vernors nik Schools Society FY of Defence New Delhi, August, 2017 Subject : General Guidelines for utiliz: infrastructure Development and + Schools. ion of Grantin-aid for ion of the Sainik A meeting was held on 8" June, 2010 under the Chairmanship of Hon'ble Raksha Mantti to review the functioning of the Sainik Schools As decided in the meeting, the Hon'ble Raksha Mantri has approved scheme for & General Guidelines have been formulated by the Sainik Schools Society for utilizations of Rupees One Crore annual grant to be provided for infrastructure Development and Modernization of Sainik Schools’ & copy of the same is enclosed for perusal and compliance. 3. As referred to in Para-d of the Guidelines, Principals are requested to forward the Comprehensive Action Plan for the current financial year ie. 2011-12 for utilization of the above Giant. The Action Plan may be forwarded immediately so as to reach this office latest by 2g" September, 2011, SS 4.__ The Specific allocation under the above grant for the current financial Be Would be decided after approval and actual financial allocation by the Directorate of Financial Planning (FP), Army Headquarters, 5. Principals are requested to Strictly adhere to the procedures for prnpcration of Comprehensive Action Pin and processing the case for utilization of grants 6. This issues with the concurrence of Ministry of Defence (Fin/Gs) vide their U.O, No.1017/FinGs/2011 dated 24. 8.2011 a Encl. As above \ Wake? ie (Prem Parkash) Under Secretary For Honorary Secretary, Sainik Schools Society. Copy to: (1) MOD (Fin), South Block (2) CeDAGENERAL GUIDELINES Eo: RK UTELIZATEON It has been decided with the &pproval of Hon’ble Raksha h One crore will be provided to each Sainik Schoo! per year for inft development and modemization of the school as grants-in- for utilization of grants-in-aid are given in subsequent paras. 2. Formation of Project Management Team (PMT); ‘There will be a Project Management Team (PMT) in each Sainik School. The composition of the Project Management Team is as under: (®— GoC-in-C (Chairman, Local Board of structure id. General guidetin Administration of the School) - Chairman (i) IFA in the Command Corps HOs + Member (it) Principal of the respective Sainik Scheol~ Member Secretary 3. Preparation of Compréhensive Action Pian (CAP): {@) Each Sainik Schoo! will have to draw a Comprehensive Action Plan for utilisation for the grant-in-aid every year. (b) Broad areas where grants-in-aid may be utilized are given at Appendix T attached herewith. (©) Comprehensive Aétion Plan should include the detalls of the works/projects to be undertaken during the financial year along with estimated cost of the works/projects. Detailed estimates for each Project would be drawn up using specialized agency/source for the purpose by PMT. (Each Ssinik School will send the Comprehensive Action Pian, in the month of March, for the next financial year to Sainik Schools Society, Ministry of Defence for approval (e.g Comprehensive Action Plan for the yeat 2012-13 may be submitted in March 2012). 4 s to be followed by Project Monitoring Team {PMT): After the approval of action plan by Sainik Schools Society, implementation of the plan will be done by the respective schools through the Project Monitoring ‘Team (PMT). The steps to be followed by PMT are enumerated below:i) PMT should strictly follow Sainik Schools Society Rules & Regulations and GFR while dealing with the projects undertaken out of grants-in-aid #) Project Monitoring Team would take de: ng allocation of works through open tender procedure or to allocate the work tc Government agency, wherever available and feasible. The decision should be taken as per provisions given in GFR, Sainik Schools Society Rule Book, . DPM and DPP and instructions issued on the subject from time to time, H) Carry out detailed tender/procurement ‘procedure as per lid down rules of the Saink Schools Society Rule book, DPM and GFR. iv) Monitor progress and ensure quality and adherence to specifications till completion of the project. v) PMT would monitor that the expenditure should be Judiciously Cistributed across the stipulated broad areas of allocation. 5. Duties and Responsibilities of Principat: * Setting up of correct priorities in consultation with the LBA and timely approvals of the competent authorities at all levels, + Full discussion afd approval at LBA level + Adherence to proper financial procedure as given in Sainik Schools Society Rules & Regulations and GFR. * Close supervision and monitoring by project management at school level. + Ensuring financial prudence in all transactions. * Ensure overall transparency. + Undertake audit as per existing system by the CDA. 6. Submission of Utilisation Certificate Every Sainik School has to submit Utlisation Certificate within three months after the financial year ( 30" June of every year) 7, Submission of Proaress Report Each Sainik School will submit the progress report on quarterly basis to the Sainik School Society. Expenditure from the grant-in-aid will be subject to Defence/Test Audit,Note: Suggested specific areas under each head attached as Annexure § OAD AREAS OF UTI! ie ral MODERNIZATION OF ACADEMIC & CO-CURRICULAR TRAINING INFRASTRUCTURE INCLUDING SPECIFIC UPSC/NDA TRAINING CONTENT AND INFRASTRUCTURE e.g. NDA MOTIVATION HALL ETC. MODERNIZATION AND REFURBISHMENT OF CLASSROOMS, HOSTELS, CADETS’ MESS ETC. AND CREATION OF MODERN ANTE ROOM. PROVIDING OF COMPREHENSIVE SUBJECT / AREA SPECIFIC MODERN TRAINING EQUIPMENT & CONTENT FOR CADETS, ACADEMIC, ADMIN STAFF AND OFFICERS OF SAINIK SCHOOLS. CONDUCT’ OF MODERN LEADERSHIP TRAINING PROGRAMMES INCLUDING INCULCATION OF MILITARY TRADITIONS. EXPENDITURE ON SCHOOL PUBLICITY TO ATTRACT BEST TALENT.INERASTRUCTURE INCLUDING SPECIFIC _UPSC/NDA TRA SPECIFIC AREAS OF UTILIZATION MODERNIZATION OF ACADEMIC & CO-CURRICULAR TRAINING ENG CONTENT AND INFRASTRUCTURE e.0, NDA MOTIVATIONAL HALL ETC. MODERNIZATION OF CLASSROOMS, PREP ROOMS, LABS, LIBRARY, INCLUDING FURNITURE, LATEST TEACHING AIDS LIKE SMART CLASSROOMS, COMPUTER AIDED EDUCATIONAL CONTENT AND FACILITY OF CCTV ETC. FACILITIES TO INCORPORATE INFORMATION — COMMUNICATION TECHNOLOGY (ICT) TO ENHANCE OVERALL ASSIMILATION AND TRAINING VALUES, INSTALLATION OF LANGUAGE LABS ETC. MODERNISATION OF SCIENCE LABS INCLUDING GEOGRAPHY, MATHEMATICS AND INSTALLATION OF INTERNET CAFE. MODERN AUDIO VISUAL AIDS ESPECIALLY IN SCIENCE IN LINE WITH CCE NORMS AND RESOURCE MATERIAL FOR CBSE/UPSC EXAMS. ESTABLISHMENTS AND MAINTENANCE OF GAMES AND HOBBY cLugs INCLUDING OUTDOOR HOBBY CLUBS LIKE HORSE RIDING, ARCHERY, SHOOTING, TENNIS COURTS, SQUASH COURTS ETC. FACILITIES TO MOTIVATE CADETS FOR UPSC AND S58 TRAINING USING EXPERT RESOURCE PERSONNEL ON A REGULAR BASIS. BOOKS AND MAGAZINES RELATED TO UPSC AND SSC EXAMS INCLUDING GENERAL KNOWLEDGE SOOKS. MODERN GTO GROUND AND OBSTACLE COURSE, INCLUDING PROGRESSIVE GROUP TASKS AND COMMAND TASK OBSTACLES BESIDES INDIVIDUAL OBSTACLE COURSE EFC. CONSTRUCTION AND SETTING UP OF ATTRACTIVE MOTIVATION HALL. PHOTO GALLERY AND LITERATURE ON HISTORY OF ARMED FORCES INCLUDING FAMOUS MILITARY CAMPAIGNS AND EXPLOITS OF GALLANTRY AWARD WINNERS. PROFILE OF HIGH ACHIEVERS FROM THE SAINIK SCHOOL FRATERNITY. MOTIVATIONAL FILMS WITH LCD PROJECTIONS SYSTEM ON THE ARMED FORCES AND DISPLAY OF ANY OTHER ACHIEVEMENT IN MILITARY FIELO BY EXSTUDENTS OF SAINIK SCHOOL IN THE UNIFORMED SERVICES.MODERNIZATION AND ReruRBisuMENT OF __CLassRooms, HOSTELS. CADETS’ MESS ETC, AND CREATION OF MODERW ANTE ROOM + MODERNISATION OF TRAINING AND INCLUDING NEW INFRASTRUCTURE TO PROVIDE COMFORTABLE ACCOMMODATION AND SPACE FOR STUoY AND RECREATION ON THE LINES OF GOOD RESIDENTIAL Pi SCHOOLS. * CREATION OF CADETS ANTE ROOM To INCULCATE MILITARY TRADITIONS, ETIQUETTE, ETHOS AND VALUES, EXPENDITURE ON MODERNIZATION OF COOK HOUSE, WASHING AREA, SERVICE Bays, COLD STORAGE FACILITY AND DINNING AREA INCLUDING Mess FURNITURE ETC. 3. PROVIDING OF COMPREHENSIVE SUBJECT / AREA spectre MODERN TRAINING EQUIPMENT & CONTENT FOR CADETS, ACADEMIC AND ADM STAFF & OFFICERS OF SAINIK SCHOOL: on EE OFFICERS OF SAINTK SCHOOLS * ACADEMIC LEADERSHIP TRAINING COURSE FOR OFFICERS AT IIMs, NUEPA, CBSE, NCERT AND OTHER PROFESSIONAL INSTITUTIONS BESIDES REGULAR IN-HOUSE TRAINING COURSES, CONDUCTED BY NCERT, SCERT, CBSE, NUEPA, IPSC, DIET, AWES AND OTHER PROFESSIONAL INSTITUTIONS. + DETAILMENT OF ADM STAFF FOR JOB RELATED SPECIFIC COURSE LIKE ACCOUNTING, AUDITING, STORE MANAGEMENT, CATERING ETC, 4. CONDUCT OF MODERN LEADERSHIP TRAINING PROGRAMMES INCLUDING INCULCATION OF MILITARY TRADITIONS + LEADERSHIP TRAINING INCLUDING MOUNTAINEERING, TREKKING, RAFTING, PARAGLIDING, HORSE RIDING, CULTURAL EXCHANGE PROGRAMME WITH OTHER PUBLIC SCHOOL ETC. + EQUIPMENT FOR SCHOOL BAND INCLUDING UNIFORMS AND TRAINING costs. + MODERN DRILL SQUARE / PARADE GROUND, GYM, MODERN SYNTHETIC SURFACE PLAY FIELDS INCLUDING TENNIS, BASKET BALL AND GLASS SQUASH COURT ETC. * FACILITIES FOR MODERN AQUATIC SPORTS LIKE KAYAKING, WATER POLO, RAFTING ETC.« SMALL ARM INDOOR FIRING RANGE WITH EQUIPMENT. (4 © FACILITIES FOR HORSE RIDING, SHOW JUMPING INCLUDING RIDING OBSTACLE COURSE ETC. « FACILITIES FOR INDOOR GAMES SUCH AS BILLIARDS, TABLE TENN BADMINTON ETC. URE ON SCHOOL PUBLICITY TO ATTRACT BEST TALENT EXPENDITURE ON SCHOOL PUBLICITY TO ATTRACT BEST TALENT © - EXPENDITURE RELATED WITH SUSTAINED PUBLICITY DRIVE AT SCHOOL LEVEL TO ATTRACT BETTER TALENT FOR THE SAINIK SCHOOL ENTRANCE EXAM AND TO ENHANCE THE OVERALL IMAGE OF THE SAINIK SCHOOL. FRATERNITY. * COST INCURRED IN ADVERTISEMENTS, PHOTO FEATURES AND FILMS AND DOCUMENTARIES ETC. NOTE: THE GUIDELINES GIVEN ABOVE ARE ONLY ILLUSTRATIVE IN NATURE AND NOT EXHAUSTIVE. INDIVIDUAL PRINCIPALS ARE TO ASSESS THEIR SPECIFIC REQUIREMENT AND INCORPORATE THE SAME IN COMPREHENSIVE ACTION PLAN.