Academic Staff is said to have committed a
serious breach of duty or violation of disciplinary regulations;
o Colleagues, students and/or any other officer of the University who have sufficient
and substantiated reasons to believe that a staff member is responsible for violation
of disciplinary regulations, serious or otherwise.
 78.5.8. The findings of the ASDC and the recommendations of the sanctions
to be applied thereon shall be submitted to AAVP.
 78.5.9. The AAVP, upon the recommendation of the ASDC, shall take the
sanctions under Article 78.3.2. above (c-e)
 78.5.10. An Academic Staff member dissatisfied with the findings and
recommendations of the ASDC and action taken by AAVP may appeal in
writing to the president for reconsideration within a week time. The decision
of the President shall be final.

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CHAPTER TEN
ACADEMIC RULES AND REGULATIONS
Article 79. Policy Premises
The University establishes relevant programs of study and research with a view to expanding
higher education geared towards the overall effort of socio-economic development and the
betterment of the standards of living of the Ethiopian peoples. In all its department, institute
and Colleges, it shall see to it that standards for the measurement of the scholastic
achievements of all that go through its program are duly set up and effectively carried out. It
shall also devise mechanisms for monitoring and evaluating the effectiveness of existing
programs as well as their relevance to the needs of the nation.
Introduction of new programs shall pass through all the required procedures of need
assessment, draft document preparation, review workshop, program approval, and quality
assurance. It shall also devise mechanisms for monitoring and evaluating the effectiveness of
existing programs as well as their relevance to the needs of country.
79.1 Needs assessment shall be carried out at two levels:

• At the university level need assessment is conducted centrally to understand the
general needs and expectations of the stakeholders/society/government from the
university. Information obtained at this level can be used as input for launching,
revising and/or closing down of existing programs in the university.
• The program level need assessment refers to the investigation of the felt and
anticipated need of the society for the specific program. At this stage the feasibility
of the program in view of Science and technological demand of the country is
checked by preparing detailed need assessment in line with the University mission
and vision. Depending on the results of program level need assessment and/or
business plan the need for initiating a program can be acceptable or unacceptable;
in the latter case it can either be modified or dropped.
79.2 Curriculum development and approval shall be based on the guide line to be prepared
by ASPRC and approved by the senate.
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79.3 Prior to student admission and registration, senate approved, signed and sealed
copies of curricula shall be submitted to the office of the university registrar by
the concerned college dean at least one month before the date of new student
registration.
Article 80. Academic Calendar

80.1 In its regular program, the University shall have a two-semester calendar a minimum of
sixteen and a maximum of eighteen weeks of which two weeks of exam) each , running
from September to June. In Continuing Education Program (CEP), there are two
semesters, same with the regular program and a Kiremt term of 8- 9 weeks running
from July to first week of September.
80.2The Calendar for each year shall be prepared by the University Registrar in consultation
with the AAVP and approved by the Senate. The University Calendar, among other
things, shall provide the following:
admission, readmission and registration; adding and dropping of courses/modules,

examination periods, beginning and end of semesters, inter-semester breaks, application
of research and teaching material proposals, annual research review, last date for
reporting exam results to the registrar, date of submission of annual research progress
reports to the office of the research director, instructor evaluation weeks, the regular
meetings of the Senate, final thesis/dissertation submissions and open defense dates,
etc.
80.3 The calendar may be amended by the senate when the need arises.
Article 81. General Provisions on Admissions to Undergraduate Programs

81.1 Admissions to undergraduate programs of any institution from preparatory Colleges
shall be based on completion of the preparatory and obtaining the necessary pass marks
in the Ethiopian Higher Education Entrance Examination (EHEE) or equivalent
academic achievements from foreign countries as well as the STU entrance examination
to be set by the ministry and /or AASTU.
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81.2 Admissions to all undergraduate continuing education programs shall be processed
through the academic units, in consultation with the University Registrar and CEP,
according to policies set for such admissions in line with ministry of education.
81.3 The University in certain circumstances may admit students jointly with other affiliated
universities or institutes. Such admission may be processed at any time of the academic
calendar as deemed appropriate. Students may also be admitted to more than one
program at the same time. However, criteria for such special admissions to individual
programs shall be developed and recommended by CAC and endorsed by the admission
and placement committee (AEC).
81.4 Without prejudice to other provisions of this Article and this legislation and other
applicable laws, every institution shall admit:
a) for undergraduate Programs, technical and vocational education and training

graduates with pertinent qualifications and who satisfy entrance qualifications
assessment set by the Ministry;.
b) for second degree-level Graduate Programs, candidates who have completed

their undergraduate Programs with the academic results required by the
institution; or, for doctoral programs, candidates who have second-level
degrees and the academic results required by the institution;
81.5 The minimum intake of undergraduate program in continuing education shall be

fifty students. However, the optimum (minimum and maximum) number of
students in the different graduate programs shall be determined by the respective
committee taking into consideration the number of staff, availability of space and
demand for training.
Article 82. Admission Requirements

82.1 Regular (Full Time) Admission
Regular admission is processed as per the criteria set by ministry of education and
AASTU’s and /or ministry guideline for student admission.
82.2Special Admission
82.2.1 Special admissions into some programs may be granted to attract potentially
resourceful candidates. Detailed guidelines shall be worked out by the AEC.
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82.2.2 A student who has successfully finished a set of particular modules which
entitle him to a degree may also pursue other related modules and earn
another degree continuously. Detailed guidelines shall be worked out by
Academic Standards program review Committee (ASPRC).
82.2.3 Private applicants who fulfill admission requirements as regular students and
produce evidence of financial support to cover full tuition fees and other
expenses may apply for admission into the regular program. However, such
admissions should be approved by the AEC and
82.2.4 Under no circumstances private admissions to a regular program may exceed

5% of the total students admitted in such a program.
82.2.5 Other special admission, such as people from disadvantaged areas, physically
challenged people, people needing special training etc may be granted by the
decisions of the University.
Article 83. Admission Requirements for CEP

83.1Admission to all full time and part-time studies for CEP are processed by the
academic unit, in consultation with the university Registrar’s office and CEP,
as per the rules and regulations proposed by AEC and approved by the
University Senate.
83.2Special admission criteria developed by the Academic Unit Council and
approved by the AEC may be employed for special admissions of females,
mature students and for upgrading programs.
83.3University employees and their dependents can apply and register in the
evening and other special programs as per the rules and regulations set by the
University.
Article 84. Choice of Program of Study

84.1Students will be admitted into the programs of their choice on a competitive
basis using their grade as a measure. However, special provisions shall be made
for female students and other socially disadvantaged groups that require
affirmative action.

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84.2Academic Units may submit specific entrance requirements such as passes in
certain subjects or additional test results and may state if, and what, kinds of
physical disabilities prevent students from pursuing studies in their respective
disciplines. These requirements need to be developed by the relevant academic
units and approved by the AEC of the Senate.
84.3Students shall fill out application forms indicating their choices of discipline,
grade and other particulars for review by the AEC.
84.4 In cases where there are more applicants than places in a program, those
applicants who fail to get their first choice will compete for their second choice
and if they fail to get their second choice they do the same for their third, fourth
choice, etc.
84.5 Regular students sponsored by governmental institutions to fill specific
vacancies shall be placed in the program that offers the desired study provided
that they meet the minimum entrance requirement for the program and they
provide letters from the Presidents of Regional governments justifying the need
for admission into the desired program. However, such admission depends on
the availability of place in the particular program.
84.6Physically challenged students shall be placed in accordance with the general
regulations governing placement, taking into consideration wherever necessary,
their specific needs.
84.7When there are more applicants with the same grade indicating the same level
of preference to a program than places therein, applicants with better grades in
the specific entrance requirements shall be given priority.
84.8The academic unit shall notify the relevant heads/director about placement
results and if departments or students have complaints on the results, these
should be attended to within one week following the announcement.
84.9 Pre engineering students shall be placed into different programs by the AEC.
84.10 An applicant who believes that there was an error in the placement may
report the case to the academic unit and university Registrar for review.
84.11 The Academic unit ,through the University Registrar , shall report to the
Senate all admissions and placement made in the University

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Article 85. Fast Track Students
The purpose of introducing fast track system is to let outstanding students complete undergraduate
courses in shorter period and proceed to postgraduate programs
85.1.1 Students showing exceptional performance, as the detail of the term and its
implementation to be set in a guideline by the senate, shall be called as fast track
students.
85.1.2 A student shall be eligible to apply for fast track system of type one if he has a
CGPA of at least 3.85 for male and 3.75 for female, obtained in at least four
semesters for science and in at least 6 semesters for engineering programs.
85.1.3 Students are responsible to initiate application process fast track system. Such a
student shall request his college in writing whenever he claims to be a fast track
student.
85.1.4 A student shall be referred as fast track student at the end of his second year study
for science programs and at the end of his third year for engineering programs, up on
the decision by the college AC,
85.1.5 Detailed guideline shall be issued by the senate.
Article 86. Transfer of Students

• Transfer from one program to another is not allowed. However, transfer between programs
may be allowed under special circumstances up on request made by respective college AC
and the approval of AAVP.
86.1 Students seeking transfer from other Science and Technology universities should have stayed
in their department or program of study of the previous University for at least one semester and ;
86.1.1 At the time of request;

(a).Transfer students shall have accomplished less than 50% of the
credit/ECTS required for the program,
(b) Must be in good academic standing with a minimum CGPA of 3.0,
(c) Successfully accomplished each module taken and required for status
determination.

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86.2. The transfer process shall be handled by the university Registrar and heads of
academic units with the approval of the AAVP. Detailed guidelines for
such transfers shall be set by AEC and approved by the Senate.
86.2.1 Previous grades of transferred students from other STU’s
shall be calculated together with grades obtained at
AASTU as long as the courses taken are inline to the
relevant curriculum at AASTU.
86.3 Continuing Education Program (CEP)

86.3.1 Transfers from program to program or from one academic unit to another within
CEP is not allowed. However exchange between students is allowed only once.
Detailed guideline shall be prepared by the senate.
86.3.2 Students in CEP may transfer to regular programs as private students upon
approval by the concerned SC/DC and endorsed by AEC provided they meet the
conditions set forth below.
86.3.3 Transfer to the regular study program is to enable CEP students to complete
studies quicker and will not change their admission classification from CEP to a
regular program and does not entail waiver of tuition fee.
86.3.4 Applicants must have accumulated 75% of the total credits required for
graduation.
86.3.5 Applicants must have a minimum Cumulative Average Number Grade (CANG)
of 3.75 and/or students who would complete their studies within one academic
year can apply for transfer and selection will be made on a competitive basis.
However, such students may not exceed 2% of the total student enrolled in the
batch of the program of study.
86.3.6 Transfer shall take place within the same programs only.

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86.3.7 Applicants who meet the requirements stated above should fill in forms prepared
for this purpose by the Registrar and submit them to the academic unit
86.3.8 Applications shall be submitted before registration in the program and the transfer
should be completed within two weeks after beginning of classes.
86.3.9 Academic unit may accept or reject transfer requests on the basis of availability of
place and facilities on a competitive basis. Such decisions shall be approved by
the relevant CAC and forward to the Registrar.
86.3.10All transferred students shall pay all fees applicable to CEP. Under exceptional
conditions, such students may be allowed to take courses offered in evening,
programs as their situation warrants such an arrangement and when approved by
the CAC/DC.
86.3.11Transfer from other Universities to AASTU’s CEP programs shall be allowed and
handled as per the provisions for regular programs.
87.4. Course Exemption

87.4.1 Students who have attended equivalent level accredited higher institution may
• request for course(s) exemption upon submission of official records
to the
• Registrar and a copy to concerned Department.
86.4.2 The concerned Department carefully examines each previously attended
• course in terms of its depth , coverage and credit hours before
suggesting its
• corresponding course for exemption.
86.4.3 Courses may only be exempted if the student has taken the course in the last
• five years with similar course title and equivalent credit hour.
 A student is expected to attend courses of at least 60% of the total credit
requirement of the Department in order to earn a Degree from the University.
 The Department submit a list of courses from which the student will be

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• exempted within two months from the date of Registration or
admission of
• the student to office of the Registrar where endorsement of exemption
list of
• courses and official notification to the student is made .
Article 88. Academic Advisor/Guidance and Counseling

88.1Each student is assigned to one staff member in his academic unit department
who serves as his Academic Advisor. Students should feel free to discuss with
their Advisor all personal, social and other problems that directly or indirectly
threaten their academic performance.
88.2The Academic Advisor shall keep close track of the students assigned to his and
is available for consultation and advice on request.
88.3The Advisor shall maintain records of each student's performance and he/she
advises the University's senior administrators if serious problems arise requiring
their intervention. All documents relating to a student are maintained in strictest
confidence.
88.4Students will also benefit from the guidance and counseling office if their
problems are beyond the capacity of their advisors.
88.5Whenever there is change of advisors there should be proper handover of
students’ record.

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CHAPTER ELEVEN
COURSES OFFERED BY THE UNIVERSITY
Article 89. General Provisions on Modular Courses
89.1Courses may be offered as modular system.
89.2While more than one module can be offered in a semester, it is recommended not to
stretch a single module more than two semesters.
89.3All modules offered by the University shall have leaders/chairs, be numbered and the
system of numbering modules and courses shall be based on national modular
curricula harmonization guideline.
Article 90. Courses in General Module Category

90.1All students pursuing undergraduate degree programs, diploma or certificates in the
University shall satisfy the general education requirements of this Article.
90.2General modular category courses consist of courses selected for the purpose of
90.2.1 Enabling students acquire necessary communication and analytical skills
that enhance their capacities to benefit from their specialized training;
and
90.2.2 Developing sound awareness in students’ physical and social
environment in which they will live and work.
90.2.3 The number of general modular category courses should depend on the
extent of coverage of such courses in the curricula of 10+2 Preparatory
Colleges or in their foreign equivalents and the minimum requirements
approved in the curricula of each program
90.2.4 Modules shall be valued in terms of the European Credit Transfer System
(ECTS). The University shall use the Credit Accumulation and Transfer
Scheme (CATS) in order to enable Students to accumulate credit and to
facilitate the transfer of that credit within and beyond the University.
Within the CATS scheme, 1 credit (credit point) shall be equivalent to 27
hours of learning effort or notional learning time, used as a measure of
volume.
124 COURSES OFFERED BY THE UNIVERSITY | Revised Version, July 2017.

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90.2.5 A module can comprise any credit value in the range of 5 to 25 ECTS.
For a graduate program, one project/thesis module may comprise up to 30
ECTS.
Article 91. Elective Modular Courses

An Academic unit shall provide its students with opportunities to take a certain number
of elective courses/ modules. The proportion of electives to be taken in the upper and
lower divisions should be recommended by the CAC and approved by ASPRC.
Article 92. Phased-out Modular Courses

92.1Students who have taken and passed phased-out modular courses in the University
system are not required to take the equivalent new courses upon readmission into the
program.
92.2Students who have scored “F’s” in phased-out courses shall be required to remove
their “F’s” by taking equivalent courses as determined by the College Managing
Council of the college in which they are enrolled.
92.3 When a course replaces two or more other courses with varying credits and,
92.3.1 An “F” grade is earned in each of such courses, the grade earned in the
substitute course shall replace the “F” in both the previous courses;
92.3.2 An “F” grade is earned in only one of the two courses; both grades go
into his transcript but only the grade earned for the substitute course
goes into the computation of his CGPA.
Article 93. Semester Load for Regular Students

93.1The normal semester load is 17-19 credit hours or 28-31 ECTS. However, a
curriculum may have 20 cr. Hrs. per semester twice except the final year.
93.2 In exceptional cases, as per decision by AC, graduating class students may be
allowed to take a maximum of 22 credits or 35 ECTS
93.3 A minimum credit or ECTS hours for full-time regular students shall be 15 or
25 per semester, respectively.
93.4The maximum load for part time students is 9 credit hours or 16 ECTS and the
minimum is 10 ECTS or 6 cr hours.

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93.5 A student may be especially allowed by the CAC to take up to 22 credit hours
or 35 ECTS when:
a) the student secures a GPA of 2.5 and above upon completion of an equivalent
course work corresponding to one academic year; and
b) the student is at graduation year after passing all courses taken up to date.
93.6 Graduation failures and readmitted students may take below the minimum
semester load. However status shall only be determined by at least the minimum
load.
Article 94. Semester Load for Continuing Education Students

94.1The normal load in evening & weekend programs shall be 8 to 12 credit hours or
14 to 18 ECTS or per semester.
94.2A student may be especially allowed by the CAC to take up to 15 credit hours or
22 ECTS or when:
c) the student secures a GPA of 2.5 and above upon completion of an equivalent
course work corresponding to one academic year; and
d) the student is at graduation year after passing all courses taken up to date.
94.3The normal load for evening and weekend students in a Kiremt semester shall be
12 to 14 ECTS or 6 to 8 credit hours.
94.4The normal semester load in the continuing Education for Kiremt students shall be
20 to 22 ECTS or 13 to 15 credit hours.
94.5For the purpose of determining academic status of Kiremt students, one Kiremt
session is counted as a Kiremt Semester, but three Kiremt semesters are counted to
one regular academic year.
94.6The Semester Average Number Grade (SANG) or SGPA calculated at the end of
each Kiremt Semester, in conjunction with Cumulative Student Status, shall be
used to determine the academic status of a student.
Article 95. Duration of Study and Validity of Modular Courses

Students enrolled in the University shall pursue programs of study for which the maximum
lengths of stay in programs and validity of courses are determined as follows:

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95.1The duration of study for undergraduate degrees in regular programs shall be
from four to six years.
95.2The duration of study for undergraduate degrees in the continuing education

programs may be five to eight years depending on the program.
95.3The maximum length of time students may stay in such programs may not
exceed twice the normal duration of study depending on the program.
95.4A student who fails to complete any studies within the maximum length of time
permitted (sub-articles 84.1 to 84.3 of this Article) shall be cancelled from that
program. However, the student will be certified for the modules or courses
successfully finished.
Article 96. Credit Requirements

96.1A credit value is defined as 50 minutes in lecture or 2 to 3 hours of laboratory/ practical or
tutorial work guided activity.
96.2The minimum total credit points for four years bachelor program shall be 240 ECTS or 145
credit hours while the maximum shall be 248 ECTS or 152Cr Hr.
96.3The minimum total credit points for five years bachelor program shall be 300 ECTS or 180
credit hours while the maximum shall be 317 ECTS or 190 Cr Hr.
96.4 The minimum total credit points for six years bachelor program shall be 360 ECTS or 216
credit hours while the maximum shall be 372 ECTS or 228 Cr.Hr.
96.5The proportion of time (lectures, laboratory works tutorials, home study, etc,) allotted for a
particular course/module shall be determined by an academic unit offering that course/module
and follow the approval of the CAC.

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CHAPTER TWELVE
GRADING SYSTEM, ACADEMIC ACHIVMENT AND STATUS
FOR
UNDERGRADUATE PROGRAMS
Article 97. Undergraduate Grading System

97.1Semester Average Number Grade (SANG/SGPA) is determined by dividing
grade points earned in semester by the number of credit points in that semester.
97.2The final number grade of a module is obtained based on the sum of the number
grades of independent courses with its weight given for each course in that
module.
97.3 In cases where a student does not have full examination records, the instructor
shall record “NG” for No Grade. All “NG”s shall be changed to one of the
following.
a) To an “I” (incomplete) by the CAC in consultation with the instructor

concerned for a student who, because of illness or extenuating or
extraordinary circumstances, fails to complete the module/course. When
there is no valid reason, the “I” grade will be changed to ”F” within two
weeks after the beginning of the semester.
OR
b) To a “W” (withdrawn) by the Registrar for a student who has formally

withdrawn from the program within eight weeks (50% of the semester
duration) after the beginning of the semester.
OR
c) To a “DO” (dropout) by the Registrar for a student who has not withdrawn
from a program in accordance with the withdrawal procedures set forth by the
128 CHAPTER TWELVE | Revised Version, July 2017.

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University and the time limit specified in the provisions of sub-article 86.4b
thereof or has not produced evidence justifying a failure to sit for the exam(s).
97.4“W”, “DO” and “I” shall not play any part in the computation of the semester
grade point average.
97.5A student who obtains a “DO” for a course or courses shall be required to justify
the reasons why he/she failed to comply with the withdrawal procedures set
forth by the University to the appropriate CAC within six weeks after the
commencement of the subsequent semester. Failure to do so shall result in an
automatic “F” grade.
97.6If a student repeats a course, the initial credit hour and grade shall appear on the
transcript, but be ignored in calculating the semester grade point average
(SGPA/SANG) whether or not there is a change in the grade i.e. only, the new
grade and credit hour will be considered in determining the status.
97.7All required non-credit work shall be recorded with a grade of “P” (Pass) and
“F” (Failure), but neither shall be included in the computation of the
SGPA/SANG.
97.8A double asterisk (**) shall be entered in place of a letter grade in those rare
cases where a course is in progress and no work has been completed to give the
instructor a basis for giving a grade.
129 UNDERGRADUATE PROGRAMS | Revised Version, July 2017.

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Article 98. Grading Scale and Letter Grade System for AASTU UGP
Article 99: Description of the Grading System
Raw Mark interval Corresponding Corresponding fixed Status

Class Description
(100%) Letter Grade number Grade Description
[90,100] A+ 4.0
First Class with
[85,90) A 4.0 Excellent
Great Distinction
[80,85) A- 3.75
[75,80) B+ 3.5 First Class with
Very Good
[70,75) B 3.0 Distinction
[65,70) B- 2.75 First Class
Good
[60,65) C+ 2.5
Second Class
[50,60) C 2.0 Satisfactory
[45,50) C- 1.75 Unsatisfactory Lower Class
[40,45) D 1.0 Very Poor Lower Class
[0,40) F 0 Fail Lowest Class
99.1A student who scored ‘C-‘ and/or “D” in a course/s shall pass to the next
semester if he has pass mark in SGPA/CGPA/CANG.
99.2If the ‘C-‘ and/or “D” grade is for a Module or for a course as a module, he/she
must re-sit for another exam with self-study to remove ‘C-‘ and/or “D” when
module status determination is required.
99.3A student with a good standing can pass to the next semester and even can
graduate if he/she scores “D” and or “C-” in any course under module.
Nevertheless, if the student is not in good standing, he or she should re-sit an
exam within two weeks after the beginning of the semester with self-study.
99.4A student who scored “F” in a course/module must repeat the course/module
for a maximum of two-time. If such a student scores an “F” grade for the third
time, he shall be referred as “course allergic” for that course.

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99.5The final grade of any repeated course shall be maintained regardless of the
initial one.
Article 100. Student Academic Achievements

100.1 At the end of each semester, the academic unit will examine the status of all
students who are registered for the particular semester.
110.2One semester in the regular program is equivalent to two semesters in the

evening program. The academic status of evening student is, therefore,
determined every other semester.
110.3For Kiremt programs, the academic status of the students shall be determined
for a minimum of 25 ECTS points/15 credit hours.
110.4Grade report should be issued to applicants for semesters to which the status is
determined by the SCAC.
110.5The academic status of part-time students is determined for a minimum of 25

ECTS points/15 credit hours, starting from the first admission date of the
students.
Article 101. Academic Standing of Undergraduate Students

A cut-off SANG/SGPA and/or a CANG/CGPA for status determination of all students shall
be as follows:
101.1 A first year student whose first semester SANG is > 1.75 can pass to the second
semester.
101.1A student who earned a 2.0 (C grade or above in all courses) of a semester shall be in
good standing.
101.2A student cannot register a course for more than three times in anyway. In case the
student scores F after three times, article 88.4 will apply.
101.3Any re-admitted student can repeat courses he/she scored “F”,”D” and or “C
101.4Any consecutive warning leads to Academic Dismissal.

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A cut-off SANG/SGPA and/or a CANG/CGPA for status determination of all students
shall be as follows:
102 First Year Students
102.1 A student who, at the end of the first semester, receives an SGPA/SANG of less than
shall be dismissed for academic reasons.
102.1 .1 A student, who, at the end of the first semester, scores a semester grade point
average (SGPA/SANG) of 1.50 up to 1.74 both inclusive, shall be warned.
102.2 If a student, who has been put on warning during the first semester, fails to maintain
an SGPA/SANG of 1.75 or a CGPA/CANG of 2.00 during the second semester of the
first academic year, he is subject to dismissal unless otherwise put on probation at the
discretion of the academic commission.
102.3 A student, who, at the end of the second semester, receives either an SGPA/SANG of
less than l.75 or a CGPA/CANG of less than 2.00 shall be warned.
102.3.1 If student’s SGPA/SANG is less than 1.75 and his CGPA/CANG is less
than 2.00, the student is subject to dismissal.
102.3.2 If a student fails to achieve a SGPA/SANG of 1.00 at any semester, s/he is

subject to dismissal.
102.4 Second and Higher Class Year Students
102.4.1 A student, who fails to achieve either SGPA/SANG of at least 1.75 and/or a
CGPA/CANG of at least 2.00 at any semester, shall be warned by his dean.
However, a student who fails to achieve a SGPA/SANG of 1.00 at any
semester is subject to dismissal.
102.4.2 A student, who for a second consecutive semester scores either an SGPA of
less than 1.75 or fails to maintain a CGPA/CANG of 2.00, is subject to
dismissal unless put on probation. A student who is subject to dismissal
cannot claim probation as a matter of right
102.5Discretionary probation

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102.5.1The function of discretionary probation, which can only be granted by the
respective Academic Unit, is to allow students who fall below the required
academic standards to continue their studies. The decision to permit a
student to continue his/her studies on discretionary probation is based on
individual consideration of his/her case and a conclusion that, in view of all
the relevant circumstances, there prevails a reason to believe that the
student can raise himself/herself academically to the required level of
achievement.
102.5.2At the end of the semester, each academic unit, pursuant to procedures
fixed by its SC/DC, will examine the case of each student who is subject to
dismissal due to academic deficiency. The inquiry will attempt to
determine why the student failed and whether there is reason to believe that
he/she will meet the required academic standards within the remaining
study period of the student. As a result of this inquiry, students may be
placed on probation if it is determined by the respective SC/DC that:
a) valid reasons exist to explain their low academic performance;
b) those causes for their academic deficiencies can be removed;
c) the students can attain the required academic standard during the same semester in
which they have been put on probation.
102.5.3A CAC/DC of particular academic unit may attach certain conditions to

grant a probation, which must be met if the students are to remain enrolled.
102.5.4When students are placed on probation, their head of the academic unit will
notify of their status and what is expected of them in their academic
performances and what will be the consequences of the failure to meet
these requirements in the future.
102.5.5Even so, a student shall be dismissed after being placed on warning for one
semester and on probation for another consecutive semester if he/she

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doesn’t remove himself/herself from probation by attaining a
CANG/CGPA of 2.00.
Article 103. Class Attendance

103.1A student is required to attend all lecture, laboratory and practical sessions as well as
field work of courses, except for courses in which earning of credits through
examination alone is accepted.
103.2Except for extenuating circumstances, students are required to maintain a minimum of
80% attendance to earn credit in the given course. However:
103.2.1Some program may demand 100% attendance where such full attendance is
academically indispensable; and
103.2.2Academic units may not allow the 20% non-attendance provision for certain
portion of a course, such as laboratory or field experiences judged
academically indispensable for the student.
103.3A student who has missed more than 20% attendance shall be given a grade of IA
(Incomplete Attendance) and be required to provide acceptable reasons for failure to
attend classes.
103.3.1If a student’s incomplete attendance is proven to have been for valid reasons,
course registration will be cancelled and the student shall be permitted to
retake the course.
103.3.2If a student’s incomplete attendance was due to reasons that were not valid,
the IA grade shall be changed to an “F” at the end of the sixth week of the
next enrolment in the program.
Article 104. Registration, Adding and Dropping of Courses

104.1Normally, students register for courses using formal procedures, electronic or
manual, of the registrar office during registration days.
104.2Students are required to register in each semester. A student who fails to
register in a given semester is considered as a “dropout”.

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104.3A student can also add and/or drop course during add and drop period of the
Academic Calendar in consultation with Department head or advisor.
104.4Students can only claim course grade records for courses they register
officially through registrar office as per provisions of sub-articles 92.1 and
92.2.

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CHAPTER THIRTEEN
ASSESSEMENT AND EVALUATION
Article 105: General Provisions of Examinations

105.1Student learning shall be assessed on a variety of ways /continuous assessment
in the form of tests, assignments, presentations, etc. to determine the final
grade earned.
105.2The final grade is obtained based on the sum of continuous assessment and
summative assessment (final exam).
105.3The weight of the continuous assessment should be out of 50% comprising at
least five assessments weighting 5% -15% each in at least three different
modalities. While the final exam shall be evaluated out of 50%.
105.4Examinations may be written, practical, oral, etc. depending on the nature of
the course. However, in those cases where examinations are conducted orally,
a written record of the student’s performance and the basis for the
determination of grades shall be kept by the instructor(s).
105.5The number, type and schedule of exams or tests in a course are determined by
the modular/course team but shall be stated on the course outline/syllabus to be
issued to students at the beginning of the course.
105.6Each academic unit shall have exam banks in order to ensure standard exams
and to avoid replicates.
105.7A course outline/syllabus, as a matter of routine, shall include information on
the distribution of points/mark among various types of exams and other works
in percentage terms. A copy of the course outline shall be submitted to the
academic units at the beginning of each module/course.
105.8Copies of all exams, tests and quizzes, along with their answer keys and
marking schemes, which go into the determination of a student’s final grade in
a course, shall be kept with the instructor for at least one year. However,
copies of the periodic exams along with their answer keys and marking
schemes shall be deposited with the academic unit within three days following
the administration of the exams.
136 CHAPTER THIRTEEN | Revised Version, July 2017.

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105.9In those cases where a course is taught by the same instructor to more than one
section of students in the same program, examinations shall be of the same
form and content. The same scheme of grading shall also be employed.
105.10 A common examination paper shall be prepared in case where more than one
instructor teaches a course with the same title and ECTS/credit hour to one or
more sections.
105.11 Where common examination(s) have to be given for a course(s) taught by
more than one module/course instructor, the academic unit that offers the
course(s) shall ensure that all instructors involved in the teaching of the course
have reached an agreement on the content of the exam(s). The academic unit
that offer such courses shall work out procedures by which reviews of exam
questions for such courses will be carried out by a full panel of instructors
involved in the teaching of the courses. Instructors are required to be present at
meetings in which exam questions are reviewed and determined for such
courses.
105.12 Where common exams are given or, where more than one instructor teaches
a course, a panel of instructors shall work out a marking scheme and a copy
shall be submitted to the academic unit before the completion of marking.
105.13 Examination papers prepared by the instructor or a panel of instructors shall
be submitted to the module/course team for review and endorsement.
105.14 Final grades for all module courses shall be reviewed and endorsed by
module/course team.
105.15 Final grades shall be submitted by the instructor to the registrar and with a
copy to the head of the academic unit on duly signed official grade report form.
This document shall be prepared legibly with no alterations or erasures.
105.16 Course instructor(s) shall submit continuous assessment scores to the head of
the concerned academic unit offering the course. Such scores and final grades
may be recorded/ submitted through a centrally automated system by the
university registrar.
105.17 A copy of grade report sheets and minutes of the module/course team for all
courses shall be kept at the academic unit.
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105.18 An official grade report form shall be filled out only by the instructor(s) who
had taught the course, set or participated in the setting of the exam questions
and marked the exam papers.
105.19 When, for reasons beyond control, the provisions of sub-article 13 of this
Article cannot be met, the setting of examinations and the marking of exam
papers shall be carried out by a qualified member of staff designated by the
academic unit head.
105.20 In those cases where the head academic unit had to designate someone other
than the instructor who had taught the course to either set or mark the
examination, the Head shall forthwith present the case to the SC/DC for
endorsement.
105.21 Course instructor(s) shall show/explain all course assessment results to
students in a well-defined period of time which is formally communicated to
the students.
105.22 Official grade report forms shall be prepared by the registrar and shall carry
all the names, ID numbers of students who have been on the official class list
for the course.
105.23 Under no circumstances may students be allowed to handle grade report
forms, including forms on which grades have not been filled out.
105.24 Grades shall officially be announced to students by the registrar.
105.25 Academic unit must make sure that instructors on leave have submitted the
grades of students in their hand before departure.
105.26 There shall be holistic/comprehensive exams in major area courses for
engineering programs before internship. Detail guidelines shall be worked out
by ASPRC and approved by the senate.
Article 106. Administration of Examinations

106.1 The list of candidates sitting for an examination in every exam hall shall be
prepared in advance of the examination by the module/course team leader or
delegate and shall be handed over to the invigilators for purposes of checking
attendance in the exam.

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106.2The course coordinator must submit the exam paper a day before the starting
time of the exam and collect the exam papers 15 to 20 minutes after the end
time of the exam to/from the chair office of the program administering the
course with the presence of the course coordinator.
106.3An invigilator must collect exam papers from the chair office of the program
administering the course(s) 30 minutes before the starting time of the exam.
106.4An invigilator must arrive at the exam hall/room 15 minutes before the
starting time of the exam.
106.5An invigilator must submit the exam papers to the chair office of the program
administering the course(s) up to 15 minutes after the end of the exam with
the presence of the course coordinator.
106.6No student may be admitted into an exam hall 30 minutes after the beginning
of the examination. However, all examinations must start on time and no
corrections and other announcements made for students at the beginning of
the exam shall be repeated.
106.7No student may be allowed to leave an exam hall within 30 minutes of the
beginning of an examination and before signing the examination attendance
sheet.
106.8In the event that a student is forced to leave an exam hall for health reasons,
and in so far as the student is in a conscious and sound state of mind, the
invigilator in attendance shall inform the student of the fact that certification
from any legally established public medical institutions has to be obtained
expeditiously to substantiate the claim of sickness or illness.
106.9Upon completion of an examination the invigilator shall submit a report on the
conduct of the examination by completing a form prepared for that purpose.
The report shall be submitted to the office of the chair of the program that
offers the course.
Article 107. Violations of Examination Regulations

107.1Any one of the following shall be interpreted as an act of cheating in an
examination or any other graded exercise and shall have direct consequences
on the marking or grading of all kinds of examination papers, term papers,
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projects or senior essays and for the determination of academic status of
students.
107.2Found in possession and copying from pieces of paper or any other source of
information brought into an exam hall where such material is not specifically
permitted.
107.2.1Working on or being found in possession of exam papers
other than one’s own.
107.2.2Exchanging information in the exam hall through oral,
symbolic, written, and electronic or (holding electronic
devices) any other means where these are not specifically
permitted.
107.2.3Making use of someone else’s work, or parts thereof,
without acknowledging the same and with deliberate intent
to represent such material as one’s own.
107.2.4Sitting on an examination in a course for which one has not
been registered.
107.2.5Taking an examination by proxy, i.e. through a secondary
party.
107.2.6Submitting a work or works for which it can clearly be
established that the work or part of it is not produced by the
student claiming authorship or production.
107.2.7Disorderly conduct in an exam hall, including refusal to
accept and abide by instructions given by the invigilator.
107.2.8Copying or trying to copy from any other student or
deliberately letting any student copy from one’s exam paper.
107.2.9Engaging in any other act that is deemed inappropriate to
the smooth and fair conduct of the examination.
107.3 Any one of the following shall be interpreted as intention to cheat in an exam or in any
other graded exercise, and shall have direct consequences on the marking and grading of all
kinds of examination papers, term papers, projects or senior essay and for the determination of
the academic status of students.
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107.3.1Being found with any kind of written material not officially permitted
into the exam hall in any form (on paper, on clothing, on body parts,
etc.) or with equipment and devices of all kinds such as cell phone that
are not specifically permitted.
107.3.2Evading signature of attendance sheets in an examination or trying to

leave examination halls without submitting answer sheets in ways that
could lead to claiming absence from the hall.
107.3.3An invigilator who apprehends a student in the act of cheating in an

exam or exercise shall forthwith inform the student that his/her behavior
will be reported. The invigilator shall also make as detailed and
complete note of the incident(s) as possible in preparation for this
reporting. The invigilator shall collect all evidence of cheating (copies
of plagiarized material, scraps of smuggled papers, notebooks,
exchanged exam papers, prohibited devices, testimonies by other
supervisors, etc.)
107.3.4Where the act or intent of cheating has been committed in an exam hall,
the instructor or the invigilator shall sign on the exam paper and allow
the student to continue to work on the exam and report the case to the
concerned academic unit.
107.3.5Where the invigilator discovers evidence demonstrating that there was

intent on the part of the student to cheat but no clear evidence that the
student has actually cheated, the student shall be permitted to continue to
work on the exam but shall be told that the behavior will be reported.
The invigilator shall collect all pieces of evidence on intent to cheat in
preparation for reporting.
107.3.6All pieces of evidence on cheating or attempted cheating and reports in

justification of decisions made by the invigilators on the spot shall

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forthwith be submitted to the academic unit head in which the course is
offered.
107.3.7The Head of the academic unit shall present the case to the SC/DC
which shall determine if there had indeed been a clear case of cheating
or of intended cheating. The SC/DC has the authority to seek additional
evidence to reach a decision, including one of requiring the candidate
involved in the act of violation to testify.
107.3.8In the event that the CAC finds a clear case of cheating, it shall
recommend to the instructor of the module/course that the student obtain
zero points for that examination or work and such other disciplinary
measures as provided by the University code of conduct.
107.3.9Without prejudice to disciplinary actions that may be taken on the

student, cheating cases, including those of plagiarism shall have
consequences a grade of "F"
107.3.10 Where the incident of cheating has occurred for the first time in the
course of a student's stay in a particular program, the academic unit head
shall warn the student in writing and publicize the case within the
campus.
107.3.11 A student who has been reported for cheating for the second time
shall be suspended for at least one academic year by the CAC. Any
student who commits such an offence for the third time while enrolled in
a program shall be dismissed indefinitely. Dismissal shall be
recommended by the CAC and approval by the AAVP.
107.3.12 Where a cheating incident or intent to cheat involves more than one
student the following procedure shall be followed:

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107.3.13 If all students happen to be enrolled in the course in which the
incident has occurred they shall all be penalized in the same way and
equally;
107.3.14 If any one of the students happens not to be enrolled in the course but
happens to be a student of another year in the same academic unit or in
any other unit of the University system, that student’s case shall be
referred directly to the head of the academic unit or AAVP and the
provisions sub-articles 10 & 11 of this Article shall apply.
Article 108. Remarking of Examinations

108.1General Provisions for Remarking
A student who is aggrieved by the grade obtained in a course shall have the right to
petition for remarking their exam paper on the basis of the conditions set forth
hereunder.
108.1.1 The student has the right to see the results of their examination papers.
108.1.2 The petition shall be formally submitted to the head of academic unit within
the time frame set in the Academic Calendar.
108.1.3 The maximum number of courses that the student can apply for remarking
shall be only two at any one time. However, if the remarking result proved that the
complaint of the student was correct, the remarking shall not be counted against the
student in which case the student may apply for additional remarking as the case
may be even after the time frame set in the Academic Calendar.
108.1.4 A grade obtained in remarking shall be final even if it is lower than the one
previously obtained.
Article 109. Re-marking Procedure

a) Each academic unit shall be in possession of the standard application form to be
filled out by students who petition for re-marking. Such forms shall require of
the student to specify the reasons for disputing the earned grade.

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b) Upon receipt of the petition for remarking, the Head of the academic unit will,
after consulting with the instructor of the course, decide on whether or not there
exists a basis for granting the request and where the request is denied the
student shall be informed in writing the reasons for the denial.
c) Up on receipt of the petition for remarking, the chair of the program shall, after
consulting with the instructor of the course, decide on whether or not there
exists a basis for granting the request and where the request is denied the
student shall be informed in writing the reasons for the denial.
d) If it is decided that a student's examination shall be re-marked, the Head

academic unit shall:
i. obtain all relevant exam papers and grade distribution scale employed
by the instructor;
ii. Obtain the answer sheets or papers written by the petitioning and other
students in the section to which the student belongs.
e) The Head of the academic unit shall then assign at least two Academic Staff
members who shall do the remarking separately and who, if necessary, may
consult with the instructor who originally did the marking and report separately
to the Head with a recommended grade.
f) The Head of the academic unit shall then decide what grade to give to the
student taking into consideration the grades given by the three Academic
Staff members.
g) The head of the program submits/may be online/ the final result to the
Associate Dean for Academic Affairs in four copies. The associate dean
then;
i. Signs and sends the hard and soft copy to the office of the Registrar/
amends on the registrar system;

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ii. Signs and sends one copy to the Head of the academic unit concerned;
and
iii. Signs and sends one copy to the course instructor.
h) If, at the end of the remarking process, there is conviction beyond reasonable
doubt that the first marking was prejudicial to a particular student in ways
that prove that the instructor was deliberately intending on harming the
student academically, the head shall take up the matter through proper
channels for disciplinary action against the course instructor in question.
i) If a student, upon petitioning for remarking, had claimed that there might be
motives for which the instructor unfairly graded the student’s papers, and if,
upon the completion of remarking the paper, no evidence of unfairness is
found, the instructor concerned shall receive a letter from the Head of the
academic unit exonerating the student of any allegations.
j) The case of a student who had leveled unfounded allegations against an
instructor in connection with the marking of examination papers shall be
forwarded by the associate dean for academic affairs of the program which
offers the course to the associate dean for academic affairs of the department
in which the student is enrolled for disciplinary measures.
k) The School Dean shall authorize the refund of the deposit for remarking if the
student's grade is improved.
Article 110. Make-up Examinations

110.1Make-up examinations shall not be allowed for the purpose of raising grade
point averages. However, a student unable to sit for an examination for
extenuating circumstances, such as hospitalization or accidents, and therefore
has an "I" (incomplete) grade against a course may be allowed to sit for a
make-up examination in the course.
110.2Any such student, or a person representing the student, shall submit in writing
valid and documented reasons for not having sat for the examination to the

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Head of the academic unit within two weeks after the start of the subsequent
semester.
110.3If the makeup examination is pertinent to continuous assessment part of the
course, the case of the student can be decided by the instructor of the course
and the head before the final examination.
110.4Where the SC/DC finds that the student did not have valid reasons for not
sitting for final examination, the "I" grade on the student's record shall be
changed automatically to "F", SANG/SGPA shall be calculated and the status
of the student shall be determined accordingly.
110.5An actively enrolled non-graduating student who is allowed to sit for a make-
up examination shall normally register for the examination at the beginning of
the semester when the final examination in the course is next administered.
110.6A non-graduating student who is not actively enrolled but allowed to sit for a
make-up examination shall apply and register for the examination at least one
month (the dates to be announced by the Registrar) before the final
examination of the course is scheduled to be administered.
110.7A graduating student within the final semester who fails to sit for final
examinations in one or more courses for valid reasons shall be allowed to sit
for make-up examination within three weeks of the following regular semester.
However, if such a student is in the first semester of the final year, shall be
allowed to sit for make-up examinations in a maximum of two courses within
three weeks of the following semester.
110.8Notwithstanding sub-article 6 of this Article, a student who has three or more
"I" grades in a semester and is allowed to sit for a make-up examination shall,
irrespective of academic status, withdraw from the University for academic
reasons and apply for make-up exam as in Sub-Article 6 hereof. No
SANG/SGPA shall be calculated and no academic status shall be determined
for such a student until the results of the make-up examination are known.
110.9A student who has less than three (one or two) "I" grades in a semester and
who is allowed to take a make-up examination may :

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110.9.1Continue his studies in subsequent semester if he is in good
academic standing (SGPA) greater than or equal to 1.75
and CGPA greater than or equal to 2.00). For such a
student, SGPA shall be calculated and his academic status
shall be determined based on the grades obtained and
excluding courses in which the "I" grades are registered.
Such a student shall also apply for and sit for make-up
examination in incomplete courses as in sub-Article 5
hereof.
110.9.2 Withdraw his studies in subsequent semester if he is not in
good academic standing as in sub article 98.9.1 and the
procedure in sub- Article 6 hereof shall apply. The grade
earned through the make-up examination shall be used to
compute the GPAs of the student in the semester in which
the make-up examination is given.
110.10 Any “I” grade not removed within a year as per the provisions of this Article
shall be converted to a “F” grade.
Article 111. Repeating Courses
111.1A student who obtains an “F” grade in a course may repeat the course in consultation
with his/her academic advisor until the “F” grade is removed whenever it is offered.
111.2A student who has been allowed to repeat a course based on an original “D”or “C-“
grade cannot repeat the course more than twice unless it is required to remove the
student’s academic deficiency for graduation.
111.3The final grade of any repeated course shall be maintained regardless of the initial
one. Previous grade of repeated courses should be shown as cancelled on the
transcript to indicate that the course has been repeated; and the new grade shall be
included in the computation of the SANG/SGPA in the new reporting period.

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111.4Students repeating courses must register for the course and carry out all academic
activities pertaining to the course.
111.5No course is repeated for the purpose of raising CGPA.
Article 112: Re-admissions
112.1 Without prejudice to the provisions of sub-article 2 and 3 of this Article, all re-
admissions shall be processed in accordance with the procedures laid down by the
Senate.
112.2Re-admission of students in good academic standing.
112.3A student who, for reasons beyond control, discontinues studies may apply
for re-admission into the same program for any number of times provided that
the maximum duration of stay in the program, counted from the date of first
enrolment, has not expired or will not have expired before completion of the
program following re-admission. Such readmission shall be to the same
semester that the student discontinued studies. However, a student who has
80% attendance shall be readmitted before two weeks to the final exam.
112.4Notwithstanding the provisions of sub-Article 1 of this Article, re-admission

of students in good standing is subject to availability of facilities and
necessary budgetary allocations.
112.4.1In those cases where there had been curricular changes in a

program, the academic unit may require the readmitted
student to take new courses that have replaced those taken
and passed prior. However, where there is an equivalent
course such shall be done for the student.
112.4.2Upon re-admission of a student in good standing, the

academic unit shall supply a list of courses from which the
student will be exempted and of new courses substituting
phased out courses to be taken.
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112.5Re-admission of academically dismissed students.
A student may be readmitted after dismissal provided all of the following are
fulfilled:
a. The dismissal was not due to acts of violation that resulted in his/her
termination with the university;
b. The student may apply for re-admission at least after one semester
following withdrawal from the University except for CDEP students
who may apply for readmission at any time. However, a student may be
re-admitted in a semester when there are more courses the student is
eligible to register for.
c. Space is available in the program and there exists a likelihood that the
student will raise their grade point to the required level after removing
any deficiencies which should not take more than one year;
d. The maximum duration of stay in the program has not expired or is not
likely to expire before the completion of the remaining courses of
study.
112.5 A dismissed regular student, who is re-admitted and allowed to repeat a course
or courses in a given semester, may be dismissed indefinitely, for not attaining
good academic standing upon determination of status. However, such
students may be admitted as new student into the CEP as per the rules and
regulations of CEP program.
112.6 A cut-off SANG/SGPA and/or a CANG/CGPA for readmission of an
academically dismissed student shall be as follows:
a. A first year student, dismissed at the end of the first semester with a SGPA
of not less than 1.25 shall be readmitted.
b. A first year student dismissed at the end of the second semester with a
CGPA of not less than 1.67 shall be readmitted.
c. A second year and above student dismissed at any semester with a
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CGPA of not less than 1.75 shall be readmitted.
d. Any readmitted student repeats courses in which the student scored “C-“,
"D” or "F" grades with the approval of the student’s academic
advisor/Head of academic unit.
Article 113. Re-Examinations

113.1Re-examinations shall be allowed for a student in any year who may not have a
possibility of repeating a course(s) due to discontinuity of an academic program and/or
113.2A graduating student.
113.2.1The following shall be the conditions under which re-examination is to be

granted:
113.2.2The courses are those that the student had taken during the foregoing
semesters of the program;
113.2.3The maximum number of courses shall be two for a graduating student and a
maximum of four for a student described under 101.1.1 and 101.1.2 above;
and
113.2.4During the student’s tenure at the University, a student can sit for
re-examination only twice in the same course.
113.3 A student who fails in the final year essay or project shall be allowed to re-register for the
essay or project to have it completed during the subsequent semester.
113.1Re-examination Grade:The grade obtained for re-exam shall be recorded for the
subject.
113.2Time and Administration
a. Time
Re- examinations shall be administered any time within three weeks after the
commencement of the subsequent semester.
b. Administration

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The Academic Unit Head in which the course is offered, on behalf of the
CAC/DC, shall determine and notify re-examinees, set and announce dates of
re-examinations to students and Academic Staff within three weeks after
beginning of the semester. The course/module instructor shall submit to the
Registrar the grades of students within two five days of the examination dates.
Article 114: Course Waiver and course Allergic

Course Waiver
114.1The Dean for academic affairs shall systematize, screen and sort
out requests from departments, recommend possibilities and present the
recommendation to the AC of the academic unit concerned for discussion.
114.2Where unique reasons exist, the college Academic commission of the respective
College, may at the request of a student or his advisor, permit waiver of a course (s)
for the particular student. However, the decision of the AC shall be endorsed by the
senate.
114.3Course waiver shall not be allowed at all for major area courses and any course is a
prerequisite to other course.
114.4 Course waiver request shall only be entertained for students who have completed all
other graduation requirements.
114.5 The maximum number of courses to be waivered shall not exceed two courses.
114.6Waiver requests related to status determination (academic dismissal or continuation
with probation) should be decided before readmission and registration deadlines; other
waiver requests should be entertained with respect to other relevant deadlines
(e.g.Add/Drop dates, graduation, etc.)
114.7Course Allergy: When a student after taking a course three times (one as normal and
two by repeating) and is unable to score a pass grade, the case is considered as course
allergy. The student shall be required to take equivalent course (s) as determined by
the College Managing Council of the College in which he is enrolled. When this is not
possible articles 93 of this legislation may be applied to handle the case.
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Article 115. Graduation Requirement of Undergraduate Program
115.1 General Requirements for Graduation
The following constitute Requirements for Graduation:
115.2Notwithstanding to all provisions of this legislation, all the required

courses/modules and the minimum credit hours set in the program curriculum by
the respective academic unit should be satisfied, except to phase in and phase out
program.
115.3A Cumulative Grade Point Average (CGPA)/ CANG of 2.00 must be obtained;
115.4A cumulative grade point average /CANG of 2.0 in major area courses,
115.5No "F" grade in any course/module taken for undergraduate program
115.6Students, who fail to graduate due to less CGPA than the required or due to "F"
grade and have no more chance to upgrade their CGPA or to remove their "F" may
be given certificate of attendance with their transcript stated as "graduation
failure".
Article 116. Graduation with Distinction and Great Distinction

The following shall constitute the requirements for academic distinction upon graduation.
A student who, upon completion of the requirements for the baccalaureate degree, has a
CANG/CGPA;
116.1≥ 3.75 shall graduate with Very Great Distinction.
116.23.5 ≤ x < 3.75 (where x is CGPA) shall graduate with Great Distinction.
116.3 3.25 ≤ x < 3. 5 (where x is CGPA)shall graduate with Distinction.
Article 117. Graduation Failures
117.1Graduation Failures due to “F" or “D" grades for an undergraduate student who fails in
an examination (“F” grade) may, with the permission of his School Managing Council,
register and repeat the course/s/ if the course/s is/are not phased-out ones.
117.2 Graduation failures due to inadequate CGPA and MGPA
A student, who fails to graduate due to CGPA and MGPA (scores less than 2.00)

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provided that the inclusion of newly earned grades qualifies the student for
graduation, may with the permission of the concerned College Managing Council,
be allowed to register and repeat a maximum of three courses in which he scored a
“D” grade. However, such repetition of courses should not be more than once for
students who are previously readmitted and two times for those non readmitted
students. In such a case the student shall pay all fees for the repeated
semester(s) where applicable or sign additional cost sharing agreement.
117.3 This provision under 105.2 thereof shall not apply to those students who are
entertained under article 99 of this legislation.
117.4 A student, who fails to graduate due to less CGPA and MGPA than the required or
due to “F” grade and have no more chance to upgrade their CGPA and MGPA or to
remove their “F” may be given certificate of attendance with his transcript stated as
graduation failure.
Article 118. The University Awards

118.1The University Medal is a prize awarded every year at the convocation
exercises to one out standing degree student from each
College/Faculty/School/band. The award is made on the basis of academic
excellence, character and participation in extracurricular activities. The College
AC shall, each year nominate its outstanding student and present to the Senate for
approval.
118.2The University Medal shall be awarded on the basis of the following criteria:
118.2.1 Eligible students for the award shall be differentiated by academic
excellence (98%) & extracurricular activities (2%),
118.2.2 A student with disciplinary record cannot be considered.
118.2.3 In case of a tie:
118.2.3.1 A female candidate will be given priority,
118.2.3.2 A student who completed his program in regular time
shall get the award rather than one who has taken repeated
make – up examinations.
118.2.3.3 After exhausting all the condition to differentiate a tie
if there is still a tie, all the students concerned will be
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awarded on special basis.
118.2.3.4 A special prize shall be awarded to one best CEP
student of the year from all colleges/schools and one best
female student from all Colleges/schools.
118.2.4 Special prize shall be awarded to one best female student from each College. The
minimum CGPA required by a female student to be eligible for the award competition
should be 3.00.
CHAPTER FOURTEEN
ACADEMIC RULES AND REGULATIONS FOR GRADUATE STUDEIS
Article 119. General Provisions on the Graduate Program
154 CHAPTER FOURTEEN | Revised Version, July 2017.

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119.1. Each academic unit may offer programs of study and research leading to the Master
of Arts (M.A.), the Master of Science (M.Sc.), Master of Business
administration(MBA), and similar other post-graduate degrees. The academic unit
may also, as conditions permit, offer such programs of study and research leading to
PhD degrees, post-graduate diplomas, and certificates.
119.2 The academic units shall function through Department Graduate Committees
(DGC).
119.3 All University-wide policies, rules and regulations shall mutatis mutandis apply to
the program.
119.4 Academic unit may run joint graduate programs in collaboration with other
universities until it develops the necessary capacity to run programs on its own
and/or complement each other for better competency of the graduates. In such cases
special procedures may be set to administer such programs in agreement with the
collaborating institution.
109.5 A minimum academic rank of staff offering courses in the graduate program should
be assistant and associate professor for masters and doctorate degrees, respectively.
Article 120. The Department Graduate Committee (DGC)

There shall be established a Department Graduate Committee (DGC), hereinafter referred to as the
DGC.
120.1 Compositions and Term of Office.
120.1.1 The DGC shall be composed of the Department Head as Chairperson and at
least three staff members but not exceeding seven with the rank of Assistant
Professor or above to be elected by the CAC/DC. Where there is a staff shortage
in such rank, up to two senior lecturers may be elected as member.
120.1.2 The term of service of elected members of the committee shall be three years.
120.1.3 Member shall be eligible for re-election.
The DGCs shall:
120.2.1 Supervise all activities of the programs;
120.2.2 Approve status of the students, and review and endorse grades;
155 ACADEMIC RULES AND REGULATIONS FOR GRADUATE STUDEIS | Revised

Version, July 2017.
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120.2.3 Prepare periodic reports on its activities and submit the same to the academic
unit ;
120.2.4 Recommend and/or approve a research adviser for each graduate student;
120.2.5 Recommend members of examining Board for thesis, dissertation and other
qualifying examinations for approval by the SC/DC;
120.2.6 Review and approve thesis research proposals submitted by graduate students
under the supervision of their academic advisors;
120.2.7 Oversee settings of entrance examinations and screen candidates and approve
for admission;
120.2.8 Screen and assign graduate students eligible for teaching assistantship;
120.2.9 Attend to all academic problems that concern the academic unit at Graduate
Programs level;
121.2.10 Suggest revision and amendment of policies, rules and regulations governing
Graduate Programs in the academic unit;
122.2.11 Approve graduate program course offerings and thesis research proposals of
graduate students;
122.2.12 Endorse proposals of the CA/DC concerning new graduate programs for
subsequent approval by the Senate and periodically assess and evaluate
existing ones;
122.2.13 Accomplish all other duties assigned by the CAC/DC and the University
122.2.14 Consider any matter entrusted to it by the Senate or the academic unit head;
Article 123. Admission to the Graduate Program (GP)

123.1 General Provisions on Admission
123.1.1 A candidate who has a high scholastic standing, whose professional
experience has been superior and who has received good recommendations
shall be given priority for admission. Moreover, priorities in admission may
be granted to government sponsors as per the pressing need of the
government.
123.1.2 The minimum intake of a Master program shall be five students. However, the
optimum (minimum and maximum) number of students in the different

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graduate programs shall be determined by the respective SC/DC taking into
consideration the number of staff, availability of space and demand for
training.
123.1.3 The academic unit may, from time to time, include additional admission
requirements in conformity with University rules and regulations. These may
be of general application or may pertain to specific programs of Graduate
Programs.
123.2 Admission Requirements for Graduate Programs
123.2.1 Academic Requirements
a. The applicant must have completed the academic requirements for the
Bachelors Degree in the specific/related field(s) of study with a minimum
CGPA of 2.75 for male and 2.50 for female at the University or any other
recognized institution of higher learning as recommended in the respective
curriculum.
b. The applicant must meet satisfactorily the selection criteria which may
include the entrance examination to be administered by the academic units
concerned. Foreign applicants may, in lieu of sitting for entrance
examination, submit results of GRE/TOEFL/IELTS or equivalent,
language proficiency examinations, for applicants whose undergraduate
medium of instruction is not English, etc.
c. An applicant for admission to a Ph.D. program must have a Master’s
degree by thesis from an accredited institution of higher learning rated at
least “good”. However, in cases where applicant is Master’s degree
without thesis work or rated below “good”, such applicants may be
provisionally admitted to PhD program provided that the applicant shall
complete preliminary thesis, rated at least very good, as a requirement to
be a full-fledged PhD student. DGC/CAC shall decide other equivalent
requirements for admission to PhD programs.
d. Notwithstanding the provisions of sub-Article 109.2.1a), Hereof, senior
undergraduate students of accredited universities or colleges requesting
admission to Graduate Programs immediately upon graduation may be
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allowed to apply and/or sit for entrance examinations administered by
departments provided their CGPA at the end of the first semester of their
final year is above 3.75 ;
e. There shall be fast track system both for masters and PhD programs.
Detailed guideline shall be prepared by the senate.
f. Colleges shall require Ph.D. applicants to present preliminary Ph.D.
research theme prior to approval of admission. In consultation with his
PhD advisor and the respective research center (center of excellence -
COE), the PhD candidate shall select research problem(s) among the
priority list of problems identified by the COE at the university level in
line to the actual needs of the industry and the country at large.
123.2.2 Non-academic Requirements
a. Colleges/departments may, for pedagogic reasons or special requirements
of the field of study, set appropriate restrictions such as age limits subject
to the approval of the ASPRC;
b. Colleges/departments may also set appropriate work experience
requirements after obtaining the bachelor’s degree subject to the approval
of the ASPRC.
c. The candidate must produce a minimum of two letters of recommendation
from undergraduate instructors, employers or professional Associates.
123.3 Special Admissions
Students admitted to a program from a field of specialization other than the intended
area of specialization will be required to take undergraduate courses which will be
determined by the CAC/DC.
123.3.1 A student given provisional admission has to complete the prescribed courses
before being formally accepted as a regular graduate student. The
performance of the student in the prescribed undergraduate courses will not
be considered for SANG/SGPA and/or CANG/CGPA calculation but will
appear on the transcript.

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123.3.2 The duration of the student's stay in the University as a provisionally
admitted student shall be determined by the Academic units concerned, but
shall not exceed one academic year.
123.3.3 A provisionally admitted student who has satisfactorily completed the
prescribed undergraduate courses shall be granted regular graduate student
status.
123.3.4 A provisionally admitted student may, upon permission of the DGC, register
for and take graduate level courses as qualified.
123.3.5 Such a student must obtain a grade of at least C in the undergraduate courses
taken as prescribed in sub-article 109.3.3 of this Article.
123.3.6 Up on the recommendation of his company/organization as well as a COE of
AASTU and up on approval of the DGC, special admissions may be granted
to employees from the industry that may come up with actual research
problems with PhD proposals.
Article 124. Enrolment and Registration in Graduate Programs

124.1Application for admission into the graduate program is normally processed before
the beginning of each semester. Calls for new applicants shall be initiated by the
respective academic unit before three months from the date of registration. The
university registrar shall facilitate all admission processes which shall be
indicated in the registrar’s working guidelines.
124.2Every student of the PG must register at the beginning of each semester in order
to keep enrollment active. A student who fails to maintain continuous registration
without officially withdrawing from GP shall be considered to have dropped out.
124.3If such a student wishes to resume studies, the student must apply in writing for
readmission to the GP. The program for a readmitted student shall be reassessed
in terms of the rules and regulations in force at the time of readmission.
124.4The Academic units may provisionally register candidates; but such cases must be
communicated in written to the registrar within a week and presented within six
weeks for approval by the DGC followed by official registration if the admission
is approved. Unless such approvals are presented to the university registrar within

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the seventh week, the university registrar shall consider such students as
“dropout”.
Article 125. Program of Study for Graduate Programs

125.1Within the general program of the academic units, candidates shall have their
programs of study approved by the DGC of the academic unit in which they are
enrolled. The Master’s programs shall be based on thesis and course-work or
course-work and independent project under special conditions. Ph.D. programs
may have ‘coursework and research’ or ‘research only’ options.
125.2The candidate shall study under a thesis/dissertation advisor who may be assisted
by a co-advisor and/ or an advisory committee for the student if and when
required. At least one member of the committee should be nominated by the
academic unit on its behalf. The supervisor and the student advisory committee
shall be approved by the DGC.
125.3The DGC shall present its program of Graduate Programs to the SC/DC which,
after careful consideration, shall present it to the ASQAC which in turn shall
present it to the Senate for approval before implementation
125.4The DGC determines credits for all course work and thesis, which is to be
approved by the ASQAC. One credit of study shall be one lecture hour or two to
three hours of laboratory/practical hours per week for a semester. Literature
reviews, laboratory reports, term papers, etc. (with/without presentation) shall
normally be required for each graduate course.
Article 126. Credit Requirements and Course Load at the GP
126.1A total of 9 to 12 credit hours per semester shall normally be regarded as

typical full load for a full-time Masters candidate for programs requiring
thesis work,
126.2A total of six credit hours shall be allotted to Master Thesis and 12 credit
hours for PhD Dissertation.
126.3The minimum number of Cr.Hr in Ph.D. programs requiring coursework
shall be 12
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126.4Departments/schools/centers shall administer comprehensive examinations
PhD programs as a requirement to be considered as a PhD candidate.
126.5Upon the recommendation of their advisors, Master`s and Ph.D. students
may audit courses.
126.6The Office of the AVP shall issue guidelines on the modalities of auditing
courses and Comprehensive/qualifying examinations.
Article 127. Duration of Study at the GP
127.1 The Master's programs shall normally take two academic years for completion in
all academic units.
127.2A Master candidate may be allowed to continue for up to a maximum of four years
if it can be shown that the extension is required by force majeure and if it is
recommended by the DGC and CAC. Such extension of time shall be
recommended by the DGC and the CAC while approved by the AAVP every
semester.
127.3 A Master candidate taking more than the normal two-year duration for completion
of a program shall fulfill the special conditions set forth by the CAC/DC.
127.4The PhD programs shall normally take three to four academic years for completion
in all academic units.No PhD candidate may anticipate finishing a program in less
than three academic years.
127.5A PhD candidate may be allowed to continue for up to a maximum of six years if it
can be shown that the extension is required by force majeure and if it is
recommended by the DGC and CAC/DC. Such extension of time shall be
recommended by the DGC and the CAC/DC and approved by the AAVP every
semester.
127.6Residency requirements for special graduate programs shall be set by guidelines to
be issued by ASPRC of the senate.
127.7Notwithstanding with all provisions of this article, any study period extension shall
be based on a clear guideline to be set by the senate standing committee for
graduate programs (GPC).

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Article 128. Grading System at the GP
128.1 Examinations are graded on the following letter grading system with corresponding
points.
Raw Mark Letter Grade Grade Points

[90, 100) A+ 4.00
[85, 90) A 4.00
[80, 85) A- 3.75
[75, 80) B+ 3.50
[70, 75) B 3.00
[65, 70) B- 2.75
[60, 65) C+ 2.50
[50, 60) C 2.00
< 50 F 0.00
128.2 To complete courses in a program and graduate, a candidate needs to obtain a

minimum CGPA of 3.00 and a maximum of one “C” or two C+ grade in all
courses for Master and a maximum of one “C+” for PhD candidate.
Article 129. Academic Status of Graduate Students

129.1At the end of each semester the DGC shall examine the case of each candidate who
has failed to maintain the minimum CGPA requirement of 3.00. The inquiry shall
attempt to determine why the candidate failed, and whether there is reason to
believe the candidate will meet the required academic standards in the future. A
candidate may be placed on discretionary probation if, as a result of this inquiry, it
is determined that valid reasons exist to explain and justify that academic failure
can be removed and the candidate can achieve the required academic standards at
the time of graduation.
129.2When a candidate is placed on probation the candidate shall be notified by the
academic unit head of their status and what is expected of him by way of academic

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performance in the future, the restrictions or requirements stipulated by the
probation and the consequence of failure to meet these conditions.
129.3 Probations are given if a student's semester GPA (SGPA) or cumulative GPA
(CGPA) fails below 3.00.
129.4 A first year graduate student is subject to dismissal without first being put on
probation if academic performance falls below 2.50 in the first semester results.
129.5Any first year graduate student who achieves a first semester GPA (SGPA)
between 2.50 and 3.00 shall be placed on warning and any such student who had
been placed on probation shall be subject to dismissal if the student fails to achieve
a semester GPA of 3.00 in the next semester.
129.6 If a student who had been placed on warning for the first time achieves a SGPA of
3.00 or above but still retains a CGPA below 3.00, the DGC may place the student
on probation (final chance) in the following semester if it finds that there is reason
to believe that the student will attain CGPA of 3.00 or above in the third semester.
129.7A student who had been on probation shall be dismissed for good for failing to
achieve a CGPA of 3.00 in the next semester.
129.8A student who had been on warning shall be dismissed for failing to achieve a
CGPA of 3.00 in the next semester.
129.9 No candidate subject to dismissal may expect discretionary probation as a matter
of right.
129.10 Other details of academic achievements and its consequences are as indicated
in the table below.
SGPA Immediate
Any Prev Any Prev Final
Year Semester CGPA Prev
ADR Pro Status
Status
[3.00,4.00] Any Any Any pass

1 I -
[2.50,3.00] - - - warning

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ADR yes no CD
- - - ADR
[2.00,2.50]
AD Yes No CD
[0.00-2.00] Any Any Any CD
[3.00,4.00] Any Any Any Pass
[3.00-4.00] [2.50,3.00] warning No Yes ADR/Pro
[0.00,2.50] Any Any Any CD
Pass Any Any warning

[3.00,4.00]
warning Any Any ADR
Pass Any Any warning
[2.75,3.00] Warning No Yes ADR

II
ADR Any Any CD
[1.00,3.00]
Yes No CD
Pass
No No ADR
[2.50,2.75]
Warning No Yes ADR
ADR Yes Any CD
[0.00,1.00] Any Any Any Any CD
[3.00,4.00] [3.00,4.00] Any Any Any Pass
Yes Yes CD
Warning
No Yes ADR
2 I and II [2.75,3.00] Yes Yes CD

Pro
No Yes CD
ADR Any Any CD

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[2.00,3.00] Yes Any CD
[3.00,4.00] Pass
No Any ADR
Yes Any CD
Pass
No Any ADR
Yes No CD
[2.75,3.00] Warning
No No ADR
Pro Any Any Any
ADR Any Any CD
[0.00,2.00] Any Any Any Any CD
Article 130. Repeating Courses at Graduate Program
130.1 Courses with "C" grades or lower may be repeated when the CGPA of the student
is less than 3.00 and if the student has more than one “C” in Master programs. For
PhD student all courses with more than one “C+” grades or lower shall be
repeated.
130.2The CAC/DC, with the recommendation of the course instructor and the DGC,
may allow a student with a grade of “C” or lower to take re-exam, instead of
repeating the course, by assessing the overall performance or special conditions of
the student on individual basis.
130.3A student may not repeat or take re-exam in a course more than twice unless it is
required for graduation.
130.4 The final grade for repeated courses or a course in which re-exam has been taken
shall be recorded and used for computation of CGPA.
130.5A Master student is allowed to graduate with a minimum CGPA of 3.00 and only
one “C” or two C+‘s. Other combinations of C and C+ are not allowed.
Article 131: Withdrawal from and Readmission to the Graduate Program

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131.1Withdrawal
131.1A student who wishes to withdraw from the GP must consult and explain any
reasons to their academic advisor. Any student who withdraws from GP must
be informed that the student must have reasonable grounds for withdrawal to
be granted readmission.
131.2Unless there are compelling reasons, official withdrawal forms shall be
completed within 30 days of discontinuation of classes. A candidate who
fails to comply with this requirement shall not be eligible for readmission.
132.1Readmission
132.1.1A candidate in good academic standing who discontinues studies with
good reason may apply for readmission through the academic unit
into the discontinued semester.
132.1.2A candidate suspended for disciplinary reasons qualifies for
automatic registration as soon as the student has served the term.
132.1.3A candidate may be readmitted only where the withdrawal is effected
owing to any of the reasons specified hereunder.
132.2If the candidate cannot follow-up the program for medical reasons in which case the
health status shall be ascertained by a medical doctor.
133 If the University is unable to carry out the relevant program and advises the candidate
accordingly.
134 If the candidate is unable to continue due to force majeure other than those outlined in (a) and
(b) above.
134.1A candidate who wishes to withdraw for reasons mentioned under 118. 2.3 of this
Article shall petition the concerned DGC stating the justification for, and the
duration of, absence sought.
134.2A candidate who has been dismissed for academic reasons may apply for
readmission on the following grounds:
134.3if the student, at the end of the first semester, had obtained a SGPA of not less than
2.00 .
135 if the student, at the end of second and third semester had obtained a CGPA of not less than
2.5 or 2.75, respectively.
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135.1.1No student who has been dismissed on academic grounds shall be
readmitted more than once regardless of transfer from other
Universities.
135.1.2A candidate who withdraws from the GP without the approval of the
concerned DGC as in 111.2.4 of this Article shall not be eligible for
readmission.
135.1.3Where withdrawal is effected with the approval of the concerned
DGC, a copy of the official withdrawal form submitted to the
admission Officer shall be accompanied by the minutes of the
meeting of the DGC in which permission for withdrawal is granted.
135.1.4Withdrawal made with the approval of the concerned DGC does not
imply automatic readmission whenever it is sought. The length of
absence and the number of places available shall be taken into
consideration.
Article 136. Thesis/Dissertation

136.1General Requirements
136.1.1A thesis shall constitute an individual's effort in academic pursuits to
identify and analyze problems by applying sound methodology.
136.1.2A thesis shall constitute a partial fulfillment of the requirement for a
master's degree except in a program where it is not required.
136.1.3Ph.D. dissertation is a requirement for a Ph.D. degree.
136.2Selection and Approval of Thesis/Dissertation Topic
136.2.1The topic for thesis/dissertation work shall be selected in consultation
with, and prior approval of, the thesis/dissertation advisor. The selection
of thesis/dissertation topic shall be on the basis of the broad needs of the
country and/or the priority areas of research topics as determined by the
concerned academic unit.
136.2.2Thesis/dissertation topic of each candidate shall be recommended by the
DGC and approved by the SC as early as possible, as and not later than
the time of the candidate's enrolment in the second half of his program.

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136.3 Format of a graduate Thesis/Dissertation
The thesis/dissertation format shall be in accordance with the guidelines set by the
ASPRC.
136.4Submission of Thesis/Dissertation
136.4.1No candidate in a master’s program may be permitted to submit a thesis
in less than one academic year from the date of initial registration except
with a special permission of the CAC/DC.
136.4.2 No candidate in a PhD program may be permitted to submit a
dissertation in less than two academic years from the date of initial
registration except with a special permission of the CAC/DC.
136.4.3A master’s program candidate may submit the thesis at any time during
or after the last semester of course work and no later than the end of the
fourth semester after the initial registration with the exception of
candidates allowed for extended residency.
136.4.4A thesis shall be submitted to the department/college at least one month
before the date of defense.
136.4.5A dissertation shall be submitted to the department/college at least three
months before the date of defense.
136.4.6 For a thesis (Master’s Program only), the DGC may assign an external
examiner from other universities and institutions in Ethiopia or abroad.
136.4.7For a dissertation, external examiners must be assigned of which one
must be from a reputable university abroad. And the DGC shall also
assign, for specific cases, additional external examiner(s) from a related
industry to the student’s work to make sure the student’s work is
practically acceptable or deemed to solve practical problems. Detail
guidelines for such assignment shall be prepared by the ASPRC of the
senate.
136.4.8 Examinations may be conducted through electronic media. The external
examiner shall be a full member of the Board.
136.5Procedures for examination and submission of thesis/dissertation shall be based on
the guideline to be set by the senate.
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136.6Thesis/Dissertation Evaluation and Rating
136.6.1 Evaluation
Based on the results of the open defense and assessment of the
thesis/dissertation by each member of the Board of Examiners, the
Thesis/dissertation that is defended shall be evaluated as follows:
a. Accepted Thesis/Dissertation
i. Accepted with no change or some minor changes. A
thesis/dissertation is accepted if no change or some minor changes
are recommended by the board.
ii. Accepted with recommendations of significant changes. A
thesis/dissertation having merit may be accepted with
recommendations for substantial changes which are to be made to
the satisfaction of members of the examining board or it’s
designate. The examining board shall include in its report a brief
outline of the nature of the changes required, justification as to
why the change is needed and indicate the time by which the
changes are to be completed. A copy of such recommendations
shall be given to the candidate.
b. Rejected Thesis/Dissertation
A thesis/Dissertation shall be rejected if:
i. The work is found by the examining board not to have met the
required standards; or
ii. The work is judged as plagiarized by the examining board; or
iii. The work has been already used to confer a degree from this or
another University. However, this shall not preclude the candidate
from submitting such work, provided enough extra work has been
done to expand the scope and depth of the subject.
iv. For modalities not mentioned in this sub-article, separate
guidelines shall be issued by GPC of the senate.
136.7Effect of Rejection

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136.7.1 The GPC may approve guidelines providing safe exit points through
awarding postgraduate certificate or postgraduate diploma to Masters
Candidates whose thesis has been rejected or MPhil or its equivalent to
PhD candidates whose dissertation has been rejected.
136.7.2The CAC shall decide on the dismissal or suspension of a candidate
whose thesis/dissertation has been rejected due to plagiarism or may
impose other disciplinary measures.
136.8 Thesis/Dissertation Rating procedures
Colleges/Schools may develop their own thesis rating scales following the format
provided here under as a general guide. However, the’ rating scale shall be submitted
to the Graduate programs director for its final approval for implementation.
136.9Thesis/Dissertation Rating format shall be issued by the office of AAVP.
136.10Thesis/Dissertation Grading scales of each rank are as follows :
Rank (%)
Excellent [85,100]
Very Good [75,85)
Good [60,75)
Satisfactory [50 60]
Fail [0,50)
136.10.1Evaluation weight distribution of the examining board shall be as follows;
Evaluation weight (%) = 0.65 x External examiner
+ 0.35 x internal examiner
136.10.2The decisions of the DGC/CAC as in sub article 119.7 above shall be

based on the academic achievement of the student after CGPA calculation
using the thesis result. A CGPA of such student below 3.0 leads to a
complete dismissal and the provision in sub article 119.7 will not be
applicable.
136.10.3Report of Examining Board

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The examining board shall submit a report of the examination including the rating
and the reasons for the rating to the respective program.
136.10.4Final Thesis/Dissertation
The candidate should correct the thesis in accordance with the decision of the
Board of Examiners and submit it to the Chairperson of the DGC. The DGC
should deliberate on the thesis and submit its recommendations to the SC/DC.
Then the academic unit will accept five copies of the typed final thesis, both in
electronic and hard copy, from the candidate and it will be verified by the DGC.
136.10.5Publications
136.10.5.1 Normally a PhD graduate is expected to publish and
/or get accepted at-least two articles in peer reviewed journal
from the result of the dissertation work.
136.10.5.2 Normally an MSc graduate is expected to submit at
least one article in peer reviewed journal from the result of the
thesis work.
136.10.5.3 The addresses of the author (the student) of such
publications shall be Addis Ababa Science and Technology
University. If it is other than AASTU, the publication shall not
be considered for the purpose of this article.
Article 137. Advisor-ship

137.1Selection of Advisor(s)
137.1.1The DGC normally recommends the selected thesis/dissertation
advisor(s) to the SC/DC. The Thesis/dissertation advisor(s) shall be:
137.1.2A full-time academic unit member with the academic rank of Assistant
Professor and above for Master’s program and Associate Professor and
above for PhD. OR
137.1.3A person(s) outside of the University in the required area of
specialization with a PhD degree with specialty who will be able to
submit a letter of commitment in advising the student and who will be in

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the country at least for a year or more. In such cases, it will be mandatory
to have a co-advisor(s) from the University.
137.1.4The advisor(s) will assist the student in planning the research work,
monitor it regularly, advise the student on how to publish, critically
evaluate the draft and final manuscripts.
137.1.5The optimum number of students that an instructor can advise shall be
determined by the DGC taking into consideration the workload of the
instructor, the number of students in the academic unit, and other
prevailing conditions.
Article 138. The External Examiner

138.1Purpose and Functions
138.1.1The purpose of having external examiners is to ensure that degrees
awarded in similar subjects at the University are comparable in
standard with those awarded by other universities, though their content
does, of course, vary; and secondly, that the assessment system is fair.
138.1.2The main function of the external examiner is to serve as a member of
the Board of examiners and to play a determining role in examining and
deciding the fate of the Thesis. The external examiner shall also
comment and give advice on content, balance and structure.
138.2 Selection and Appointment
138.2.1 Normally, one external examiner is required for each student/Thesis
except for PhD and Master Thesis in situations where the nature of the
Thesis work requires more than one external examiner.
138.2.2The DGC selects external examiners and recommends to the CAC/DC
138.2.3Appointment is made by the head of the academic unit after the

recommendation of the DGC is approved by the CAC/DC.
138.2.4The program seeking the appointment for an external examiner should
submit to the CAC/DC the biographical data including academic

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achievements, publications, and experience as external examiner of the
nominee.
138.2.5 In approving the nomination of an external examiner, the CAC/DC
shall ascertain the following:Only persons of seniority and experience
who are able to command authority are appointed and in all cases must
have an academic rank of at least Assistant Professor with PhD for
Masters and Associate Professor for PhD.
138.2.6An external examiner in general must be external to the University.
138.2.7Former staff members can be invited to become external examiners
unless the termination of service was due to discipline problem.
138.2.8One external examiner should not be assigned per program for more
than three Theses at any one time.
138.2.9External examiners from outside the higher education system, for
example from industry, research institutions, etc. may be selected when
necessary.
138.3Participation in Assessment Procedures
138.3.1The views of an external examiner are particularly decisive in the case
of disagreement on the evaluation/rating of a particular unit of
assessment.
138.3.2The signature of the members of the Board of examiners shall be
required as evidence of their decision on the student’s thesis work.
138.3.3External examiners are encouraged to comment on the assessment
process and the schemes for marking.
Article 139 Discussion of Course Structure
139.1 Academic Units shall use the opportunities created by the visits of external
examiners to discuss the structure and content of the course and of the graduate
program and the assessment procedures. Any comments or suggestions made by
the external examiners shall be discussed by the academic unit and decisions shall
be made whether or not to accept the comments.

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139.2Reports: External examiners may make written confidential reports to the
academic unit head at the end of their visits. They are free to make any
comments they wish, including observation on teaching and course structure
and content.
139.3The head shall instruct the DGC to take action with respect to the comments.
The head has the responsibility to see to it that the recommendations are
considered and the proper measures are taken.
Article 140. Graduation and Award of Credentials to Graduate Students

A candidate who fulfills the requirements laid down in this Legislation shall be
recommended by the head of the academic unit on behalf of CAC/DC to the
University Senate, through the Office of the Registrar, for the award of the
appropriate credential.

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CHAPTER FIFTEEN
RESEARCH AND TECHNOLOGY TRANSFER
Article 141. Policy Premises on Research and Technology Transfer

141.1The focus of research in the University shall be primarily on promoting the relevance
and quality of education and on the country's development issues focusing on transfer of
technology and innovation, and including basic research. To this end, the University
shall, in consultation with stakeholders, define its core research areas and themes on the
basis of the priority needs of the country and its comparative advantages.
141.2The University shall deploy its academic staff primarily as teachers, researchers, or a
combination thereof on the basis of its research agenda and plan, demonstrable merit,
and practicality, and stipulations which clarify debated areas.
141.3The University shall put in place a system for the dissemination of research findings
through publication of books and periodicals, presentation of occasional papers and
participation in and conducting of seminars, symposia and workshops.
Article 142. General Provisions on Research and Technology Transfer
142.1The University shall:

142.1.1Establish a system which ensures that research funds are managed and utilized
within a system that adheres to transparency, accountability, efficiency and
efficacy;
142.1.2Establish Research and Innovation Fund, Research and Development units in
fields deemed pertinent, Centers of Excellence, and Science and Technology
Park and create the environment for innovation and the transfer of technology
from laboratory to the community/Industry.
142.1.3Collaborate with the industry in establishing business and research incubation
centers and create the environment for start-up companies and for reverse
engineering and applied research;
142.1.4Allocate seed money for beginner researchers especially those who engage in
basic research;
142.1.5Adopt and implement comprehensive research incentive mechanisms; and
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142.1.6Involve graduate and undergraduate students from relevant disciplines in their
research and technology transfer projects;
142.1.7Any academic unit may enter into joint research partnerships and receive
research funds from national and international sources.
142.2Any research undertaking shall follow the rules and procedures of research standards,
codes of professional ethics, norms and responsibilities as stated in the research policy
of the University.
142.3Academic units and Research centers/institutes of the University shall carry out
assessment research on the quality and relevance of their research outcomes every three
years. And the findings of such assessment research shall be periodically consolidated
by the Office of the VPRTT and be deployed to enhance future research capabilities of
the University.
Article 143: Procedures for Initiating and Conducting Research

143.1The modalities for initiation, review, funding, endorsement and approval of research
proposals at the various levels shall be issued in the form of guidelines by the Senate RTTC.
Article 144. Research Priorities

Without prejudice to Articles 124.and 125 of this Legislation, research priorities shall be
based on the development needs of country and the mission’s and visions of the country.
Detailed guideline shall be set by the senate.
Article 145. Proprietary Rights on Research Findings and Research Property

Without prejudice to relevant provisions of Federal and/or State laws on the subject matter
and unless otherwise expressly provided under individual research agreements, the
University shall have proprietary rights on research findings and/or products conducted as
per the relevant provisions of this Legislation.
Article 146. Administration of Research
146.1The overall administration of research in the University is vested in the VPRTT;
146.2The VPRTT, Research Directorate, deans, institute/center directors and department
heads shall have the responsibility to implement the guidelines to be issued by the
Senate.
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146.3Researchers whose proposals have been approved and funded shall submit regular
reports to department heads, deans institute directors and Research Directorate in
accordance with guidelines set by the Senate;
146.4All reports by researchers to be submitted to external funding bodies shall obtain the
prior endorsement of the Office of the VPRTT;
146.5The financial administration of research funds shall be governed by the existing
financial policy and procedures of the University and such other relevant guidelines as
may be issued by the VPRTT.
Article 147. Reputability of Journals
147.1The purpose of setting forth these rules for reputability of journals published and/or
sponsored by the University or anyone of its constituent units is to ensure that the
journals maintain high level of professional credibility and meet a minimum set of
scholarly standards.
147.2The reputability of journals under the auspices of the University shall be determined by
guidelines approved by the Senate upon recommendation by the RTTC.
147.3Such guidelines shall first be developed by the Office of the VPRTT.
147.4The reputability of journals outside the University shall be established by the relevant
departments in the University having regard to guidelines to be issued by the RTTC.
147.5The RTTC shall review adherence to the established criteria and make appropriate
recommendations to the Senate on the status and reputability of journals published under
the auspices of the University every three years.
Article 148. Commissioning and Approval of Textbooks and Books
148.1A textbook and /or a book shall constitute a significant contribution to the area and such
textbook and/or book must cite at least six published articles of the author.
148.2The Office of the VPRTT shall develop guidelines and procedures on the
commissioning and approval of textbooks and books and submit the same to the Senate
for approval.
Article 149. Organization of Research Offices/Centers and Units
149.1Research Group (RG)

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149.1.1 In order for the University to accomplish the tasks that underlie its existence
efficiently and to the satisfaction of all its stakeholders, it is imperative to ensure
that the activities pertaining to teaching-learning, research, and technology transfer
services are coordinated and goal-oriented. To this effect, all
Departments/centers/institutes shall have Research Groups (RGs) in as many
programs of study available in the respective unit.
149.1.2RGs shall ensure that research proposals in their respective colleges are aligned
with the mission/vision and comparative advantage of the University as well as the
development needs of the country.
149.1.3Without prejudice to the need to integrate research and technology transfer with
teaching- learning, the University also encourages its teaching staff members to
engage in research and/or technology transfer funded by external bodies.
149.1.4The RGs shall be responsible for the management of all forms of funds pertaining
to research and shall ensure that the funds are utilized as per the approved research
proposal and in compliance with the requirements of the granting agency.
149.1.5RGs shall see to it that seminars are included in the academic calendar of their
respective programs of study and that the academic staff members actively
participate in and attend these activities.
149.1.6RGs shall be accountable to the Department, Research and Technology Transfer of
respective School/College/Center/Institute.
149.2Research Offices and Units
There shall be the office of the research directorate under the vice president for research and
technology transfer. Under which there shall be research administration affairs unit, grant
management unit and Communication, Publication and Documentation unit.
149.3 Research Directorate
There shall be an Office of Research Affairs that is led by director of research

Affairs. Director of Research Affairs office is autonomous to expend the funds of
his department in such a fashion as to comply with the general requirements of the
granting agency and of the University.

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Director for Research Affairs shall be accountable to the Vice president for Research and
Technology Transfer.
149.3.2Appointment
The Office of Research Affairs shall have a director with an academic rank of Assistant
Professor and above who has served the university for at least two years. The director
may be appointed by the President in consultation with the vice president for Research
and Technology Transfer Or the director may be appointed by the President following
an open competition considering, his experience, year of services, and Performance
evaluation results.
149.3 Term of Office
The Research Affairs director shall serve for two years. However, he/she may
serve for the second term based on his/her performance.
149.4.1Direct the research and administration of the office towards the fulfillment of its
stated objectives.
149.4.2Implement the recommendations of the supervisory Board in consultation with the
president or the VPA and VPRTT.
149.4.3Search for sources of external research funds and sign support agreements as
per the guidelines of the institute.
149.4.4Establish and formulate the administrative and research responsibilities of the
Office.
149.4.5In collaboration with the stake holders identify research needs, determine research
priorities and research projects.
149.4.6Determine the need, desirability and feasibility for creating functional units within
the framework of the department.
149.4.7Lay down policies and procedures, in consultation with the office of the VPRTT
for:
149.4.8The recruitment of professional staff for the Institute who shall have teaching
responsibilities in other units of the University and the co-opting of staff members
from the other units of the University.
149.4.9Visiting research scholars who seek formal association with the Department.

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149.4.10 Applications and acceptance of grants and donations in support of the
institute’s objectives and
149.4.11 Publication & dissemination of research results.
149.4.12 Prepare the annual budget of the Institute and submit it to concerned body
of the University.
149.4.13 Carry out other relevant tasks assigned to by the Vice presidents and the
Senate.
149.5 Centers of Excellence (CoE)
The University shall have different centers of excellence that focus on the national
priority areas of the country. The centers are aimed at addressing the mission vested in it
as a model science and technology University.
149.5.1The centers are led by directors/coordinators that are accountable to the vice
president for research and technology transfer (VPRTT).
149.5.2The detail structure will be defined in a separate guideline prepared by VPRTT
office.
Article 150: Technology Transfer Directorate
There shall be technology transfer directorate under VPRTT.
i. Accountability
Director for technology transfer shall be accountable to the Vice president for Research
and Technology Transfer.
ii. Appointment
The Office of technology transfer shall have a director with an academic rank of at least
lecturer and above who has served the university for at least two years. The director
may be appointed by the President in consultation with the vice president for Research
and Technology Transfer Or the director may be appointed by the President following
an open competition considering, his experience, year of services, and Performance
evaluation results.
iii. Term of Office
The technology transfer director shall serve for two years. However, he/she may
serve for the second term based on his/her performance.

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Article 151. General Provision of University Industry Linkage

151.1University Industry Linkage shall mean all activities related to University-Industry
Linkage, and Consultancy service. It includes any form of professional, technical and
other related services rendered through an appropriate University channel for
remuneration or otherwise by a staff member of the University to any organization or
individual outside the university.
151.2The types of services include; Creating link between university and industry, Preparing
Memorandum of understanding (MoU), Facilitating signing of MoU, Identifying problems
in industry, solving problems by a joint research, provision of consultancy service,
facilitating for training, Forming teams for project work, follow up and evaluation of
project work, production of UIL and consultancy service guidelines, advisory and any
other related services of a professional nature.
151.3The office of University-Industry Linkage is headed by a director with a rank of
Lecturer and above.
151.4 A person who shall be assigned as the University-Industry Linkage should serve the
University for at least three years and he/she is accountable to the Vice President for
Research and Technology Transfer.
151.5Duties and Responsibilities of the Associate Dean for UIL
151.5.1Create linkages between the university and external agencies and harmonizing
the integration of mutual operations & benefits of the two parties.
151.5.2Create fertile environment to search, identify and develop talents.
151.5.3Liaise the enterprises/industries and AASTU aiming to contract paid
cooperation projects executed within AASTU by AASTU staff and with student
contributions wherever possible.
151.5.4 Promotes and develops university-industry exchange programs and support the
students’ internship program of the University;
151.5.5Identify the problems of the Industry, enterprises, and other groups of a
community for possible research undertakings by the relevant units of the
university.
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151.5.6Initiate a collaborative research projects between the Industry and the
University.
151.5.7Establish industry problem solving team composed of representatives from each
program of school having related field of study to solve the problem.
151.5.8Identify potential and readily available services for various industries.
151.5.9Arrange and coordinate periodic industry visits by the academic staff and
students as necessary.
151.5.10 Gather invitation for consultancy from various sources.
151.5.11 Channel the gathered consultancy invitations to the concerned academic
units.
151.5.12 Form a team where the consultancy involves two or more academic
departments.
151.5.13 Enter into consultancy agreement with clients on behalf of the University.
151.5.14 Follow up the progress of consultancy assignments accepted by the Office of
Research Park.
151.5.15 Keep records regarding all consultancy works of the University,
151.5.16 Collect consultancy payments from the client.
151.5.17 Ensure that consultants are paid by the finance office according to the
agreement.
151.5.18 Consider appeals lodged by any academic unit and pass decisions.
CHAPTER FIFTEEN
COMMUNITY AND CONSULTANCY SERVICES
Article 152. Principles
The rendering of consultancy services shall be in line with the mission of the University, and legal
and ethical standards. It shall not in particular compromise the quality, extent, and availability of
activities for the implementation of which the University is established. Consultancy services shall
be deployed to forge relations with industries for mutual benefits and on the basis of principled and

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transparent negotiations and agreements. The results of the consultancy services shall be used to
deliver informed academic services and to enrich teaching-learning and research. Without prejudice
to individual intellectual property rights and agreements on confidentiality, the knowledge and
skills acquired in the course of consultancy services shall be put to the service of the wider
community.
Article 153. General Provisions
153.1For the purpose of this Legislation community and consultancy service shall mean
any form of professional or technological service rendered to any organization or
individual by the University or a staff of the University in accordance with the
rules and regulations of the University as provided in this Legislation or other
instruments.
153.2The University shall design and provide community and consultancy services that
shall cater to the development needs of the country.
153.3The rendering of community and consultancy services through appropriate
channels for remuneration or otherwise shall be carried out with a view to
rendering public service, opening an outreach for professional capacity building of
the University staff, and enhancing the teaching/learning process as well as
generation of resources.
153.4The types of consultancy services include research, training, program/project
evaluation, production of materials, advisory or any other service of a professional
or/and technical nature.
153.5The services rendered by an academic staff in the university shall not in any way
compromise the quality, extent, availability of activities the implementation of
which the university is established.
153.6Undertaking of supplementary activities by academic or other staff shall not erode
the university`s mission, or its legal and ethical standards and foundations.
153.7The university shall have the responsibility to forge relations with industries and
other stakeholders for mutual benefits and on the basis of principled and
transparent negotiations and agreements.
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153.8Without prejudice to individual intellectual property rights and agreements on
confidentiality, the university shall have the responsibility to put at service of the
wider community the knowledge and skills that have hitherto been utilized only for
academic purposes.
153.9The university shall use the results of the consultancy services as one source to
deliver informed academic services and to enrich teaching and learning.
Article 154. Private Consultancy

154.1In undertaking private consultancy, the academic staff shall:
154.1.1Ensure that there is no conflict with the interests of the University;
154.1.2Make clear to a client that he is not acting on behalf of the University;
154.1.3Not use the University`s name, logo, and intellectual property;
154.1.4. Not be covered by the university’s professional indemnity policy; and
154.1.5Himself alone account for any income tax and insurance due to the appropriate
authorities.
154.2In respect of private consultancy, the University shall have:
154.2.1The right to ensure that such private consultancies are carried out without detriment
to the academic staff`s capacity to discharge his core duties;
154.2.2Assume no legal or contractual responsibility for any irregularities that may arise
thereof; and
154.2.3Determine the percentage of the total project cost to be paid to it in the form of
administrative fee as per the prevailing policy of the University in case where an
academic staff seeks the University to administer financial matters thereof.
Article 155. University Consultancy

155.1An academic staff undertaking a University consultancy shall obtain approval from the
relevant academic administration head. Such approval by the head concerned shall
constitute an assurance that there is no conflict between the University consultancy and
existing duties and responsibilities of such academic staff.
155.2During a given academic year, an academic staff is permitted to undertake a maximum of
30 days University consultancy that requires time away from regular duties on days when
such academic staff would be expected to attend work at the University. Where an
academic staff needs more than 30 days to undertake University consultancy during any

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academic year, he shall obtain permission from the relevant officer who shall provide
assurance that the regular duties of the academic unit are not compromised.
155.3University consultancies shall be carried out in accordance with a contract whose terms
and conditions are determined in light of the relevant laws of the country and the
University’s pertinent policies.
155.4Matters such as distribution of income obtained from University consultancy services,
modes of payment thereof and breach of terms of consultancy agreements shall be handled
in accordance with such contract, and the pertinent rules, policies and procedures of the
University.
Article 156. The Responsibility of University Units for Consultancy Services
156.1The University organs responsible for conducting and handling consultancy

services are the Office of the VPRTT, schools/colleges/faculties/institutes/ center.
156.2The Office of the VPRTT shall have the responsibilities to:
156.2.1Coordinate all consultancy activities of the University
156.2.2Keep record of consultancy services rendered;
156.2.3Make regular follow-up and monitoring of consultancy activities and
submit annual report to the RTTC of the Senate;
156.2.4Develop strategic plan for university consultancy service;
156.2.5Identify markets for consultancy services in collaboration with the
relevant units of the University;
156.2.6Prepare contract formats and ensure their implementation in
consultancy services rendered by units of the University;
156.2.7Develop and, when approved by the Senate, communicate university
consultancy policy; and
156.2.8Receive complaints and take the necessary measures in accordance
with the rules and regulations of the University.
156.2.9Schools, colleges, faculties, institutes, centers and departments shall
have the responsibilities to:
156.2.10 Oversee and coordinate consultancy activities of staff within
their respective domains;
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156.2.11 Keep record of consultancy services rendered within their
domains;
156.2.12 Prepare consultancy proposals and technical documents;
156.2.13 Negotiate terms of consultancy contracts in accordance with
the regulations of the University;
156.2.14 Verify terms of consultancy service contracts, sign contracts
and deposit the same with the Office of the VPRTT;
156.2.15 Make regular follow-up on consultancy works and submit
reports to the Office of the VPRTT;
156.2.16 Ensure performance and authorize payments as per the terms
and conditions of the contract;
156.2.17 Make purchase of goods required for consultancy services in
accordance with the rules and regulations of the University;
156.2.18 Develop plans and solicit markets for consultancy services;
and
156.2.19 Make other decisions related to consultancy services.
Article 157. Determination of Payment for Consultancy Services

157.1Consultancy contract preparations shall include the determination of appropriate
payment for the consultancy service to be rendered. Due regard being had to the
special expertise required in the determination of payment for consultancy
services, each school/college/faculty/institute and department shall take full
responsibility in the determination of the components that should be given in the
determination of payment for consultancy services.
157.2A guideline on the major cost components, including overhead charges to be
considered in the determination of consultancy fees, shall be prepared by the
Office of the VPRTT and implemented upon approval by the Senate.
157.3The University shall utilize the overhead for the promotion of consultancy
activities of the concerned school/college/faculty/institute/center or department.
157.4Where staff engaged in consultancy services belongs to different departments
and/or schools/college/faculty/institute/center, the share of the fee shall be based
on the ratio of the number of consultants involved and/or services rendered.

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Article 158 .Sub – Contracting and Property Ownership.
158.1 Sub-contracting Consultancy Service Agreements
Where the school/college/faculty/institute cannot implement all the components of the consultancy
service agreements, it may involve individuals or organizations outside the University following
consultation with the Office of the VPRTT on such terms and conditions as may be agreed upon.
158.2Property Ownership
Unless otherwise expressly specified in individual consultancy service agreements, all materials,
equipment, supplies and vehicles purchased from sources originating in consultancy agreements
shall be utilized exclusively for the execution of the agreement and shall thereafter remain
University property.
Article 159. Publication and Intellectual Property Rights

159.1The respective rights on the direct and indirect intellectual products obtained as a result of
the consultancy service rendered shall be regulated by the terms of the contract.
159.2The consultant may seek the proprietor’s permission to publish the consultancy activity
results and to use the scientific data obtained. However, in any published material the
names of both the consultant and the school/college/faculty/institute shall appear with the
proper acknowledgement to the proprietor.
159.3All intellectual rights shall belong to the proprietor unless specified otherwise in the
agreement between the two contracting parties in accordance with the country’s laws on
intellectual property rights.

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CHAPTER SEVENTEEN
STUDENT AFFAIRS AND STUDENT ORGANIZATIONS
Article 160 : Policy Premises on Students’ Affairs
160.1No act shall be deemed a violation of the Student Code of Conduct which is included
within the rights of academic freedom. However, when a student abuses his academic
freedom he may be subject to disciplinary actions in accordance with the Student Code of
Conduct.
160.2 Without prejudice to the definition given to academic freedom in this legislation, Academic
freedom shall mean the right to discuss and openly express views on ideas, immediate
national and global problems and issues as well as other controversial matters in class,
in connection with academic work on campus in discussion groups or in print provided
the expression of views are generally relevant to the subject under discussion and is
consistent with rational and intellectual inquiry.
160.3Academic freedoms depend on the good will and responsible behavior of all the members of
the university community, who must treat each other with tolerance and respect. They must
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allow each other to develop the full range of their capabilities and take full advantage of
the institution's resources.
160.4Students admitted into Addis Ababa Science and Technology University are expected to act
honorably based on integrity, common sense, and respect for the law of the land and
public morality, ethnic and cultural diversity at all times, both on and off campus settings.
They assume an obligation to behave in a manner compatible with the university's function as
higher educational institution.
160.5Addis Ababa Science and Technology University strives to foster the fullest
development of its students in an atmosphere of care and concern. The University
aspires to create an academic environment grounded in intellectual discovery and guided by
rational discourse and civility. Within our learning community, we endeavor to act on our
core values of respect for one another, cooperation, creative thinking and intellectual
growth.
Article 161: Intimidation, Violence, and Settlement of Grievances
161.1Intimidation and violence are completely incompatible with an academic

environment and hence it will lead directly to disciplinary action.
161.2Student grievance - which may come to light as problems, requests,
petitions, or demands - can often be settled amicably if the various parties are
ready to talk and listen to each other. The principle of honest joint discussion is
basic to education and all intellectual inquiry; hence, threats and ultimatum
must not displace negotiation, conciliation, and arbitration in student affairs.
161.3A boycott of classes reduces the amount of opportunity for education available to
students. Furthermore, boycotts have a strong tendency to lead to the prolonged
interruption of classes, and wastage of resources with no return to the
nation. Therefore, it is not in the interest of the university or its students for
classes to be disrupted, and no activities leading to the interruption of normal
University functioning will be condoned. Loss of learning time by students is very
likely to lead to lower course grades, poor quality of education or even
perhaps academic failure.
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161.4In case of boycott of classes, the University may have to declare a state of crisis
and take special precautions to protect its property.
Article 162: The Dean for Student Affairs office
The organization structure of the Office of Dean for Student Affairs shall be governed as in
the University Structure. The office shall be accountable to the vice president for
administrative affairs. The term of office of the Dean of Student Affairs shall be three
years.
Article 163 : Duties and Responsibilities of the dean of Student Affairs
The Dean for Student Affairs shall:
163.1Advice and assist ADVP on issues related to Students campus life other than
academic affairs,
163.2Promote students welfare and students extra curricula activities in and outside the campus,
163.3Plan, organize and Administer student services,
163.4Provide advocacy and support for students,
163.5Administer social and cultural activities to ensure the physical and psychological well-
being of students,
163.6Administer university programs to provide for the maintenance of students, including
supervision of all programs relating to students dormitories, feeding, health,
recreation, Internship, sanitation, guidance and counseling services,
163.7Assist students in resolution of problems,
163.8Provide information and referral about campus resources, and promote initiatives that
address student’s needs and interests,
163.9Support teaching, learning, research and service through facilitating student academic,
personal, civic and professional growth and development; through preparing students
for leadership in a global, diverse and changing society, and through cultivating a
caring and supportive campus environment,
163.10 Facilitate provisions of required services for students that play in major sporting
activities representing the University,
163.11 Solicit funds and provide financial assistance for needy and disabled students,

2017.
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163.12 including administration of student stipends obtained through such solicitations,
163.13 Prepare student handbooks in cooperation with the appropriate offices in the
University,
163.14 Have supervisory powers and authority to operate his office. No decisions with regard
to these responsibilities shall be taken without the prior knowledge and consent
of the Dean for student’s Affairs.
163.15 In consultation with the Committee for Student Affairs, revise and distribute
handbooks on Student Code of Conduct and other documents on rules and
regulations relevant to student service provision,
163.16 Develop policies for the administration of the Discipline System and procedural rules
for the hearings that are consistent with the provisions of the Student Code of Conduct,
163.17 Enforce the rules and regulations pertaining to the Student Code of Conduct,
163.18 Chair the student discipline committee of the university,
163.19 Follow-up the implementation of disciplinary sanctions and other restrictions in
consultation with any concerned body of the university,
163.20 Receive and entertain any question of interpretation or application of the Student
Code of conduct,
163.21 Determine whether there is sufficient ground for disciplinary proceedings and
implement disciplinary decisions of units of the University empowered to entertain
disciplinary matters,
163.22 Ensure the chartering and registration of all students’ organizations, clubs and
councils in consultation with the Committee for Student Affairs and in accordance with
the provisions of this Legislation and any other relevant law of the country,
163.23 Administer student organizations and oversees unions, Publications, councils and
clubs that operate under the organization,
163.24 Prepare annual budget for offices under his jurisdiction and control its proper
utilization,
163.25 Administer budget and exercise fiscal autonomy to carryout assigned tasks,
163.26 Manage and ensure that student services are properly managed and irregularities are
rectified in time,
163.27 Administer resource center on career counseling and industrial placement
2017.
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(internships) of students,
163.28 Administer different units of the Office of the Dean for Students’ Affairs and the
employment of his staff
163.29 Perform such other functions assigned to him by the Vice President for
Administration, and the Senate.
Article 164: International Students
164.1The Director for Student Affairs shall appoint an officer for international students who
shall discharge his duties in close cooperation with the Office for International Affairs of
the University.
164.2The Officer for international students shall be responsible for:
164.2.1the overall administration, supervision and guidance of international students and
to help in all ways possible with their personal, financial and other difficulties;
164.2.2the initiation, organization, and administration of special orientation programs for
international students;
164.2.3preparing, in co-operation with the relevant units, a “Handbook for International
Students”;
164.2.4studying and reporting on any difficulties encountered by international students;
and
164.2.5Performing any other duty with respect to international students assigned to him by
the Director for Student Affairs Services.
Article 165: Fiscal Authority of Dean for Student Affairs
The Dean for Student Affairs shall have the required staff as well as the supervisory power to
discharge its responsibilities. He shall further have sufficient fiscal autonomy to carry out his
assigned responsibilities of providing the required service for students.

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CHAPTER EIGHTEEN
STUDENT RIGHTS, DUTIES AND DISCIPLINE
Article 166: Rights and Duties of Students
161.1 Rights of Students

Subject to relevant laws, regulations and the provisions of this Legislation, students shall
have the rights to:
166.1.1Learn, understand, enquire and know,
166.1.2Without any prejudice to relevant articles of the legislation and proclamation, participate in
a free exchange of ideas in an open academic environment,
166.1.3Avail themselves for student services that are provided by the University,
166.1.4Evaluate and give opinions about academic instructors on courses and training in a format
and modality as provided by the University,
166.1.5Have representation in decision making organs and committees of the University in
accordance with the provisions of this Legislation or the proclamation,
166.1.6Give suggestions in the preparation of bylaws, regulations and directives pertaining to
administrative matters,
166.1.7Utilize the properties of the institution properly
166.1.8All other right provided to them by the proclamation No 650/2009 article 37.
166.2 Duties of Students
Subject to relevant laws, regulations and the provisions of this Legislation, students shall have
the duty to:
166.2.1Be present during classes, exam sessions, other forms of instructions and evaluation
procedures in line with the policies and guidelines set forth by the School/university.
166.2.2Engaged in sustainable and independent pursuit of truth, transmission and application of
knowledge, and nation building in coupled interactive relationship with university scholars.
It shall be student’s primary duty to conform to the academic functions and regulations of
the university.
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166.2.3Accept home works, project assignments, practical attachments, laboratories or field tasks
and other forms of engagement intended by an instructor or department to create
learning opportunities for the students.
166.2.4. Do research that would contributes to the professional growth and benefits of the society.
166.2.5Cooperate with the academic department and its staff in running academic functions
to meet its objectives.
166.2.6Demonstrate self-discipline, respect to others ideas, tolerance of differences, non-
discrimination, honesty and integrity in behavior.
166.2.7Observe the rules and procedures of the University and respect the laws of the country;
166.2.8Make proper use and care of University property.
166.2.9Report to the concerned bodies any willful violation of rules and regulations by any
members of the community.
166.2.10 Demonstrate belongingness to the university.
166.2.11 Evaluate instructors on courses and training in a format and modality as provided
by the University.
166.2.12 Have representation in decision making organs and committees of the University in
accordance with the provisions of this Legislation or the proclamation.
166.2.13 Give suggestions in the preparation of bylaws, regulations and directives pertaining to
administrative matters.
166.2.14 Refrain from unlawful and unethical practices such as instigation of violence, hate speech
and theft.
166.2.15 Respect other person’s rights protected by the law.
166.2.16 Effect payment of fees in accordance with the relevant provision of the University.
166.2.17 Be held liable under relevant law for any damage they cause to the property of the
institutions.
166.2.18 Share the costs incurred by the University to provide education and training in the
University.
166.2.19 Abide by the rules and regulations of the university and
166.2.20 All other duties imposed up on them by the proclamation No 650/2009 article 38.
194 STUDENT RIGHTS, DUTIES AND DISCIPLINE | Revised Version, July 2017.
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166.3 Rights of students with disabilities
166.3.1 Students with disabilities have the right of equal treatment by the University with
that of students without disabilities and have the right, in as much as practicable, to lead
an active and independent life.
166.3.2To this effect, the University shall comply with the standard of reasonable
accommodation in particular, to the extent possible and in accordance with the
University’s Policy on Disability Services, by:
166.3.3Making its facilities amenable to use with relative ease by students with disabilities;
166.3.4Relocating classes, developing alternative testing procedures, and providing
different educational auxiliary aids in the interest of students with disabilities;
166.3.5Taking into account the interests of students with disabilities in its building
designs, campus physical landscape, computers and other infrastructures
166.3.6Ensuring that students with disabilities get academic assistance, including tutorial
sessions, exam time extensions and deadline extensions.
Article 167 : Students’ Discipline

167.1Policy Prémisses on Students’ Discipline
167.1.1Self-Discipline
As a community which strives always toward the ideals of a community of scholars, a community
of men of integrity, the University relies as far as possible upon a system of self-discipline founded
upon mutual trust and respect to govern relationships among its members.
167.1.2 Necessity of Rules
Nevertheless, like any other community, a University requires rules to safeguard its effective
institutional functioning, fair procedures for investigation of charges of violation of these rules, and
sanctions to deter persons from violating the rules and to penalize those who are not deterred
effectively.
167.2Article: Limits of Jurisdiction
Acts committed off University premises and not connected with any University sponsored or
supervised activity shall not constitute a ground for disciplinary action unless where a student is
convicted by a competent court of a criminal offense which clearly demonstrates that he is unfit to
be a member of an academic community.
______________________________________________________________________________
Article 168: Student Participation in Disciplinary Matters
Students shall participate at all stages of the decision making process in disciplinary matters
through their representatives as it shall be stipulated in the Student Code of Conduct.
Article 169: Responsibility to Report Violations of the Code of Conduct
It is the responsibility of every member of the University Community, whether a student or
a staff member, to report to the appropriate authority any facts within his knowledge which would
appear to show a violation of the Student Code of Conduct.
Article 170: Primary Responsibility for Implementation
Without prejudice to basic procedural requirements of fairness, primary responsibility for the
implementation of provisions pertaining to the Code of Conduct shall rest with Schools and/or the
office of the Dean of Students’ Affairs.
Article 171: Students’ Code of Conduct
171.1Policy Premises on Code of Conduct

171.1.1Students of the University are expected to work with their fellow students and staff
in a cordial manner, and demonstrate tolerance for diversities of all dimensions, and
make proper use of university facilities. They shall in particular respect the laws of
the land, university rules and regulations and such other standards of behaviour as
may be set up by appropriate organs of the University. When students fail to live up
to these expectations, it may be necessary to take appropriate actions commensurate
with the breach committed.
171.1.2No act shall be deemed a violation of this Code of Conduct which is included within
the rights of academic freedom. "Academic freedom" shall mean the right to discuss
and openly express views on ideas, immediate national and global problems and
issues as well as other controversial matters in class, in connection with academic
171.2Prohibited Acts
The following acts constitute grounds for disciplinary action:
171.2.1 Dishonest conduct such as cheating, plagiarism, abuse of computer access and
lying about some important matter to other members of the University.
171.2.2 Disorderly conduct, assault, the threat of such conduct, or incitement thereto.
______________________________________________________________________________
171.2.3 Conviction of a student by competent court which clearly demonstrates that he
is unfit to be a member of the University community.
171.2.4 The dissemination, whether by oral or written means, of defamatory
material concerning any other member of the University community.
171.2.5 Acts such as intimidation, bullying, sexual harassment, possession of arms
and other harmful weapons;
171.2.6 Trafficking of pornographic materials and possession or use of drugs, alcohol or
drug abuse.
171.2.7 Consistent, continued and calculated offensive behavior towards any other
member of the University community.
171.2.8 Breach of any regulation issued in secularism, harassment and sexual abuse of
females.
171.2.9 Residing and spending nights outside of university’s dormitory without prior
knowledge and permission of the university
171.2.10 Theft, misappropriation or willful neglect of University property or of
the property of another member of the University community.
171.2.11 Serious breach of any regulation issued by a competent University authority,
such as library, laboratory, cafeteria and dormitory etc.
171.2.12 Without the permission of an appropriate University/ Government Organ, the
initiation, organization or promotion of any student meeting or demonstration,
which foreseeable will result in the disruption, through encouragement of
absences from classes or otherwise, of regularly scheduled classes or
other normal School and University programs.
171.2.13 The use of mass force to interfere with any normal or legitimate activity of
the university or any group of members therein.
171.2.14 Violations of Article 223, as provided therein; and
171.2.15 Violation of those acts stipulated in the Student Code of Conduct and
other separate documents approved by the University Senate.
Article 172: Special Rules Relating to Defamation
Students enjoy the same right as other members of the university community to criticize the
University and any of its programs. They shall observe the same limitations of that right;
______________________________________________________________________________
including the principle that one individual should not use his right to criticize in order to defame
the reputation of other individual, university or its program. As used in this context, “defame”
means to say or write things which are untrue about another, or if true, are said or written with the
sole intent of injuring his standing and reputation.
Article 173: Authority to Supplement the above Rules
With the approval of the University Senate, the School Managing Council, Dean of Student
Affairs, Senate Standing committee for student Affairs of the University may issue
additional rules consistent with this Legislation to add to or elaborate on the provisions of
this legislation unless specified otherwise, a violation of such additional rules shall be treated as
a violation of the Code of Conduct.
Article 174: Special Provisions for Time of Crisis
174.1Encouragement of Expression
Within the context of the University's role to encourage the discussions of Public Affairs and the
articulation of viewpoints, the University Administration and the Student Affairs Committee shall
encourage and help students to express their opinions in lawful ways.
174.2Intolerable Behavior
While the University encourages vigorous discussions on important problems, it cannot tolerate
unlawful behavior, including the use of force in any way and particularly cannot tolerate the use
of force to prevent the University community from carrying out their legitimate activities.
Students responsible for such unlawful activities will be strictly dealt with under University rules of
discipline.
174.3Declaration of Crisis
During times of grave disturbances, including, but not by way of limitation, student boycott
of classes, which prevent or imminently threaten to prevent the normal functioning of the
University, the President may declare a state of crisis of the University.
A decision to declare a crisis shall insofar as practicable be taken in consultation with the
Senate. A declared crisis shall have duration of no more than two weeks. A crisis declaration may
be renewed for such additional fifteen-day periods as may be necessary until the normal
functioning of the university is restored. Each renewal of a crisis declaration shall be effected
______________________________________________________________________________
by the procedure followed for the original declaration, except insofar as practicable, the Senate shall
also be consulted.
Article 175 : Emergency Management Committee
175.1 Composition
In times of declared crisis a special Emergency Management Committee shall be constituted
as an organ of the Senate. This Committee shall be composed of the President, the Vice-
presidents, Dean for Students’ Affaires, the Chairperson of the Student Affairs Committee,
Chief of the University Police and two (2) student representatives one of whom is a female.
The Emergency Management Committee shall continue in existence until the termination of the
crisis. The Emergency Management Committee shall take decision by a two-third majority of the
members to be represented. If the case found to be beyond the jurisdiction of the committee it will
be referred to concerned government body, based on the support provided, the university senate will
take the final decision.
175.2Duties and Responsibilities
The Committee shall:
175.2.1Advise the President on the course of action to be followed by the University when it
is faced with declared crisis.
175.2.2 Discuss and communicate with students, Schools, the Supervisory Board and
appropriate Government organs; and authorize and release prompt
communications on behalf of the University.
175.2.3 Undertake any other business for which prompt and effective action is required.
175.2.4 Consult and report to the fullest extent possible and practicable with the Senate and
the Student Affairs standing Committee during declared crisis. It shall inform as
soon as possible, preferably within 48 hours for the Senate for any action it
has taken. It shall also discuss the issues with nearby government security offices
so as to intervene to the case if it comes to be beyond the control of the university
security forces. Disciplinary measures taken after serious and over all crisis of the
university shall be by the senate of the university.
Article 176: Student Discipline Committee (SDC)
176.1Students ought to know their rights, duties and responsibilities strictly, any
disciplinary breach is subject for a disciplinary measures.
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176.2There shall be students’ discipline committees at university, School, and department
levels. Their Jurisdiction shall be determined in the students’ code of conduct.
176.3Student discipline committee at the university level shall see disciplinary cases
above the jurisdiction of the School.
176.4The university discipline committee shall be established by the Vice President for
Administration in consultation with dean of student affairs and it shall investigate
disciplinary breaches.
176.5The University Student Discipline Committee shall have the following members:
• Dean for Student Affairs Chairperson
Academic Staff Representative Member
• Representative of Gender Office Member
• Representative from Campus Police Unit Member
• Student Representatives(Male and Female) Member
• School Representative of the Concerned Case Alternate Member
176.6Students have the right to appeal disciplinary decision cases to the president for
reconsideration when they feel the decision by discipline committee is unfair.
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CHAPTER NINTEEN
MISCELLANEOUS PROVISIONS
Article 177. Forgery and False Statements
Without prejudice to laws governing such conduct, any member of the university who has
presented forged credential, document or who has willfully misrepresented himself in
written or verbal forms, shall be liable to disciplinary measures.
Article 178. University Rules and Regulations Inconsistent with this Legislation.
No regulations, directives, guidelines or practices shall in so far as they are inconsistent with
the provisions of this legislation, have effect with respect to matters provided for by this
legislation.
Article 179. Power to Issue Regulations, Directives or Guidelines
The university board, president, senate or any organ of the university as the case may be
shall issue regulations, directives or guidelines for the proper implementation of the
provisions of this legislation.
Article 180. Obligation to Comply
180.1All members of the university community shall have the obligation to comply with
the provisions of this legislation.
180.2All units of the university shall have the obligation to implement this legislation.
Article 181 . Effective Date
This Legislation shall come into force as of this eighth day of July 2017.
Nurelegne Tefera Shibeshi (PhD, Associate Professor)

President of Addis Ababa Science and Technology University
Chairperson of the University Senate
201 CHAPTER NINTEEN | Revised Version, July 2017.

AASTU Senate Legislation - Revised July 2017

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Addis Ababa Science and Technology University Senate Legislation

(Senate EC-Approved Version)

1 CHAPTER ONE | Revised Version, July 2017.

CHAPTER ONE ..................................................................................................................................... …11

CHAPTER TWO ...................................................................................................................................... 16

GOVERNANCE OF THE UNIVERSITY .............................................................................................. 16

2 CHAPTER ONE | Revised Version, July 2017.

CHAPTER THREE .................................................................................................................................. 50

OFFICES OF THE UNIVERSITY ......................................................................................................... 50

CHAPTER FOUR ..................................................................................................................................... 59

CENTRAL OFFICES OF THE UNIVERSITY ...................................................................................... 59

CHAPTER FIVE ...................................................................................................................................... 70

THE ACADEMIC STAFF ......................................................................................................................... 70

3 CHAPTER ONE | Revised Version, July 2017.

CHPTER SIX……… .................................................................................................................................. 78

TEACHING AND RESEARCH LOAD..................................................................................................... 78

CHAPTER SEVEN .................................................................................................................................... 83

APPOINTMENT AND PROMOTION OF ACADEMIC STAFF ............................................................. 83

CHAPTER EIGHT ................................................................................................................................... 101

LEAVES AND OTHER ADMINISTRATIVE MATTERS..................................................................... 101

Article 67. Study Leave ............................................................................................................................. 101

CHAPTER TEN........................................................................................................................................ 115

ACADEMIC RULES AND REGULATIONS ......................................................................................... 115

CHAPTER ELEVEN............................................................................................................................. 124

COURSES OFFERED BY THE

Article 89. General Provisions on Modular Courses ............................................................................. 124

CHAPTER TWELVE ............................................................................................................................... 128

GRADING SYSTEM, ACADEMIC ACHIVMENT AND STATUS...................................................... 128

UNDERGRADUATE PROGRAMS ........................................................................................................ 128

5 CHAPTER ONE | Revised Version, July 2017.

CHAPTER THIRTEEN ............................................................................................................................ 136

ASSESSEMENT AND EVALUATION .................................................................................................. 136

CHAPTER FOURTEEN ........................................................................................................................ 154

ACADEMIC RULES AND REGULATIONS FOR GRADUATE STUDEIS ........................................ 154

Article 119. General Provisions on the Graduate Program ......................................................................... 154

6 CHAPTER ONE | Revised Version, July 2017.

CHAPTER FIFTEEN ............................................................................................................................. 175

RESEARCH AND TECHNOLOGY TRANSFER .................................................................................. 175

CHAPTER FIFTEEN ............................................................................................................................. 182

COMMUNITY AND CONSULTANCY SERVICES ............................................................................. 182

Article 152. Principles ................................................................................................................................ 182

7 CHAPTER ONE | Revised Version, July 2017.

CHAPTER SEVENTEEN ...................................................................................................................... 188

STUDENT AFFAIRS AND STUDENT ORGANIZATIONS................................................................. 188

Article 160 : Policy Premises on Students’ Affairs .................................................................................... 188

CHAPTER EIGHTEEN ......................................................................................................................... 193

STUDENT RIGHTS, DUTIES AND DISCIPLINE ................................................................................ 193

Article 166: Rights and Duties of Students ................................................................................................. 193

CHAPTER NINTEEN ............................................................................................................................ 201

MISCELLANEOUS PROVISIONS ......................................................................................................... 201

8 CHAPTER ONE | Revised Version, July 2017.

9 CHAPTER ONE | Revised Version, July 2017.

10 CHAPTER ONE | Revised Version, July 2017.

Article 1. Short Title and Issuing Authority

Article 2. Definition and Interpretation

11 CHAPTER ONE | Revised Version, July 2017.

12 CHAPTER ONE | Revised Version, July 2017.

13 CHAPTER ONE | Revised Version, July 2017.

14 CHAPTER ONE | Revised Version, July 2017.

2.2.2. Interpretation of provisions of this Legislation shall be compatible with the

2.2.3.1 The preamble; and

2.2.3.2 . The supplementary means of interpretation which shall

interpretation of this Legislation.

15 CHAPTER ONE | Revised Version, July 2017.